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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Phillip Morley, County Administrator
From: Monte Reinders, Public Works Direct 7r ,
Agenda Date: September 21, 2015
Subject: Amendment No.4, Coordinated Prevention Grant Agreement (CPG)
No. G14001017 WA Department of Ecology
Statement of Issue:
The Washington State Department of Ecology in an end of cycle grant program
referenced above has offered to award Jefferson County Public Works an additional
$64,977.50 applicable to the current, 2015 budget year. Grant funds are to be
applied to the recycling program along with a 25% matching provision budgeted
through the Public Works Solid Waste Enterprise fund. The recycling program is
administered by Public Works and operated through contract with Skookum
Educational Services.
Ammendment No. 4 award by the state is based on Jefferson Coun y program
performance over the term of the grant and additional funding will be applied to
recycling program costs incurred in 2015.
Analysis /Strategic Goals /Pro's & Con's:
Supplemental grant funding of the Jefferson County recycling program supports
recommendations R1 through R3 of the approved Jefferson County olid Waste
Management Plan. These recommendations address meeting the 5 o SWMP recycling
goal, exploring all funding for the recycle program, and providing r cycling
opportunities throughout the county. Through this program Jeffer on County in 2014
collected and recycled over 3900 tons of household plastics, paper land cardboard and
totals should exceed 4000 tons this year.
Fiscal Impact /Cost Benefit Analysis:
Offered Amendment No. 4 total maximum eligible cost is $64,977.50 with a proposed
effective date of April 1, 2015. The annual budget cost of the recycle program is
Department of Public Works
O Consent Agenda
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currently approximately $210,000, which includes collection, packing and transport of
recyclables. Average annual grant funding, including Amendment No. 4, provides
$114,669.06/yr. over the last two years or about 54% of program costs.
Recommendation:
Public Works recommends that the BOCC approve and sign the attached three original
Amendment No. 4 to Coordinated Prevention Grant No.G1400101 and return to Public
Works for final signature by the WA Dept. of Ecology. Signed original Amendment No.
4 will be returned as soon as completed for BOCC files.
Reviewed By:
y
P i lip MorJ4, Count istrator
1-1
qloll� 1�
Date
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO.4 TO GRANT AGREEMENT NO. G1400101
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS
Amendment Purpose: To amend the grant agreement between the State of Washington, Department of
Ecology, hereinafter referred to as the "DEPARTMENT" or "ECOLOGY" and Jefferson County
Department of Public Works, hereinafter referred to as the "RECIPIENT ".
WHEREAS, this amendment will increase the state grant share of the agreement because RECIPIENT
has incurred eligible costs that are in excess of the current budget in Task 1.
IT IS MUTUALLY AGREED that the agreement is amended as follows:
1. The total maximum eligible cost for this agreement increases by $64,977.50 from $240,806.66 to
$305,784.16. The state grant share for this agreement increases by $48,733.12 from $180,605.00 to
$229,338.12.
2. The scope of work for both tasks remains the same. The expected outcomes for Task 1 remains the same
because the work in on -going and RECIPIENT estimated outcomes for the entire grant period. The
expected outcomes for Task 2 were completed for less than expected. The remaining balance in Task 2
budget is shifted to Task 1.
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State of Washington, Department of Ecology
Agreement # G 1400101
Coordinated Prevention Grants Program
County: Jefferson
3. The revised budget for this agreement is:
REVISED BUDGET
BUDGET INFORMATION BY
CATETORY AND TASK
CURRENT
BUDGET:
AMENDMENT
BUDGET
CHANGES:
TOTAL MAXIMUM
ELIGIBLE COST:
CATEGORY: WRR
$ 222,739.38
+$ 65,547.12
$ 288,286.50
1. RECYCLING SERVICES
$ 222,739.38
+$ 65,547.12
$ 288,286.50
CATEGORY: MRW
$ 18,067.28
-$ 569.62
$ 17,497.66
2. MOBILE MRW COLLECTION
$ 18,067.28
-$ 569.62
$ 17,497.66
TOTAL MAXIMUM ELIGIBLE COST
$ 240,806.66
+$ 64,977.50
$ 305,784.16
FUND SOURCE: LTCA 174/500
Maximum Eligible Cost: $ 305,784.16
FUND
GRANT PERCENT ( %)
STATE GRANT SHARE
Local Toxics Control Account (LTCA)
75%
$ 229,338.12
MATCH REQUIREMENT
MATCH PERCENT ( %)
LOCAL SHARE
Cash Match
25%
$ 76,446.04
4. The effective date of this amendment is April 1, 2015.
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State of Washington, Department of Ecology
Agreement # G1400101
Coordinated Prevention Grants Program
County: Jefferson
All other terms and conditions of the original Agreement including any Amendments remain in full force and
effect, except as expressly provided by this Amendment.
This Amendment is signed by persons who represent that they have the authority to execute this
Amendment and bind their respective organizations to this Amendment.
IN WITNESS WHEREOF, the parties hereby execute this Grant Amendment:
STATE OF WASHINGTON JEFFERSON COUNTY
DEPARTMENT OF ECOLOGY BY
BY
Laurie G. Davies
Program Manager
Waste 2 Resources
APPROVED AS TO FORM ONLY
Assistant Attorney General
Date Authorized Official
Print Name of Authorized Official
Title
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Date