HomeMy WebLinkAbout120715_ca02Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: December 7, 2015
SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Fourth Quarter 2015
Budget Appropriations/Extensions; Various County Departments;
Hearing scheduled for Monday, December 21, 2015 at 10:00 a.m. in the
Commissioners Chambers
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the BOCC
must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public
notice only; the individual changes will be reviewed at the public hearing.
ANALYSIS:
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments. The Hearing Notice will be published in the Leader on December 9 and 16, 2015.
FISCAL IMPACT:
Provided in Resolution.
RECOMMENDATION:
Approve resolution to publish a notice for the hearing set for December 21, 2015 at 10:00 a.m. in the
Commissioners Chambers.
REVIEWED BY:
12111f,--
Date
2111frDate
STATE OF WASHINGTON
Jefferson County
IN THE MATTER OF A HEARING NOTICE
FOR PROPOSED SUPPLEMENTAL BUDGET
APPROPRIATIONS/EXTENSIONS FOR
VARIOUS COUNTY FUNDS
RESOLUTION NO.
WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for
their 2015 budgets; and
WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of
preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal
government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and
WHEREAS, it appears todhe Board of County Commissioners that a need exists that could not have been foreseen or
contemplated at the time of preparing the budgets for 2015. The following identified revenue and expenditure amounts are to be added to
the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and
represent an extension of the Fund budgets listed:
SPECIAL REVENUE I CAPITAL/ ENTERPRISE/
108-000-010
WSU COOP EXT.
AMOUNT FROM
$15,556
113-000-010
4-H AFTER SCHOOL
$2,114
UNENCUMBERED
127-000-010
PUBLIC HEALTH
FUND 4
FUND NAME
FUND BALANCE
REVENUE
EXPENSE
CURRENT ECPFNSFIGENERAL FUND
175-000-010
PARKS IMPROVEMENT FUND
$3,500
001-010-000
ASSESSOR
$11,462
$35,379
11,462
001-020-000
AUDITOR
$5,167
$1,000
5,167
001-021-000
ELECTIONS
$1,634
505-000-0103[ EMPLOYEE BENEFIT RESERVE
1,634
001-050-000
CLERK
$5,037
$195,960
5,037
001-050-000
COUNTY ADMINISTRATOR
$5,700
5.700
001-067-000
PUBLIC SAFETY&SECURITY
$0
$9,314
9,314
001-080-000
DISTRICT COURT
$8,936
$11,580
20,516
001-110-000
JUVENILE SERVICES
$10,335
10,335
001-150-000
PROSECUTING ATTORNEY
$7,582
7,582
001-180-000
SHERIFF
$106,282
106,282
001-240-000
SUPERIOR COURT
$15,266
$15,266
15,266
001-250-000
TREASURER
$7,811
7,811
001-261-000
OPERATING TRANSFERS
$304,435
$304,435
001-270-000
NON -DEPARTMENTAL
$153,100
$153,100
SPECIAL REVENUE I CAPITAL/ ENTERPRISE/
108-000-010
WSU COOP EXT.
$15,556
$15,556
113-000-010
4-H AFTER SCHOOL
$2,114
$2,114
127-000-010
PUBLIC HEALTH
$24,811
$226,318 $251,129
174-000-010
PARKS & RECREATION
$18,600
$18,600
175-000-010
PARKS IMPROVEMENT FUND
$3,500
$3,500
306-000-010
PUBLIC INFRASTRUCTURE
$35,379
$35,379
308-000-010
CONSERVATION FUTURES
$1,000
$1,000
401-000-010
SOLID WASTE
$30,000
$30,000
505-000-0103[ EMPLOYEE BENEFIT RESERVE
$65,000
$65,000
Total Other Funds_
$195,960
$226,318 $122,278
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted
funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County
Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 21e1 day of December, 2015, at the hour of 10:00 a.m.,
and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested
taxpayer may appear and be heard for or against the extensions.
APPROVED this 7th day of December, 2015.
SEAL:
ATTEST:
Carolyn Avery,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chairman
Phil Johnson, Member
Kathleen Kier, Member
cc. S;a�aj)s
TO: BOARD OF COUNTY COMMISSIONERS Date November 16, 2015
RE: Request for Budget Appropriation/Extension and Amendment
General Fund - Various Departments General Fund 001
DepartmenttFund Name Fund Number
Commissioners: (mark all that apply with an 1C)
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs. I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
§83,864 -
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eves
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
§o
Reason for
General Fund Dept.
BUDGET
BARS Expenditure#Description
CURRENT IREVISION AMENDED
Salaries and Benefits see below
$63,664
001-010-000.514.24.10.
9,581
1,781
11,462
TOTAL EXPENDITURE
$0 $63,664 $0
Reason for
General Fund Dept.
10ARS Code
Salaries I
Benefit
Total
ASSESSOR
001-010-000.514.24.10.
9,581
1,781
11,462
AUDITOR
001-020-000514.23.10.
4,344
823
5,167
ELECTIONS
001.021-000511.70.10.
1,374
260
1,634
CLERK
001-050-000512.30.10.
4,239
798
5,037
COUNTY ADMINISTRATOR
001-050-000512.30.10.
4,750
950
5,700
DISTRICTCOURT
001-080-000512.40.10-
6,004
1.120
7,124
DISTRICTCOURT
001-080-000523.30.10.
1,520
292
1,812
JUVENILE SERVICES
001-110-000527.10.10.
8,721
1,614
10,335
PROSECUTING ATTORNEY
001-150-000515.10.10.
3,791
722
4,513
PROSECUTING ATTORNEY
001-150-000515.80.10.
2,593
476
3,069
TREASURER
001-250-000514.22.10,
6,576
1,235
7,811
53,593
10.071
63,664
Elected
CC'.
rRECEV -
TO: BOARD OF COUNTY COMMISSIONERS2015 Date. ri1D6115
RE: Request for Budget Aporopdatlon/Extension and Aml
Public Safety and Secure RO Opt -067.000
Department/Fund Name N CC Fund Number
Commissioners: (mark all "M, Is �A^k that apply with an" ti ,
1-71 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, 1 find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
f9,913
Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
Yes
t --I No
l _ J Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
Included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension to Include this new revenue in the budget this year as outlined below in the amount of:
as,913
BUDGET
BARS Revenue ll Description CURRENT IREWSION AMENDED
33397.06.0100 ]Shovel-Rdy HS Grant Reimb 50.00 $9,313.47 $9.3113
TOTAL REVENUE $0.00 $9,313.47, $9,313.47
RespeStfuy Su itt—Arl,
Elected OfficiaUDepar4ment Head Signature
BUDGET
BARS Expenditure A Description
CURRENT REVISION AMENDED
52510.31.9706 Shovel-Rdv HS Grant Supplies
.00 313.47 $9,313.471
TOTAL EXPENDITURE
$0.00 $9,313.47 $9 313.47
RespeStfuy Su itt—Arl,
Elected OfficiaUDepar4ment Head Signature
W, Arle S-1ii,1'�115
TO: BOARD OFC TY COMMISSIONERS Date: 11/10/15
RE: Request For Budget Appropriation/Extension and Amendment
District Court
Department/Fund Name
001 080 000
Fund Number
Commissioners: (check all that apply)
Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $11,580,00
for this current year for the reason(s) outlined below.
❑ Forfunds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of $12,21&00 to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Budget
Revision
New Budget
non assigned yet
Mental Health Court -Case Mgmt
$0.00
$11,580.00
$11,580.00
non assigned yet
MHC case management
$0.00
$638.00
$638.00
$0.00
TOTAL EXPENDITURE
$0.00
$11,580.00 $11,5.00
80
$0.00
TOTAL REVENUE
$0.00
$12,218.00
$12,218.00
BARS # Expenditure Description
Current
Bud et
Revision New Budget
51240.41.0050 Mental Health Court -Case Mgmt
$0.00
$11,580.00 $11,580.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$0.00
$11,580.00 $11,5.00
80
Reason for Appropriafiort/Extension
As of May I, 2015 District Court administers the contract and expenditures to provide mental health court case management.
This was previously administered by Jefferson County Public Health. This appropriation will move the monies from Public
Health to District Court.
Respectfully submitted
e --,e
•-J
Tracie Bick
t 41 Ill,3
TO BOARD OF COUNTY COMMISSIONERS
RE Request for Budget Appropriation/Extension and Amendment
Sheriff
Department/Fund Name
Commissioners. (mark all that apply with an "X")
Date. November 30, 2015
001.180-000
Fund Number
Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore. for this current year for the reason's outlined below. I request an appropriation and budget
extension in the amount of.
slos,zsz
X I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expendnure7
BX Yes
No
tEl
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared Therefore. I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of
so
�-L
Kefro payment for union contract settlement. (z) Appropriate funds for payment of retirement benefits for part -
e contract Mental Health position who qualified for retirement. (3) Overtime for fill-in for deputy that is on leave.
Overtime costs exceeded budgeted amount due to additional training needs in 2015. (5) Overtime in Patrol and
rections are tracking to exceed budgeted amounts for 2015
Respect Submitted
- �/.�rJ�.
Elecl@d Official/Department Head Signature
t,
BUDGET
BARS Expenditure 0
Description
CURRENT
IREVISION
AMENDED
52110.10 0000
'Salaries 1
$444641
$2.700
$447,341
52110.20.0000
Benefits
$185.984
$550
$186.534
52360.41.0100
Mental Health 2
$36,838
$23.832
$60.670
52123.10.0000
Overtime West End 3
$0
$16.000
$16.000
5212320.0000
Benefits - west end
$0
$3.200
$3200
52140 10.0000
Overtime • Training a
$10.000
$10.000
$20.000
52140.20.0000
Benefits - Training
$1.613
$2.000
$3.613
52122 10,0000
Overtime -Patrol 5
$44,838
$15,000
$59.838
5212220 0000
Benefits Patrol
$259,658
$3.000
$262.658
52360 10.0000
Overtime •Corrections 5
$53.000
$25000
$78.000
52360.200000
Benefits - Corrections
TOTAL EXPENDITURE
$338.79]
$1.375,388
$5,000
$106,282
-$3431797
$1.461.651
�-L
Kefro payment for union contract settlement. (z) Appropriate funds for payment of retirement benefits for part -
e contract Mental Health position who qualified for retirement. (3) Overtime for fill-in for deputy that is on leave.
Overtime costs exceeded budgeted amount due to additional training needs in 2015. (5) Overtime in Patrol and
rections are tracking to exceed budgeted amounts for 2015
Respect Submitted
- �/.�rJ�.
Elecl@d Official/Department Head Signature
t,
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/12/15
RE: Request For Budget Appropriation/Extension and Amendment
Superior Court
Department/Fund Name
00/240000
Fund Number
Commissioners: (check all that apply)
Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, 1 request an appropriation and budget extension in the amount $15,266.00
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS p Revenue
Description
Current
Bud et
Revision
New Budget
Not Assigned Yet
Drug Court Case Managment
$0.00
$10,605.00
$10,605.00
Not Assigned Yet
Case Management in FTC
$0.00
$3,864.00
$3,864.00
Administrative& Billing
$0.00
$797.00
$797.00
$0.00
TOTAL REVENUE
$0.00
$15,266.0
$15,266.00
BARS 8 Expenditure Description
Current Revision New Budget
Bud et
51240.41.0050 Drug Court Case Managemnt
$0.00 $15,266.00 $15,266.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENMTURE
$0.001 S 15,266.001 $15,266.00
Reason for Appropriation/Extension
As of May 2015 Superior Court began administration of the contract and expenditures to provide Drug Court Case
Management /Family Therapeutic Court Case Management. The Contract was previously administered by Jefferson County
Public Health, this appropriation will move funds from Public Health to Superior Court.
Respectfully submitted,
cc'. 6Ane S I�Ia�►5
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Operating Transfers
Department/Fund Name
Commissioners: (mark all that apply with an' X')
Date. November 16, 2015
001-261-000
Fund Number
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
{304 435
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared Therefore, I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amount of:-
BUDGET
f:
rur
budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
ases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitted,
Elected OfficiallDepartment Head Signature
BUDGET
BARS Revenue p Description CURRENT
IREVISION JAMENDED
$0
$0
IREVISION
$0
$0
$0
$200,000
$0
TOTAL REVENUE $0
$0 $0
rur
budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
ases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitted,
Elected OfficiallDepartment Head Signature
BUDGET
BARS Expenditure 0
Description CURRENT
IREVISION
AMENDED
59700.00.0350
Transfer to Capital Improvement Fund 302 1 $680,000
$200,000
$880000
59700.00.0160
Transfer to Health Det 2 $618,732
$38,435
$657 167
59700.00.0200
Transfer to DCD 3 $421,400
$66,000
$487400
$0
$0
TOTAL EXPENDITURE $1,720.132
$304,435
$2,024,567
rur
budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
ases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitted,
Elected OfficiallDepartment Head Signature
Cc'.
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Non -Departmental
Department/Fund Name
Commissioners: (mark all that apply with an " X")
Date: November 16,-2015
001-270-000
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
s1ss,leo
�X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BYes
NO
17
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BAR$Revenue# Description CURRENT REVISION
JAMENDED
$0
$0
Description
$0
$0
$0
51510.41.0010
$0
TOTAL REVENUE $0 s0
$0
Reason for Appropriation/Extension
(1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2)
Purchase of property as infill to County property assemblage.
fu y S b fitted;
i
eixed Offic; i pa nrtmLr Bead Signature
BUDGET
BARS Expendhure #
Description
CURRENT
REVISION
JAMENDED
51510.41.0010
Legal - Special Attorney Fees
$40,000
$110,000
$150 000
59411.61.0000
Property Acquisition
$0
$43100
$43,100
$0
$0
$0
TOTAL EXPENDITURE
$40,000
$153,1001
$193,100
Reason for Appropriation/Extension
(1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2)
Purchase of property as infill to County property assemblage.
fu y S b fitted;
i
eixed Offic; i pa nrtmLr Bead Signature
cc: ,v) f 5 ra�alr5
TO: BOARD OF COUNTY COMMISSIONFRS Date: 11/19/2015
RE: Request For Budget Appropriation/Extension and Amendment
WSU Jefferson county Cooperative Extension
Department/Fund Name
108
Fund Number
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
imufficienl to pay necessary expenses of this department for this year. After a eareral exansluatlon of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds orker than Current Expense -- is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Ym__ No
❑ Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS Revenue Description Current
P Bud et Revision New Budget
$0.00
$0.00
$0.00
$0.00
TOTAL RBVZNM $0.00 so.o0 $0.00
RS N Expenditure Dae lua Currant
Bad et
Revision
New Budget
53496:#9:I100f)- $21,667.00
$4,000.00
$25,667.00
53190.20.00(X) Personnel Benefits S2,462.00
$11,556.00
$14,018.00
$0.00
$0.00
50.00
TOTAL LRPLNDPCUR$ 1 $24,129.001
$15,556.001
$39,695.00
Reason for Appropriation/Extension
Appropriate funds for payment of retirement benefits for part-time employees who qualified for retirement benefits for the years
2014-2015.
Respectful{l submitted,
Laura Lewis
0c: Rnn�e S. ;-)1�i5
A�
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/302015
RE: Request For Budget Appropriation/Extension and Amendment
WSU Jefferson Cooperative Extension
Department/Fund Name
113
Fund Number
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount re0cetcd below for this current year for
the reason(s) outlined below.
❑ For funds other than Carrent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes._-___— No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget
extension in the amount rcticcud below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current
Bud et
Revision New Budget
113 57123.20.0000 $2,232.00
S0.u0
$0.00
$0.00
$0.00
TOTAL REVENUE $0.00
50.00 $0.00
BARS # Expenditure Description Current
Rud
Revbton New Budget
113 57123.20.0000 $2,232.00
$2,113.85 54,345.85
$0.00
$0.00
$0.00
$0.00
TOTAL LXMNDITURE SZ232.001
$2,113.851 $4,345.85
Reason for Appropriation/Extension
Appropriations of funds for this line item to fund payment of retirement benefits for pan -time employees who qualify for
retirement for the years 2014-2015.
Respectfully submitted.
Laura Lewis
ec,
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Health
Department/Fund Name
Commissioners: (mark all that apply with an 'X')
Date: November 12, 2015
127
Fund Number
Please be advised that atter a thorough examination of my current budget 9 appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension In the amount of:
;261 149
OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
X Yes
No
0
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
716
BUDGET
BARS Revenue #
Description
CURRENT IRIEVISION
REVISION
AMENDED
333.66.12.5460
P ound 4
$48,000
$35,256
$83,256
333.66.12.5470
NEP Round 5
$14,566
$10,374
$24,940
333.93.75.2120
Healthy Communities
$0
$29,500
$29,500
333.93.77.1200
Med. Ad. Match -CH Admin
$6,197
$57,055
$63,252
333.93.95.2170
DBHR-Other
$0
$2,000
$2,000
334.03.10.5381
LSC Indirect
$0
$15,256
$11-512-56
334.04.70.9330
IACAC
$0
$18,364
$18.384
334.04.91.5480
PSAP
$40,000
$13,883
$53.883
341.81.10.1520
PRR-EH
0
175
175
341.43.04.1000
Fiscal/Admin Fee -Cons. Futures
$0
$1.000
$1,000
346.21.20.4450
Youth Tobacco Svcs.
$0
$5,0-0-0-
$5 000
397.00.00.0360
Transfer-Im from GIF - Public Health (one-time)
0
$38,435
$38,435
56800.31.0020
TOTAL REVENUE
$108,763
F226.318
$335,081
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
56200.10.0000
Salaries -Admin
$397,26
$2,457
$399,717
56210.10.0000
Salaries - EH
$509,728
$8,826
$518,564
56220.10.0000
Salaries - CH
$944 174
$19,423
$963,597
56800.10.0000
Salaries - DD
$55,791
$2,027
$67,818
56200.20.0000
Benefits - Admin
$150,322
$481
$150,803
56210.20.0000
Benefits - EH
$201,056
$1,565
$202,621
56220.20.0000
Benefits - CH
$345,178
$3.341
$348.5191
56800.20.0000
Benefits - DD
$20,732
$315
$21,04
56210.41.0240
Professional Services
$8.000
$17,247
$25,247
56210.49.0045
Misc/Other Operating
$3 000
$4,435
$7,435
56210.52.0010
Clallam County EPA
$105,000
$171,819
$276,819
56210.52.0015
Clallam Conservation District EPA
$9,077
$2,000
$11 077
56800.31.0020
Operating Costs
$400
$125
$525
56800.35.0000
Office Equipment
$0
$7 565
$7565
56800.41.0177
DASH Website
$0
3,083
3083
56800.41.0440
Advertising
$140
$335
$475
56800.43.0000
Travel
$600
$329
$929
56800.45.0010
Room Rental
$350
$525
- $875
56800.49.0010
Printing
$5001
$4,231
$4,731
56800.49.0045
Misc/Other Operating
$0
$1 000
$1,000
treason
31aries and benetit costs above are a result or the 2015 UFGVV Contract agreement. The costs include retro pay Tor
tnuary through September and longevity and were not included in the original 2015 Budget. Public Health requests
one-time only transfer to cover these costs as recovery time for invoicing grants has lapsed. Other revenue and
cpenses listed were also not reflected in the original 2015 Budget but are transactions that will occur in 2015.
Respectfully Submitted,
Elect d Official/Department Head Signature
CC':
1
ht1,u -
TO: BOARD OF COUNTY COMMIS:
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Parks & Recreation
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16, 2015
174.000.010
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
518,600
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0 s0
s0
$0
so
TOTAL REVENUE $0 SO s0
Reason for AoDrooriation/Extension
Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages
were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass
seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments
increased due to higher than expected revenue from program fees. A consultant was retained to assist with the
Parks, Recreation and Open Space Comprehensive Plan.
Respzdffully Submitted,
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
IREVISION
AMENDED
57100.10.0000
SALARIES & WAGES
$117.2411
17,100
$124 341
57100,31 0000
OPERATING SUPPLIES
$11.000
$2,000
$13,000
57100.44.0000
TAXES & OPERATING ASSESSMENTS
$2,000
$2,500
$4,500
57680.10.0000
SALARIES & WAGES
$81 344
$5,000
$86344
57680.41.0000
PROFESSIONAL SERVICES
$0
$2,000
$2,000
$0
TOTAL EXPENDITURE
$211,585
$18,600
$230,185
Reason for AoDrooriation/Extension
Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages
were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass
seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments
increased due to higher than expected revenue from program fees. A consultant was retained to assist with the
Parks, Recreation and Open Space Comprehensive Plan.
Respzdffully Submitted,
Elected Official/Department Head Signature
CC,-- &Y e S � 1��'► �15
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Parks Improvement
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16, 2015
175000010
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
53,500
❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
NO
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and
budbud et� include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue# Description CURRENT REVISION
JAMENDED
BARS Expenditure 0 Description CURRENT IREVISION
$D
AMENDED
so
$2,500
$0
57630.49.0000 MISCELLANEOUS 3100
$0
TOTAL REVENUE $0 $0
$0
playground equipment was replaced at CL
lodging taxes to be higher than expected.
Elected Official/Department Head Signature
revenue was
BUDGET
BARS Expenditure 0 Description CURRENT IREVISION
AMENDED
57630.35.0000 SMALL TOOLS & EQUIPMENT $0
$2,500
$2,500
57630.49.0000 MISCELLANEOUS 3100
$1000
$4100
TOTAL EXPENDITURE $3,100
$3,500
$6,600
playground equipment was replaced at CL
lodging taxes to be higher than expected.
Elected Official/Department Head Signature
revenue was
cc'. Ann -e
Ate?
5319 ja)�5
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Infrastructure Fund
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date. November 16, 2015
306.000.01D
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
535,379
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure? -
eX Yes
No
a
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$9
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED,
$0 $0
$0
0 $0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure# Description CURRENT IREVISION
AMENDED
59700.00.0405 Transfer to Tri -Area Sewer $170,000 $35,379
$205379
$0
$0
$0
$0
TOTAL EXPENDITURE $170,000 $35,379
$205,379
erect to the Tri -Area Sewer fund 405. This appropriation is to transfer $35,379 additional to the Tri -Area Sewer
which represents 50% of the sales tax received over the budgeted amount for years 2011 through 2014. The
ning 50% of sales tax received over budgeted will stay in the fund for future project allocation through the
31 PIF allocation process.
CC onne.5.tIil15
VC4 -
TO BOARD OF COUNTY COMMISSIONERS Date: November 16, 201
RE: Request for Budget Appropriation/Extension and Amendment
Conservation Futures 308
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X')
Please be advised that atter a thorough examination of my current budget it appears that the amount allocated Is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the mount of:
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
Se
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0 $0 $0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT IREVISION AMENDED
59439 91.0010 Fiscal/Admin-JCPH $0 $1,000 $1,000
TOTAL EXPENDITUREI $1,000 $1,000
not
Respectfully Submitted,
Elected Official/Department He d Signature
ne 5 17115
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Solid Waste
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16, 2015
401000010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
t3o 000
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
fYe
No No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget et e� include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
$0
so
TOTAL REVENUE $0 $0 $0
tgas of waste received at the solid waste facilities continue to exceed 2015 projected budget monthly
stations. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and
ded October projections by 14%. Therefore, long haul waste disposal costs as well as taxes In miscellaneous
are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise
et neutral request.
Respectful Submitted,
Elected 6f6cial/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT IREVISION
AMENDED
53700.41.0010 Professional Services -Long Haul $1,188,740
$25,000
$1,213,740
53700.49.0000 Miscellaneous $85,000
$5,000
$90,000
TOTAL EXPENDITURE $1,273,740
$30,000
$1,303,740
tgas of waste received at the solid waste facilities continue to exceed 2015 projected budget monthly
stations. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and
ded October projections by 14%. Therefore, long haul waste disposal costs as well as taxes In miscellaneous
are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise
et neutral request.
Respectful Submitted,
Elected 6f6cial/Department Head Signature
Of' �rmf- S-
TO: BOARD OF COUNTY COMMISSIONERS Date November 16, 2015
RE: Request for Budget Appropriation/Extension and Amendment
Employee Benefit Reserve
DepartmenUFund Name
Commissioners: (mark all that apply with an "X")
505-ODO-010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
S65 000
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure Description CURRENT REVISION
AMENDED
59700.00.1114 Transfers Out to other funds $100,000 $65,000
$165,000
$0
$0
$0
TOTAL EXPENDITURE $100,0001 $65,000
$165,000
costs per
is higher than budgeted for 2015.
Re p tfOffyS itted,
E eoted Offici VID artment Head Signature