HomeMy WebLinkAbout112315_cbs01District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 17, 2015
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Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen voiced concern over the Quilcene Traffic Safety project and stated that Quilcene resident
will be holding a meeting on September 10, 2015 regarding this issue;
• A citizen would like to see the Wastewater Management project for Quilcene move forward;
• A citizen stated: 1) Nearby waterways are much warmer; 2) Presidential candidate Donald Trump
better than other Republican candidates; 3) Jefferson County needs 1,000 more jobs; and 4) This
County does not try to help businesses;
• A citizen stated: 1) Jefferson County should copy and adopt Clallam County's recent Fireworks
Ordinance; 2) The proposed Animal Responsibility Code should be adopted as soon as possible; ai
3) Recordings of the Board of County Commissioners (BOCC) meetings should be online; and
• A citizen stated: 1) Public restrooms are important to Quilcene due to high traffic from Highway 1
2) Jefferson County's economy is improving and is very friendly to businesses; and
3) The All County Emergency Preparedness Picnic will be held on August 23, 2015 at HJ Carroll
Park. The organizers of the picnic could be more open to candidates attending.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Kler
moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded
the motion which carried by a unanimous vote.
I. AGREEMENT NO. ICA16103 re: Support of Family and Juvenile Court Improvement Plan
(FJCIP); In the Amount of $14,420; Jefferson County Juvenile Services; Washington State
Administrative Office of the Courts
2. AGREEMENTS (6), Amendment No. I re: 2015 Supplemental Hotel Motel Grant Funding; 1)
In the Amount of $1,886, Jefferson County Chamber of Commerce; 2) In the Amount of $2,996,
Jefferson County Historical Society; 3) In the Amount of $3,500, Jefferson County Historical
Society — Gateway Visitor Center; 4) In the Amount of $1,000; North Hood Canal Chamber of
Commerce; 5) In the Amount of $4,520, Quilcene Historical Museum; 6) In the Amount of
$18,200, Tourism Coordinating Council
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Commissioners Meeting Minutes of August 17, 2015
3. AGREEMENT re: Perform Water Quality Monitoring Activities, Public Outreach and
Education in the Hood Canal Priority Basins Project; In the Amount of $37,000; Jefferson
.County Public Health; Jefferson County Conservation District
4. AGREEMENT NO. 1563-42479 re: Chemical Dependency Prevention; In the Amount of
$132,831; Jefferson County Public Health; Washington State Department of Social and Health
Services (DSHS), Division of Behavioral Health and Recovery
5. AGREEMENT NO. 1563-45217 re: Developmental Disabilities Administration Services; In the
Amount of $267,820; Jefferson County Public Health; Washington State Department of Social
and Health Services (DSHS)
6. Advisory Board Resignation re: Jefferson County Planning Commission; District No. 2
Representative, Patricia Farmer
7. Appointment re: Jefferson County Planning Commission; Unexpired Four (4) Year Term
Expiring March 17, 2019; District No. 2 Representative, Mark Jochems
8. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 7, 2015 In the
Amount of $925,362.40
COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:51 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
LETTER in Support of Wahkiakum: Chairman Sullivan briefed the Board on a draft
letter regarding Wahkiakum County requests to seek legislative action regarding the safe application of
biosolids to protect environmental health and public safety.
Commissioner Kler moved to approve sending the letter to Governor Jay Inslee. Commissioner Johnson
seconded the motion which carred by a unanimous vote.
BRIEFING re: County -Wide Planning Policies (Continued from August 10, 2015):
Director of Community Development Carl Smith continued to review the proposed amendments to the
County -Wide Planning Policies (CWPPs). Public Health Director Jean Baldwin was present to discuss a
draft policy for the Public Health Department.
Director Smith stated that he is waiting on more solid figures before he speaks to the Planning
Commission. County Administrator Morley suggested briefing the Planning Commission on the status.
Director Smith will be meeting with City of Port Townsend staff on August 18, 2015 and briefing them
on the progress thus far. He is planning to brief the County Commissioners on this issue on August 24,
2015.
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Commissioners Meeting Minutes of August 17, 2015 A
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COUNTYADMINISTRA TOR BRIEFING SESSION:
Morley reviewed the following with the Commissioners.
Miscellaneous Items:
Department of Community Development (DCD) Director Carl Smith will be retiring at the end
of September 2015. County Administrator Morley will research an interim Director for DCD.
• Washington State Liquor Control Board (LCB); restructuring points of contact for liquor and
marijuana licenses. Liquor licenses go through the County Administrator's Office and marijuana
licenses are routed through DCD.
• Geographic names; Cooper Creek proposal.
• Public Infrastructure Fund.
• Port Ludlow's recent timber harvest; addressing citizen concerns regarding Port Ludlow
Associates.
• Proposed Noxious Weed Assessment.
• Budget Committee meeting.
• Budget process; review at a later date.
• Central Services Director position.
• Outside legal council; process.
Commissioner Kler excused herself from the meeting at 3:55 p.m.
NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting
at 3:55 p.m. Chairman Sullivan seconded the motion. The motion carried.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Phil Johnson, Member
Carolyn Avery Kathleen Kler, Member
Deputy Clerk of the Board
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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of August 24, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• One citizen voiced concern over the recent forest fires in Washington State and urged the Commissi
to institute new ordinances re: Fireworks/Sky Lanterns.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler
moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded
the motion which carried by a unanimous vote.
1. AGREEMENTS (2), Amendment No. 1 re: 2015 Supplemental Hotel Motel Grant Funding; 1) In
the Amount of $2,415, QuilceneBrinnon Dollars for Scholars; and 2) In the Amount of $3,766,
Forks Chamber of Commerce
2. AGREEMENT, Change Order No. 3 re: Paradise Bay Road, Phase II Project, M.P. 0.37 to M.P.
1.53, County Road No. 503608, CRI 873, R.A.P. Project No. 1609-02; For a Total Amount of
$1,084,200.84; Jefferson County Public Works; Lakeside Industries, Inc.
3, Advisory Board Reappointment re: Gardiner Community Center Advisory Board; Three Year
Term Expiring August 24, 2018; Carleton Posey
4. Payment of Jefferson County Vouchers/Warrants Dated August 17, 2015 Totaling $619,577.87
5. Payment of Jefferson County Payroll Warrants Dated August 20, 2015 Totaling $76,584.98
and A/P Warrants Done by Payroll Dated August 6, 2015 Totaling $134,489.01
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
PROCLAMATION re. Proclaiming September 2015 as Childhood Cancer
Awareness Month in Jefferson County: Chairman Sullivan read the proclamation aloud. Commissioner
Kler moved to approve the proclamation. Commissioner Johnson seconded the motion which carried by
a unanimous vote.
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Commissioners Meeting Minutes of August 24, 2015
PROCLAMATION re: Proclaiming the Week ofA st 24, 2Q1 fferson County
Employee Recognition Week: Chairman Sullivan read the pro, tion aloud. bt*ssioner Kler
moved to approve the proclamation. Commissioner Johnson sec the-m6tMn 4hi carried by a
unanimous vote. County Administrator Philip Morley noted that there will be County employees
receiving 5, 10, 15, 20, 25 and 35 year pins at this year's County Employee Picnic.
The meeting was recessed at 9:38 a.m. and reconvened at 10:30 a.m. with all three
Commissioners present.
HEARING re: Notice of Intention to Sell Surplus County Property: Treasurer Stacie
Prada stated that a hearing is part of the required process to surplus County equipment valued over
$2,500. Equipment from Public Works, Solid Waste, Parks and Recreation, Public Health, Central
Services and the Sheriff's Office is on the proposed surplus property list. Staff at the Public Works
County shop in Port Hadlock intends to hold a surplus auction on September 25, 2015. Some items that
are less than $2,500 are on the surplus property list because they were included in the same grouping.
Treasurer Prada stated that public notices for the hearing were published on August 12 and 19, 2015 in
the local newspaper.
Chairman Sullivan opened the hearing for public testimony.
Bill McIntyre, Port Townsend: He stated that he is the Manager of the Jefferson County Fairgrounds and
that he has been to the County barn and talked to ER&R Manager Matt Stewart. He is interested in the
County road sign materials. Mr. McIntyre clarified that he is not particularly interested in the signs
themselves, but the 4'x4' and 4'x6' posts. He added that the fairgrounds would have much use for the
lumber at their facility. He replaces the wobbly and broken down camper pedestal posts made from
metal with wooden posts so that he can attach electrical hookups and waterlines to them for a more
secure fit. He saved old two foot boards from a fence that was replaced along 47th Street. Mr. McIntyre
plans on installing a 250' x 2' high fence at the entrance to the campground. It will protect the campers
from the horse arena. Posts will be needed to complete this project. He has priced the posts and is
seeking posts over 7 feet in length. He is aware that some posts are broken in half, but he would like all
or nothing. He can throw them in his trailer and get rid of them for the County. Mr. McIntyre suggested
that the County could donate them to the Jefferson County Fairgrounds, or sell them per tonnage or per
foot for derelict lumber that is usable.
Commissioner Kler asked if Mr. McIntyre is talking about the pallets of wood posts, signs and sign
materials listed on the bottom of page 2 and the top of page 3 of the surplus property list? Mr. McIntyre
replied yes.
Ted Krysinski, Jefferson Counter He stated that he is the Training Chief for East Jefferson Fire Rescue
(EJFR). He distributed a document to be made part of the Hearing Record. A number of years ago,
Jefferson County Fire District No. 6 provided fire protection to the landfill. One of the requirements
imposed by the Fire District and the County was to have on-site water to allow for fire suppression for
the recycling plant, when the plant was modified around 14 to 16 years ago. Since then; Station 15
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Commissioners Meeting Minutes of August 24, 2015
which is near the landfill, is staffed and in the process of getting remodeled is requir �ns� l a
water line. The Fire District paid for the water line extension through the property which allowe for the
landfill to add on to the waterline at a cooperative price. County Administrator Philip Morley added that
this took place a number of years ago. Mr. Krysinski stated that the tank then became an obsolete tank.
The tank is currently located at the landfill and because there is not a waterline that supports a fire
hydrant, there is no need for that tank, thus making it surplus. At the top of the picture on the document
he provided, he noted that the fire department has built a four-story training tower which allows fire
department personnel to go in and facilitate training within East Jefferson. Other fire departments, law
enforcement and other emergency services are allowed to use the training facility.
Mr. Krysinski is asking for a quid pro quo on the tank listed on the County surplus property list. They
would only need to move it 1,500 feet from its current location to the training structure. It would allow
them to install sprinklers in the training tower. He added that they also intend to collect rainwater during
the non -drought portion of the season, and then use the stored water to address fire suppression training
for the year. This would alleviate the need to install a hydrant on their existing water line and prevent
damage or other issues related to installing a hydrant on a domestic waterline. Mr. Krysinski stated that
his request came from a last minute discussion, although his department had plans in place which
required a tank. He apologized for not providing actual figures, but added that he received notice of the
surplus hearing rather late. He reiterated that he would like a quid pro quo situation as the fire
department cooperatively worked on that system and they provide service for the landfill. He stated that
ER&R Manager Matt Stewart recommended that he inquire about metal desks that the County is
surplusing. The fire department would like the desks to use as props for their training tower to build
office space and residential units. Commissioner Kler stated that she is happy there is a plan for use for
some of the items on the surplus property list. Mr. Krysinski noted that they have enough square footage
in their roofing to actually fill the tank in the off season so they are not causing a reduction within the
water constraints during the year. He added that the problem that they have, is that their active training is
typically during water -restriction months. They want to be able to facilitate the best training. They are
required to also do pump testing, which is required by their insurance agency, this Thursday. This means
they have to do this test during water restriction. He stated they are hoping their offer is accepted.
Treasurer Prada thanked those who came to give testimony. She noted that intergovernmental sales and
transfers do not require a public hearing and are not required to be sold at public auction. They are still
required to be surplused by the Board, but we have the process covered with everything and the intent to
surplus them. East Jefferson Fire Rescue is a government agency. She added that after the Board
declares the property as surplus, each item is identified as either being transferred, disposed, sold at
auction or recycled. If the item is to be recycled, two employee signatures are required to provide proof
that it was done. If the item is to be transferred, the name and signature of the government agency or
non-profit receiving it is required. Commissioner Kler asked if the Jefferson County Fairgrounds fell
under the umbrella of being a non-profit organization? Mr. McIntyre stated the Fair is a non-profit
organization. Treasurer Prada replied that it may or may not fall under the definition of a governmental
agency that falls under the exemption of a bid or auction process.
County Administrator Morley stated that the Fair is a unique entity in that it is a County responsibility
under RCW and the State Auditor's Office has all County Fair Board funds run through a dedicated
County fund. He believes it is closely tied to the County, but more research will need to be done.
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Commissioners Meeting Minutes of August 24, 2015 4t'
Chairman Sullivan noted that regardless of what happens nrlfthe declaration would need to be done
first.
County Administrator Morley suggested that the Treasurer modify the second "Whereas" on the
proposed resolution. Currently, the resolution states that the items on the list are for sale at a public
auction. He suggested that it could be modified to "Surplus equipment attached to this resolution to be
disposed, transferred, recycled or sold at a public auction to be held on September 25, 2015..." and then
the rest is permitted under adopted procedures for dealing with surplus property. Treasurer Prada agreed
with the Administrator Morley's suggestion. She added that if this edit is approved, she would document
that each of the items followed the proper procedure.
ER&R Manager Stewart stated that they have been turning away departments who are looking to surplus
metal desks because they are unable to sell them. No one wants old, heavy, metal desks. He suggested
that if another department could use them, it would be worth transferring rather than throwing them in a
metal collection bin.
Treasurer Prada noted that she conducts a surplus equipment call -out quarterly for items that are less
than $2,500 in value. She will be doing one of these call -outs again in September 2015. She believes the
metal desks would fall into that category.
Commissioner Kler moved to adopt RESOLUTION NO. 29-15 re: Determination to Declare Certain
County Property as Surplus, with the approved edits. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
Chairman Sullivan closed the public hearing
The meeting was recessed at 10:51 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
BRIEFING: County -Wide Planning Policies (Continued from August 17, 2015): The
briefing with Director of Community Development Carl Smith was cancelled as he was unable to attend
the meeting. The briefing will be rescheduled to September 8, 2015.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items
• Brinnon Park and Recreation District letter regarding the Brinnon Community Center.
• Ocean Grove; No shooting zone petition update.
• Sportsmen's Association License.
• Tri -Area Food Bank.
• JeffCOM License renewal.
• Indigent Defense Request for Quotation.
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Commissioners Meeting Minutes of August 24, 2015
• Animal Responsibility Code; Status update. -,
Recruitment status re: Directors of Central Services and the Department of Community
Development (DCD).
Budget; Sheriff, Assessor, Property Management, Emergency Management, County
Administrator's Office, Board of Equalization and Public Health.
• Potential requests for one-time funds.
• Economic Development Council (EDC) contract.
• Office appreciation day.
• Port Ludlow Associates; Timber harvest.
• Resource Advisory Council (RAC); Davis Steelquist is moving out of Jefferson County.
Commissioner Johnson has asked Tami Pokorny to apply for membership.
• Commissioner Johnson reported on Fire Chief Pomeroy's suggestion to create a separate taxing
district to help fund the Sheriff's Office.
• Quilcene wastewater project update.
• Quilcene area fires.
Commissioner Kler excused herself from the meeting at 3:09 p.m.
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan
seconded the motion. The motion carried.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Phil Johnson, Member
Kathleen Kler, Member
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District No. 1 Commissioner: Phil .Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley r 9
Clerk of the Board: Erin Lundgren Or L., e t
MINUTES
Week of September 8, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kier.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented on the resignation of Stanley Willard from the Climate Action Committee, statin,
he will be missed;
• Three (3) citizens commented on the recent logging and other activities of Port Ludlow Associates
(PLA);
• A citizen stated he has alternative medicine ideas known to reduce signs of cancer and he will post the
information online;
• A citizen stated the County should enforce fees re: Solid Waste Junk Ordinance and special events;
• A citizen asked how to get more information on the process for hiring the new Department of
Community Development Director.
APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Kler
moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded
the motion which carried by a unanimous vote.
1. RESOLUTION NO. 30-15 re: Determination to Declare Certain County Property as Surplus
2. RESOLUTION NO. 31-15 re: Cancellation of Unclaimed Warrants
3. MEMORANDUM OF UNDERSTANDING re: Amending Article 15.1 of the Collective
Bargaining Agreement for the Central Services Department; Adding Section 15. 1.1 to include
language regarding Eligibility Requirements for Participation in the Washington Teamsters
Welfare Trust; Teamsters Local #589
4. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount
of $36,000; Jefferson County Public Health; Concerned Citizens
5. AGREEMENT, Change Order No. 1 re: Jefferson County Jail Alarm Replacement, Project No.
301 594 1901; In the Amount of $5,613.33; Jefferson County Central Services; North Shore
Electric, Inc.
6. AGREEMENT, Change Order No. 1 re: Dowans Creek Road Realignment, County Project No.
CR17993, FEMA 1734 -DR -WA, Grant No. E08-796; In the Amount of a decrease of $6,825 to
total $331,641.75; Jefferson County Public Works; Bruch & Bruch Construction, Inc.
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Commissioners Meeting Minutes of September 8, 2015EXII
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7. Advisory Board Resignation re: Climate Action Committee; ey Wilj44," pf senting,
Citizen -At -Large (Chemistry)
8. Advisory Board Reappointments (2) re: Jefferson County Marine Resources Committee (MRC);
1) Anne Murphy, Marine Science Practitioners, Educators and Researchers; Four (4) Year Term
Expires September 8, 2019; and 2) Judy D'Amore, Marine Science Practitioners, Educators and
Researchers Alternate; Four (4) Year Term Expires September 8, 2019
9. Payment of Jefferson County Vouchers/Warrants Dated August 24, 2015 Totaling $567,262.01
10. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 20, 2015 Totaling
$16,870.50
Approval of Minutes: Commissioner Kler noted an error on the July 20, 2015 draft
minutes. On page 3 where it reads "The Hotel/Motel fund experienced excess funds due to 2014 year
end revenues being `under -budget."' She stated that it should read `over -budget.' Commissioner Kler
moved to approve the Regular Meeting Minutes of June 15 and 22, 2015 and July 6, 13 and 27, 2015 as
presented and July 20, 2015 as corrected. Commissioner Johnson seconded the motion which carried by
a unanimous vote.
DISCUSSION re: AGREEMENT for Professional Services; Interim Community
Development Director: County Administrator Philip Morley stated that as a result of Department of
Community Development (DCD) Director Carl Smith announcing his resignation and retirement, he has
started the recruitment process for a permanent DCD Director. Director Smith's last day will be
September 25, 2015 and first review of candidates for his position will take place on September 28,
2015, but is open until filled. County Administrator Morley explained that the process to fill this type of
position can take several months because the typical interview process involves a couple interviews,
reference checks, contract negotiations with the finalist, background checks and ultimately the candidate
giving notice to their current employer. He anticipates that there will be about two to three months
between Director Smith's leave date the new Director's start date.
County Administrator Morley stated that due to the lengthy process to find a qualified DCD Director it
would be in the County's best interest to contract for an Interim DCD Director during that time. He
noted that David Goldsmith is uniquely qualified as he has previously served for many years with
Jefferson County in DCD and its precursors. He first joined the County in 1975 as a Resource Planner
for what was then a joint Jefferson County/Port Townsend Planning Council. He became a County
Planner and moved up to Director of the Planning and Building Department from 1978-1991. He later
became Director of Community Services, Deputy County Administrator and ultimately County
Administrator in early 2000's. Since leaving Jefferson County, Mr. Goldsmith has continued working
with County organizations. He is one of the founders of the Washington Counties Risk Pool (WCRP)
and has continued to serve on the WCRP dealing with special projects, strategic planning and member
services. He has been a consultant to municipalities and has served other counties such as San Juan
County as an Interim County Administrator. County Administrator Morley added that during his tenure,
Mr. Goldsmith has served Jefferson County in a variety of capacities such as an analyst as to the
management and strategic planning of JeffCOM. His suite of skills, both in planning and in senior
management positions is quite extraordinary and his knowledge of Jefferson County is particularly
unique.
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Commissioners Meeting Minutes of September 8, 2015
County Administrator Morley noted that the agreement before the Board would ensure Mr. Goldsmith's
services through the end of 2015 or whenever a new DCD Director assumes office. While he is a
contract consultant to the County, he is bound by the same standards of conduct and code of ethics of
regular County employees. He added that since Mr. Goldsmith also serves as a consultant to private
property owners and organizations that are going through permitting to assist them in preparing permit
applications or guide them through the permit process, the agreement has been drafted to ensure that he
will not be touching any of the applications of current or past clients to avoid any conflict of interest. All
files of current or former clients will be inaccessible to Mr. Goldsmith and final approval will go to
County Administrator Morley.
Commissioner Johnson moved to approve the AGREEMENT re: Professional Services for Interim
Director of Community Development with Mr. Goldsmith. Commissioner Kler seconded the motion
which carried by a unanimous vote.
Commissioner Johnson moved to adopt RESOLUTION NO. 33-15 Delegating Certain Job Titles and
Responsibilities to Interim Director of Community Development David Goldsmith. Commissioner Kler
seconded the motion which carried by a unanimous vote.
BRIEFING SESSION. • The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:52 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to
10:50 a.m. with Outside Legal Counsel, Prosecuting Attorney, Deputy Prosecuting Attorney, County
Administrator, Director of Community Development, Treasurer (Former Planning Manager) re:
Attorney Client Privilege; Potential Litigation under exemption RCW 42.30.110 (1)(i) as outlined in the
Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic
was from 10:04 a.m. to 10:52 a.m. At the conclusion of the Executive Session the Board resumed the
regular meeting. The Board concluded to resume the Executive Session on this topic at the conclusion of
the next scheduled Executive Session regarding Actual Litigation.
The meeting was recessed at 10:54 a.m. and reconvened at 11:00 a.m. with all three
Commissioners present.
EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to
11:30 a.m. with Washington Counties Risk Pool Attorney, Deputy Prosecuting Attorney, County
Administrator and Sheriff re: Attorney Client Privilege; Actual Litigation under exemption RCW
42.30.110 (1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in
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Commissioners Meeting Minutes of September 8, 2015
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Executive Session on this topic was from 11:00 a.m. to 11:29 a.m. A&he concl;uuy f e Executive
Session the Board resumed the regular meeting. M.
Commissioner Kler moved that the Jefferson County Board of Commissioners acknowledges that
Jefferson County was a participating member of OPNET when the events relating to the Fagers
occurred, and as a result will participate to ensure that OPNET has a successful and final resolution of
all litigation arising from or related to the Fagers. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
EXECUTIVE SESSION; Continued. An Executive Session was scheduled to resume
the earlier Executive session originally scheduled from 10:00 a.m. to 10:50 a.m. regarding potential
litigation. The Executive Session was scheduled from 11:33 a.m. to 11:55 a.m. with Outside Legal
Counsel, Deputy Prosecuting Attorney, County Administrator, Director of Community Development
excused himself from the meeting after the first Executive Session on this issue, Treasurer (Former
Planning Manager) re: Attorney Client Privilege; Potential Litigation under exemption RCW 42.3 0.110
(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive
Session on this topic was from 11:33 a.m. to 12:23 p.m. At the conclusion of the Executive Session the
Board resumed the regular meeting.
Commissioner Johnson moved to acknowledge that pursuant to following the Development Agreement
with Port Ludlow Associates (PLA), the Board of County Commissioners authorizes the County to
initiate mediation with the PLA. Commissioner Kler seconded the motion which carried by a unanimous
vote.
The meeting was recessed at 12:24 p.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
PRESENTA TION re: Noxious Weed Control: Noxious Weed Control Board
Coordinator Joost Besijn gave a presentation on supporting native ecosystems and natural resources in
Jefferson County. He stated the goal of the Noxious Weed Control Board (NWCB) is to educate,
provide outreach, survey, coordinate and control noxious weeds.
Since he began working for Jefferson County approximately three months ago, Mr. Besijn has updated
the NWCB logo to achieve a more harmonious, mellow approach and he has actively approached
landowners regarding noxious weed removal. He hopes to provide presentations, workshops, training
and outreach materials on an annual basis. He plans to hire experts on specific topics for workshops held
during certain times of the year.
Next year, the NWCB is starting a "Rhododendron Back to Rhody Drive" program which aims to
replant rhododendron plants along Rhody Drive. The Sheriff has agreed to have prison crews remove
weeds and Mr. Besijn is looking for another group to plant the rhododendrons.
Mr. Besijn discussed the importance of noxious weed removal in Jefferson County. Weed Canary Grass
can choke out salmon streams and flood lands. Scotch Broom can take over entire clearcut areas and
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Commissioners Meeting Minutes of September 8, 2015
drastically reduce timber harvests. He quoted an Oregon State study c cteq laaly44SNThe
economic impact of weeds. The study indicates that noxious weeds az ponsibaeyfol�tn icome loss of
$83.5 million annually and 1,900 lost jobs. If left untouched, the stud , ggests that those figures could
rise to a loss of $1.8 billion annually and 40,800 jobs.
Mr. Besijn explained that Jefferson County's weed program is funded through the general fund, but that
other counties have funded this program through an assessment. In 2014, the NWCB budget was
$31,408. Compared to other Washington counties, our County's NWCB is receiving the lowest amount
of funding. A Noxious Weed Assessment would raise the NWCB funding to $145,000 per year. Mr.
Besijn added that a public hearing is required to determine land classification and who will be assessed
the fee. A public hearing on this matter is schedule for September 17, 2015 at 6:00 p.m. in the evening.
CO UNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Quilcene Public Infrastructure Fund (PIF) grants for Wastewater Feasibility and Water Fireflow;
upcoming meeting and County Administrator to work on a letter to the Port Commission.
• Lot addressing and CenturyLink request.
• Stepping Up; Public Health campaign.
• Animal Responsibility Code.
• Citizen Dog Park effort.
• Brinnon Parks and Recreation discussions on Community Center.
• Behavioral Health Organization (BHO); Interlocal review.
NOTICE OFADJOURNMENT: Commissioner Kler moved to adjourn the meeting at
3:14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Phil Johnson, Member
Kathleen Kler. Member
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