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Home My WebLink About052 15ct"_PO - .3(, ✓ _N 1� 1�) TATE OF WASHINGTON Jefferson County C (THE MATTER OF A (HEARING XQT CE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 52-15 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2015 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to,the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2015. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' bersl Courthouse, Port Townsend Washington, on the 2111 day of December, 2015, at the hour of 10:00 a.m., and that r otice of ani*e��a irg-U pgblished in the official newspaper of Jefferson County, and that at said hearing any interested taxpay Ina ear and 13" alp fdr or against the extensions. y Y p 911' '7thl ay of December, 2015. JEFZERe SEAL: 44. '' BOAERS ATTEST �`� Davn Carolyn AV Deputy Clerk of the Board filer, Member AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENS EIGENERAL FUND 001-010-000 ASSESSOR $11,462 11,462 001-020-000 AUDITOR $5,167 5,167 001-021-000 ELECTIONS $1,634 1,634 _ 001-050-000 CLERK $5,037 5,037 001-050-000 COUNTY ADMINISTRATOR $5,700 5,700 001-067-000 PUBLIC SAFETY & SECURITY $0 $9,314 9,314 001-080-000 DISTRICT COURT $8,936 $11,580 20,516 001-110-000 JUVENILE SERVICES $10,335 10,335 001-150-000 PROSECUTING ATTORNEY $7,582 7,582 001-180-000 SHERIFF $106,282 106,282 001-240-000 SUPERIOR COURT $15,266 $15,266 15,266 001-250-000 TREASURER $7,811 7,811 001-261-000 OPERATING TRANSFERS $304,435 $304,435 001-270-000 NON -DEPARTMENTAL $153,100 $153,100 Total General Fund $642,747 $36,160 $663,641 SPECIAL REVENUE / CAPITAL/ ENTERPRISE/ INTERNAL SERVICE FUNDS 108-000-010 WSU COOP EXT. $15,556 $15,556 113-000-010 4-H AFTER SCHOOL $2,114 $2,114 127-000-010 PUBLIC HEALTH $24,811 $226,318 $251,129 174-000-010 PARKS & RECREATION $18,600 $18,600 175-000-010 PARKS IMPROVEMENT FUND $3,500 $3,500 306-000-010 PUBLIC INFRASTRUCTURE $35,379 $35,379 308-000-010 CONSERVATION FUTURES $1,000 $1,000 401-000-010 SOLID WASTE $30,000 $30,000 505-000-0103( EMPLOYEE BENEFIT RESERVE $65,000 $65,000 Total Other Funds $195,960 $226,318 $422,278 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' bersl Courthouse, Port Townsend Washington, on the 2111 day of December, 2015, at the hour of 10:00 a.m., and that r otice of ani*e��a irg-U pgblished in the official newspaper of Jefferson County, and that at said hearing any interested taxpay Ina ear and 13" alp fdr or against the extensions. y Y p 911' '7thl ay of December, 2015. JEFZERe SEAL: 44. '' BOAERS ATTEST �`� Davn Carolyn AV Deputy Clerk of the Board filer, Member TO'. BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment General Fund - Various Departments Department/Fund Name Commissioners: (mark all that apply with an "X") Date: November 16, 2015 General Fund 001 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below. I request an appropriation and budget extension in the amount of: � $63,664 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED _ $a $0 TOTAL REVENUE 1 $0 $0 $0 Reason for Appropriation/Extension Adjustment for 2015 increase for UFCW contract. Also includes appropriation for clerk hire for County Administrators Dept. General Fund Dept. BARS Gode Salaries I Benefits Total ASSESSOR 001-010-000.514.24.10. 9.681 1,781 11,462 AUDITOR 001-020-000 514.23.10. 4,344 823 5,167 ELECTIONS 001-021-000511.70.10. 1,374 260 1.634 CLERK 001-050-000 512.30.10 4,239 798 5.037 COUNTY ADMINISTRATOR 001-050-000 512 30.10 4,750 950 5,700 DISTRICT COURT 001-080-000 512.40 10- 6.004 1,120 7,124 DISTRICTCOURT 001-080-000523,3010. 1,520 292 1.812 JUVENILE SERVICES 001-110-000 527,10.10. 8,721 1.614 10.335 PROSECUTING ATTORNEY 001-150-000 515.10.10. 3.791 722 4.513 PROSECUTING ATTORNEY 001-150-000515.80.10. 2.593 476 3,069 TREASURER 001-250-000 51422.10. 6.576 1,235 7,811 53.593 10,071 63,664 IlyS,4mjtt6d, Elected Offici CC : Y!rhe "f) 1 1,23 1� TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and A .4rit Public Safety and Security DepartmentfFund Name Date: 11/06/15 001-067-000 Fund Number Comm!ssioners. (mark ali that apply with;3!1 " X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reasons outlined below, t request an appropriation and budget extension in the amount of. $9,313 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash; to cover this additional expenditure? Yes r--1 No Please be advised that a revenue source (i. e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $9,313 BUDGET BARS Expenditure 9 _ Description CURRENT REVISIONAMENDED I'r,�r,+n 11 a7nr~ Shnvel-Rdv HS Grant Suanlies 1 $0.00 $9,313.47 $9,313.47 TOTAL EXPENDIT URE [ $0.001 $9,313.47[ $9,313.4 Reason for A ropriation/Extensinn Respecjfut� Sui�nitte ;elected Official/Department Head Signature . TO: BOARD OF C TY COMMISSIONERS Date. 1 1n0/15 RE: Request For Budget Appropriation/Extension and Amendment District Court 001 080 000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $11,580.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $12,218.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget non assigned yet Mental Health Court -Case Mgmt $0.00 $11,580.00 $11,580.00 non assigned yet MHC case management $0.00 $638.00 $638.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.001 $12,218.001 $12,218.00 BARS # Expenditure Description Current Budget Revision New Budget 51240.41.0050 Mental Health Court -Case Mgmt $0.00 $11,580.00 $11,580.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $0.00 $11,580.00 $11,580.00 Reason for Appropriation/Extension As of May 1, 2015 District Court administers the contract and expenditures to provide mental health court case management. This was previously administered by Jefferson County Public Health. This appropriation will move the monies from Public Health to District Court. Respectfully submitted - Tracie Bick t! ,nlie Wim, <� TO BOARD OF COUNTY COMMISSIONERS Date. November 30, 2015 RE Request for Budget Appropriation/Extension and Amendment Sheriff Department/Fund Name Commissioners (mark all that apply with an "X") 001-180-000 Fund Number I ^ I Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short Therefore, for this current year for the reason's outlined below. I request an appropriation and budget extension in the amount of: $106,282 7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ftsft Ye No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared Therefore. I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of $O BUDGET (BARS Revenue # I Description ICURRIENT PREVISION JAMENDED $0 TOTAL REVENUE $0 $01 $0 Reason for A ro nation/Extension (1) Retro payment for union contract settlement (2) Appropriate funds for payment of retirement benefits for part- time contract Mental Health position who qualified for retirement (3) Overtime for fill-in for deputy that is on leave (4) Overtime costs exceeded budgeted amount due to additional training needs in 2015 (5) Overtime in Patrol and Corrections are tracking to exceed budgeted amounts for 2015. Respectfully Submitted., E{e # Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52110.10 0000 Salaries 1 $444,641 $2.700 $447.341 52110 20.0000 Benefits $185,984 $550 $186.534 52360.41 0100 Mental Health 2) $36,838 $23.832 $60.670 52123.10 0000 Overtime West End 3 _ $0 $16.000 $16.000 52123.20 0000 Benefits - west end $0 $3,200 1 $3,200 52140 10 0000 Overtime - Training 4 $10.000 $10.000 $20.000 52140.20.0000 Benefits - Training $1.613 $2.000 $3,613 52122 10.0000 Overtime -Patrol 5) $44,838 515.000 $59.838 52122 20.0000 Benefits Patrol $259.658 $3,000_ $262,658 52360 10.0000 Overtime - Corrections 5 $53,000 $25 0'}C' $78.000 52360 20 0000 Benefits - Corrections TOTAL. EXPENDITURE $338,797 $1,375,369 $5,000 $106,2821 -$343.797 $1.481.651 Reason for A ro nation/Extension (1) Retro payment for union contract settlement (2) Appropriate funds for payment of retirement benefits for part- time contract Mental Health position who qualified for retirement (3) Overtime for fill-in for deputy that is on leave (4) Overtime costs exceeded budgeted amount due to additional training needs in 2015 (5) Overtime in Patrol and Corrections are tracking to exceed budgeted amounts for 2015. Respectfully Submitted., E{e # Official/Department Head Signature I TO: BOARD OF COUNTY COMMISSIONERS Date: 11/12/15 RE: Request For Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001240000 Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, 1 request an appropriation and budget extension in the amount $_152266._00__ for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes _ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an appropriation and budget extension in the amount of ___—_ to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget Not Assigned Yet Drug Court Case Managment $0.00 $10,605.00 $101.605.00 Not Assigned Yet Case Management in FTC $0.00 $3,864.00 $3,964.00 Administrative & Billing $0.00 $797.00 $797A0 $0.00 TOTAL REVENUE 1 $0.001 $15,266.00 $15,266.00 BARS # Expenditure Description Current Revision New Budget Budget 51240.41.0050 Drug Court Case Managemnt $0.00 $15,266.00 $15,266.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDIT13RE $0.00 $15,266.00 $15,266.00 Reason for Appropriation/Extension As of May 2015 Superior Court began administration of the contract and expenditures to provide Drug Court Case Management !Family Therapeutic Court Case Management. The Contract was previously administered by Jefferson County Public Health, this appropriation will move funds from Public Health to Superior Court. Respectfully submitted, T0: BOARD OF COUNTY COMMISSIONERS Date: November 16, 2015 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 0$304,435 171 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for Appropriation/Extension One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp, plan professional services. Respectfully Submitted. Elected Official/Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 REVISION JAMENDED $0 so $0 $200,000 $o TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp, plan professional services. Respectfully Submitted. Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0350 Transfer to Capital Improvement Fund 302 1 $680,000 $200,000 $880,000 59700.00.0160 Transfer to Health Det 2 $618,732 $38,435 $657,167 59700.00.0200 Transfer to DCD 3 $421,400 $66,000 $487,400 $0 $0 TOTAL EXPENDITURE $1,720,1321 $304,435 $2,024,567 Reason for Appropriation/Extension One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp, plan professional services. Respectfully Submitted. Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Commissioners: (mark all that apply with an "X") Date: November 16,-2015 001-270-000 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $153,100 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? �X Yes No a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared_ Therefore, I request an appropriation and buffet extension to include this new revenue in the budget this year as outlined below in the amount of: [- $0 {SftMGM a1*T/1iii]-*X61OUKI 091tiL73i:7�1.1[�l�l (1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2) Purchase of property as infill to County property assemblage. espe ully Pbmitted. erected Offic(al/D partrrsenFRead Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 51510.41.0010 Legal - Special Attorney Fees $40.000 $0 $0 $0 $43,100 $0 TOTAL REVENUE $0 $0 $0 {SftMGM a1*T/1iii]-*X61OUKI 091tiL73i:7�1.1[�l�l (1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2) Purchase of property as infill to County property assemblage. espe ully Pbmitted. erected Offic(al/D partrrsenFRead Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 51510.41.0010 Legal - Special Attorney Fees $40.000 $110.000 $150,000 59411.61.0000 Property Acquisition $0 $43,100 $43,100 $0 $0 $0 TOTAL EXPENDITURE. $40,000 $153,100 $193.100 {SftMGM a1*T/1iii]-*X61OUKI 091tiL73i:7�1.1[�l�l (1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2) Purchase of property as infill to County property assemblage. espe ully Pbmitted. erected Offic(al/D partrrsenFRead Signature cc 15, 1 J -)';l- I I -rD TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment WSU Jefferson county Cooperative Extension Department/Fund Name 10$ Fund Number Date: 11/19/2015 Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, 1 request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_ _ _. No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected Wow to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision Budget New Budget Revision $0.00 53451040A*00- llea4rW.-- $0.00 $4,000.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 B RS #Expenditure Descri tion 46 Current Budget Revision New Budget g 53451040A*00- llea4rW.-- $21.667.00 $4,000.00 $25,667.00 53190.20.0000 Personnel Benef+ts $2,462.00 511,556.00 $14,018.00 - $0.00 $0,00 $0.00 TOTAL EXPENDITURE 524,129.00 $15,556.00 $39,685.00 Reason for Appropriation/Extension Appropriate funds for payment of'retiremcnt benefits for part-time employees who qualified for retirement benefits for the years 2014-2015. Respectful) submitted, Laura Lewis TO: BOARD OF COUNTY COMMISSIONERS Date: 11/3012015 RE:: Request For Budget Appropriation/Extension and Amendment WSU Jefferson Cooperative Extension Department/Fund Name 113 Fund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough fund Balance (unencumbered cash) to cover this additional expenditure? Yes- I .-.______ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS# Revenue Description Current Budget Revision New Budget $4,345.85 -� $0.00 $0.00 $0.00 $0.04 $0.00 TOTAL EXPENDITURE $2,232.00 $2,113,851 $0.04 TOTAL, REVENUE $4.00 $o,00 So.00 BARS # Expenditure Description C=urrent Revision Budget New Budget 113 57123.20.0000 $2,232.00 S2, 113.85 $4,345.85 — 50.00 --0 �li.t)U $0.00 $0.00 TOTAL EXPENDITURE $2,232.00 $2,113,851 $4,345.85 Reason for Appropriation/Extension Appropriations of funds for this line item to fund payment of retirement benefits for part-time employees who qualify for retirement for the years 2014-2015. Respectfully submitted, Laura Lewis 0c' firm �vj TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Health Department/Fund Name Commissioners: (mark all that apply with an ' X') Date: November 12, 2015 Fund Number 127 FTI I Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $261,129 F7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $226,318 BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 333.66.12.5460 NEP Round 4 $48,000 $35.256 $83,256 333.66.12.5470 NEP Round 5 $14,566 $10.374 $24,940 333.93.75.2120 Healthy Communities $0 $29,500 $29,500 333.93.77.1200 Med. Ad. Match -CH Admin $6,197 $57,055 $63,252 333.93.95.2170 DBHR-Other $0 $2,000 $2,000 334.03.10.5381 LSC Indirect $0 $15,256 $15,256 334.04.70.9330 ACAC $0 $18,384 $18,384 334.04.91.5480 PSAP $40,000 $13,883 $53,883 341.81.10.1520 PRR-EH $0 $175 $175 341.43.04.1000 Fiscal/Admin Fee -Cons. Futures $0 $1,000 $1,000 346.21.20.4450 Youth Tobacco Svcs. $0 $5,000 $5,000 397.00.00.0360 Transfer-Im from G/F - Public Health (one-time) $0 $38,435 $38,435 56800.31.0020 TOTAL REVENUE 1 $108,7631 $226,3181 $335,081 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56200.10.0000 Salaries - Admin $397,260 $2,457 $399,717 56210.10.0000 Salaries - EH $509,728 $8,826 $518,554 56220.10.0000 Salaries - CH $944,174 $19,423 $963,597 56800.10.0000 Salaries - DD $55,791 $2,027 $57,818 56200.20.0000 Benefits - Admin $150,322 $481 $150,803 56210.20.0000 Benefits - EH $201,056 $1,565 $202,621 56220.20.0000 Benefits - CH $345,178 $3,341 $348,519 56800.20.0000 Benefits - DD $20,732 $315 $21,047 56210.41.0240 Professional Services $8,000 $17,247 $25,247 56210.49.0045 Misc/Other Operating $3,000 $4,435 $7,435 56210.52.0010 Clallam Count EPA $105,000 $171,819 $276,819 56210.52.0015 Clallam Conservation District EPA $9,077 $2,000 $11,077 56800.31.0020 Operating Costs $400 $125 $525 56800.35.0000 Office Equipment $0 $7,565 $7,565 56800.41.0177 DASH Website $0 $3,083 $3,083 56800.41.0440 Advertising $140 $335 $475 56800.43.0000 Travel $600 $329 $929 56800.45.0010 Room Rental $350 $525 $875 56800.49.0010 jPrinting $500 $4,2311 $4,731 56800.49.0045 1 Misc/Other Operating $0 $1,0001 $1,000 $0 ____ TOTAL EXPENDITURE $127,0671 $251,1291 $339,7611 Reason for Appropriation/Extension Salaries and benefit costs above are a result of the 2015 UFCW Contract agreement. The costs include retro pay for January through September and longevity and were not included in the original 2015 Budget. Public Health requests a one-time only transfer to cover these costs as recovery time for invoicing grants has lapsed. Other revenue and expenses listed were also not reflected in the original 2015 Budget but are transactions that will occur in 2015. Respectfully Submitted, Elect d Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Works, Parks & Recreation Department/Fund Name Commissioners: (mark all that apply with an "X") Date: November 1S, 2015 174.000.010 Fund Number aPlease be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $18,600 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Aoorooriation/Extension Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments increased due to higher than expected revenue from program fees. A consultant was retained to assist with the Parks, Recreation and Open Space Comprehensive Plan. Respectfully Submitted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 57100.10.0000 SALARIES & WAGES $117,241 57,100 $124,341 57100.31.0000 OPERATING SUPPLIES $11,000 $2,000 $13,000 57100.44.0000 TAXES & OPERATING ASSESSMENTS $2,000 $2,500 $4,500 57680.10.0000 SALARIES & WAGES $81,344 S5,000 $86,344 57680.41.0000 1PROFESSIONAL SERVICES $0 $2,000 $2,000 $0 TOTAL EXPENDITURE I S211,5851 $18,6001 $230,185 Reason for Aoorooriation/Extension Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments increased due to higher than expected revenue from program fees. A consultant was retained to assist with the Parks, Recreation and Open Space Comprehensive Plan. Respectfully Submitted, Elected Official/Department Head Signature r,Y) TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Works, Parks Improvement Department/Fund Name Commissioners: (mark all that apply with an "X") Date: November 16, 2015 175000010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,500 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation -and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Aoorooriation/Extension en playground equipment was replaced at Quilcene ing lodging taxes to be higher than expected. Elected Official/Department Head Signature pground revenue was higher than expected, BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57630.35,0000 SMALL TOOLS & EQUIPMENT $0 $2,500 $2,500 57630.49.0000 MISCELLANEOUS $3100 $1,000 $4,100 TOTAL EXPENDITUREJ $3,1001 $3,5001 $6,600 Reason for Aoorooriation/Extension en playground equipment was replaced at Quilcene ing lodging taxes to be higher than expected. Elected Official/Department Head Signature pground revenue was higher than expected, CC,. ony)-e R -,,J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure Fund Department/Fund Name Commissioners. (mark all that apply with an "X") Date: November 16, 2015 306-000-010 Fund Number 7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year- After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $35,379 oFor funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Ye rl ss No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of $0 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 so $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0405 Transfer to Tri -Area Sewer $170,000 S35,379 5205,379 $0 $0 $0 TOTAL EXPENDITURE $170,000 $35.3791 $205,379 Reason for Appropriation/Extension By resolution, 50% of the annual Rural County Sales and Use Tax received into the Public Infrastructure fund is transfered to the Tri -Area Sewer fund 405. This appropriation is to transfer $35,379 additional to the Tri -Area Sewer fund, which represents 50% of the sales tax received over the budgeted amount for years 2011 through 2014 The remaining 50% of sales tax received over budgeted will stay in the fund for future project allocation through the normal PIF allocation process. Offi CC lllrYtie t T k5 TO: BOARD OF COUNTY COMMISSIONERS Date: November 16, 2015 RE: Request for Budget Appropriation/Extension and Amendment Conservation Futures 308 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $o t ^ I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 so $0 $0 $0 $o TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59439.91.0010 Fiscal/Admin-JCPH $0 $1,000 $1,000 TOTAL EXPENDITURE $0 $1,000 $1,000 Reason for Appropriation/Extension Costs above were not reflected in the original 2015 Budget. Respectfully Submitted, Elected Official/Department He d Signature I TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Pubtle Warks, Solid Waste Department/Fund Name Commissioners: (mark all that apply with an 1C) Date: November 16, 2415 4Q1000 i _ Fund Nu -Ver Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is -nsufficientto pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes 8No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Descri n CURRENT REVISION AMENDED $0 $0 . N TOTAL; X $0 $0 $0 rectatfons. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and ceded October, projections by 14%. Therefore, long haul waste disposal costs as well as taxes In miscellaneous its are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise )get neutral request. Elected Head Signature BUDGET BARS Expenditure 0 Description CURRENT REVISION AMENDED 53700.41.0010 Professional Services -Long Haul $1778,740 $25,00017213,740 53700.49.0000 Miscellaneous $86,000 $5,000 $90,000 TOTAL EIIPENi$lTtfRE $1,273,7401 $30,0001 $1,303,740 rectatfons. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and ceded October, projections by 14%. Therefore, long haul waste disposal costs as well as taxes In miscellaneous its are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise )get neutral request. Elected Head Signature C Once- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget AppropriationlExtension and Amendment Employee Benefit Reserve Department/Fund Name Commissioners: (mark all that apply with an " X" ) Date: November 16, 2016 5 &OW -010 Fund Number Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: F7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? FRI Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $a TOTAL REVENUE 1 $0 $a $0 BUDGET BARS Expenditure 0 Description CURRENT REVISION AMENDED 59700.00.1114 Transfers Out to other funds $100,000 $65,000 $165,000 $0 $0 $0 TOTAL EXPENDITUREJ $100,000 $65,0001 $165,000 Reason for Appropriation/Extension Reimbursement from Employee Benefit Reserve fund to departments for retirement related costs per resolution 11- 14, is higher than budgeted for 2015. RefptiftftS i l y- ed Offici WD rtment Head Signature Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS TO: FROM: DATE: SUBJECT: STATEMENT OF ISSUE: AGENDA REQUEST Board of County Commissioners Philip Morley, County Administrator Leslie Locke, Executive Assistant December 7, 2015 RESOLUTION NO. re: HEARING NOTICE: Fourth Quarter 2015 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 21, 2015 at 10:00 a.m. in the Commissioners Chambers Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on December 9 and 16, 2015. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for December 21, 2015 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: eeo y Administrator Date