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HomeMy WebLinkAbout036 15cc -. k--� �!d�1 —J� ORDER: B D ET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. 36 -15 WHEREAS, the Jefferson County Board of Commissioners did on the 28' day of September, 2015 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 28' day of September, 2015, set a hearing on said need for the 12' day of October, 2015, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on September 30, 2015 and October 7, 2015 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE /GENERAL FUND 001 - 020 -000 Auditor 001- 151 -000 Coroner - $42,487 546,457 $3,970 $15,450 $15,450 001- 261 -000 Operating Transfers $750,000 $750,000 001- 270 -000 Non - Departmental $25,720 $25,720 Total General Fund $748b83 $46,457 $795,140 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 105 -000 -010 Auditor's O & M $26,139 $26,139 108 -000 -010 WSU JeffCo Extension $20,000 $20,000 174 -000 -010 Parks & Recreation $15,335 $2,895 $18,230 175 -000 -010 Parks Improvement $7,500 $7,500 401-000-010 Solid Waste $95,000 $95,000 g v ';. Total Other Funds $163,974 $2,895 $166,869 AP � this .20 day of October, 2015. 7. s SEAL:' .Ryj.�•.`ca f. ATTEST: Carolyn AveitF, Deputy De p u Clerk of the Board l/ JEFI BO? David Phil %P %fp/tariCa' /� �YD1�CLt Kathleen Kler, Member Cr 1. Ame 11,y i5 S. ; TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment MI. n Auditor 001- 020 -000 SEP 1 12015 Department/Fund Name Fund Number Commissioners: (check all that apply) JEFFENSUN CGUN ^ t � A � NE 1 Ed Please be advised that after a thorough examination of my current budget it appears a e I c s insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget .33600.93.0000 DOL - Allowable Cost Reimbursement $5,080.00 $41,377.00 $46,457.00 51423.20.0000 Benefits $149,392.00 $1,029.00 $0.00 $0.00 $0.00 $5,080.00 $41,377.00 1 $46,457.00 BARS # Expenditure Description Current Bud et Revision New Budget 51423.10.0030 Chief Deputy /Office Supervisor $44,845.00 $2,941.00 $47,786.00 51423.20.0000 Benefits $149,392.00 $1,029.00 $150,421.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $194,237.00 $3,970.001 $198,207.00 Reason for Appropriation /Extension Revenue - 2015 Budget reflected $5,080 of reimbursable postage to mail vehicle plates. With the Change in State DOL laws (replacement plates no longer required every 7 years), the Auditor's office will not be receiving the $5,080 in postage reimbursement from State DOL. The new amount collected for the year is a DOL Allowable Cost Reimbursement for Auditor's office staff processing DOL transactions. This revenue source has not been anticipated in any prior budgets including 2015. In researching possible revenue sources to offset the costs associated with increase of expenditures to secure a Chief Deputy, it ww discovered this office qualified for this revenue. We were allowed to go back to the last six months of 2014 actual expenses - associated revenue was received in March of 2015. The first half of 2015 was billed out in August with the revenue being received in August of 2015. The second half of 2015 will be billed out the first week of January, 2016 with the revenue being ,:received as part of the 2016 Budget. Expenditures - Increase due to appointment of Chief Deputy /Office Supervisor. Respectfully submitted, ` Y Afly)� s l t TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation /Extension and Amendment CORONER Department/Fund Name 001 - 151 -000 Fund Number Date: 9/11/15 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated insufficient to pay necessary expenses of this department for this year. After a careful examination of all ti expenditures within the department budget with respect to present and future needs, I find that my budget is shoe Therefore, I request an appropriation and budget extension in the amount $15,540.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was n included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 56320.41.0000 Autopsies $23,200.00 $0.00 $38,650. 0 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE' $0.001 $0.001 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 56320.41.0000 Autopsies $23,200.00 $15,450.00 $38,650. 0 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $23,200.001 $15,450.00 $38,650.00 Reason for Appropriation/Extension $23,500 was budgeted to cover the performance of 16 autopsies for 2015. To date, the Coroner has ordered 19 autopsies, 13 of which were performed in the first half of the year and those invoices have been paid. Currently, we have 6 outstanding invoices in the amount of $8,850 and only $4,050 in the budget to pay them. The Coroner is expecting to require 13 autopsies during the second half of 2015 which, at $1,500 each, means we would need an additional $15,450 to get us through the end of the year. I . .. __ -_ Respectfull mitted, Michael Haas, Coroner TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an' X') Date: September 15, 2015 001 - 261 -000 Fund Number FRI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $750,000 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud at extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0350 Transfer to Ca ital Im rovement Fund 302 $0 $68D 000 $0 59700.00.0180 Transfer to Road Fund $0 $7D 000 $0 _ $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT IREVISION 59700.00.0350 Transfer to Ca ital Im rovement Fund 302 $0 $68D 000 59700.00.0180 Transfer to Road Fund $0 $7D 000 nAMENDED TOTAL EXPENDITURE $0 $750,000 , TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Non - Departmental Department/Fund Name Commissioners: (mark all that apply with an' X') Date: September 14, 2015 001 - 270 -000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $26,720 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51880.41.0001 Information Technology Services $0 $25,720 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 51880.41.0001 Information Technology Services $0 $25,720 $25,720 $0 $0 $0 TOTAL EXPENDITURE $0 $25,720 $25,720 cc: Pr q �►Y�►S A>1r,2 S. TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Auditor's O &M Department/Fund Name Commissioners: (check all that apply) 105 - 000 -010 SEP 112815 FundNug JEFFERSON COL COMMISSION,— © Please be advised that after a thorough examination of my current budget it appears that the amount a ocate insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget 59414.64.0010 Capital Equipment $24,630.00 $0.00 51410.10.0000 Salaries& Wages $21,488.00 $1,118.00 $0.00 51410.20.0000 Benefits $11,118.00 $391.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 59414.64.0010 Capital Equipment $24,630.00 $24,630.00 51410.10.0000 Salaries& Wages $21,488.00 $1,118.00 $22,606.00 51410.20.0000 Benefits $11,118.00 $391.00 $11,509.00 $0.00 $0.00 TOTAL EXPENDITURE $32,606.00 $26,139.001 $58,745.00 Reason for Appropriation/Extension Capital Equipment - The scanner purchased by this fund came up for replacement in 2015 and was not in the budget to be replaced. The cost was $7,556. The Microfilm Reader/Printers (One RP605Z purchased in 1993 + One MicroSP 200 purchased in 1998) were either broken or producing poor quality prints. Service and parts are no longer available. One new ScanPro 3000 Microfilm Scanner had to be purchased along with compatible computer and monitor. The cost was $17,074. Salaries & Benefits - Total increase to Auditor's O &M is $1,509 due to appointment of Chief Deputy /Office Supervisor. Respectfully submitted, QJ ITY S ILI 11'4v d s 9117115 TO: B OUNTY COMMISSIONERS Date: June 1 2015 RE: Request for Budget Appropriation /Extension and Amendment WSU JeffCo, Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 0 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget e include this new revenue in the budget this year as outlined below in the amount of: I APpropnanons request is to create a bars nun was not originally included in the 2015 budget. spe ttu ly Submitted, AFL Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 57121.41.0043 TWIN VISTA MOA $0 $20,000 $20,00 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 I APpropnanons request is to create a bars nun was not originally included in the 2015 budget. spe ttu ly Submitted, AFL Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 57121.41.0043 TWIN VISTA MOA $0 $20,000 $20,00 $0 $D $0 TOTAL EXPENDITURE $0 $20,000 $20,000 I APpropnanons request is to create a bars nun was not originally included in the 2015 budget. spe ttu ly Submitted, AFL Elected Official /Department Head Signature Cc: Y}LA-d Anne s. 71iL1115 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works, Parks & Recreation Department/Fund Name Commissioners: (mark all that apply with an "X') Date: August 31, 2015 174.000.010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: s+s,zso SEP 14 2015 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 52,895 Keason ror completed at Memorial Field and other parks. A car accident damaged the parking lot delineators at Irondale + Park and an insurance claim was recieved to pay for the repairs. Respectf Ily�3nttmttled� 1 Elected Official / a ent Head Signature BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39520.00.0000 Compensation for Loss of Fixed Assets $0 $2,895 $2,895 57520.31.0000 Mem Fld Operating Supplies $5,000 $2,000 $0 57520.47.0000 Mem Fld Utilities $13,000 $2,000 $0 57520.48.0000 Mem Fld Repair and Maint. $4,500 $3,000 $0 TOTAL REVENUE $0 $2,895 $2,895 Keason ror completed at Memorial Field and other parks. A car accident damaged the parking lot delineators at Irondale + Park and an insurance claim was recieved to pay for the repairs. Respectf Ily�3nttmttled� 1 Elected Official / a ent Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57100.41.0000 Professional Services $4000 $1,000 $5,000 57520.31.0000 Mem Fld Operating Supplies $5,000 $2,000 $7,000 57520.47.0000 Mem Fld Utilities $13,000 $2,000 $15,000 57520.48.0000 Mem Fld Repair and Maint. $4,500 $3,000 $7,500 57680.48.0000 Parks Repair and Maint. $6 000 $6,230 $12,230 57680.47.0000 Parks Utilities $31,000 $4,000 $35,000 $0 $0 TOTAL EXPENDITURE $63,5001 $18,2301 $81,730 Keason ror completed at Memorial Field and other parks. A car accident damaged the parking lot delineators at Irondale + Park and an insurance claim was recieved to pay for the repairs. Respectf Ily�3nttmttled� 1 Elected Official / a ent Head Signature cc, it& q IAN l5 Ann2:5 I I TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works, Parks Improvement Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: August 31, 2015 175000010 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $7,500 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57630.48.0000 Parks Improvement Repair and Maint. $10,000 $7,500 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 57630.48.0000 Parks Improvement Repair and Maint. $10,000 $7,500 $-17,5-0-0- TOTAL EXPENDITURE1 $10,000 $7,500 $17,500 CC: lk� 911 15 Hnvie S. TO: BOARD OF COUNTY COMMISSIONERS Date: September 14, 2015 RE: Request for Budget Appropriation /Extension and Amendment Public Works, Solid Waste 401000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appro riation and budget extension in the amount of: S 14 2015 $95,000 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud eIbud et eo include this new revenue in the budget this year as outlined below in the amount of: reason for lages of waste received at the solid waste tacilities are exceeding 2015 budget expectations at this time. At the of July 2015 tonnages are over expected amounts by an cumulative amount over 8 %, approximately 822 tons. 'efore, waste disposal costs, long haul and taxes in miscellaneous, are over budgeted amounts. Resulting nues have increased as well making this an enterprise budget neutral request. Respectf Submitted, Electe eisl /Department Head fig-nature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 53700.41.0010 Professional Services -Long Haul $1,113,740 $75,000 so 53700.49.0000 Miscellaneous $65,000 $20,000 $0 $0 $0 TOTAL REVENUE so $0 $0 reason for lages of waste received at the solid waste tacilities are exceeding 2015 budget expectations at this time. At the of July 2015 tonnages are over expected amounts by an cumulative amount over 8 %, approximately 822 tons. 'efore, waste disposal costs, long haul and taxes in miscellaneous, are over budgeted amounts. Resulting nues have increased as well making this an enterprise budget neutral request. Respectf Submitted, Electe eisl /Department Head fig-nature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53700.41.0010 Professional Services -Long Haul $1,113,740 $75,000 $1,188,740 53700.49.0000 Miscellaneous $65,000 $20,000 $85,000 TOTAL EXPENDITUREI $1,178,740 $95,000 $1,273,740 reason for lages of waste received at the solid waste tacilities are exceeding 2015 budget expectations at this time. At the of July 2015 tonnages are over expected amounts by an cumulative amount over 8 %, approximately 822 tons. 'efore, waste disposal costs, long haul and taxes in miscellaneous, are over budgeted amounts. Resulting nues have increased as well making this an enterprise budget neutral request. Respectf Submitted, Electe eisl /Department Head fig-nature Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: October 12, 2015 SUBJECT: HEARING re: Proposed 2015 Third Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on September 30, 2015 and October 7, 2( FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 3`d quarter supplemental budget appropriations. Morley, oun dministrator Date