HomeMy WebLinkAbout2015 Supplemental Hotel Motel Grant Funding; Forks Chamber of Commerce - 082415/ 1 C TRACT AMENDMENT # 1 f /)►
' AGREEMENT
By and Between
FORKS CHAMBER OF COMMERCE
And
JEFFERSON COUNTY
For Hotel -Motel Funding 2015
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the FORKS CHAMBER OF COMMERCE (hereinafter known as "FCC').
WHEREAS, the COUNTY and the FCC entered into an Agreement on March 9, 2015 for
Hotel -Motel Funding in 2015; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on June 30, 2015 the Jefferson County Lodging Tax Advisory Committee
(LTAC) was advised that additional Lodging Tax revenue was projected to be available for appropriation in
2015 without reducing historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $3,766 in additional funding be
awarded to the FCC to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement executed on March 9, 2015 is hereby amended as follows:
1. An additional amount of $3,766 will be paid in a lump sum to the FCC upon execution
of this Amendment for the performance of the services as follows: 5,000 Hoh Rainforest
coloring books, printing and graphic design services in the Amount of $2,226, mail
distribution in the amount of $250, staff time in the amount of $45; and 5,000 Rain
Forest Adventure Maps, printing and distribution in the amount of $1,245.
2. The total 2015 Hotel -Motel amount will not exceed $27,013.
3. All other terms and conditions of the original Agreement executed on March 9, 2015
will remain the same.
t
APPROVED and signed thiaq day of d , 2015.
JEFFERSO COUNTY
Attest: BOARD =airman S
o Carolyn very U Davi ry
Deputy Clerk of the Board
AP )0)1 gat Form: )C� FORKS CHAMBER OF COMMERCE
t?vLtic
�'�"
David Alvarez, Dep Authorized fficial
Prosecuting Attorney
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: August 24, 2015
SUBJECT: AGREEMENTS (2), Amendment No. 1 re: 2015 Supplemental Hotel Motel
Grant Funding; 1) In the Amount of $2,415, Quilcene /Brinnon Dollars for
Scholars; and 2) In the Amount of $3,766, Forks Chamber of Commerce
STATEMENT OF ISSUE:
The supplemental agreements provide additional grant funding for 2015 to certain non - profit agencies for the
promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been
budgeted from the Hotel Motel (Lodging Tax Advisory Committee) Fund.
FISCAL IMPACT:
Quilcene /Brinnon Dollars for Scholars: $2,415
Forks Chamber of Commerce $3,766
This was approved in the 2nd Quarter Budget Extensions
RECOMMENDATION:
Approve and sign the supplemental agreements.
REVIEWED BY:
c��
ilip Morley, oun Administrator
Date:
y,
CONTRACT REVIEW FORM /S` /is
CONTRACT WITH: Forks Chamber of Commerce
(Contractor)
CONTRACT FOR: 2015 Hotel Motel Grant Funding (LTAC) Amend. #1 TERM: Ends 12/31/15
AMOUNT: .$3,766
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
PROCESS:
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Step 1: REVIEW BY RISK AIL T
Review by:
Date Reviewed:
APPROVED FORM
IE" 2 : EVIEW 8Y
Review by:
0 Date Reviewe
A7'
MReturned for revision (See comments)
APPROVED AS TO FORM M Returned for revision (See comments)
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)