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HomeMy WebLinkAbout121415_ca11Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 14, 2015 SUBJECT: Approval of Jefferson County Public Official Position Schedule Bond #52BSBHB6126 Issued by Hartford Fire Insurance Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney, Engineer, Commissioners 91, #2 and #3, Judge and Assessor STATEMENT OF ISSUE: Pursuant to RCW 42.08. 100 (Copy attached) the Board of County Commissioners shall approve the official bonds of all County and Township Officers, except the County Superintendent of Schools. ANALYSIS: Jefferson County holds a position schedule bond for eleven of its twelve Public Officials (Copy attached). A bond is not required for the Superior Court Judge. All other elected/appointed positions are covered under this bond. This bond is renewed annually and because of the type of bond, does not have to be cancelled and rewritten each time a new individual is elected or appointed to one of these positions. This bond was written to replace the Western Surety Bond No. 68681811 for a lower premium. FISCAL IMPACT: The annual fee for renewing the bond is $1,387.00. RECOMMENDATION: Approve the public official position schedule bond #52BSBHB6126. RE + 7WED BY: or unty Administrator Date RCW 42.08.100: Approval and filing. RCW 42.08.100 Approval and filing. Page 1 of 1 The official bonds of officers shall be approved and filed as follows, to wit: The official bond of the secretary of state shall be approved by the governor and filed in the office of the state auditor. The official bonds of all other state officers required by law to give bonds, except as otherwise expressly provided by law, shall be approved by the governor and filed in the office of the secretary of state. The official bonds of all county and township officers, except the county superintendent of schools, shall be approved by the board of county commissioners, if in session, and if not in session, by the chair of such board, and filed and recorded in the office of the county clerk of their respective counties: PROVIDED, That the bond of the county clerk shall be recorded in the office of the county auditor and filed in the office of the county treasurer. [2012 c 117 § 99; 1955 c 157 § 11. Prior: 1890 p 35 § 5; RRS § 9934.] Notes: Contractor's bonds: Chapter 39.08 RCW. Official bonds -- Payment of premiums: RCW 48.28.040. Surety insurance: Chapter 48.28 RCW. http://app.leg.wa.gov/rcw/default.aspx?cite=42.08. 100 11/9/2015 RETURN ADDRESS Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 Please print neatly or type information DOCUMENT TITLE Public Official Position Schedule Bond REFERENCE NUMBER (S) OF RELATED DOCUMENTS GRANTOR (S) (Last, First and Middle Initial) Hartford Fire Insurance Company GRANTEE (S) (Last, First and Middle Initial) Jefferson County Additional Reference #'s on pane Additional grantor on nage Additional grantee on nage LEGAL DESCRIPTION (Abbreviated form: i.e. lot, block, plat or section, township, range, quarter/quarter) Additional leeal on nage ASSESSOR'S PROPERTY TAX PARCEL/ACCOUNT NUMBER Additional parcel #'s on page The Auditor/Recorder will rely on the information provided on this form. The staff will not read the document to verify the accuracy or completeness of the indexing information provided herein. PUBLIC OFFICIAL POSITION SCHEDULE BOND NUMBER 52BSBHB6126 KNOW ALL MEN BY THESE PRESENTS, that the undersigned Surety, a Connecticut corporation, is held and firmly bound unto Jefferson County as Obligee, in the penal sum equal to the aggregate of the amounts set opposite the positions listed in the attached Schedule, as Principals, or added thereto by acceptance as hereinafter set forth, for the payment of which the Surety binds itself, its successors and assigns, firmly by these presents. Whereas, the persons in the positions listed in the Schedule have been elected or appointed by the Obligee and have been required to file bond conditioned as follows. The condition of this obligation is such that if each person in the positions listed in the Schedule or added thereto shall save and keep harmless and indemnify the Obligee from all actions, suits, costs, damages, loss and expense by reason of malfeasance or nonfeasance in the faithful performance of their public duties, then this obligation is to be void, otherwise to remain in full force and effect, subject to the following conditions. 1. The liability of the Surety for each position in the Schedule, or added thereto, will not exceed the amount set opposite the position as applicable to each person in that position. 2. If the Obligee requests the Surety to add to the Schedule any position not already shown therein, or adjust the number of persons shown in that position, or any other change, and the Surety agrees to do so, the Surety will add the position or effect the change in the Schedule by written acceptance setting forth the applicable penal amount or other relevant change and effective date of suretyship. 3. Either the Obligee or Surety may cancel this bond as an entirety or as to any person or position in the Schedule by written notice served upon or sent by certified mail to the other, specifying the cancellation effective date, but not less than 30 days after the receipt of such notice. This bond shall apply to all acts of the principals in the performance of their public duties for the term of office beginning on January 1, 2016 and ending on December 31, 2016 unless renewed by continuation certificate. SIGNED, SEALED AND DATED this January 1, 2016 Surety: Hartford Fire Insurance Company Guida McClain, Attorney -in -Fact HE H fr.ORD PUBLIC OFFICIAL POSITION SCHEDULE BOND NUMBER 52BSBHB6126 Attached to and Forming Part of Bond No. 52BSBHB6126 Employer: Jefferson County, WA Bond No. 52BSBHB6126 Effective: January 1, 2016 Position Number In Position Amount Per Person Total Aggregate per Position Treasurer 1 $ 150,000.00 $ 150,000.00 Clerk 1 $ 100,000.00 $ 100,000.00 Sheriff 1 $ 5,000.00 $ 5,000.00 Auditor 1 $ 50,000.00 $ 50,000.00 Prosecuting Attorney 1 $ 5,000.00 $ 5,000.00 Engineer 1 $ 20,000.00 $ 20,000.00 Commissioner #1 1 $ 15,000.00 $ 15,000.00 Commissioner #2 1 $ 15,000.00 $ 15,000.00 Commissioner #3 1 $ 15,000.00 $ 15,000.00 Judge 1 $ 3,000.00 $ 3,000.00 Assessor 1 $ 1,000.00 $ 1,000.00 Total: $ 379,000.00 Hartford Fire Ins ranee Company Y: Itto i a McClain,rney-in-Fact Direct Inquiries/Claims to: T POWER OF ATTORNEY O HARTFORD OneHartford rdP Hartford, Connecticut 06155 call: 888-266-3488 or fax: 860-757-5835) KNOW ALL PERSONS BY THESE PRESENTS THAT: A encs Code: 52 - 811535 © Hartford Fire Insurance Company, a corporation duly organized under the laws of the State of Connecticut 0 Hartford Casualty Insurance Company, a corporation duly organized under the laws of the State of Indiana © Hartford Accident and Indemnity Company, a corporation duly organized under the laws of the State of Connecticut Hartford Underwriters Insurance Company, a corporation duly organized under the laws of the State of Connecticut Twin City Fire Insurance Company, a corporation duly organized under the laws of the State of Indiana Hartford Insurance Company of Illinois, a corporation duly organized under the laws of the State of Illinois Hartford Insurance Company of the Midwest, a corporation duly organized under the laws of the State of Indiana Hartford Insurance Company of the Southeast, a corporation duly organized under the laws of the State of Florida having their home office in Hartford, Connecticut (hereinafter collectively referred to as the "Companies") do hereby make, constitute and appoint, up to the amount of Unlimited Guida McClain, Stuart O'Farrell, Darin M. Puryear, Martha Reeve, Luisa Thom of TACOMA, Washington their true and lawful Attorney(s)-in-Fact, each in their separate capacity if more than one is named above, to sign its name as surety(ies) only as delineated above by ®, and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. In Witness Whereof, and as authorized by a Resolution of the Board of Directors of the Companies on August 1, 2009, the Companies have caused these presents to be signed by its Vice President and its corporate seals to be hereto affixed, duly attested by its Assistant Secretary. Further, pursuant to Resolution of the Board of Directors of the Companies, the Companies hereby unambiguously affirm that they are and will be bound by any mechanically applied signatures applied to this Power of Attorney. p�JiYY1r +. mpcEccorrrxr:~r s �DAr �•� �� 3 yR•• � i 3887 ^ � • ei • 9 ! E f 'A�~♦ ?;.•,xi �`� ��' �y......:`,4m �:°"*>y.�rBT4*y� q",;,1'�g�q`wfi 449 • ��-sxl} +bewYN +'A . 1\ • �'4 vttMOvs +a�,aUa•. Wesley W. Cowling, Assistant Secretary M. Ross Fisher, Vice President STATE OF CONNECTICUT SS. Hartford COUNTY OF HARTFORD On this 12th day of July, 2012, before me personally came M. Ross Fisher, to me known, who being by me duly sworn, did depose and say: that he resides in the County of Hartford, State of Connecticut; that he is the Vice President of the Companies, the corporations described in and which executed the above instrument; that he knows the seals of the said corporations; that the seals affixed to the said instrument are such corporate seals; that they were so affixed by authority of the Boards of Directors of said corporations and that he signed his name thereto by like authority. * � R Kathleen T. Maynard CERTIFICATE Notary Public My Commission Expires July 31, 2016 I, the undersigned, Vice President of the Companies, DO HEREBY CERTIFY that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which is still in full force effective as of January 1, 2016 Signed and sealed at the City of Hartford. m M .,i"'' $ v 1887 -^, • t �c� ggS s �� ' ..� +rrinc�v�+� • ��itiiiN� ,t .C'. 3r � $,� � • * : i2 �S. �tfR � YyYA '+ +\v t} • syM s "+w- �C 7�h.wX'.'V. 1M^ - Gary W. Stumper, Vice President POA 2012