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HomeMy WebLinkAbout110915_cbs01Q��k�4gON �skING 0� District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 3, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two (2) citizens voiced their concern regarding Consent Agenda Item No. 1 regarding a Resolution clarifying the Authority of the County Administrator; • Two (2) citizens urged the Board to adopt an animal control ordinance; • A citizen expressed concern about the delay of the Quilcene Complete Roads Project and the possibility of losing State funding if action is not taken; • A citizen presented and discussed calculations for the Quilcene Traffic Safety Grant; • The new Chimacum School District Superintendent introduced himself and thanked the Commissioners for their public service to Jefferson County; • Two (2) citizens commented on the recent logging in Port Ludlow; • A citizen stated a memorial ceremony was held for Carl Nomura who made enormous contributions to Port Townsend. He recommends reading Mr. Nomura's book titled "Sleeping on Potatoes" and suggested the Board send a letter of condolence to his family; • A citizen: 1) remarked that Commissioner Kler's father was recently awarded the French Legion of Honor for his efforts in liberating France while serving in the United States Army during World War II and he congratulated both Commissioner Kler and her father; and 2) urged the Board to ban sky lanterns which are propelled into the sky by lighted candles and eventually come back to earth and pose a fire danger in our forests; • A citizen: 1) commented on the need to make people aware of the danger of fireworks; 2) stated a major earthquake will occur in Port Townsend and we need to be prepared; 3) discussed the world economy; and 4) stated the Democratic Party in Port Townsend bought into Reaganomics; and • A citizen stated that the Democratic Party in Port Townsend did not buy into Reaganomics. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to delete Consent Agenda item no. 1 and approve the remaining items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. DELETED: RESOLUTION NO. _ re Clarifying the Authority of the County Administrator (Approved Later in Minutes) Page 1 rot Commissioners Meeting Minutes of August 3, 2015 2. AGREEMENT re: Washington State Aggression Replacement Tr g (WSART); In the Amount of $18,880; Jefferson County Juvenile Services; Washington State Department of Social and Health Services, Juvenile and Rehabilitation Administration 3. AGREEMENT re: Dowans Creek Road Realignment Project, County Project No. CRI 7993, FEMA Disaster No. 1734 -DR -WA; In the Amount of $29,680; Jefferson County Public Works; Clark Land Office 4. Advisory Board Resignation re: Jefferson County Marine Resource Committee (MRC) District 3 Representative; Michael Adams 5. Advisory Board Appointments (2) and Reassignment of Representation: Jefferson County Marine Resource Committee (MRC); 1) Appointment: Term Expires August 3, 2019; District 3 Representative, Wade Crouch; 2) Appointment: Term Expires August 3, 2019; District I Alternate Representative, Ashley MacKenzie; and 3) Reassignment: Term Expires April 7, 2016; Move from District 1 Alternate Representative to Environmental/Conservation Alternate Representative; Nam Siu 6. Payment of Jefferson County Vouchers/Warrants Dated July 27, 2015 Totaling $473,051.40 DISCUSSION re: RESOLUTIONNO. _ re: Clarifying the Authority of the County Administrator (Consent Agenda Item No. I): Commissioner Kler stated that she was contacted by individuals asking about the $50,000 limit of authority granted to the County Administrator in the proposed resolution. County Administrator Morley explained that $50,000 is the threshold that was granted to the County Executive in Snohomish County where he was previously employed. Based on County Administrator Morley's experience, $50,000 is a reasonable threshold. It is a judgement call and life is a continuum. Where do you draw the line? Commissioner Kler agreed and stated she thinks it is helpful for it to be discussed in public to explain how that amount was determined. County Administrator Morley stated that the Board can set a threshold amount that is different from the amount being proposed. For purposes of routine matters, he did not want to set the threshold too low. It is also important to be mindful that in many cases, particularly those related to personnel, the matters are sensitive for the individuals involved. He is trying to balance the interests of the individuals involved with the legitimate desire to bring matters forward. Commissioner Kler stated it is helpful to know that there is precedent in other Counties with regard to the threshold amount. Chairman Sullivan stated that part of the balance is including in the public record that settlements had been made, and to hold the Board accountable. County Administrator Morley stated that when he worked in Snohomish County, the County Executive's office provided an annual report to the legislative authority regarding all contracts that had been approved so that there was transparency. If the Board chooses, he can do the same type of reporting. Commissioner Kler stated she received comments about County Administrator Morley's character, relationship and performance of his duties being more than acceptable with regard to this authority. Since this authority would also be granted to future County Administrators, she questioned if it sets up the County for anything in the future that will be complicated for the County? County Administrator Morley replied that if the Commissioners are concerned about whether somebody would exercise the same discretion, the Board could change or rescind the resolution. Page 2 Commissioners Meeting Minutes of August 3, 2015 Chairman Sullivan noted that is covered in the resolution where it sW "...1) any such task or action must be consistent with applicable law, County Resolution, or pertinent Collective Bargaining Agreement;_" Considering the threshold amount, he thinks the Board would hear about any problems. Commissioner Kler moved to approve RESOLUTION NO. 27-15 re: Clarifying the Authority of the County Administrator. Commissioner Johnson seconded the motion which carried by a unanimous vote. APPROVAL OFMINUTES: Commissioner Johnson moved to approve the regular meeting minutes of May 18 and 26, 2015 and June 1 and 8, 2015, and special meeting minutes of May 21, 2015 as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. County Administrator Philip Morley noted the following correction to the Board's meeting agenda: The Briefing scheduled for 3:00 p.m. is regarding the County -Wide Planning Policies, not population projections for County and City Comprehensive Plan Updates. The meeting was recessed at 10:03 a.m. and reconvened at 1:32 p.m. with Chairman Sullivan and Commissioner Kler present. Commissioner Johnson arrived shortly thereafter. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: • Commissioner Kler will be attending a Gardiner Community Center Board of Directors' meeting on August 4, 2015. • Chairman Sullivan will be attending an Olympic Area Agency on Aging (03A) Strategic Plan Hearing on August 4, 2015. • Commissioner Kler will be participating in a teleconference with the Behavioral Health Organization (BHO) on August 5, 2015. • Commissioner Kler will be attending a Port Ludlow Village Council (PLVC) meeting on August 6, 2015. • Commissioner Johnson will be attending an Eastern Straits meeting on August 7, 2015. • The Olympic Region Clean Air Agency (ORCAA) meeting scheduled for August 12, 2015 has been cancelled. • There will be a Clean Water District (CWD) meeting on August 13, 2015. • Commissioner Johnson will be attending a Derelict Vessel workshop on August 13, 2015. • Chairman Sullivan will be attending the Election Certification on August 18, 2015. • The Troll Run event will be held in Gardiner on August 22, 2015. • The All County Picnic will be held on August 23, 2015. Page 3 Commissioners Meeting Minutes of August 3, 2015 Miscellaneous Items: ? ' • Cemetery District; Ray Hunter. • Peninsula Regional Support Network (PRSN) and the Behavioral Health Organization (BHO); Interlocal Agreement being developed to create a Salish BHO. Addressing the question of whether providers should be allowed to sit on the Advisory Board. • Budget. • United States Department of Agriculture (USDA) Resource Advisory Council (RAC); Donna Neimath. RAC memberships: Davis Steelquist, Ian Jablonsky and Commissioner Phil Johnson. • Animal Responsibility. • Service Animal update. Future Agenda Items: • Quilcene Safe Communities status. • Cemetery District information. The meeting was recessed at 2:15 p.m. and reconvened at 2:58 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items - Continued: • Commissioner Kler's research on the procedure for the formation of a Cemetery District. Inquiry about the possible purchase of a parcel located near Chimacum Park. BRIEFING re: County -Wide Planning Policies: Director of Community Development Carl Smith reviewed the proposed amendments to the County -Wide Planning Policies (CWPPs) which were first adopted in 1992. In 2005, certain amendments to the CWPPs were proposed, however, no action was taken. He noted that a lot has changed since that time. More recently, when staff from the County and City met to coordinate on proposed new population projections, staff reviewed the CWPPs and identified certain amendments which mostly correct obsolete information, although some changes are more substantive. The proposed amendments and any edits suggested by the Board of County Commissioners will be vetted with City staff before being presented to the Joint Growth Management Steering Committee. The meeting was recessed at 3:53 p.m. and reconvened at 4:01 p.m. with Chairman Sullivan and Commissioner Kler present. Commissioner Johnson was absent. BRIEFING - Continued re: County -Wide Planning Policies: Director of Community Development Carl Smith continued to review the proposed amendments to the County -Wide Planning Policies (CWPPs). Since additional time will be needed to complete the review of the CWPPs, the Board concurred to schedule further discussion during their next regular meeting on August 10, 2015. Page 4 Commissioners Meeting Minutes of August 3, 2015 or NOTICE OFADJOURNMENT: Commissioner OF moved to adjourn the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan seconded the motion. The motion carried. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Erin Lundgren Kathleen Kler, Member Clerk of the Board, CMC Page 5 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 10, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: One citizen stated he represents many residents in Port Ludlow who have concerns regarding the rete. logging there. He asked the Board of County Commissioners (BOCC) to consider suggestions made t residents during a recent meeting they held; Two citizens voiced concern over the Quilcene Traffic Safety project and suggested more public involvement and an earlier completion time; and A citizen stated the Planning Commission should have been made aware of the Joint Land Use Study (JLUS) process from the beginning and expressed concern about aspects of the plan. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 28-15 re: HEARING NOTICE: Notice of Intention to Sell Surplus County Property; Hearing scheduled for Monday, August 24, 2015 at 10:30 a.m. in the Commissioners Chambers 2. AGREEMENT No. C1600014 re: Local Source Control (LSC) to Prevent Pollution of Waters; In the Amount of $169,358.27; Jefferson County Public Health; Washington State Department of Ecology (DOE) 3. AGREEMENT re: Provided Billing Services to Enrollees; No Dollar Amount (Fee for Services); Jefferson County Public Health; PremeraFirst, Inc. 4. AGREEMENT re: Nurse Home Visitation Services; In the Amount of $175,000; Jefferson County Public Health; Washington Early Learning Fund, dba Thrive Washington 5. AGREEMENT re: Annual Telephone Maintenance — Sheriff's Office; In the Amount of $12,381.20; Jefferson County Central Services; Stargate Technologies 6. AGREEMENT re: Annual Telephone Maintenance — Courthouse Facilities; In the Amount of $16,886.93; Jefferson County Central Services; Stargate Technologies 7. AGREEMENT re: Annual Telephone Maintenance — Castle Hill Facilities; In the Amount of $10,753.72; Jefferson County Central Services; Stargate Technologies Page 1 Commissioners Meeting Minutes of August 10, 2015 8. AGREEMENT, Change Order No. 2 re: Paradise Bay Road Phase II Project, M.P. 0.37 to M.P. 1.53, County Road No. 503608, County Project No. CRI 873, R.A.P. Project No. 1609-02; Additional Amount of $108,802.24 for a Total of $1,084,215.84; Jefferson County Public Works; Lakeside Industries, Inc. 9. Advisory Board Resignation re: Climate Action Committee; Student Representative, Jack Pokorny 10. Payment of Jefferson County Vouchers/Warrants Dated August 4, 2015 Totaling $3,546.99 11. Payment of Jefferson County Payroll Warrants Dated August 5, 2015 Totaling $818,477.75 and A/P Warrants Done by Payroll Dated August 5, 2015 Totaling $770,568.06 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:46 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. LETTER re: Gateway Pacific Terminal Project at Cherry Point: Commissioner Johnson proposed sending a letter to the United States Army Corps of Engineers District Commander Colonel John G. Buck on behalf of the Safe Energy Leadership Alliance (SELA) to request that the Treaty Rights of the Lummi Nation are protected by denying the permits to SSA Marine for the Gateway Pacific terminal Project at Cherry Point (Ref. No. NWS -2008-260). He explained that SELA is a group of Commissioners, Tribes and other agencies who are concerned about coal transport. The Board reviewed the proposed letter. Commissioner Johnson moved to approve sending the SELA letter to the U.S. Corps of Engineers regarding the Gateway Pacific Terminal Project as it pertains to the Lummi Nation Treaty Rights and authorizing SELA to list all three Jefferson County Commissioners' names as co-signers. Commissioner Kler seconded the motion which carried by a unanimous vote. BRIEFING -: County -Wide Planning Policies (Continued from August 3, 2015): Director of Community Development Carl Smith continued to review the proposed amendments to the County -Wide Planning Policies (CWPPs). County Administrator Philip Morley asked that Director Smith inform the Board on any additional feedback received from other department directors on elements discussed during the briefing. Director Smith stated that he will contact directors for their input and he will update the Board on August 17, 2015. Page 2 Commissioners Meeting Minutes of August 10, 2015 r7 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • County Administrator Philip Morley will be attending a Washington Counties Risk Pool (WCRP) training academy on August 12-13, 2015. • The Olympic Region Clean Air Agency (ORCAA) meeting scheduled for August 12, 2015 has been cancelled. • There will be a Clean Water District (CWD) meeting on August 13, 2015. • Commissioner Johnson will be attending a Derelict Vessel workshop on August 13, 2015. • Chairman Sullivan will be attending the Election Certification on August 18, 2015. • The Troll Run event will be held in Gardiner on August 22, 2015. • The All County Picnic will be held on August 23, 2015. • Commissioner Kler will be attending the Washington State Association of Counties (WSAC) Conference in Skamania, Washington November 17-19, 2015, Miscellaneous Items Washington State Liquor Control Board; marijuana notification. • Sky lanterns. • United States Department of Agriculture (USDA) Resource Advisory Council (RAC) Donna Neimath; RAC memberhips: Davis Steelquist, Ian Jablonsky, Commissioner Phil Johnson. • Palindrome septic permit concern; status update. • Puget Sound Regional Support Network (PSRN) and the Behavioral Health Organization (BHO); Salish BHO (SBHO). Phone meeting held August 7, 2015. Interlocal Agreement (ILA) being developed to create a SBHO. Question of whether providers should be allowed to sit on the Advisory Board and who carries risk for in-patient costs? Commissioner Kler will provide Chief Civil Deputy Prosecuting Attorney David Alvarez, County Administrator Morley and Public Health Department Director Jean Baldwin with copies of the draft ILA when it is received. Kathleen will provide Chief Civil Deputy Prosecutor Alvarez, County Administrator Philip Morley and Public Health Director Baldwin copies of the draft ILA when it is received. • On the Road meeting; none scheduled for fall 2015. • Wahkiakum and biosolids letter. Commissioner Kler checked with Moderate Risk Waste (MRW) Coordinator Jerry Mingo. Chairman Sullivan will draft a letter for consideration at the August 17, 2015 Board of County Commissioner meeting. • Community software. • Budget. • Fager case status. • Mileage stipend. Page 3 Commissioners Meeting Minutes of August 10, 2015 NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:41 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 4