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HomeMy WebLinkAbout090815_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier DRAFT County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 15, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two (2) citizens voiced their concerns regarding the recent logging in Port Ludlow; • A citizen commented on the status of "Tent City" and stated the occupants are experiencing discrimination; • A citizen stated: 1) Middle -aged people are more likely to die of pain killer overdose than from a car accident; 2) The County is anti blue collar workers; 3) The County is heavily influenced by California; and 4) Idaho residents receive their building permits the same day they apply for one; • Two (2) citizens discussed the danger of fireworks noting that the fire season is upon us and expressed the need for fire safety and prevention; and • A citizen stated: 1) Due to the recently approved Noise Ordinance, a noise disturbance call led to law enforcement responding to a large Minor In Possession (MIP) party; 2) Proper notice was not followed regarding the latest marijuana hearing; and 3) At the last Commissioner meeting, a Robert's Rules procedural step was not followed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. AGREEMENT re: General Real Estate Appraiser to support property acquisitions; In the Amount of $6,800, upon notice -30 days; Jefferson County Public Health/Environmental Health; GPA Trueman 2. AGREEMENT re: 2015 Community Services Grant Funding; In the Amount of $2,950; Gardiner Community Center 3. Payment of Jefferson County Vouchers/Warrants Dated June 8, 2015 Totaling $439,843.36. 4. Payment of Jefferson County Payroll Warrants Dated June 5, 2015 Totaling $709,311.53 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. Page 1 Commissioners Meeting Minutes of June 15, 2015 PROCLAMATION re: Proclaiming the Week of June 22, 2014 as Amateur Radio Week: Chairman Sullivan read the proclamation. Commissioner Johnson moved to approve the proclamation proclaiming the week of June 22, 2015 as Amateur Radio Week. Commissioner Kler seconded the motion which carried by a unanimous vote. CALENDAR COORDINATION. The Commissioners discussed the following calendar coordination items the morning session: • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on June 17, 2015. • Chairman Sullivan will be interviewing Board of Health member candidates on June 18, 2015. • Commissioner Kler will be participating as an official counter for the Guinness Book of World Records as local citizens attempt the world's largest simultaneous swim training on June 18, 2015. • Commissioner Johnson and Commissioner Kler will be attending a community meeting in Port Townsend regarding Public Officials /Policies on June 18, 2015. Commissioner Kler will be meeting with the Department of Natural Resources (DNR) Regional Manager Sue Trettevik on June 19, 2015. • Chairman Sullivan will be attending the Peninsula Regional Transportation Planning Organization (PRTPO) on June 19, 2015. • Commissioner Kler and County Administrator Morley will be attending a meeting with the Jefferson County Public Health Director Jean Baldwin on June 19, 2015. All three Commissioners will be attending the dedication of Sailing Vessel Nikolai Monument on June 20, 2015. • Commissioner Johnson will be out of the office June 21, 2015 through July 4, 2015. The meeting was recessed at 10:00 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. EXECUTIVE SESSION. • An Executive Session was scheduled from 3:00 p.m. to 3:45 p.m. with the County Administrator, Deputy Prosecuting Attorney, Department of Community Development Director, Associate Planner and Treasurer (Former Planning Manager) regarding Attorney- Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:01 p.m. to 4:15 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of June 15. 2015{ �f9 S xcl COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • County Administrator Philip Morley will be out of the office July 2 -25, 2015. • Commissioner Johnson will be out of the office July 22 -26, 2015. Miscellaneous Items • Fairgrounds. • Tri -Area. • Conservation Futures — banked capacity. • Behavioral Health Organization (BHO) /Regional Support Network (RSN). • Assessor. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:19 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 3 Z District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No.3 Commissioner: Kathleen Kler��� County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of June 22, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kathleen Kier. Commissioner Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Two (2) citizens voiced their concerns regarding the recent logging in Port Ludlow; A citizen stated: 1) Logging creates firebreaks; 2) Smog is linked to Alzheimers; 3) NutraSweet caused cancer and abnormalities in animals; 4) There are many side effects to medicines; 5) There are over 50,000 chemicals in our environment which are dangerous; and 6) A majority of pollution in Puget Sound comes from Port Townsend; and A citizen: 1) Suggested expanding the septic design at the Tri-Area Community Center to accommodate the homeless; 2) Stated that the Visitor Information Center has had portable toilets for quite some time; and 3) Stated that the County needs to spread the word about fire danger this year and not allow fireworks on the 4th of July. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kier moved to approve all the items on the Consent Agenda as presented. Chairman Sullivan seconded the motion. The motion carried. 1. RESOLUTION NO. 18 -15 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal (Valued less than $2,500) 2. AGREEMENT re: Design 2 interpretive panels - shoreline restoration project at Fort Townsend State Park; Amount of Grant Funds available, $7,650; WSU Jefferson County Cooperative Extension; Larry and Nancy Cherry Eifert 3. AGREEMENT, Interlocal re: Establish a Consortium Pursuant to the Workforce Innovation and Opportunity Act (WIOA) of 2014 Necessary for Planning, Establishing and Operating a Workforce Development System; Grant Funded; Kitsap County and Clallam County 4. AGREEMENT re: Engineering Services for Tri-Area Community Center On -Site Sewage System; In the Amount of $2,800; Jefferson County Central Services; Streamline Environmental, Inc. 5. Concurrence and Authorization re: Quilcene Acquisitions 2012 Salmon Recovery Project (RCO #12- 1384C; Proceed with Real Property Acquisitions on the Big Quilcene River Floodplain; Francis Henderson (APN 991 200 301) and Thomas James (APN 991 200 504) 6. Advisory Board Resignations (2) re: Gardiner Community Center Board of Directors; 1) Marylou Tatum; and 2) Dan Tatum Page 1 Commissioners Meeting Minutes of June 22, 2015 7. Advisory Board Reappointments (2) re: Conservation Futurc #izen�04611i $* Committee; Four (4) Year Terms Expiring on June 30, 2019; 1) Representing Coastal Areas, Richard Jahnke; and 2) Representing District No. 3, JD Gallant 8. Payment of Jefferson County Vouchers/Warrants Dated June 13, 2015 Totaling $435,241.39 9. Payment of Jefferson County A/P Warrants Done by Payroll Dated June 6, 2015 Totaling $130,340.53 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:45 a.m. and reconvened at 10:00 a.m. with Chairman Sullivan and Commissioner Kler present. HEARING re: 2015 Conservation Futures Funding Applications: On June 1, 2015, the Board of County Commissioners (BOCC) approved a Public Hearing Notice for the Conservation Futures Program project applications received in 2015. The Conservations Futures Program requires a duly noticed public hearing to be held as part of the public process of allocating conservation futures funding to worthy projects that protect public open spaces. Environmental Health Specialist Tami Pokorny stated there are four applications received and they all went through the normal Conservation Futures process. Conservation Futures Citizens Oversight Committee (CFCOC) Chair Lorna Smith reported on the four project applications received before the March 2, 2015 deadline: 2015 Quimper Wildlife Corridor (QWC) Addition: $14,626 towards the fee simple acquisition and operation and maintenance of five platted parcels within the Quimper Wildlife Corridor totaling 1.11 acres of vacant land near Winona Wetland. The parcels were identified as high conservation priority in the QWC Management Plan which was adopted by the City of Port Townsend in 2008. The proposed match is three parcels owned by Jefferson Land Trust with an estimated total value of $12,650 located adjacent to previously conserved properties. Operations and maintenance request is $2,000 of the total amount for annual monitoring and stewardship. Jefferson Land Trust is the project sponsor. The City of Port Townsend is the project applicant. Project location: Sec. 33, T.31N, R.1 W. 2. Bishop Dairy Preservation: $56,225 towards the acquisition of a conservation easement on 264 acres that comprise a historic working farm and dairy. The intent of the project is to maintain single ownership of the property and to purchase remaining development rights so that farming will be allowed into the future, preserving prime soils for agriculture, encouraging local food production, and maintaining or improving habitat for fish and wildlife, and scenic qualities along Beaver Valley and Egg and I Roads. The proposed match is $481,225 from the Washington Wildlife and Recreation Program and $425,000 from a federal grant program to be determined. Jefferson Land Trust is the project sponsor. Gerald and Delores Bishop are the project applicant. Project location: Sec. 1, T.28N, R.1 W. Page 2 Commissioners Meeting Minutes of June 22, 2015 MW Lower Big Quilcene River Riparian Protection: $31,440 towards Ge fee simple purchase of one parcel of vacant land totaling 14.16 acres along the lower Big Quilcene River to benefit Hood Canal summer chum and other fish and wildlife species that depend on quality riparian habitat. The proposed match is $161,160 from the Recreation and Conservation Office (RCO) Salmon Recovery Funding Board. Operations and maintenance request is $5,925 of the total amount for annual monitoring, weed removal, replanting and stewardship. Jefferson Land Trust is the project sponsor. Project location: Sec. 24, T.27N, R.2W. 4. Midod Farm: $94,626 towards the acquisition of a conservation easement on 29 acres of prime soils for agriculture with pockets of mature forest. The Midori Farm is an active working farm and this project constitutes an important piece of the overall plan to maintain working farms and produce local, healthy food in Jefferson County. The proposed match is an estimated $75,000 of conservation easement value to be donated by the landowner and up to $19,626 in cash contributions from the Jefferson Land Trust. Operations and maintenance request is $1,820 of the total amount for annual monitoring of the conservation easement provisions and noxious weed removal. Jefferson Land Trust is the project sponsor. Applicant is Marko Colby and Hanako Myers. Project location: Sec. 14, T.27N, R.2W. CFCOC Chair Smith explained that the ranking process began with site visits on April 3, 2015. Projects were then scored by the committee. CFCOC members were asked to cast two votes for each project, one vote to determine if the project was worthy of funding, and another vote to decide whether to fund the project by the extent of their application request. All four projects were determined to be worthy of full funding by a unanimous vote. It was determined that a collective review of individual scores and resulting project rankings was unnecessary in this cycle given that there is adequate funds to fully support all of the projects. The total combined amount of funding being requested for the four projects is $196,917. Of this amount, a total of $9,745 was requested to reimburse operations and maintenance expenses related to three of the projects. Up to $203,000 is available to award from the Conservation Futures Fund in this cycle. CFCOC Chair Smith announced the project rankings as follows: PROJECT SCORE Bishop Dairy Preservation 275 Midori Farm 247 Lower Big Quilcene River Riparian Protection 241 2015 Quimper Wildlife Corridor Addition 231 Chairman Sullivan opened the hearing for public testimony. Sarah Spaeth: She stated she is the Director of Jefferson Land Trust (JLT). She thanked the Conservation Futures Advisory Committee and Jefferson County and its Commissioners for this program. The money collected for conservation purposes is not a lot of money, but when you combine funding from the County with additional money that JLT needs to provide as a match, it is quite significant. The County's contribution to these projects is an important piece of overall project funding and demonstrates local support for the projects. She added that it leverages a lot of money and she is very thankful for that. At some point, she hopes that the County will consider increasing the amount that _,._ Panes _. Commissioners Meeting Minutes of June 22, 2015 Lp+ T is collected, to the maximum allowed by state law. With all of the pr_' s, they ktlg le to come up with funding. More project funding would be great. Conservation Futtires funding is important and she thanked the County for their support of these projects. More and more opportunities are coming their way and funding will continue to be important. Raymond Hunter, Discovery Bav: He stated that he has lived in Discovery Bay since 1944. He had a cow from 1948 -1952 and his chores included feeding, milking and cleaning stalls. He has worked on other farms too. Mr. Hunter stated that one thing that comes into the psyche of this whole beautiful Jefferson County area is the loss of really viable farms and farmlands through the 201h century. He noted that these farms were created from the 1850's onward. There is usually three to four generations of families that have cleared the lands and created viable farms. This was the basis for our society as we know it. Everything originated out of the farm and the excess was then sold to the public. There is a system here that we don't want to lose, but we have already lost so much. Farm areas lost include Uncas Valley, Crocker Lake, Leland, Quilcene, Dabob, Thorndyke, East and West Valley in Chimacum, Gardiner and a local farm on the Hoh. Mr. Hunter stated there were a few viable entities within our grasp. Farm - owners remaining include John Bolton, Roger Short and Gene Bishop as well as a few other farms in the Leland area and Swansonville. To see these farms go by the wayside is terrible. These are our heritage. He spoke to Gene Bishop after Conservation Futures visited his farm and stated that Gene Bishop has an ancient D7 Cat machine with a cable blade on it. What he has done with that machinery to develop his farm is wonderful. He highly recommends taking on that property and saving it for everyone's future. Hearing no further testimony, Chairman Sullivan closed the public hearing. Chairman Sullivan noted that he is happy to see the projects on the list. He stated that this is a very valuable program and he appreciates the work that goes into it. He added that other farms in the area will also benefit. Commissioner Kler stated that the way Conservation Futures leverages funds is very impressive Chairman Sullivan stated that these projects will spinoff into community jobs and nutrition, which will bring more young people into our community. Commissioner Kler noted that our County is involved in a great community effort to create sustainable local food sources. As a result, we have good milk, cheese and plants here. Commissioner Kler moved to adopt RESOLUTION NO. 19 -15 re: Dedication of Conservation Futures Funds to the 2015 Quimper Wildlife Corridor (QWC) Addition project as Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7) to Provide a system of Public Open Spaces. Chairman Sullivan seconded the motion. The motion carried. Chairman Sullivan moved to adopt RESOLUTION NO. 20 -15 re: Dedication of Conservation Futures Funds to the Bishop Dairy Preservation project as Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7) to Provide a system of Public Open Spaces. Commissioner Kler seconded the motion. The motion carried. Page 4 Commissioners Meeting Minutes of June 22, 2015 ' °FACT Commissioner Kler moved to adopt RESOLUTION NO. 21-15 ' °'DedNtioYof toAservation Futures Funds to the Lower Big Quilcene River Riparian Protection project as Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7) to Provide a system of Public Open Spaces. Chairman Sullivan seconded the motion. The motion carried. Chairman Sullivan moved to adopt RESOLUTION NO. 22-15 re: Dedication of Conservation Futures to the Midori Farm project as Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7) to Provide a system of Public Open Spaces. Commissioner Kler seconded the motion. The motion carried. UPDATE re: Washington State Department ofNaturai Resources Is' Quarter County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager Sue Trettevik, DNR State Lands Assistant Drew Rosanbalm and DNR Assistant Regional Manager for Resource Protection Julie Knobel and Jefferson County Assessor Jeff Chapman were present for the briefing on the I" Quarter County Income Report. Chairman Sullivan noted other members in the audience attending the meeting: Dave McDermott, Port Ludlow; Larry Noble, Port Ludlow; Fire District 42 Chief Larry Karp; East Jefferson Fire Rescue (EJFR) Brian Tracer; EJFR Fire Rescue Operations Ted Krysinski; Jefferson Land Trust (JLT) Sarah Spaeth and other members of the community. Mr. Rosanbalm distributed the first quarter income report. According to a letter from Washington State Commissioner of Public Lands Peter Goldmark, of the 14,703 acres of State Forest Lands that benefit Jefferson County, $1,293,000 was generated in the first quarter of calendar year 2015 and is projected to generate $1,875,000 for all of calendar year 2015 from activities expected to occur under current contracts. This is a decrease of $1,559,000 from the 2015 projection in the January 2015 report. Some reasons for the downfall is that there have only been three sales to date: 1) Penny Waterline; 2) Coyle Retreat; and 3) Interrorem. Penny Waterline resulted in less income than anticipated for this quarter and activity on Interrorem has decreased. Interrorem produced more in 2014 than in 2015. Coyle Retreat is producing more than anticipated at this time and is almost complete. DNR anticipates that Penny Waterline will increase activity this year. 2015 sales were finalized last week. Ms. Trettevik stated that 2011 prices were much better for Jefferson County. Mr. Rosanbalm added that 2014 prices did well too. Chairman Sullivan noted that timber sales is one -time funding. If the figures were more absolute, the County would be able to bond on timber revenue. Mr. Rosanbalm noted that Bangor sale was originally delayed, but is coming up in August and is on track. The Bangor sale is anticipated to bring in around 3.6 million board feet. Ms. Trettevik stated that the Lamonds parcel is starting to move forward. Mr. Rosanbalm added that Lamonds will sell in August, but that no revenue is anticipated until 2016. New sales not included in the estimates for Jefferson County include Bangor Timber sale and Wing It Hardwoods which are scheduled to sell in March 2016. To help DNR stay ahead on current prices and ahead of the curve, appraisals on timber sales are now being done one month before the sale instead of the usual two months. County Administrator Morley asked when the market turned? Mr. Rosanbalm replied that this time of year, it is normal for the market to take a dip. He added that about 2 -3 months ago is when the market started softening and stated that housing starts and lumber inventory play a key in the market dip. County Administrator Morley stated Page 5 Commissioners Meeting Minutes of June 22, 2015 that he believed the Real Estate market had picked up. Asses r ChapVaVrd1AieA that existing Real Estate is doing well, however, new house starts aren't doing as well. Commissioner Kier noted that the Devil's Vista timber sale was not listed on the report. Mr. Rosanbalm stated that the Devil's Vista timber sale was pulled. Ms. Trettevik added that the sale, which holds a rare plant community, has not been re- listed for sale. Assessor Chapman stated he has changed the information for taxing districts. Mr. Rosanbalm noted that because of errors in the past, his staff works with the Assessor and his staff very closely now. Assessor Chapman stated this method has worked well. Mr. Rosanbalm added that last year was an error -free year. County Administrator Morley pointed out that there were a number of Fire District representatives in the audience. He explained that the local fire commissioners association has asked the Washington State Auditor's Office to look into the question of the distribution to the fire districts from 2012 to 2014. During that period of time, the former Assessor and former Treasurer had different figures. He noted that Jefferson County is looking forward to working with the State Auditor on a thoughtful response to their query. Due to the sunny weather and warm temperatures, fire is a concern. Many are concerned about fireworks this year and Ms. Trettevik stated she hopes there will not be a shutdown. She added that when shutdowns occur, it is primarily done in the interest of public safety. Mr. Rosanbalm noted that there shouldn't be delays on timber sales unless potential fires pulled staff away. Ms. Knobel stated that they have been bracing for a fire year and are closely monitoring the weather. They work with National Oceanic and Atmospheric Administration (NOAA) and other weather prediction service agencies. She noted that today marked the kick off of a fire training academy in Washington. There is a plan in place to cover our region while local firefighters are away at the training. Due to the extremely dry weather, they have brought in extra resources for this time of year. She added that they also have local agreements with agencies such as East Jefferson Fire Rescue and maintain excellent communication with fire districts. Ms. Trettevik stated that DNR also has a Master Agreement and the ability to tap into federal resources as well. Assessor Chapman voiced concern over timber revenue on the West End. He noted that the area is highly dependent on timber tax. The concern is that with decreased timber revenue, it will shift the tax burden to private citizens. Commissioner Kier asked Ms. Trettevik and staff to stay after the discussion to speak further with the fire department personnel in the audience and they agreed. Page 6 Commissioners Meeting Minutes of June 22, 2015 DISCUSSION and APPROVAL re: Resolution ff ring hve'AffMot) County Parks, Recreation and Open Space Comprehensive Plan: Parks and Recreation Manager Matt Tyler briefed the Board on the technical corrections to the proposed Jefferson County Parks, Recreation and Open Space Comprehensive Plan. He stated that a public hearing was previously held in which comments were received. One comment stated the plan had technical errors regarding figures for the City of Port Townsend. County Administrator Philip Morley stated that although the comment was received after the deadline, the Commissioners directed staff to add corrected figures into the plan. Chairman Sullivan stated that the Board of County Commissioners (BOCC) and County staff have spent a lot of time on the plan. Commissioner Kler moved to approve RESOLUTION NO. 23-15 re: Adopting the Jefferson County Parks, Recreation and Open Space Comprehensive Plan. Chairman Sullivan seconded the motion. The motion carried. County Administrator Morley asked Mr. Tyler to pass along thanks to the consultant who worked on this project. He added that she went above and beyond. The adopted version of the plan will be posted online. The meeting was recessed at 11:15 a.m. and reconvened at 11:21 a.m. with Chairman Sullivan and Commissioner Kler present. EXECUTIVE SESSION. • An Executive Session was scheduled from 11:15 a.m. to 12:00 p.m. with the County Administrator and Clerk of the Board/Human Resources Manager re: Personnel; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110(l)(g) Hiring /Discipline /Performance Review. The actual period of time the Board met in Executive Session on this topic was from 11:22 a.m. to 12:07 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:08 p.m. and reconvened at 1:30 p.m. with Chairman Sullivan and Commissioner Kler present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following-with the Board. Miscellaneous Items: • Discussion with representatives from U.S. Representative Derek Kilmer's office regarding possible re- training and job opportunities for mill workers. • State Auditor's team; annual Jefferson County audit. • Cemetery District proposal. • Fairgrounds; homeless individuals. • Conservation Futures; bank capacity. Page 7 Commissioners Meeting Minutes of June 22, 2015 • Behavioral Health Organization (BHO) / Regional Strt N N ; Accountable Communities of Health. BHO Executive Board will include Tribal and County Executives, the Advisory Board will include 15 members of County /Tribes with at least 50% being direct recipients of services. • Safe Harbor and Jefferson Mental Health; great collaboration on combining the two groups. • Assessor's Office; Chief Deputy position. Calendar Coordination: • There will be a Jefferson Land Trust breakfast on June 18, 2015. • Chairman Sullivan will be attending a North Olympic Development Council (NODC) meeting on June 18, 2015. • Amateur Radio Field Day events will be held on June 27 -28, 2015 at the Port Townsend Maritime Center. • Commissioner Johnson will be out of the office June 22, 2015 through July 4, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAC) meeting on June 25, 2015. The meeting was recessed at 2:04 p.m. and reconvened at 2:09 p.m. with Chairman Sullivan and Commissioner Kler present. UPDATE re: Washington Counties Risk Pool (WCRP) Annual Report. Washington Counties Risk Pool (WCRP) Executive Director Vyrle Hill and Member Services Representative David Goldsmith were present to give the WCRP 2014 Annual Report. Mr. Goldsmith stated WCRP was created by Counties for Counties. The reason for the self - insured pooling movement came about when the United States Supreme Court ruled concept of sovereign immunity did not flow from the Constitution to states. This left states to determine their degree of immunity for actions of their governmental entities and public officials. Commercial Insurance, if available, became too risky. Washington generally authorized "pooling" in 1979 with Chapter 48.62 RCW — Local Government Insurance Transactions. Part of this chapter reads: "This chapter is intended to provide the exclusive source of local government entity authority to individually or jointly self - insure risks, jointly purchase insurance or reinsurance and to contract for risk management, claims and administrative services. This chapter shall be liberally construed to grant local government entities maximum flexibility in self - insuring..." WCRP is a member - owned, member - governed cooperative /association. There are currently 26 participating member counties: Jefferson, Clallam, San Juan, Island, Grays Harbor, Mason, Thurston, Pacific, Lewis, Cowlitz, Skamania, Yakima, Kittitas, Chelan, Skagit, Whatcom, Okanogan, Douglas, Benton, Franklin, Adams, Walla Walla, Columbia, Garfield, Spokane and Pend Oreille. The mission of WCRP is to provide comprehensive and economical risk coverage, reduce the frequency and severity of losses and to decrease the costs incurred in the managing and litigation of claims. Mr. Goldsmith reviewed the expectations of appointed WCRP Directors and Alternate Directors, the organizational structure, committee assignments and coverages. Mr. Hill stated their job is to find Page 8 Commissioners Meeting Minutes of June 22, 2015 counties coverage within the confines of the policy. ... Mr. Hill presented a Certificate of Membership to Jefferson County in recognition and appreciation for the County's continuing WCRP membership since October 1, 1988. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:45 p.m. with the County Administrator, Prosecuting Attorney and Clerk of the Board /Human Resource Manager re: Personnel; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110(1)(g) Hiring/Discipline /Performance Review. The actual period of time the Board met in Executive Session on this topic was from 3:04 p.m. to 4:03 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. NOTICE OFADJOURNMENT.• Commissioner Kler moved to adjourn the meeting at 4:04 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair (Excused Absence) Phil Johnson, Member Kathleen Kler, Member Page 9 District No. 1 Commissioner: Phil Johnson ,_, r District No. 2 Commissioner: David"'. Sulli n��� District No. 3 Commissioner: Kathleen K County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 6, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Two (2) citizens voiced their concerns regarding the recent logging in Port Ludlow; A citizen stated: 1) There were massive fireworks displays on the 0 of July; 2) He is upset over quotes posted in the newspaper made by Department of Community Development (DCD) staff regarding the Navy and Pit -To -Pier; and 3) Citizens and the County deserve an open and fair appraisal of massive projects such as the Pit -To -Pier project; and A citizen stated: 1) The Board of County Commissioners (BOCC) should ban wood shake roofs and take other steps to make houses fire resistant. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 24-15 re: HEARING NOTICE: 2015 Second Quarter Budget Appropriations /Extensions; Various County Departments; Hearing scheduled for Monday, July 20, 2015 at 10:00 a.m. in the Commissioners Chambers 2. AGREEMENT NO. 15- 62210 -007 re: 2015/16 Community Development Block Grant (CDBG) Public Services Grant for Olympic Community Action Programs (OlyCAP); In the Amount of $100,808; Jefferson County Administrator; Washington State Department of Commerce 3. AGREEMENT re: Monitoring Services for the Jefferson County Jail Fire Alarm Replacement Project; Amount included in Construction Contract for one year; Jefferson County Central Services; Guardian Security 4. AGREEMENT NO. CR1873, Change Order No. 1 re: Paradise Bay Road, Phase II, County Project No. CR1873; In the Amount of $4,094; Jefferson County Public Works; Lakeside Industries, Inc. 5. AGREEMENT NO. C1500177 re: Well Inspection Delegation; In the Amount of Fee for Service; Jefferson County Public Health; Washington State Department of Ecology (DOE) 6. AGREEMENT, Amendment No. 1 re: Community Access Services to Persons with Developmental Disabilities; In the reduced funding amount of $10,410; Jefferson County Public Health: Concerned Citizens Page 1 Commissioners Meeting Minutes of July 6, 2015 7. AGREEMENT re: Youth Mental Health First Aid (YMHFA) Thing; In the A�m�oun1 t of $2,000; Jefferson County Public Health; Washington State Department of Social & Health Services (DSHS), Division of Behavioral Health and Recovery 8. AGREEMENT, Amendment No. 1 re: Individualized Technical Assistance; In the Amount of $1,522; Jefferson County Public Health; Able Opportunities 9. AGREEMENT re: Conduct an Underwater Video - graphic Eelgrass Survey for the Jefferson County Marine Resources Committee; Funding is provided by the Environmental Protection Agency as described in Grant No. SEANWS- 2014- JeCoWS- 00006; WSU Jefferson County Cooperative Extension 10. AGREEMENT, Amendment No. 2 re: Washington State Aggression Replacement Training (WSART) Consultation for County Juvenile Services; In the Amount of $13,940; Jefferson County Juvenile Services; Washington State Department of Social & Health Services (DSHS), Juvenile Justice & Rehabilitation Administration 11. AGREEMENT re: Online Payment Vendor; No Dollar Amount; Jefferson County Clerk; nCOURT 12. Advisory Board Appointment re: Jefferson County Board of Health; Three (3) Year Term Expiring May 31, 2018; At -Large Community Representative, John Austin 13. Payment of Jefferson County Vouchers/Warrants Dated June 22, 2015 Totaling $340,680.75 and Dated June 25, 2015 Totaling $5,508.70 14. Payment of Jefferson County Payroll Warrants Dated June 19, 2015 Totaling $72,932.33 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:49 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to 12:00 p.m. with the Acting County Administrator, Deputy Prosecuting Attorney, Department of Community Development Director, Prosecutor, Treasurer (Former Planning Manager) and Associate Planner regarding Attomey - Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:01 a.m. to 11:55 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Commissioner Kler moved to grant authority to Prosecuting Attorney Michael Haas to appoint Patrick Schneider as a Special Deputy Prosecuting Attorney to provide the Board an opinion regarding Port Ludlow Associates (PLA) timber harvest. Chief Civil Deputy Prosecuting Attorney David Alvarez noted for the record that Mr. Schneider's fees will not be coming out of the Prosecuting Attorney's Office budget. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of July 6, 2015 i COUNTYADMINISTRA TOR BRIEFING SESSION: ng CouBt i strater ` ., Frank Gifford reviewed the following with the Board. Commissioner Kler • Will be meeting this week with Mike Berman regarding Jefferson Transit hiring procedures. • The Mental Health Sales Tax meeting on July 7, 2015 will focus on coordination of mental health services with a particular emphasis from the Jefferson County Sheriff on providing enhanced services at the County Jail. • Will be in the office at 9:30 a.m. on July 9, 2015. Her schedule had previously shown that she would be out of the office. • Will be attending the Tourism Coordinating Council meeting in Port Ludlow on July 14, 2015. Commissioner Johnson • Will not be on vacation July 22 — 24, 2015. • Has a conflict on July 8, 2015 with the Olympic Regional Clean Air Agency (ORCAA) meeting in Olympia. Commissioner Sullivan • There is a special OlyCAP Board meeting this week regarding the Executive Director position. • There will be a Joint Land Use Study workshop on August 4, 2015 at the Tri -Area Community Center to present information and solicit community feedback. Miscellaneous Item(s): • Discussed citizen request for meeting on a proposed expansion of the Port Ludlow No- Shooting Zone. NOTICE OFADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 2:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 3 _ District No. I Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 13, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four citizens voiced their concerns regarding the recent logging in Port Ludlow; • Three citizens voiced their opinions on tackling the noxious weed problem in Jefferson County; and • A citizen urged the Board to place audio of the Board of County Commissioner (BOCC) meetings online. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson suggested to delete Item No. 6 regarding an Agreement regarding Roadside Weed Control Services with Northwest Weed Management stating he wished to seek further discussion with Washington State University (WSU) Extension regarding the agreement. Commissioner Kler moved to delete Item No. 6 and approve the remaining items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. I . AGREEMENT NO. 1563 -42488 re: Early Intervention Program (EIP); In the Amount of $82,402; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 2. AGREEMENT NO. C17112, Amendment No. 3 re: 2015 -2017 Consolidated Contract; An Additional Amount of $6,635 for a total of $540,811; Jefferson County Public Health; Washington State Department of Health (DOH) J. AGREEMENT re: Supply of Emergency Rip Rap (Quilcene Rip Rap Stockpile); In the Amount of $53,680.50 plus Tax; Jefferson County Public Works; Ryfield Properties, Inc. 4. AGREEMENT re: Upper Hoh Road MP 3.9 Paving Repair, County Project No. X01957, County Road No. 914207, Federal Aid No. ER- 1501(009); In the Amount of $33,000 (Engineers Estimate); Jefferson County Public Works; Lakeside Industries, Inc. 5. AGREEMENT re: Cost Reimbursement for Appointed Counsel of the Children's Representation Program; In the Amount of $375 per Case per Quarter; Jefferson County Superior Court; Washington State Office of Civil Legal Aid 6. (DELETED) AGREEMENT re: Roadside Weed Control Services; In the Amount of $2,499; Washington State University (WSU) Jefferson County Extension; Northwest Weed Management Page 1 Commissioners Meeting Minutes of July 13, 2015 7. AGREEMENT re: Expansion of Evidence Based Treatment and Training Programs; In the Amount of $77,208; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS) 8. AGREEMENT NO. 1563 -43133 re: Support of Supervision for Juvenile Rehabilitation; In the Amount of Fee for Service; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS), Juvenile Justice and Rehabilitation Administration 9. MEMORANDUM OF AGREEMENT, Appendix A re: 2015 Faculty and Staff Salary Support; In the Amount of $97,185; Jefferson County Administrator; Washington State University (WSU) — Jefferson County Extension 10. Advisory Board Resignation: Olympic Area Agency on Aging (03A) Advisory Board; Marti Anthony 11. Advisory Board Appointments (2): Olympic Area Agency on Aging (03A) Advisory Board as Jefferson County Representative; Three (3) Year Terms Expiring July 13, 2018; 1) Patti Reynolds; and 2) Nancy Jamieson 12. Payment of Jefferson County Payroll Warrants Dated July 2, 2015 Totaling $801,844.58 and A/P Warrants Done by Payroll Dated July 2, 2015 Totaling $722,741 APPROVAL of MINUTES: Commissioner Kler moved to approve the Regular Meeting minutes of February 17 and 23, 2015 and March 2 and 9, 2015 and the Special Meeting minutes of February 2 and 9, 2015 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:50 a.m. and reconvened at 9:59 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to 10:30 a.m. with the Acting County Administrator, Deputy Prosecuting Attorney, Department of Community Development Director, Prosecutor, Treasurer (Former Planning Manager), and Associate Planner regarding Attorney- Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 9:59 a.m. to 10:20 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Commissioner Kler moved to grant authority to Acting - County Administrator Frank Gifford to sign an engagement letter with Special Deputy Prosecuting Attorney Patrick Schneider of Foster Pepper, to prepare an opinion letter with respect to the Port Ludlow Associates (PLA) timber harvest and its interplay, if any, with the County Code and the Development Agreement from 2000. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 2 J Commissioners Meeting Minutes of July 13, 2015 a � The meeting was recessed at 10:21 a.m. and recon ned at 10:33 a.m. with all three Commissioners present. COUNTY ADMINISTRA TOR BRIEFING SESSION: Acting County Administrator Frank Gifford reviewed the following with the Board. Miscellaneous Items: • Brian Lynn of Washington State Department of Ecology will be here on July 14, 2015 at 11:30 a.m. regarding an update to the Shoreline Master Plan (SMP) and the future rule making process. • One of the Commissioners will attend the Resource Advisory Committee (RAC) meeting to discuss the regional funds distribution. • Discussed the issues brought up in Commissioner meetings with the new Commander of Indian Island regarding water, transportation, public safety and training noise impacts. • The Drought Forum on July 14, 2015 will bring to light the need for the County to coordinate with other agencies like Port Townsend School District to reduce water use. • Information was passed out on the upcoming State Auditor Entrance Conference on July 14, 2015. NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 11:13 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kier, Member Page 3 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan �, District No. 3 Commissioner: Kathleen Kier FT County Administrator: Philip Morley %A Clerk of the Board: Erin Lundgren MINUTES Week of July 20, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen suggested edits to the proposed agreement between Jefferson County and the Jefferson County Fair Association; • Two citizens voiced their concerns regarding the recent logging in Port Ludlow; • Two citizens voiced their concerns regarding the fire danger in Jefferson County; and • A citizen stated that the marijuana industry still faces major tax challenges. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler move to delete Item No. 3 regarding an agreement with the Jefferson County Association and approve the remaining items on the Consent Agenda as presented. Commissioner Johnson moved to amend the motion to also delete Item No. 4 regarding an agreement with Northwest Weed Management. Commissioner Kler agreed to the amended motion. Commissioner Johnson seconded the motion which carried by a unanimous vote. The remaining Consent Agenda Items were approved as presented: 1. AGREEMENT re: Snow Creek Watershed Acquisitions; In the Amount of $83,824; Jefferson County Public Health; Jefferson Land Trust 2. AGREEMENT re: Lower Big Quilcene Riparian Protection; In the Amount of $192,600; Jefferson County Public Health; Jefferson Land Trust 3. (DELETED) AGREEMENT re: 2015 Community Services Grant Funding; In the Amount of $4,650; Jefferson County Fair Association 4. (DELETED) AGREEMENT re: Roadside Weed Control Services; In the Amount of $2,499; Washington State University (WSU) Jefferson County Extension; Northwest Weed Management 5. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for Jefferson County Central Services; Teamsters Local 4589 and Washington Teamsters Welfare Trust 6. AGREEMENT, Subrecipient re: 2015 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $100,808; Jefferson County Administrator; Olympic Community Action Programs (OlyCAP) Page 1 Commissioners Meeting Minutes of July 20, 2015 DISCUSSION re: AGREEMENT re: Consent Age> tem i�o N,Q J ffer'son County Fair Association (ConsentAgenda Item No. 3): Commissioner Kler stated that she has concerns regarding the proposed agreement between Jefferson County and the Jefferson County Fair Association. She referenced comments made during the public comment period urging the verbiage regarding the non - discrimination clause be simplified. The same commentator also suggested that instead of a one- time lump sum, the County should give payments in installments. Acting County Administrator Frank Gifford suggested that verbiage changes could be done to the non - discrimination clause to make it less - specific. He added that it is common practice to back -date contracts and the agreement with the Fair Association is ongoing, and we have been behind schedule. Since County Administrator Philip Morley has been working a great deal with the Fair Association, the Board agreed to table conversation on this matter until he returns. DISCUSSION re: AGREEMENT Re: Northwest Weed Management (ConsentAgenda Item No. 4): Commissioner Johnson stated that he would like changes made to this agreement. Under "Exhibit A" of the agreement and under sections 1 and 4, he would like the word "spray" to be replaced with "inoculated." Commissioner Kler explained her concern over the use of chemicals against noxious weeds but noted that a small amount of use can prevent larger discriminate use by the general public. There is no control over how much the public can use when the weeds make their way onto private property. She added that she would like to see more physical labor to eliminate weeds, but until then, there not many options out there to handle the noxious weed situation. Commissioner Johnson noted that the agreement does not specify how much chemicals will be used. Commissioner Kler moved to approve the Agreement. Commissioner Johnson seconded the motion which carried by a unanimous vote. Later in the meeting, this vote was reversed. (See later in minutes) APPROVAL of MINUTES: Commissioner Kler moved to approve the regular meeting minutes of March 16 and 23, 2015 and April 6, 2015 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. Paget _._ Commissioners Meeting Minutes of July 20, 2015 p HEARING re: Second Quarter 2015 Budget Appropriate xtejW4 f V rious County Departments: Budget Consultant Anne Sears gave a summary of t e requests for the Second Quarter 2015 Budget Appropriations /Extensions. A request for the Community Services Fund was made in the amount of $6,250. Ms. Sears noted this was due to receiving an invoice from 4d' Quarter of 2014. A request for the Non - Departmental Fund in the amount of $47,238 is due to an increase for public defense which was unknown at the time the original budget was formulated. Washington State University (WSU) Jefferson County Extension requested $6,600 for additional meeting /office space. The Hotel /Motel fund experienced excess funds due to 2014 year end revenues being under - budget. The following additional funds requested the following: Lodging Tax Advisory Committee (LTAC) Jefferson County Historical Society $2,996 Promotional Activities $18,200 Quilcene Museum $4,520 QuilceneBrinnon Dollars for Scholars $2,415 N. Hood Canal Chamber & Visitor Center $1,000 Jefferson County Chamber of Commerce $1,886 West End Chamber of Commerce $3,766 Gateway Visitor Center $3,500 Total: $38,283 Water Pollution Control $1,000 Reconveyance fees Quilcene Flood Control $15,000 Grant match for floodplain acquisition property Conservation Futures $143,573 2015 Advisory Board projects Chairman Sullivan opened the hearing for public testimony. George Yount, Port Townsend: He stated "Go for it, thank you." Hearing no further testimony, Chairman Sullivan closed the public hearing. Commissioner Johnson moved to approve RESOLUTION NO. 25 -15 Adopting the 2 "d Quarter 2015 Budget Appropriations/Extensions for Various County Departments. Commissioner Kler seconded the motion which carried by a unanimous vote. CONTINUED DISCUSSION re: AGREEMENT Re: Northwest Weed Management (Consent Agenda Item No. 4): Deputy Clerk of the Board Carolyn Avery informed the Board that Washington State University Extension (WSU) Noxious Weed Coordinator Joost Besijn decided to retract the contract (previously approved by the Board with edits), until he can review it further with WSU Director Laura Lewis. In light of the new information, Commissioner Johnson moved to reverse Page 3 Commissioners Meeting Minutes of July 20, 2015 the Board's previous decision to approve the agreement with edits. misMner•Kler seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Commissioner Kler is meeting with Earl Murman in Brinnon regarding permitting concerns. • Commissioner Johnson will be attending the Coastal Caucus this week to talk about the Shoreline Master Program (SMP) net pen issue. He met with Brian Lynn of the Washington State Department of Ecology last week and was briefed on the future changes in the SMP process. The discussion focused on the rule making process. • There was discussion of the need to regulate candle lanterns. The County -wide bum ban language may contain reference to candle lanterns. • Commissioner Johnson will attend the Chimacum Ridge celebration at Finn River Farm on Wednesday with the other Commissioners. • A discussion on drought planning focused on outlining implementation steps for a drought management process. The County is not the primary manager of water services, but plays a strong role in education and jurisdictional cooperation in the water use strategies. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 11:11 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member _ Page 4 OltV t w4 0� C I \�0� INCs District No. 1 Commissioner: Phil Johns (¢ , District No. 2 Commissioner: David W. S n V I � „ 1- District No. 3 Commissioner: Kathleep_, County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 27, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Four citizens voiced their concerns regarding the recent logging in Port Ludlow; A citizen stated that: 1) There was a theft of over 3,000 lbs. of food from the Quilcene Food Bank; 2) Low returns on interest rates are causing people hardships; and 3) There are Presidential candidates that should not be taken lightly; and A citizen suggested edits to the following proposed agreements: Jefferson County Fair Association and Sportsman's Club License. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler move to delete Item No. 3 regarding an agreement with Lake Leland Campground Host Clayton White and approve the remaining Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. The remaining Consent Agenda Items were approved as presented: 1. RESOLUTION NO. 26-15 re: Establishing Objectives and Procedures for the 2016 County Budget 2. AGREEMENT re: 2015 Community Services Grant Funding; In the Amount of $4,650; Jefferson County Fair Association 3. DELETED: AGREEMENT re: Lake Leland Campground Host; No Dollar Amount; Jefferson County Public Works; Clayton White (Approved Later in Minutes) 4. BY -LAWS, Amendment No. 1 re: Jefferson County Parks and Recreation Advisory Board (PRAB) 5. Payment of Jefferson County Payroll Warrants Dated July 20, 2015 Totaling $76,73032 and A/P Warrants Done by Payroll Dated July 20, 2015 Totaling $951,693.48 and Dated July 20, 2015 Totaling $855,319.89 DISCUSSION re: Consent Agenda Item No. 3; Lake Leland Campground Host: Commissioner Kler stated that she followed up on citizen's concerns regarding the expense of reopening and maintaining the Lake Leland campground. Commissioner Kler moved to approve the Lake Leland campground host agreement with Clayton White. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of July 27, 2015 ' -- - - 40P , '"1 A ra WP � J APPROVAL of MINUTES: Commissioner Johnson noted typgs ifif�e,Xprf l 13, 2015 minutes. Commissioner Kler moved to approve the regular meeting`mmutes of April 20, and 27, 2015 and May 4 and 11, 2015 and the corrected minutes of April 13, 2015 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and the following topics: The meeting was recessed at 10:10 a.m. and reconvened at 1:30 p.m. with Chairman Sullivan and Commissioner Johnson present. Commissioner Kler arrived shortly after the meeting began. Discussion re: Jefferson County Sportsmen's Association License Agreement: Environmental Health Director Jared Keefer reviewed the License and Operating Agreement with the Jefferson County Sportsmen's Association with the Board. County Administrator Morley thanked Director Keefer and the Sportsmen's Association members for their hard work on the draft license. The contract under consideration would grant license and operating privileges to Jefferson County Sportsmen's Club to operate a firing range on County property recorded under Assessor's Parcel No. 001083012. The firing range would be used in the provision of Hunter Safety training programs and courses, law enforcement training and practice, and recreational range use and program events for Association members. Law enforcement training will be free of charge. Restrictions forbid modification to facilities, infrastructure or property without approval of the County; forbid liens and encumbrances; natural resources and mineral reserves are retained by the County; all costs and expenses related to the property and its uses are the Association's responsibility. The agreement includes indemnifications and provisions for liability insurance. Time of use restrictions are in place, and the institution of a comprehensive lead management plan to ensure safe lead management for members and neighboring property owners and the environment is detailed. This license agreement does not transfer. Chairman Sullivan asked if neighbors could be notified if the Sportsmen's Association will be operating outside of regular business hours? Sportsmen's Association member John Minor replied that a notice is published in the Port Townsend Leader two weeks prior that type of event. Member Ed Horner added that there is no public notification prior to law enforcement training being held at the facility. The Sportsmen's Association offers various activities including gun safety courses, archery and other youth activities. Former Sportsmen's Association Executive Board member Jerry Charvat thanked the Board of County Commissioners for a 10 year lease. This enables the club to receive grant funding. Larry Crockett asked if "Special Events' could be defined? Director Keefer responded that by defining "Special Events," it does not allow for possible other events to happen, but he would work on the variation of wording under that section. Page 2 4 Commissioners Meeting Minutes of July 27, 2015 The meeting was recessed at 2:13 p.m. and reconvened iW 7 p.ht. Wi A41 three Commissioners present. Briefing re: Population Projections for County and City Comprehensive Plan Updates: Department of Community Development (DCD) Director Carl Smith briefed the Board on draft population estimates for updating the County /City Comprehensive Plan. The County and the City of Port Townsend are each in the process of updating their Growth Management Act (GMA) Comprehensive Plans. This work requires coordination and agreement between the City and the County on certain items, especially future population projections, through the Joint Growth Management Steering Committee ( JGMSC). Staff of both the City and the County recommend convening the JGMSC as soon as possible to begin this coordination. Populations projections are essential to updating the Comprehensive Plans. Director Smith added that it can be hard to predict 20 years into the future, but this is done so that we can avoid exceeding the planned capacity. In prior years, the County and City staff agreed to the same figures on the population prediction so that the Comprehensive Plan process would be more efficient. As a result of that collaboration, both the City and County Comprehensive plans had the same 20 year predictions. Currently, the City and the County have different figures and they are working on coming to an agreement on those predictions. Director Smith stated this process could be rushed and completed by 2016, but he suggests that the County take the two years they have been granted by the state to work on this, to get it right. This would allow for more public input, and allow additional time to work on the Critical Areas Ordinance (CAO). By taking two years, the 20 year projection period would be from 2018 -2038. Chairman Sullivan and Commissioner Kler asked if the City agreed to this? Director Smith stated the City is primarily concerned with the City figures. In the preliminary figures (2016 - 2036), the City lists their projected growth rate to be 36 %. Other area growth rates are predicted as follows: Tri-Area 21 %, Port Ludlow MPR 8.9 %, Brinnon MPR 4.1% and Unincorporated Rural & Resource areas 30% for a total of 100% County -wide. Commissioner Kler asked why we need to be so specific with these figures and what does it mean for what is ahead? Director Smith replied that under GMA, there is a wise duty to think and plan for what may happen. The reason for doing these predictions is to see what is being done to plan for an increase in population by making sure needs will be met for land capacity and other areas. The intent is to make sure that communities are not growing too fast to accommodate for that growth. In Port Ludlow, they have a cap of 2,250 dwelling units. Director Smith stated he needs to do more research on figures in that area. Current information provided to DCD shows that Port Ludlow has around 1,353 dwelling units. Port Ludlow Association (PLA) representatives stated that figure is around 1,600. He will confirm numbers and see if figures need to be amended and suggested scheduling a follow -up discussion with the Board of County Commissioners (BOCC) at 3:00 p.m. on Monday, August 3, 2015. Page 3 Commissioners Meeting Minutes of July 27, 2015 The meeting was recessed at 3:00 p.m. and Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will be attending a Finance committee meeting on July 28, 2015. • Chairman Sullivan will be participating in interviews for OlyCAP on July 28, 2015. • Commissioner Kier will be participating in a teleconference with Anders Edgerton regarding the Behavioral Health Organization (BHO) Advisory Board on August 3, 2015. • Chairman Sullivan will be attending an Olympic Area Agency on Aging (03A) Strategic Plan hearing on August 4, 2015. • The August 12, 2015 Olympic Region Clear Air Agency (ORCAA) meeting has been cancelled. Miscellaneous Items • New West End Deputy hire. • Cyber coverage. • Behavioral Health Organization (BHO) /Regional Support Network (RSN) /Accountable Communities of Health (ACH). • Environmental Protection Agency (EPA) Puget Sound initiative. • Animal Responsibility code status. • United States Department of Agriculture (USDA) Donna Neimath; United States Forest Service (USFS) Resource Advisory Committee (RAC) memberships: Davis Steelquist, Ian Jablonsky and Phil Johnson. NOTICE OFADJOURNMENT: Commissioner Kier moved to adjourn the meeting at 3:51 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Leslie Locke Executive Assistant JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kier, Member Page 4