HomeMy WebLinkAbout120715_ca13Department of Public Works
O Consent Agenda
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: December 7, 2015
Subject: Execution of Contract Amendment 1 with Thermo Fluids, Inc. for
automotive fluids recycling services
Statement of Issue: The value of collected used oil has decreased in a global oil
market to an extent that payments to Jefferson County as detailed in the original
contract are no longer supported, but not to an extent that requires payment by the
County to recycle collected used oil.
Analysis/Strategic Goals/Pro's l3 Con's: This contract provides for used oil recycling
opportunity for County residents and represents decreased pollution liabilities of
ground water, surface water and of solid waste stream toxicity. Amendment 1 does
not alter service pricing for other services. Amendment 1 was a favorable option when
compared with an alternative of exiting the contract and issuing a request for bids
due to the broader market place that affects all used oil collectors.
Fiscal Impact/Cost Benefit Analysis: Based on revenue to date in a fluctuating
market, an annual revenue loss is estimated to be $5,536. The Solid Waste Fund is
able to cover the reduced revenue.
Recommendation: Public Works recommends that the Board execute all three (3)
originals of the Amendment 1 and return two (2) originals to Public Works for further
processing.
Department Contact: Jerry Mingo, MRW Coordinator, 385-9160.
Reviewed By:
Philip Morl$y, ounty-tdmtnfsfrator Date
AMENDMENT 1
TO THE CONTRACT FOR AUTOMOTIVE FLUIDS RECYCLING SERVICES
JEFFERSON COUNTY, WASHINGTON
THIS AMENDMENT is made and entered into this day of , 2015 by and between
the COUNTY OF JEFFERSON ("County"), acting through the Jefferson County Commissioners
and the Director of Public Works and by virtue of Title 36, REC, as amended and THERMO
FLUIDS, INC of Scottsdale, Arizona ("Contractor"). This Amendment modifies, clarifies and
amends the Contract between the County and the Contractor, dated May 12, 2014.
RECITALS
A. Whereas the value of collected used oil has covered recycling services and provided for
payments made to the County based on a percentage of indexed pricing pursuant to the
original Contract; and,
B. Whereas, the market value of used oil has fallen since the execution of the original
Contract to a level that will continue to cover the cost of recycling but no longer provide
for payment to the County.
AGREEMENT
NOW, THEREFORE, it is agreed that the sections titled "Detailed Pricing Chart"
appearing on page 9 of the original Contract be replaced with the attached "Detailed Pricing
Chart (revision 10.1.2015)" and that the section titled "Price Indexing Procedures" comprising
page 10 of the original contract be deleted. Should oil value rebound, Jefferson County reserves
the right to request adjusted price -indexed payment.
Pagel of 3
IN WITNESS WHEREOF, the parties have executed this Amendment to be effective
as of the day and year above written.
Executed by the Contractordeteb ,
Ntj"3 ta/' ?'z' ?fit
Contractor Thermo Fluids, Inc.
By:
(Please
CCTHERMF 1966DC
State of Washington, Contractor Registration Number
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
David W. Sullivan, Chair
Phil Johnson, Member
Kathleen Kler, Member
Approved as orm only this
day of ,20_
0/16 ApfAave-.b
David Alvarez
A�-6 F 9M
Deputy Pros o ey
Monte �emers.��Da�t��
Public Works Director/County Engineer
Page 2 of 3
THERMOFLUIDS'
The Responsible Solution
Detailed Pricing Chart (revision 10.1.2015)
Item
Unit
Fee or Payment
Spent Antifreeze
GA
Fee
$0.00
Used Oil
GA
No Charge / No Pay
$0.00
Used Oil Filters
55 -gal Drum
Fee
$12.00
Waste Fuels
GA
No Charge / No Pay
$0.00
Petroleum -bearing sludge
GA
Fee
$1.85*
Fuel Charge
Per Stop
I Fee
$20.00
*Sludge collection may require a $235.00 fee per profile test.
Response Times
Frequency: Frequency varies contingent on volume and location. Currently, our drivers are
dispatched to Port Townsend for oil collection every 21 days. This can be adjusted per
customer's request.
Unscheduled Collection Requests: Unscheduled requests can be serviced within 5-7 business
days of the request, if not sooner.
Drums: Open -head drums can be supplied and swapped out for used oil filter collection. TFI
will collect your full drums; take them to our Sumner facility where the filters will be crushed
into 20-1b cubes, load the filters onto a conveyor belt into an oven, which is fueled by the
remaining oil left in the crushed filters. We recycle the steel with a local rebar manufacturer.
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