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HomeMy WebLinkAbout110215_cabs01JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST FEE DISCUSSION TO: Board of County Commissioners Philip Morley, County Administrator FROM: David Goldsmith, Interim Director Jodi Adams, Office Coordinator DATE: November 2, 2015 SUBJECT: Proposed Community Development Fee Ordinance ATTACHED: Appendix A - Proposed Fee Schedule STATEMENT OF ISSUE: The current fee schedule generally outlines fees for both building fees and land use development fees. The building base fee and plan check fee are based upon the valuation of the structure proposed to be constructed. The valuation is based on Appendix L Permit Fees in the current International Residential Code as well as the International Code Council Building Valuation Data establishing a value for this type of construction within this area of the United States which is updated in February and August of each year. The land use fees as outlined in the existing ordinance are derived by multiplying the minimum time it takes to process a permit from acceptance of the application to a decision point multiplied by the hourly rate charged by the department. The overall goal of charging building and land use fees is to recover the cost associated with the review and decision making for the application in order that development pays for development and land use is not subsidized by public funds. The primary focus of this update to the fee schedule deals with the hourly rate being charged by the department. The hourly rate utilized in the year 2009 per Ordinance 02-0223-09 was derived by taking the cost to run Community Development, including administration and overhead, and dividing it by the billable hours available. The 2009 fee was calculated at $71.00 per hour and this hourly rate has been updated each January 1st to reflect the consumer price index per Ordinance 12-1209-96. The annual change has fallen short of actual costs over previous years in areas of wages, benefits, and overhead costs for rent, computers and vehicles. The department has examined the fee schedule and proposes adjustments to the hourly rate. Permits other than building permits are charged an hourly fee based upon the minimum time it takes DCD staff to process the application. Additional review time is billed after review is complete and prior to permit issuance. By the building code and consistent with the approved fee ordinance, the Building Official is authorized to review the value of a structure or associated development and must attest to the true cost estimate of the project is being utilized for the purposes of calculating the accurate fee to be charged. The proposed new hourly fee includes department cost recovery for code review, permit preparation, decision making, customer service and administrative duties associated with intake, issuance and records anaement. - 12--�S ip Mor oun y Adminis for Date WHAT 1S THE BASIS FOR DIRECT COST RECOVERY? The legal basis for fee recovery can be found in state statue at RCW 82.02.020 (3). Nothing in this section prohibits cities, towns, counties, or other municipal corporations from collecting reasonable fees from an applicant for a permit or other governmental approval to cover the cost to the city, town, county, or other municipal corporation of processing applications, inspecting and reviewing plans, or preparing detailed statements required by chapter 43.21CRCW State law requires that the fee be reasonable and the cost recovery be correlated to the processing, decision making and inspections of the building and land use permits accepted, reviewed for code compliance, issuance, inspections and final certification for occupancy or use. This cannot include expenses not directly related to processing permits such as County Planning (Long Range), Code Enforcement, Fire Marshal services, Fire Inspections, Environmental health activities, or Public Works activities. The methodology that DCD uses fee calculations are consistent with other local Community Development jurisdictions and works well for a department that has funding based on permit fees, grants, and general fund. HOW WAS THE HOURLY FEE CALCULATED? DCD's proposed hourly rate is derived by dividing the costs (including administration and overhead) of the Building and Development Review Divisions by the billable hours available to recover these costs. This is the same methodology used in 2009 to establish the current hourly rate. In the year 2014, these costs are $1,042,863 with billable hours from DCD staff available for permit review totaling 11,717. With rounding, $1,042,863 / 11,717 Ins = $89.00/hr. In the year 2015, 12 month average based on 10 months data, these costs are $955,451 with billable hours from DCD staff available for permit review totaling 10,630. With rounding, $955,451 / 10,630 firs = $90.00/hr. In order to prevent large fluctuations in the hourly rate, once the rate has reached $90.00/hr we will resume increasing the hourly rate by the CPI. It is important to note that departmental costs that are offset by other revenues (such as the general fund contribution, pass through consultant reimbursements for specific projects, and grants) are not utilized in calculating the hourly rate. The billable hours are the annual gross hours of departmental staff minus the non -billable hours available as a result of trainings, meetings, employee vacations, mandatory breaks and sick leave. ENTERPRISE FUND, GENERAL FUND or OTHER FUND? DCD is not considered a general fund department. The annual budget refers to the department as an "other fund" which means it has revenues generated through fees, general fund transfer and revenue from grants. The department attempts recover costs associated with review of development proposals without subsidy from the general fund while providing for services of interest to the applicant and the public at large. WHAT PRINCIPLES GUIDE COST RECOVERY? • Applicants should pay for services rendered by the department including associated costs and indirect costs. • Fees should include direct and indirect costs associated with the service delivery. Indirect costs are defined as the following: administrative costs; personnel support costs; training and public education costs; technology costs; and, facilities costs. • Applicants should pay for the additional time involved in processing permits if the base hours are exceeded. • Fees should be reasonably similar to other county departments. ■ Fees should be based upon the minimum time for review and completion to a decision point. • Fees should be balanced and support the department's operations through economic cycles and fluctuations in workload. STRATEGIC GOALS: The recovery of direct costs associated with the review and approval of development is supported by the strategic goals of Jefferson County. FISCAL IMPACT: The increase will allow DCD to maintain the current level of service in the area of permit review without an increased general fund subsidy. PERIODIC FEE REVIEW: Per Ordinance 12-1209-96 DCD will review at minimum, once every three (3) years, but no more frequently than once per year, fees established under this ordinance for consistency and applicable laws, regulations and fee policies adopted by the Board of Commissioners. Periodic fee review will consider at least the following factors: service cost recovery; public versus private service benefit; Departmental goals; other available funding sources; and comparison fees in adjacent counties, statewide averages and other comparable areas. EFFECTIVE DATE: The proposed DCD fee increase if approved by the BoCC would become effective on January 1, 2016. RECOMMENDATION: DCD recommends the BoCC approve the ordinance as drafted with the new line item fees and the proposed $85.00 per hour fee. This fee will increase by $5.00 per year until the current two year average is met. 2016 $85.00 2017 $90.00 2018 Resume annual increase by Consumer Price Index per Ordinance 12-1209-96. Note: To encourage more extensive use of the CAM process, it is proposed that the CAM base fee be applied to a subsequent permit fee, if the permit subject to the CAM is applied for within one year of the date of the CAM. Appendix A STATE of WASHINGTON COUNTY of JEFFERSON DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDING DIVISION, DEVELOPMENT REVIEW AND LONG RANGE PLANNING a) Applies to new construction only, otherwise, number 7 applies b) The fee is determined by a schedule established in the Intemational Residential Code, and is based on the value of the structure. c) Auditor's Office fee. d) The fee for residential square footage valuation is based on Building Valuation Data established by International Code Council, Building Safety Journal. Building Valuation Data is published in February and August of each year. e) Building Official will verify valuation per IBC Section 109.3 Building Permit Valuations. f) Base fee is the minimum amount charged per application. Additional time may be charged on an hourly basis } eR 1) Main Floor b b b Base Fee 65% 65% 65% Plan Check Fee a, d, a a, d, a a, d, a Valuation e e e 2) Additional Floors, Finished Basement b b b Base Fee 65% 65% 65% Plan Check Fee a, d, a a, d, a a, d, a Valuation 3) Unfinished basement b b b Base Fee 0.65 0.65 0.65 Plan Check Fee a, d, a a, d, a a, d, a Valuation 4) Carports, Garages, Pole Buildings, Decks b b b Base Fee 65% 65% 65% Plan Check Fee a, d, a a, d, a a, d, a Valuation 4a) Semi -Heated Space b b b Base Fee 65% 65% 65% Plan Check Fee a, d, a a, d, a a, d, a Valuation 5) Modular Home foundations & foundations for relocated In b to Base Fee structures 65% 65% 65% Plan Check Fee $34.87/sq. $34.13/sq. $34.13/sq. Valuation ft. ft. ft, d, a d, a d, e 6) COMMERCIAL structures, construction or improvements b b b Cost or Fair Market Value, IRC Fee table 65% 65% 65% Plan Check Fee e e e 7) Manufactured Homes / mobile homes (one or two sections) 546.00 595.00 630.00 8) Additional sections for manufactured home / mobile home 41.00 41.00 41.00 Increase by CPI 9) New- propane tanks, lines, and associated appliances 234.00 255.00 270.00 (In existing structures) 9a) New or existing wood stove, inserts, pellet stoves, hot 156.00 170.00 180.00 water heater, heat pump, propane tank swap out (In existing structures) 10) Inspection; re-inspection 78.00 85.00 90.00 11) Change of Use or Occupancy 456.00 510.00 540.00 12) Title Notice Removal c c +'$85 hr c +'$90 hr 'Per hour based on work provided 13) Renewal 234.00 255.00 270.00 14) Demo Permit 78.00 85.00 90.00 Base 15) Fire Code Official Services 78.00' 85.00' 90.00` 'Per hour or based on contract provider fee 16) Notification of Water Availability 41.00 41.00 41.00 In addition to Health Department Review Fee 17) Water System Review 234.00 255.00 270.00 3 hour minimum charge A[(� 7 18) Road Approach Now handled by Public Works 19) Application for 911 Number/Address 234.00 255.00 270.00 20) Application for 911 Replacement Number 20.00 20.00 20.00 21) Road Approach & Address Combined Road Approach now handled by PW 22) Road Vacation Request 234,00 255.00 270.00 23) Road Naming 312.00 340.00 360.00 Previously a Public Works Fee 24) Road Name Change 546.00 595.00 630.00 Previously a Public Works Fee t icy is — 390.00 425.00 450.00 Not applied to permit 25) Pre-application Conference 25a) Pre-application site visit. 156.00 170.00 180.00 26) Customer Assistance Meeting (15 min free) 78.00 `100.00 '100.00 `Base, applied to permit if submitted Win one year 27) Administrative Appeal of Land Use Decisions 858.00 935.00 990.00 Base Hearing Examiner plus actual costs as incurred 149.00 149.00 149.00 Public Hearing Notice for expenses, facilities, etc. 10.00 10.00 10.00 Notice Board 28) Revisions to Land Use Applications Requiring a second 234.00 255.00 270.00 Base Public Hearing Notice 149.00 149.00 149.00 Public Hearing Notice 29) Site Visit 156.00 170.00 180.00 Base 30) Code Interpretation 546.00 595.00 630.00 Base 31) Notice Board 10.00 10.00 10.00 Each 32) Hourly Rate 78.00 85.00 90.00 Per hour 33) EIS Preparation or Review, Including Third Party Review. 234.00 255.00 270.00 Base & Actual Costs Incurred (Inc. Consultant Work) 34) 3rd Party Review of Special Reports 234.00 255.00 270.00 Base & Actual Costs Incurred Inc. Consultant Work) 34a) Special Report Review (Wetland Delineation, 234.00 255.00 270.00 Base Geo Tech, etc.) 35) Resubmittal of Consistency Review 156.00 170.00 180.00 W-UMNAMi 36) Pre-application for more than 10,000 sq/ft of impervious 390.00 425.00 450.00 surface or more than 5,000 sq/ft of non -single family development or for a CASP 37) Allowed "Yes" Use Consistency 234.00 255.00 270.00 Base 37a) Road / Lot Segregation 312.00 340.00 360.00 Base 37b) Road Setback Administrative Variance 312.00 340.00 360.00 Base 38) Tree / Vegetation Removal 234.00 255.00 270.00 Base 39) Stonnwater Management Permit Stand Alone Only or in 390.00 425.00 450.00 Base conjunction with Class IV General Forest Practices 40) Boundary Line Adjustment 702.00 765.00 810.00 Base 41) Minor Plan Modification 312.00 340.00 360.00 Base (Preliminary approval only) 42) Site Plan Approval Advance Determination 546.00 595.00 630.00 Base 43) Shoreline Master Program Permit Exemption 546.00 595.00 630.00 Base (Stand alone or with Single Family Residence) 44) Shoreline Master Program Permit Revision 156.00 170.00 180.00 Base 45) Last Will & Testamentary Division 546.00 595.00 630.00 Base 46) Home Business 234.00 255.00 270.00 Base 47) Temporary Use 234.00 255.00 270.00 Base 48) Sign Permit 234.00 255.00 270.00 Base 49) Minor PRRD Amendment 234.00 255.00 270.00 Base (Planned Rural Residential Development) 50) CASP (Critical Areas Stewardship Plan) 546.00 595.00 630.00 Base 390.00 425.00 450.00 Pre-app 51) Additional fee for State Environmental Policy Act (SEPA) 780.00 850.00 900.00 Base Review (including SEPA base fee, Notice of Application, and Notice Board) 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 52) Discrefionary"D" or Unnamed Use Classification 390.00 425.00 450.00 Base 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre-app 2,106.00 2,295.00 2,430.00 Base 53) Short Plat 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 702.00 765.00 810.00 Base 53a) Plat Alteration 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 858.00 935.00 990.00 Base 54) Conditional (Administrative) "C(a)" Use 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 858.00 935.00 990.00 Base 55) Conditional (Discretionary) "C(d)" Use 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 858.00 935.00 990.00 Base 56) Cottage Industry 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 234.00 255.00 270.00 Base 57) Temporary Use 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 858.00 935.00 990.00 Base 58) Variance, Minor 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 59) Shoreline Substantial Development 1,248.00 1,360.00 1,440.00 Base (Primary Use) 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 60) Release of Six Year Moratorium under 546.00 595.00 630.00 Base Forest Practices Act (Partial) 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 61) Conversion Option Harvest Plans 546.00 595.00 630.00 Base 149.00 149.00 149.00 Notice of App 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 62) Additional fee for State Environmental Policy Act (SEPA) 780.00 850.00 900.00 Base Review RM 63) Binding Site Plans 6,708.00 7,310.00 7,740.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 64) Conditional "C" Use 1,794.00 1,955.00 2,070.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 65) Long Plat, Preliminary (including Planned Rural 6,708.00 7,310.00 7,740.00 Base Residential Development) 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 66) Plat Alteration 1,638.00 1,785.00 1,890.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 67) Variance, Major 1,638.00 1,785.00 1,890.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 68) Reasonable Economic Use Variance 1,638.00 1,785.00 1,890.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 69) Shoreline Substantial Development (Secondary Use) 1,950.00 2,125.00 2,250.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 70) Shoreline Conditional Use 1,950.00 2,125.00 2,250.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre -app 71) Shoreline Variance 1,638.00 1,785.00 1,890.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board !i 390.00 425.00 450.00 Pre-app 71 a) Release of Moratorium 1,638.00 1,785.00 1,890.00 Base 149.00 149.00 149.00 Notice of App 149.00 149.00 149.00 Notice of Public Hrg 10.00 10.00 10.00 Notice Board 390.00 425.00 450.00 Pre-app 72) Additional Fee for State Environmental Policy Act (SEPA) 780.00 850.00 900.00 Base Review WW 41 73) FINAL PLAT APPROVAL Short Plat, Long Plat, Binding 234.00 255.00 270.00 Base Site Plans; Final (including Planned Rural Residential Development application) 390.00 425.00 450.00 Pre-app Vt,. 1.716.00 1,870.00 Base 74) Special Use (Essential Public Facilities) 149.00 149.00 Notice of App 149.00 14900 7450.00 Notice of Public Hrg 10.00 10.00 Notice Board 390.00 425.00 Pre-app 75) Request for Jefferson County Comprehensive Plan/UDC 546.00 595.00 630.00 Base (If docketed, then houdy1charge) Amendment (Suggested). 390.00 425.00 450.00 Pre-app 76)J.C. Comprehensive Plan/UDC Amendment(Site 3,744.00 4,080.00 4,320.00 Base Specific) -Includes Noticing & SEPA j 390.00 425.00 450.00 Pre-app 1,794.00 1,955.00 2,070.00 Base 77) Open Space/Open Space 149.00 149.00 149.00 Notice of App & Public Hrg Nokice 10.00 10.00 10.00 Notice Board 78) Open Space Timber Applications Assessor Fee Processed by Assessor's Off 79) Transfer Forest Land (RCW 84.33) to Timber Land (RCW Assessor Fee Processed by Assessor's Off 84.34) Application 0.15 Per page. 80) Copy of Duplicating Fee - 8 1/2" x 11" or 8 1/2" x 14" 0.15 0.15 11"x17" 0.30 0.30 0.30 Per Page Color or Oversized Documents At Cost At Cost At Cost Compact Disc 1.10 1.10 1.10 Land Use Maps 20.00 20.00 20.00 Each Publications At Cost At Cost At Cost Scanning 19.00 21.00 22.00 Base, or actual at hourly rate over'/. hour. Increase by CPL Refunds Amount paid minus staff time expended at hourly rate. '..