HomeMy WebLinkAbout112315_ca08JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tracie Bick, District Court Administrates
DATE:
SUBJECT: Annual Jury Software Maintenance Agreement
STATEMENT OF ISSUE:
Annually we need to renew our service agreement with our Jury Management software vendor.
ANAYLSIS:
Jury Systems staff provides our annual jury source list update, handles service requests
promptly and effectively, and in my opinion is a very responsive vendor. We would have
to pay the annual licensing fee regardless, but I do think we get good value for our
investment in this software.
FISCAL IMPACT:
The annual maintenance costs are built into the District Court department budget at line
item 001080000.51240.49.0011. We pay $1219 for the annual software maintenance fee
and $750 for the annual jury source list update. The later payment reflects the costs
involved when the juror pool was expanded to include people with driver's licenses and
state ID cards in addition to registered voters. The maintenance fee entitles us to real time
telephone support for office staff using the software and to technical support for
maintaining and reconfiguring data.
RECOMMENDATION:
Please sign it.
REFIFWED BY-
-; _
ilip Morlej,, ty Administrators
Date
12
JURY SYSTEMS
I N C O R P O R A T E D
October 22, 2015
Ms. Ruth Gordon
Court Administrator
Jefferson County, Clerks Office
State of Washington
P.O BOX 1220
Port Townsend, WA 98368
Dear Ms. Gordon:
Enclosed is an invoice for JURY+ Maintenance Renewal for the period December 1,
2015 through November 30, 2016. The $1,219 charge is for Premium maintenance and
the +3 Service charge of $750 is for the annual jury data load.
Also enclosed is the JURY+ Software Maintenance Agreement for the specified
maintenance period. Please sign the new Maintenance Agreement and return a copy to
JSI and forward the invoice for payment.
If you have any questions, please feel free to call your Account Executive, Benjamin
Myers at 805-285-5800 EXT. 219.
Best Regards,
Lisa Perl
VP of Finance & Operations
Enclosures
1985 YOSEMITE AVENUE, SUITE 135 SIMI VALLEY, CA 93063 PHONE: 805-285-58U0 FAX 805-285-5842 JURYSYSTEMS. COM
Federal Tax ID: 95-4617347
Bill To:
Ms. Ruth Gordon
Court Administrator
Jefferson County, Clerks Office
A Municipal Corporation of the
State of Washington
P.O BOX 1220
Port Townsend, WA 98368
12
JURY SYSTEMS
I N C O R P 0 R A T E D
Description
JURY+ Annual Maintenance renewal for the period of (12/1/15 - 11/30/16)
Premium Maintenance
+3 Annual Data Load
Invoice
Invoice #: 00006742
Date:
10/21/15
Page:
1
Terms:
Net 40
Your Order #:
Amount Taxable
$1,219.00
$750.00
Sub Total $1,969.00
This Invoice is due and payable per the terms stated above. Please make checks payable to:
Jury Systems Incorporated. Send your payment, marked "Attention Accounts Receivable",
to the address shown below. Thank you.
Sub Total:
Shipping:
Sales Tax:
$1,969.00
$0.00
$0.00
TOTAL DUE $1,969.00 1
1985 YOSEMITE Av ENUE, SUITE 135 SIMI VALLEY, CA 93063 PHONE'. 805-285-5800 FAX. 805-285-5042 JJRYSYSTENS. COM
JURY SYS'
I N C O R P O R
JURY+ Jury Management System
Software Maintenance Agreement Renewal
Terms and Conditions
10/23/15
Page 1
This agreement is made between Jury Systems Incorporated ("JSI") and the Jefferson County
Clerk's Office, an agency of A Municipal Corporation of the State of Washington Customer") for
the renewal of the Software Maintenance Agreement entered into on the 25 of July 2005
regarding the following Programs (as "Programs" is defined in said Software Maintenance
Agreement.
JURY+ Next Generation
The terms and conditions of that existing Software Maintenance Agreement is incorporated as
part of this Agreement as if fully set forth herein.
In recognition and consideration of needs and circumstances that have arisen since the execution
of the agreement and in recognition of the need to continue the ongoing relationship, the parties
wish to amend and clarify the agreement as follows:
Section 7 (a) 1st paragraph titled Schedule of Charges and Payment is amended to read:
The annual charge for the Premium JURY+ Maintenance specified in Paragraph 1 shall be 18%
of the non -discounted published license price, at the time of installation, for the JURY+
configuration installed.
The renewed maintenance period begins immediately upon expiration of the existing Software
Maintenance Agreement. If the existing Software Maintenance Agreement expires of its own
terms prior to execution of this renewal, Customer will not be entitled to receive maintenance
services for JURY+. To reinstate such services, Customer must pay maintenance fees for all
periods during which maintenance was not in effect, on a cumulative basis, together with interest
thereon compounded annually at the rate of ten percent (10%) per annum commencing with the
expiration or termination of the last paid maintenance period. Upon renewal of the Software
Maintenance Agreement, duration of maintenance shall be retroactive to the date of expiration of
the previous Software Maintenance Agreement.
The annual maintenance fees for JURY+ for the period of 12/1/15 —11/30/16 are as follows:
Premium Plan
$
1,219
+1 Plan
$
0
+2 Plan
$
0
+3 Plan
$
750
Total
$
1,969
Limitation of Warranty
JSI AGREES THAT ALL SERVICES COVERED BY THIS AGREEMENT SHALL BE
PERFORMED IN A PROFESSIONAL MANNER CONSISTENT WITH GENERALLY ACCEPTED
DATA PROCESSING INDUSTRY STANDARDS. JSI MAKES NO OTHER REPRESENTATION
OR WARRANTY WITH RESPECT TO ENHANCEMENTS PROVIDED TO THE CUSTOMER
-EMS
% T E o
JURY SYSTEMS
I H c o a v a x r e o
JURY+ Jury Management System
Software Maintenance Agreement Renewal
Terms and Conditions
10/23/15
Page 2
UNDER THIS AGREEMENT AS TO MERCHANTABILITY OR FITNESS OF SUCH
ENHANCEMENTS NOR ANY OTHER WARRANTY, EXPRESS OR IMPLIED ARISING BY LAW
OR OTHERWISE AS TO SUCH ENHANCEMENTS, EXCEPT AS STATED IN THIS
AGREEMENT. JSI MAKES NO REPRESENTATION OR WARRANTY AS TO THE MANNER
OF PERFORMANCE OF INVESTIGATIVE OR CORRECTIVE SERVICES UNDER THIS
AGREEMENT, NOR ANY OTHER WARRANTY, EXPRESS OR IMPLIED, ARISING BY LAW OR
OTHERWISE, EXCEPT AS STATED IN THIS AGREEMENT, JSI ASSUMES NO LIABILITY OR
OBLIGATION OTHER THAN THOSE EXPRESSLY STATED IN THIS AGREEMENT,
INCLUDING, WITHOUT LIMITATION, ANY OBLIGATION OR LIABILITY WITH RESPECT TO
LOSS OF USE, REVENUE, PROFIT OR CONSEQUENTIAL DAMAGES.
Attachments
Attached hereto and made a part hereto: n/a
IN WITNESS WHEREOF, JSI's and the Customer's authorized representatives execute this
Agreement as follows:
JSI
Jury Systems Incorporated
Simi Valley, California
ftm 0*
By
,A`//\Lisa Perl
11
112 �
VP of Finance & Operations David Alvanz,Chief Cwit
Date 3 � /l
Customer
By
Name Printed
Title
Date