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HomeMy WebLinkAbout2007- August File Copy 6 Jefferson County Board-of 3-feaCtfi Agenda .tel mutes August 16, 2007 • JEFFERSON COUNTY BOARD OF HEALTH Thursday,August 16, 2007 Main Conference Room Jefferson County Public Health 2:30—4:30 PM DRAFT AGENDA I. Approval of Agenda II. Approval of Minutes of July 19,2007 Board of Health Meeting III. Public Comments IV. Old Business and Informational Items 1. Jefferson County Clean Water District Press Release 2. Gibbs Lake Closure 3. Pharmacy Rule Change Takes Effect 4. Board Correspondence 410 V. New Business 1. Big Brothers Big Sisters Presentation 2. Public Hearing—Jefferson County On-Site Sewage System Management Plan 3. Jefferson County West Nile Virus Response Plan 4. Hepatitis A After Action Report 5. Jefferson County Public Health Budget and Timeline VI. Activity Update VII. Agenda Planning VIII. Next Scheduled Meeting: September 20, 2007 2:30 PM - 4:30 PM Main Conference Room Jefferson County Public Health • 'NQ . IO • JEFFERSON COUNTY BOARD OF HEALTH fr is;4 MINUTES Thursday, July 19, 2007 Board Members: Staff Members: Phil Johnson— County Commissioner District#1 Thomas Locke,MD, Health Officer David Sullivan— County Commissioner District#2 Jean Baldwin, Public Health Services Director John Austin, Vice Chairman—County Commissioner District#3 Julia Danskin,Nursing Programs Director Jill Buhler—Hospital Commissioner District#2 Mike McNickle, Environmental Health& Geoff Masci—Port Townsend City Council Water Quality Director Sheila Westerman—Citizen at Large(City) Roberta Frissell, Chair—Citizen at Large (Coun y) Meeting was called to order at 2:30 pm on July 19, 2007 by Chair Frissell in the conference room of Jefferson County Public Health (JCPH). All Board members were present with the exception of Member Westerman. A quorum was present. APPROVAL OF AGENDA Board Member Buhler moved to approve the agenda as written. Member Johnson • seconded the motion,which carried by a unanimous vote. APPROVAL OF MINUTES Board Member Masci moved to approve the minutes of May 17, 2007, as written. Board Member Sullivan seconded the motion,which carried by a unanimous vote. PUBLIC COMMENTS None OLD BUSINESS July 2007 Region 2 Public Health Newsletter Jean Baldwin commented on the Region 2 Public Health Newsletter, which is distributed to physician offices. The newsletter strives to keep pertinent local issues in front of doctors. The July newsletter highlights West Nile Virus (WNV) awareness and testing and Tuberculosis control issues. Change in Health Professional Shortage Area Designation: East Jefferson County Dr. Locke reported that federal officials have approved our area as a geographic primary care health professional shortage area (HPSA). Previously the designation for the Port Townsend area was a low-income health professional shortage area(inadequate • healthcare providers for low-income populations) and now meets the criteria for a more a more severe provider shortage area. South County has been a geographic HPSA, in the past, as is western Clallam County (Forks area). He explained that while this Jefferson County Board of Health,July 19,2007 Page 1 of 7 demonstrates that the health professional to population ratio in Jefferson County has worsened,the designation makes the county eligible for certain services such National • Health Service Corps physicians, continued Rural Health Clinic Program status,and allows a higher reimbursement level for Medicare patients. There was further clarification and discussion about the data sheet. There was discussion about the application process for a National Health Service Corp provider. Member Masci moved that the Jefferson County Board of Health recommend to Jefferson County Hospital District#2 that they pursue application for assignment of a National Health Service Corp doctor for the rural and poverty areas of Quilcene and south county. Vice-Chair Austin seconded the motion. The motion carried with Member Buhler abstaining. Board Correspondence There were no comments. NEW BUSINESS Port Ludlow Yacht Club (PLYC) Public Health Hero Recognition Glenda Wetherbee, Chair of the Port Ludlow Yacht Club (PLYC) Women's Group presented a check for$4,014.48 to the Board as a donation to benefit the Jefferson County Breast and Cervical Health Program(BCHP). Ms. Wetherbee spoke about how the idea for raising funds had started, evolved, and eventually led to their cookbook • project. With the help of numerous volunteers from the PLYC Women's Group,A Culinary Cruise with the Port Ludlow Yacht Club cookbook has been a huge success, is now in its third printing, and they are pleased to be able to make this contribution to BCHP in the interest of women's health care. (Cookbooks are $20 and available only through Yacht Club members.) Jean Baldwin presented a Public Health Hero Award to the four representatives in attendance from the PLYC Women's Group (Glenda Wetherbee, Maggie Brown,Jan Ditmar and Anne Jennings) in recognition of their fund-raising efforts and generous contribution to the Jefferson County Breast and Cervical Health Program. She noted that this money will be combined with funds raised by the Main Street"Girls Night Out" event and used towards providing more mammograms. Public Hearing: Jefferson County Septic Code Chair Frisell called the public hearing for the Jefferson County Septic Code to order. There were no members of the public in attendance wishing to testify. Copies of the line- in/line-out version of the Code were provided. Mike McNickle explained that Environmental Health(EH) staff had met with a technical advisory group three times and had held four public meetings in all geographic areas of Jefferson County(Brinnon, Quilcene, Port Ludlow and Tri-Area). Comments from those meetings were incorporated and culminated into the final draft of the Septic Code 8.15. Linda Atkins distributed clean copies of the final draft and a sheet of comments received • from the Washington State Department of Health(DOH) requesting minor changes. Jefferson County Board of Health,July 19,2007 Page 2 of 7 • Chair Frisell congratulated the EH team for a job well done and the successful groundwork that was laid by the hearing process. Mike acknowledged the many hours of work done by Linda Atkins, Daniel Nidzgorski and the whole On-site group. Mike noted that a very thorough review was done and basically represents an adoption of the State Code. Mike and Linda answered questions and clarified points for the Board. Discussion followed. With no further comments or questions, Chair Frisell closed the hearing. Member Masci moved that the Board accept the revision of the Jefferson County Septic Code 8.15 with the revisions proposed by the Department of Health. Member Johnson seconded the motion. There was no further discussion and the motion carried by unanimous vote. Pre-adoption Briefing: Jefferson County On-Site Sewage System Management Plan Mike McNickle noted that the newly adopted Code requires that all Puget Sound counties have a Sewage Management Plan. He then proceeded to brief the Board on related issues in preparation for the upcoming hearing on the Jefferson County On-site Sewage System Management Plan. • The plan requires that Puget Sound counties, working with a Health Officer, must report to DOH on various issues. Section 4 is about Marine Recovery Areas (MRAs) as defined by H.B. 1458, requiring that Health Officers designate areas as MRAs under certain circumstances. EH staff has worked on the definition of an MRA under the legal authority of the Health Officer. The Hood Canal Watershed • in Jefferson County has been identified as our MRA. Mike noted that the document describes what we are planning to do including several projects that are already underway. • The main requirement of the plan is development of a database that records how many septic systems are in the Hood Canal Watershed and how we are going to inspect, document, and monitor them. • The plan also addresses operation and maintenance requirements for on-site septic systems. Jefferson County already has an operation maintenance program in place, which will be enhanced in the next round. • Some elements of the plan meet requirements of the revised State On-Site Sewage WACs which take effect this month. These codes require that the Board of Health review the plan and a public hearing be conducted before adoption. Once the plan is adopted, DOH will release $100,000 to Jefferson County Public Health. Discussion followed. Member Masci expressed concerns about only focusing on the Hood Canal and not other water areas in the county. There was extensive discussion. Dr. Locke provided some historical background, noting that we are operating under several different legislative and administrative requirements. He spoke about the process and development of the State On-site Code (Dr. Locke was serving on the State Board at that time). He noted that the operation and maintenance of on-site systems were some of the most contentious sections of the code. What is now in the State Code is the final compromise reached by the various stakeholders. The Legislature later added in another piece about MRAs with some additional funding, and assigned it to the Health Jefferson County Board of Health,July 19,2007 Page 3 of 7 Department to come up with this plan. It is not actually a requirement of the Board of Health. He noted that it makes more sense that this all be together as one comprehensive plan adopted by the Board of Health. Member Austin raised the issue of accelerating the schedule on adoption to secure the $100,000 more quickly. Mike responded that this was being brought at this time to the Board of Health in order to have a public hearing and adoption on the August agenda, which would be acceptable. Member Sullivan moved that a public hearing be scheduled for the next Board of Health meeting for the Jefferson County On-site Sewage System Management Plan. Member Johnson seconded the motion. There was no further discussion and the motion carried by unanimous vote. Citizen Petition Re: Port Townsend Air Quality Concerns Jean Baldwin made comments concerning petitions and a letter of complaint submitted to JCPH in regard to air quality (as it relates to the Port Townsend Paper Mill). The Department of Health, Department of Ecology and the Olympic Region Clean Air Agency (ORCAA) have become involved. Health indicator survey work will be done and they will also be looking at some of the existing data that we have. Dr. Locke noted that the comments of the petitioners (and their wish that we could do health studies and link them up with human outcomes such as cancer) are a reasonable thing for someone to think—until you become aware of the many unsuccessful studies of this type. He explained that it is virtually impossible to make that link using the data available. He related a similar situation that occurred in the 1980s in Port Angeles with the Rainier Mill - it was common knowledge that there were human health impacts, but to be able to prove it was an incredibly difficult task. Dr. Locke believes that the data will not be sufficient to establish a cause and effect relationship with any disease or health issue and recommends that efforts be made to assure that plant discharges have been adequately analyzed and are within the permissible legal limits. Discussion followed. Jefferson County Nursing Shortage: Impacts on Public Health Staffing Marjorie Boyd (JCPH, Public Health Nurse) addressed the Board to provide information and perspective regarding the current state of JCPH medical staffing issues. She commented on the shrinking medical staff(Nurses,Nurse Practitioners) resulting from budget cuts and non-competitive wages. She pointed out that this is an issue of concern especially in light of potential emergency situations. She spoke about needs that are now being seen in the community which are not only going up in numbers, but also in the level of acuity. The needs are more intense, demand is going up, but staffing is declining. She encouraged the Board members, as the visionary leaders of the Health Department, to look at this situation and consider what direction to go. Hilary Metzger spoke about her personal 20-year history at the Health Department and her involvement over the years in programs that have not been traditional public health programs (i.e. family planning, school health and education). She spoke about the support • she has also received to be active in these areas on a statewide level; her personal pride in Jefferson County Board of Health,July 19,2007 Page 4 of 7 • Jefferson County Public Health; her upcoming move to the staff of the hospital; the aging work force and absence of young people due to economics. She feels it is a crisis. She reiterated her pride in JCPH and expressed her appreciation of the support she has felt for her work. Those present responded with appreciative applause for her 20 years of service. Member Frissell commented on her own involvement and struggles in years past while trying to establish family planning services in this county. She was very grateful when the Health Department agreed to take on family planning and that she does not want to see the community without it. Member Buhler suggested that it may be time for the hospital and JCPH to get together again and look at what kind of services might be shared. Jean Baldwin agreed that we need to have that conversation; there needs to be some kind of partnership planning in the long run to retain staff and services. Member Masci spoke about the City of Port Townsend's opposition to and avoidance of committing funds to the Health Department throughout the years. He made comments about the BOCC and challenged them to make the decision and take the responsibility to set priority in favor of nurses. Member Sullivan responded with explanation that funding alone is not the answer to the whole problem. The picture is much more complex, due to union issues. He believes the • support by the BOCC for nurses is there in principal, and promises to work on it. Dr. Locke commented that this might be a context in which to renew a discussion with the Board of Health on legal options for local health jurisdiction organization. A comparison analysis was done 5-6 years ago, looking at a county department vs. health district model. Under Washington state law, a health district can be set up by the County Commissioners and they create the district, they can dissolve it, and they continue to serve on the Board of Health. Becoming a health district would bring new responsibilities for the Board of Health, such as budgeting. Jean Baldwin noted that she had brought up the health district idea to County Administrator, John Fischbach. She feels that in looking at current Jefferson County infrastructure costs and what JCPH pays for various things, it might be a good idea to reconsider being a district. She explained that according to the statute right now, counties are fiscally responsible for health districts or county health departments. She has talked to a couple of consultants about bids to perform this analysis and will continue with that process. Jean would like to bring this topic forward again in September for evaluation. ACTIVITY UPDATE • Dr. Chris Hale Public Health Hero Award Jean Baldwin proposed the creation of a new"Public Health Hero Award" bearing the name of the late Dr. Christiane Hale, in recognition of her many achievements and Jefferson County Board of Health,July 19,2007 Page 5 of 7 contributions to our community. Jean had prepared a letter and created the award for the . Board's approval and signature. Jean read the message on the award certificate and excerpts from the letter to the group. There will be a memorial service on Saturday, July 28, 2007 and Chair Frissell and Member Masci will be attending. Jean asked that Chair Frissell present the award to the family and read the letter on behalf of the full Board. Member Sullivan moved to establish the Dr. Chris Hale Public Health Hero Award and to sign the letter of tribute. Vice-Chair Austin seconded the motion,which carried by unanimous vote. Hospital Commissioners Announcement Member Buhler announced that the Hospital Commissioners have voted to rescind their offer on the Sheridan Clinic Building. They are instead looking at other alternatives to free-up clinic space and make maximum use and efficiency by extending clinic hours. She explained that this decision was made because they learned that their ultimate remodeling plan was going to trigger major retrofitting and code issues, and would have been cost prohibitive. They are also contemplating putting a clinic in the Port Hadlock area. AGENDA PLANNING Follow-up June Board of Health Retreat Dr. Locke explained that this item was included on the agenda to serve as a reminder of • the questions raised and discussions that occurred at the July Board of Health retreat. He asked if the Board wants to revisit any of those issues or if it raised any ideas to include on future agendas. Jean Baldwin commented on the retreat discussions and asked for direction on the next steps. She pointed out that there were several attendees who expressed interest in continuing to review data. She noted that it sounded like another Data Steering Committee (that group looked at different health indicators and various health data banks to provide needed statistics, and then shared that data as a work group -then the group decided what would go out to the public). Chair Frissell commented that they saw a lot of people becoming aware of what kind of information was out there and were asking where to get more. She thinks that it is a good catalyst for people and very useful. Jean will continue to meet with Demographer Siri Kushner (Kitsap County Health District) on healthcare access. Agenda Planning • On-site Sewage System Management Plan-Public Hearing (August) • Health district information (September) • Review of Hep A outbreak emergency (August) Vice-Chair Austin moved to adjourn the meeting. Member Buhler seconded the motion,which carried by unanimous vote. • Jefferson County Board of Health,July 19,2007 Page 6 of 7 Meeting was adjourned at 4:17 p.m. Next Board of Health meeting is September 20, 2007. JEFFERSON COUNTY BOARD OF HEALTH Excused Roberta Frissell, Chair Sheila Westerman, Member John Austin, Vice Chair Geoff Masci, Member David Sullivan, Member Jill Buhler, Member • Phil Johnson, Member • Jefferson County Board of Health,July 19,2007 Page 7 of 7 • Board of Health Old Business .agenda Items # 117., 1 • Jefferson County Clean Water District Press 7Zelease .august 16, 2007 For immediate release: July 24, 2007 Contact: Mike McNickle Phone: 360-385-9444 Email: mmcnickle@co.jefferson.wa.us Community Conversations about the Formation of a Clean Water District Jefferson County Public Health holding public meetings to discuss the formation of a Clean Water District to improve Jefferson County's water and shellfish resources Port Townsend, WA— In response to recent local legislation, and in an effort to address short and long-term water quality and shellfish issues in our area, Jefferson County Public Health (JCPH) has planned a series of community meetings to discuss the formation of a Clean Water District that will include all of eastern Jefferson County with Jefferson County residents. At these meetings, citizens will learn what the formation of a Clean Water District will mean to them and to our waterways, what other Washington State counties are doing to preserve and improve water quality, and have the opportunity to provide feedback on several funding options under consideration by the Board of County Commissioners. • The purpose of the proposed Clean Water District is to protect water quality of all Jefferson County's fresh and marine waters. This will be accomplished by preventing sewage and animal wastes and other contaminates from entering our waterways. In order to stop these contaminates from entering our waterways, JCPH, Jefferson County Conservation District and WSU Extension will embark on several water quality related programs to improve water quality throughout Jefferson County, with the focus on identifying and correcting sources of bacteriological wastes. Activities include working to identify and correct failing on-site septic systems along our shorelines to provide shellfish protection; employing best management practices on agricultural properties to prevent animals wastes from entering streams and creeks; working with on-site septic system owners to educate them on proper operation and maintenance of their systems to prevent premature failure; and, sampling fresh and marine waterways throughout Jefferson County to identify "hotspots" of bacteriological contamination in order to prevent shellfish harvesting area downgrades or closures. Public meetings will be held throughout the month of August to discuss the formation of the Clean Water District, the plan to improve water quality in Jefferson County, and the funding options under consideration by the Board of County Commissioners to pay for the clean-up plan. Community members are welcome to drop in at any time during the following round-table discussions regarding the Clean Water District: • Monday, August 6, 2007 6 — 8 p.m. BRINNON COMMUNITY CENTER DINING ROOM Wednesday, August 8, 2007 6 — 8 p.m. QUILCENE COMMUNITY CENTER Tuesday, August 14, 2007 4 — 6 p.m. PORT LUDLOW FIRE & RESCUE Thursday, August 16, 6 — 8 p.m. JEFFERSON COUNTY LIBRARY at PORT HADLOCK, HUMPHREY ROOM Tuesday, August 21, 2007 6 - 8 p.m. • GARDINER COMMUNITY CENTER, MAIN HALL Wednesday, August 22, 2007 6 — 8 p.m. PORT TOWNSEND COMMUNITY CENTER, MAIN ROOM For more information, please contact Jefferson County Public Health at 385-9444. Remember to visit us on the web: www.jeffersoncountypublichealth.org. Jefferson County Public Health: Assuring a safer and cleaner Puget Sound now and in the future. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * • • Board of 3{eaCth Old Business .agenda Item # 1V., 2 • Gibbs Lake Closure .august 16, 2007 • For immediate release: August 8, 2007 Contact: Mike McNickle Phone: 360-385-9444 Email: mmcnickle@co.jefferson.wa.us Lab Results Find Toxic Blue/Green Algae Present in Gibbs Lake Port Townsend, WA—Jefferson County Public Health has been monitoring Lake Leland, Gibbs Lake and Anderson Lake closely since April. Lab results from the week of July 30, 2007 show that toxic blue-green algae of the genus aphinozomenon and the toxin anatoxin is present in Gibbs Lake at a level that warrants a health advisory. At this time JCPH is recommending that people do not swim in Gibbs Lake or drink the water, all fish caught in the lake should be cleaned thoroughly and do not let pets have contact with the lake. Jefferson County Public Health has been collecting and submitting weekly water quality/algae samples from Lake Leland, Anderson Lake and Gibbs Lake to a lab in Tacoma to determine what species of algae are present, in what concentration they are present, and whether they algae are producing toxin. Jefferson County Public Health maintains an updated database of lake • monitoring information at this web address: http://www.jeffersoncountypublichealth.orq/index.php?id=171,0,0,1,0,0 Please call Mike McNickle if you have any questions about this press release at 360-385-9444. Remember to visit us on the web: www.jeffersoncountypublichealth.org. Jefferson County Public Health is always working for a safer and healthier Jefferson County. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * • • Board of HeaCth Old Business .Agenda Item # .rV., 3 Pharmacy Rule Change • Takes Effect August 16, 2007 • iHea1th 4? Washington State Department of News Release For immediate release: July 17, 2007 (07-116) Contacts: Lisa Salmi, Board of Pharmacy 360-236-4828 Jeff Smith, Communications Office 360-236-4072 Pharmacy dispensing rules go into effect July 26 OLYMPIA—New rules on the responsibility of pharmacists and pharmacies to fill valid prescriptions in Washington take effect on July 26. Pharmacies will be responsible for ensuring that patients get their prescriptions filled. If an individual pharmacist will not fill a prescription, the pharmacy owner must make sure another pharmacist is available to do so. If the drug is out of stock, the patient can ask the pharmacy to • find another source and the pharmacy must restock the drug. The rules assure that patients will be treated in a dignified, respectful manner even if a pharmacy is unable to fill a prescription. The rules were adopted by the Board of Pharmacy after a lengthy public hearing process that included more than 21,000 written comments. The rules were sparked by complaints that some pharmacists and pharmacies refused to fill prescriptions for emergency contraceptives—also known as morning after birth control pills or Plan B drugs. However, the rules cover any valid prescription. A copy of the pharmacy rules is available on the Department of Health Web site (www.doh.wa.gov). The Board of Pharmacy is an independent body that regulates pharmacists and pharmacies in Washington. Members are appointed by the governor. ### • Visit the Washington Department of Health Web site at http://www.doh.wa.gov for a healthy y do se of information. • Board of Health 0Cd Business .agenda Item #I17., 4 • Board Correspondence .august 16, 2007 • 61) L • • Yam P 0. Box 65338 Port Ludlow, WA 98365-0338 Jean Baldwin Health Department Director Jefferson County Public Health 615 Sheridan Port Townsend, WA 98368 July 19, 2007 On behalf of the Port Ludlow Yacht Club Women' s Group, I am pleased to present you with the enclosed check for $4, 014.48 as a contribution to the Jefferson County Breast and Cervical Health Program. The PLYC Women' s Group hope this contribution will help the Jefferson County BCHP with its funding so it can continue to serve the women of our community with outreach 111 events such as the Swedish Mobile Mammogram. This contribution is the culmination of the PLYC Women's Group cookbook project which began in January 2006. The vision of the cookbook project was to open our galleys and kitchens as we have done so many times during PLYC events and cruises with the greater objective of contributing to the community. Our initial goal was to sell 250 cookbooks and raise $2500. As you can see we far exceeded our expectations. With the help of numerous volunteers from the PLYC Women' s Group, "A Culinary Cruise with the Port Ludlow Yacht Club" was launched on Opening Day of Yachting - May 12, 2007 with the first printing sold out. After just completing our second printing, this contribution represents the sale of 429 books with more requests coming in. Respectfully, y . Glenda Wetherbee Chair Port Ludlow Yacht Club Women' s Group U� C1 JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street • Port Townsend •Washington • 98368 • www.jeffersoncountypublichealth.org July 16, 2007 PO Box 1220 Jefferson County Board of Health Port Townsend, WA 98368 Dear Board of Health Members: Attached for your signature is an EnviroStars award for Port Ludlow Marina. Port Ludlow Marina has been awarded the 4 Star EnviroStar rating. They have eliminated or are recycling most of their hazardous wastes. The Marina has also been awarded the "Clean Marina" certification. Port Ludlow Marina is a leader in Environmental Business practices in Jefferson County. After signing the award, please return it in the cardboard file holder to: 11111 Anita Hicklin Jefferson County Public Health Solid Waste Management Program 615 Sheridan Street Port Townsend, WA 98368 Thank you for your continued support of the EnviroStars Program! Sincerely, 0,44,%)) Otfill/t/ , Anita Hicklin Environmental Health Specialist Jefferson County Public Health • COMMUNITY HEALTH PUBLICHEALTH ENVIRONMENTAL HEALTH DEVELOPMENTAL DISABILITIES NATURAL RESOURCES MAIN: 360-385-9400 ALWAYS WORKING FOR A SAFER AND MAIN:360-385-9444 FAX:360-385-9401 HEALTHIER COMMUNITY FAX: 360-385-9401 ,g °h coy JEFFERSON COUNTY PUBLIC HEALTH i Always Working for a Safer and Healthier Jefferson 9SNIt3Nb���/ August 9, 2007 Jefferson County Board of Health PO Box 1220 Port Townsend, WA 98368 Dear Board of Health Members: The Green Business program is proud to announce a new business. Matthew Berberich Professional Gardening Services, 4244 Jackman Street 360-554- 8037, has become the first landscape business to become a Green Business. This business is going the extra mile to conserve water, energy and other valuable resources. They are leaders in the Community and both businesses have developed unique ways to protect the environment while doing business. After signing the award, please return them to: Anita Hicklin Jefferson County Public Health Solid Waste Management Program 615 Sheridan Street Port Townsend, WA 98368 Thank you for your continued support of the Green Business Program! Sincerely, Anita Hicklin Environmental Health Specialist Jefferson County Public Health • COMMUNITY ENVIRONMENTAL DEVELOPMENTAL NATURAL HEALTH HEALTH DISABILITIES RESOURCES (360) 385-9400 (360) 385-9444 (360) 385-9400 (360) 385-9444 615 Sheridan Street,Port Townsend, Washington 98368 fax: (360)385-9401 web: www.jeffersoncountypublichealth.org • Board of 3feaCth Netiv Business agenda Item #T., 2 Public Hearing • Jefferson Count On-Site Sewage System nvlanagement Plan August 16, 2007 • Jefferson County On-Site Sewage System Management Plan (Draft) Table of Contents Executive Summary Introduction History of On-Site Sewage Management in Jefferson County Legal Authority Part 1: Database Enhanceme 1.1 Introduction 1.2Activities 1.2.1 Current OSS Database 1.2.2 Adding & Updating Records in the OSS Database and Identifying Unknown OSS 1.2.3 Jefferson County's Current O&M Requirements 1.2.4 The Current Database System for Maintaining O&M records • 1.2.5 Ways in which OSS and O&M are Currently Used within Jefferson County 1.2.6 Additional or Planned Changes (If Made to the Data Systems) 1.3 Resources Necessary to Implement Data Components of Plan 1.3.1 Enhancements to Hardware and Software 1.3.2 Data Personnel 1.4 Timeline 1.5 Summary of Database Activities Part 2: IOW r .7":7 76r-INW114:41 2.1 Introduction 2.2 Activities 2.2.1 Description of Jefferson County Environment 2.2.2 Current & Past Water Quality Activities 2.2.3 Designating Sensitive Areas 2.2.4 Coordination with Planning Entities within Jefferson County 2.3 State Environmental Policy Act Review 2.4 Resources 2.5 Timeline 2.6 Summary and Prioritization of Activities (4e-ration, Monitoring, and M' 3.1 Introduction • 3.2 Activities Onsite Sewage Management Plan page 1 of 46 8/9/2007 3.2.1 Current Operations, Monitoring, and Maintenance (O&M) Requirements Common to All Areas in Jefferson County • 3.2.2 Sensitive Area O&M Requirements 3.2.3 Enforcement Activities 3.3 Changes and Improvements 3.4 Resources 3.5 Timeline 3.6 Summary Part 4, MareniRecovery Strategy (MRA4s) 4.1 Introduction 4.1.1 Definition of MRAs 4.2.1 Legal authority for MRAs 4.2 Activities 4.3 Marine Recovery Area On-Site Strategy (3SHB 1458, Section 5) 4.3.1 Identification of MRA 4.3.2 Evaluation of OSS to Ensure Proper Function 4.3.3 Determination and Repair of Failing Systems 4.3.4 Additional Requirements within MRAs 4.3.5 Identifying Unknown OSS in MRAs and Ensuring Proper Function 4.4 Electronic Data System of OSS within a MRA (3SHB 1458, Section 6) 4.4.1 Reporting Failing Systems in Jefferson County 4.4.2 Ensuring Electronic OSS Data Systems for Each MRA are Compatible • within Jefferson County (addressed in Part One) 4.5 DOH Contracts with Jefferson County for Marine Recovery Area 4.5.1 Description of Jefferson County's current capacity and estimated need (personnel, financial assistance, hardware and software, etc.) to meet certain goals 4.6 Resources 4.7 Timeline Part;5 Educa=tion 5.1 Background 5.2 Activities 5.2.1 Current Education 5.2.1.1 Public classes & events 5.2.1.2 Educational Forms & Handouts 5.2.1.3 Links to external resources 5.3 Planned Education 5.4 Current Reminders 5.4.1 Initial Installation Introduction 5.4.2 Periodic Notification 5.5 Planned Reminders 5.6 Measured Effectiveness 5.7 Resources 5.8 Timeline • Onsite Sewage Management Plan page 2 of 46 8/9/2007 5.9 Summary and Prioritization of Activities • Appendices Appendix A: Database & Related O&M Documents A.1 Map using data from Accela database through Crystal Reports to GIS through Excel spreadsheet- Assigned Work Areas A.2 Map of section of eastern Jefferson County with parcel identification numbers A.3 List of septic system types from Accela database A.4 Webpage with data from Accela database A.5 Examples of Crystal Reports from Accela A.6 Map of portion of eastern Jefferson County of sites with toilets per Assessors database A.7 List of Parcel tags and Report of a Parcel "tag" A.8 Table 1 - Monitoring frequency requirements per JC 8.15 A.9 Crystal Report on monitoring inspection results A.10 Map of City of Port Townsend Service Area A.11 Map of DOE 303(d) listed sites A.12 Flood Damage Prevention Ordinance Onsite Sewage System requirements A.13 PUD Monitoring Contract example A.14 Current Monitoring Agreement (as of June 2007) A.15 JC Policy 04-01 Evaluation of Existing Systems for Building Permit Application A.16 Septic Pumpers Report • A.17 Pollution Identification and Correction Protocol (PIC) A•pendix B: General Maps • i ®tet $8 ;}° x 0 74144r'44 i*O*40010,P filitti:,41 ESA checklist Appendix C: Education Materials C.1 Assessment tool for education efforts — questionnaire and results References List of Contacts Data Sources • Onsite Sewage Management Plan page 3 of 46 8/9/2007 Executive Summary • As required by Chapter 246-272A WAC, Jefferson County Public Health has completed a Sewage Management Plan (SMP) that describes the on-site sewage program as it now stands in Jefferson County, and what improvements will occur over the next 5 years. Additionally, this SMP describes the obstacles and issues facing Jefferson County as it moves forward to implement the Marine Recovery Areas, as designated herein, in Hood Canal. Jefferson County is embarking on a journey through this SMP that will eventually lead to a stronger and more effective Environmental Health Department, improved water quality throughout Jefferson County, more education opportunities for residents and homeowners about their on-site sewage system (OSS), and improved operation and maintenance for all existing and future OSS. At this time, Jefferson County Public Health has inserted language from this SMP into the soon-to-be-approved Jefferson County On-Site Sewage Code. Additionally, Jefferson County Public Health will submit this SMP to the Jefferson County Board of Health during their July meeting for review. From there, Jefferson County Public Health will hold a public meeting regarding this plan. By August this SMP will be adopted by the Jefferson County Board of Health, and implemented thereafter. Introduction • History of On-Site Sewage Management in Jefferson County Permitting began in 1970 Permitting Database began in 1990 Total Number of sites served — approximately 13,500 Total number of sites with septic record — 12,564 # of years of monitoring program - 20 years # of years with pump reports — 7 years Acres of approved shellfish beds — 17,932 Acres of conditionally approved shellfish beds - 78 Acres of prohibited shellfish beds — 1,739 (closed due to proximity to sewer outfalls and marinas) Acres of restricted shellfish beds — 50 acres out of 8,500 in Discovery Bay, 200 acres elsewhere. Sites on 303(d) list for fecal coliform — Chimacum Creek for the main stem and the mouth, Mats Mats Bay north end. • Onsite Sewage Management Plan page 4 of 46 8/9/2007 Legal Authority • In July 2005, the State Board of Health adopted new on-site sewage system (OSS) rules. These required Jefferson County to write a plan for the development and management of all OSS within its jurisdiction. Then, in March 2006, the Legislature added a new section to Title 70 RCW relating to the management of OSS in marine areas (Third Substitute House Bill 1458). The intent of the rule and legislation is to provide greater assurance that existing OSS are not causing public health problems, either through inadequate operation and maintenance or outright failure. By writing the Plan, Jefferson County is developing and enhancing processes to: inventory all OSS, identify sensitive areas throughout Jefferson County, including Marine Recovery Areas, establish Operation, Monitoring and Maintenance (O&M) needs in the designated sensitive areas, inform homeowners of needed maintenance and develop procedures for identifying and repairing failing systems. Jefferson County is required to develop and submit this plan to Washington State Department of Health (DOH) by July 1, 2007. Part 1 . Data base` Erihaliice " e " • 1.1 Introduction Jefferson County utilizes several databases to record and track information on properties/parcels within its jurisdiction. WAC 246-272A-0015 (1) contains elements that must be addressed in this plan. This part of the plan details how Jefferson County will meet the following elements: (a) Progressively develop and maintain an inventory of all known OSS in operation within the jurisdiction; (f) Maintain records required under chapter 246-272A WAC including all operation and maintenance activities as identified. 1.2 Activities 1.2.1 Current OSS Database Description The existing database Jefferson County uses for both permitting and monitoring information is Accelas' Tidemark/Advantage, previously known as "Permit Plan". • JC implemented the use of this database in 1990 with a basic program that was customized to meet local needs/requirements. • Onsite Sewage Management Plan page 5 of 46 8/9/2007 • The System is used for all permitting and complaint cases including building, shoreline, road access/use, subdivision, septic. There are • currently 16 case types in the system. • Customization - The system allows substantial customization for existing case types, adding case types, modifying or adding to screen elements, adding supporting data tables. • Capacity -The system has unlimited capacity for additional case types, cases and users. Case types can be designed and added by local staff to meet specific needs such as stormwater, utility, violations. Additional elements can be purchased from the vendor such as web access and wireless. Importing and Exporting Data • Import - Data tables can be populated from other county databases to assure consistency and that the most current data is available to staff and the public. An example of this is the importation from the Assessors AS400 database- the parcel table of Tidemark is updated daily with current owner name and address and legal description as well as land use codes, school district and adding newly created parcels. • Export - Tables can also be exported to other programs/formats. For example a report can be created using Crystal Reports (the Accela reporting tool) which can then be saved in an excel spreadsheet that can be used to create a map. See Appendix A.1 for example. • Data Storage & Back-up • All data are stored on an SQL server. • Backup of data occurs daily with 2 weeks of backup retained at all times. • Security • System security is accomplished through the use of passwords. • Security is also controlled by allowing access to only certain parts of the database by different types of users. There is read only as well as a variety of levels that limit access to editing or adding of activities, data entry, etc. Maintenance • The parcel table is updated daily via the AS400 • Correction or updating of parcel numbers occurs as staff is notified by the Assessors Office that changes have occurred. This system is imperfect and dependent on staff availability and knowledge to accurately correct all cases associated with the previous parcel numbers. • Correction of data is done as staff identifies it. The daily update of the parcel table only impacts new cases entered. The existing cases are "historic" and can only be corrected manually. If an error was identified that impacted a group of cases that have some common characteristic or field such as everything that was in planning area 7 that needed a specific • Onsite Sewage Management Plan page 6 of 46 8/9/2007 correction that can be done through a special script by the system IPadministrator only. This protects the integrity of case data. • A users group that includes members from all departments that use the system is convened regularly-monthly to quarterly as needs change. • The database administrator attends most user group meetings and guides possible changes to the system. This provides consistency across different case types for activities/actions but allows for case individualization as needs arise. Number of Recorded OSS and Total OSS • According to the Assessor's AS400 database there are 18,588 improved parcels in Jefferson County. Some of these contain structures that do not produce wastewater and some contain more than one structure producing wastewater. Further analysis may be warranted. Approximately 3,880 of these parcels are served by the Port Townsend sewer system and 1,160 are served by the Port Ludlow sewer system. Therefore, assuming the remaining parcels are served by an onsite sewage system, there are approximately 13,500 OSS in Jefferson County. • As of June 2007 there are 11,364 septic records in the Accela database and approximately 1,200 paper records to be entered. • The Database contains records for several categories of systems: • "Known Systems" for which permits were issued between • 1970 and 2006. These could be new, repairs/upgrades, or expansions. • "Unknown Systems fall into two categories': ✓ Sites for which only a sanitary survey was conducted, no other permit record exists. These consist of visual observations and reflect what the resident described to the inspector. ✓ Sites where systems were installed before 1970, prior to permit requirements, for which an evaluation of the existing septic system (EES) were completed. These vary in the level of detail of evaluation. Some identify detailed system component locations and some include only inspection of the tank and a visual inspection of the probable drainfield location. • A status is assigned for each case and can be reported ✓ A=approved to install, ✓ F=finaled/complete, ✓ C=Cancelled, ✓ N=Not finaled (either installed before permit requirements and only an EES has been done, a monitoring inspection was completed, or the system was permitted but no record of completion is on • record), Onsite Sewage Management Plan page 7 of 46 8/9/2007 ✓ V=violation (system has major noncompliance issues and the owner has been notified in writing), • ✓ 1=incomplete (some portion of the system is not yet installed or a condition of the permit has not been met. • Based on the above information there may be up to 1,000 parcels that have septic systems for which we have no knowledge at all. These could be categorized as "assumed", an OSS that has no records but through GIS analysis and OSS can be assumed to exist on a parcel. Reporting the Location of OSS Each system is tied to a parcel #, a tax id#, and is linked to the GIS parcel layer, See Appendix A.2 for sample. • The system does not pinpoint the location of the OSS within a parcel. "Asbuilt" or record drawings are used along with physical observations during inspections to verify system location on a parcel. • Some inaccuracies occur when a parcel number is changed due to subdivision or alteration of lot configuration. See maintenance section above. Calculating OSS Age The case number reflects the year the system was permitted, i.e. SEP75-00001 • was the 1St case entered/permitted in 1975. • The date the system was finaled/completed is recorded to the case and can be reported. This may not reflect the date the system was put into use as there may not have been a building connected to a completed system. • Historic data - Individual Cases retain all historic data from the time the case was added to the database. Data can be changed or added to an individual case but is not modified when updates of owner or other elements are updated to the parcel data table creating a stable/historic record. • A Septic case consists of an individual onsite sewage systems that most commonly includes the tank/s, treatment unit (if required) and disposal component. An OSS that serves a separate residence will have a separate case unless it shares all system components including the tank/s. • If a component is added, a treatment unit or if a new drainfield or tank is required, a new case number is assigned and all old case info is physically filed to the new case and cross referenced in the electronic case record as well as the paper file. • All information regarding an individual system is contained in the SEP case including monitoring data. • Onsite Sewage Management Plan page 8 of 46 8/9/2007 Capacity to Report OSS Type • The type of OSS is recorded for each case that is permitted. Unpermitted/unknown systems are assumed to be conventional gravity fed and recorded as such. • Additional fields are used to further classify the OSS type. These identify if the OSS is residential or commercial, individual or community, alternative or conventional. • Septic systems types are classified in the database, such as "conventional trench" or "sandfilter/pressure trench/gravelless chamber",see Appendix A.3 for full list. Data Fields Used In Permitting and the O&M Database Systems for which a permit was issued contain the following information at a minimum: ✓ Primary parcel number ✓ Size of lot ✓ # of gallons designed/approved or number of bedrooms ✓ Type of system- conventional trench, mound, tank only, there are 84 combinations. ✓ The length, width, depth of disposal component ✓ Soil type and application rate of sewage to the soils ,/ Water supply serving structure/site • .( Size of septic tank or trash tank if present ✓ Previous evaluations-septic permits, wet season evaluation, subdivision review ✓ Waiver/variance applied for and whether state or local Many data points from the onsite sewage cases are available for viewing on the Jefferson County website. See Appendix A.4 for example. Reporting and Evaluating the Data • Crystal Reports provides a high degree of flexibility in reporting database information. Reports can be generated by defining parameters by land area (lot size), system type, soil type, land use zoning, staff, etc. Examples are provided in Appendix A.5 • GIS layers can be created by exporting data from the permitting data base and intersecting them with data from other sources. For example a map was created that showed all the parcels that the AS400 lists as having toilet facilities with the parcels that we have some record of an onsite sewage system. This may allow us to see how many and where parcels were located for which we have no records. See Appendix A.6. Further assessment of this particular Assessor field revealed that it is not consistently filled out so will not provide an accurate representation of unknown systems but the concept of using other databases info to inform our evaluation of areas is useful. • Onsite Sewage Management Plan page 9 of 46 8/9/2007 • 1.2.2 Adding and Updating Records in the OSS Database & Identifying Unknown OSS • Methodology of Adding Records All OSS records and permit data generated since 1991 have been entered into the database as part of the permitting process. Paper records exist for cases back to 1969. Additionally the following methods are used to create a case and add data on other existing systems: • Cases are added as previously unknown systems are evaluated and assigned a number— SEPyr-00000. Jefferson County Code 8.15 and Policy 04-01 dictate when systems will be evaluated. This process brings those unknown systems into the records and the monitoring program for future periodic monitoring. • Cases for which some paper record exists are actively added when the connection can be verified and tied with a high degree of certainty to a parcel. Through a grant from the Washington State Department of Ecology a substantial effort was made in 19--- Many records were entered including several large subdivisions along the waterfront. An emphasis was placed during this time on entering the records along the shoreline. Approximately 1,200 paper records have yet to be entered. Some of these will be very difficult because there are no identifying elements; no addresses, no property dimensions or plot plan and no detailed location information. These will be retained in the existing filing system, "section, township, and range" category, until some future assessment provides a • high degree of certainty and allows them to be attached to a parcel. Updating Existing Records • Cases for systems that connect to sewer are cancelled. • Monitoring report data is entered into the case file for an OSS. • As parcels are subdivided or combined a report must be generated and the cases manually updated. This is a cumbersome but essential process. Corrections and changes are made at the time a subdivision is completed or as inconsistencies are observed. See Maintenance section above. Relationship between cases • Each case type (building, septic) stands alone and can be formatted and added to without altering or interfering with other case types. Additional "pages" or "fields" can be added to a case as needs arise, i.e. a field for GPS latitude/longitude, a "page" for pumper reports or sampling data at a parcel or system can be added to the septic case. • Links can be made between cases where needed through activities or data tables. For example completing an activity in the building case such as "final approval" can add an "O&M inspection required" activity to the associated septic case, or if there is a well on the site as identified through • Onsite Sewage Management Plan page 10 of 46 8/9/2007 the Utility Service Review (our well seal inspection case) case this data • can be included automatically when the septic case is entered. • Cases can be grouped together by a project number. • All cases associated with a parcel can be viewed through standard search tools. • Individual parcels can be "tagged" with special information such as "shellfish protection district", "frequently flooded", or "violation". These tags can place a hold on a parcel that keeps further permits from being issued, they can provide a warning/info as to the status/condition on the parcel for consideration when permitting or evaluating a particular area, or a report can be run to identify all cases with a particular tag. See Appendix A.7 for example) 1.2.3 Current Operations and Monitoring Requirements In 1987 Jefferson County Board of Health signed an MOU with the Jefferson County PUD#1 to monitor all "alternative" onsite sewage systems in Jefferson County. Approximately 1,000 systems were under monitoring contract requirements at the time of code revision in 2000. Systems were monitored based on system type (complexity) every year to two years for the first 5 years and then every 10 years thereafter. September of 2000 - Jefferson County Code 8.15.150 Onsite Sewage Code was • revised. It requires that all onsite sewage systems be monitored periodically at the schedule adopted in Table 1. See Appendix A.8 for Table 1. • New systems • Conventional gravity or pump to gravity permitted as of 9/2000 are subject to a permit condition that states the required monitoring frequency. For sites over 1 acre, greater than 200' from a shoreline and not subject to a waiver, the system must be monitored every 6 years. Sites less than one acre, systems less than 200' to a shoreline or subject to an approved waiver must be monitored every 3 years. It is the responsibility of the property owner to contract with a private provider or the Health Department for the monitoring. • All other systems are subject to a permit condition that requires entering into a contract for monitoring the system with an approved monitoring entity. The frequency varies from 1 to 3 years based on the above criteria. The currently approved entity is the Jefferson County PUD #1. The contract must be signed prior to final approval of the onsite sewage system permit. • All systems generating waste water of greater than residential strength must be inspected annually per permit condition and/or contract. 410 Onsite Sewage Management Plan page 11 of 46 8/9/2007 • Existing systems • Jefferson County Code 8.15.150 (6) requires that all existing 411/ systems not currently under a PUD monitoring contract shall be entered into the monitoring program at the earliest of the following dates: ✓ At time of sale ✓ Upon Application for certain building permits as per Policy 04-01 adopted by the BOH ✓ Identification that the site is in an Marine Recovery Area as designated by the JCBOH Recording Monitoring data • A Monitoring Report is completed after each inspection on forms developed by the Health Department. • Inspections by the PUD are entered directly into the database and they enter an activity for the next required inspection • Private certified O&M Specialists submit the report and Environmental Health Staff enter the data into the database and enters an activity for the next required inspection. • Pumper reports are currently submitted to the Health Department but are not entered into the database. These reports do not currently constitute a valid monitoring inspection since they only evaluate the tank. • • Monitoring inspection reports submitted by private contractors provide the following information at a minimum: ✓ Parcel Number; ✓ Name, Mailing address, and phone number of the property owner; ✓ Site address; ✓ System type; ✓ System details such as depth of scum and sludge, condition of baffles, screens, electrical controls, pump operation, ponding, drainfield disturbance, etc. ✓ Description of whether or not a problem was identified; ✓ Description of action/s needed; ✓ Date of inspection; ✓ The inspectors name, address and phone number. • The same information is supplied by the PUD. • Ten points of information are entered into the database: ✓ Date of inspection ✓ ID of inspector (Health Dept, Private, PUD) ✓ Was there a problem identified? ✓ Did the septic tank need to be pumped? ✓ Did the pump chamber need to be pumped? ✓ Was infiltration into the system (tanks) noted? • ✓ Was there a problem with the electrical controls? Onsite Sewage Management Plan page 12 of 46 8/9/2007 ✓ Was residual pressure noted as the end of the lines? ✓ Was there any disturbance observed in the area of the system components? ✓ Notes Generally, a yes answer denotes that action is required, excepting in the case of noting the presence of residual head. The last area is for comments/explanation of conditions. It may be noted here that the house has not been occupied for some X amount of time, explain that the alarm was not working, the drainfield has a driveway over it, etc. 1.2.3 Monitoring Inspection Tracking and Record Maintenance The same database is used for tracking O&M as for permitting. The monitoring information for a system is simply another "page" of the OSS case. • Since 2000 every inspection has been entered. • Records from 1988 to 2000 are filed in individual files at the PUD and copies are on file at the Health Department. • The Database creates a report identifying which systems are due for inspection. Any time period can be specified, i.e. due in the month of December, due in 2007. The report can be broken down additionally by planning area. • The database creates an inspection report and mailing labels based on IDthe criteria specified above. • These lists can be used to send inspection reminders, general system maintenance info, etc. • O&M providers, designers and pumpers are required by JC Code 8.15 to report "failure" with 24 hours to the local jurisdiction. • Letters are sent where major defects or problems are noted on the inspection report. 1.2.4 Evaluating Monitoring Inspection Data • Reports are developed from the data including general statistics on number of inspections completed for a specified period of time in a specific area. They can also detail areas of problems, how many tanks needed to be pumped, etc. These can be crossed with system type, planning areas, watershed areas, proximity to shoreline, designer or any other parameter that has been entered into the system. See Appendix A.9 for an example. • Information from these reports is provided to the Board of Health and informs decisions on funding, allocation of staff resources, policy development and code revisions. • Onsite Sewage Management Plan page 13 of 46 8/9/2007 1.2.6 Changes proposed/planned Jefferson County is working on the following as time and funds allow: • Planned changes to Data system • Add database activity to document all notices sent to property owner as follow-up to monitoring inspections. • Add "page" to case file for inspections other than complete monitoring inspection such as a pumpers report. • Develop ability to enter data remotely-wireless connection. • Develop system to scan forms that will fill in data points in data base. • Continue to improve the updating of case files as parcel numbers change. Planned changes to monitoring program • Develop mechanism to inform holders of current PUD monitoring contracts that monitoring is now required by private contractors due to PUD decision not to continue their participation in the monitoring of individual onsite sewage systems. • Develop enforcement mechanism for unsatisfactory, incomplete or absent monitoring report for both homeowner and certified persons. • Develop system for certifying homeowners to monitor their own systems. • Develop system that will allow monitoring professionals to enter data into the system. 1.3 Resources Necessary to Implement Data Components of • Plan 1.3.1 Enhancements to Hardware and software Upgrade database to newer version that allows online reporting. Development of an online reporting system for O&M Inspectors. Obtain equipment required to enter data remotely through a wireless connection. 1.3.2 Data Personnel An increase in the time required for entering data is anticipated during the switch from PUD inspections to private sector prior to the implementation of the online system. Staff time is required to develop the reports, add necessary fields to cases, and coordinate with the database administrator regarding online reporting and access to the system. Onsite Sewage Management Plan page 14 of 46 8/9/2007 • 1.4 Timeline The following timeline outlines prioritized activities to enhance the O&M database: Goal Activities Deadline Complete database records Enter records Ongoing for all existing paper files Upgrade database Coordinate with Accella December 2008 Purchase upgrade Create reports and forms Assign and train staff on Ongoing necessary to implement database and reporting private monitoring program system. Create reports and forms Complete transfer of PUD Revise Code, develop Ongoing monitoring to Private agreements, contact Inspectors existing system owners Develop online reporting Create Report and Funding required. system coordinate with database administrator to implement Part22: Iclentificati rtorzensitiv re`as • 2.1 Introduction This section describes how Jefferson County identifies sensitive areas where OSS could pose an increased public health risk. It describes how this information is integrated into the OSS program and how Jefferson County Public Health coordinates with other local planning processes regarding sensitive areas. The physical and demographic characteristics of Jefferson County are provided here. This part of the plan satisfies the following elements of WAC 246-272A-0015 (1): (b) Identify any areas where OSS could pose an increased public health risk. The following areas shall be given priority in this activity: • Shellfish protection districts or shellfish growing areas; • Sole source Aquifers designated by the US EPA; • Areas in which aquifers used for potable water as designated under the Wa. State Growth Management Act, Chapter 36.70A RCW are critically impacted by recharge; • Designated wellhead protection areas for Group A public water systems; • Up-gradient areas directly influencing water recreation facilities designated for swimming in natural waters with artificial boundaries within the waters 411 as described by the Water Recreation Facilities Act, Chapter 70.90 RCW; Onsite Sewage Management Plan page 15 of 46 8/9/2007 • Areas designated by the department of ecology as special protection areas under WAC 173-200-090, Water quality standards for ground waters of the state of Washington; • Wetland areas under production of crops for human consumption; • Frequently flooded areas including areas delineated by the Federal Emergency Management Agency and or as designated under the Wa. State Growth Management Act, Chapter 36.70A ROW; • Areas where nitrogen has been identified as a contaminant of concern; and • Other areas designated by the local health officer such as Marine Recovery Areas. (i) Assure that the Plan was developed to coordinate with the Jefferson County Comprehensive Plan. 2.2 Activities 2.2.1 Description of Jefferson County Environment Jurisdictional Boundaries Jefferson County is bounded on the north by the Strait of Juan de Fuca and Clallam County, on the north and east by Admiralty Inlet, on the east by Port Townsend Bay, Oak bay and the Hood Canal, on the west by the Pacific Ocean and on the south by Mason and Grays Harbor Counties WA. See Appendix B.1 • for map of Jefferson County. Annual precipitation in eastern Jefferson County ranges from 18" in the northern part to 70" in the southeastern part. Land Use- • 1808 square miles, 18th largest of WA. State 39 counties. The Olympic National Park and National Forest comprise approximately 65% of the 1.16 million acres of land. • Nearly 96% of the population resides in eastern Jefferson County. • There are more than 250 miles of marine shoreline, more than 367 miles of river and stream shoreline and more than 18 miles of lake shoreline in eastern Jefferson County. See Appendix B.2 for map of water bodies. • There is one incorporated city, Port Townsend, and one Master Planned Resort, Port Ludlow. • There are several small population centers as noted below but Jefferson County is primarily a rural county. Demographics • Population- between 1980 and 2002 the population increased by two- thirds, from 15,965 to 25,953. Since 1980 Jefferson County population growth has generally exceeded that of Washington State. • The largest sources of employment are the Health Care and Social Assistance sector with 18% of county wide employment and the Onsite Sewage Management Plan page 16 of 46 8/9/2007 Accommodation and Food Service sector with 14%.2 Marine trades and • education are strong elements in the community as well. • With a total land area of 1808 square miles the population density is just 14.4 people per square mile but given that the Olympic National Park and National Forest comprise 1,175 square miles that leaves just 633 square miles for the population to reside, resulting in a population density of approximately 41 people per square mile. Population3 Census Designated Total population 2000 Estimated pop. By 2016 Place Jefferson County 25953 39,397 (Watterson Report) Port Townsend 8325 Port Hadlock 3467 Port Ludlow 1953 Marrowstone 876 Brinnon 831 Quilcene 632 West End 599 • Race and Ethnicity- 91% white non-Hispanic in 20004 (Washington State is about 79% white non-Hispanic) • Education- nine out of 10 adults had a high school education or more in 2000, three out of ten had 4 or more years of college. Less than half of the 18-34 year olds reported some post-secondary education.5 • Poverty— The term characterizes people and households which may lack the financial resources to meet basic needs such as food, clothing and housing. It is generally measured by the annual federal poverty index. From 1989-1999 the proportion of all Jefferson County residents living below 100% of the federal poverty index decreased by 3% from 14% to 11%. However, the poverty rate among families increased from 9% to 11% during this period. At below 200% of the federal poverty index a household is considered low income and is eligible for assistance. The 2000 US Census identifies 28% of Jefferson County residents as low income.6 • Household income- Jefferson County median income is at about 80% of the state average. By the late 1990's increases in housing prices were nearly the same as the state resulting in an "affordability gap".7 • Jefferson County's median age is 47.1, older than in Puget Sound, Washington State and the US.8 Drainage • Storm water— In 1999 the county adopted the DOE Stormwater Manual • for the review and implementation of stormwater projects. In 2006 the Jefferson County Stormwater Management Plan was adopted. Onsite Sewage Management Plan page 17 of 46 8/9/2007 • Water shed planning has been completed for three of Jefferson Counties watersheds. ✓ Quilcene —Dabob — plan completed 1989 ✓ Ludlow— plan completed 1994 ✓ Discovery Bay- plan completed 1998 • Jefferson County is involved in planning for Water Resource Inventory Areas (WRIA) See Appendix 8.2 for map of boundaries. ✓ WRIA 17-Quilcene-Sno Basin ✓ WRIA 16-Dosewallips-Skokomish ✓ WRIA 20-Soleduck-Hoh • Geology and Soils vary from excessively well drained to poorly drained. Eastern JC consists of relatively low, rolling to moderately steep, glacial terraces and long, narrow valleys in the northern sections. The southern section consists of moderately steep to steep glacial terraces and very steep, rough, broken mountain foothills that drop to the shoreline.9 Population density Residential and commercial lands were largely formed along historic transportation corridors.10 The north eastern quadrant of the county including the communities of Port Townsend, the Tri-area (Port Hadlock, Chimacum, Irondale), and Port Ludlow contain over 76% of the population. See Appendix B.3 for population density 1990. Water supply • Surface water is the water supply for the City of Port Townsend and those IP in their service area of approximately 9,000 people. The water is supplied from the Big Quilcene and Little Quilcene Rivers. The watershed protection is supplemented by an MOU between the City of Port Townsend and the US Dept. of Agriculture, the US Forest Service and the Olympic National Forest. See Appendix A.10 for Port Townsend water service area map. ✓ Ground water is the primary supply for the remaining 17,000+/- residents. ✓ Group A Public water supplies- 71 systems ✓ Group B Public water supplies- 123 systems ✓ A mix of individual drilled and dug wells, springs and surface waters serve the remaining population. Water Quality • Ground water quality is good- shallow or poorly constructed water supplies may experience coliform contamination, some public water supplies have occasional coliform present samples, and some areas have high chloride (conate and sea-water intrusion), iron and/or manganese concentrations. • Surface water quality varies from good to threatened; some water bodies are on the Washington State 303(d) list. A map depicting 303(d) listed water bodies in Eastern Jefferson County is found in Appendix A.11. • Onsite Sewage Management Plan page 18 of 46 8/9/2007 • For the year 2006 Group A the State DOH reported no acute coliform • violations and 5 non-acute violation for ground water. There were no violations reported for surface water. 2.2.2 Current and Past Water Quality Activities The division of Water Quality is housed within the Environmental Health Division and is responsible for evaluating water resources. They coordinate efforts where State or local water quality monitoring results indicate a threatened or degraded status. They are involved in the following activities to assure the continued health of ground and surface waters. • Land conservation and preservation —Through its Conservation Futures Fund, Jefferson County contributed to the protection of more than 150 acres of open space in East Jefferson Coutny. Projects totaling an additional 230 acres were awarded funding in 2007 but have not been implemented. The conservation futures tax levy collections, authorized under RCW 84.34.230, are an important means of retaining community character and accomplishing open space policies and objective of the Jefferson County Comprehensive Plan. Projects include wildlife corridors, viewscapes, sustainable forestry and agriculture, or culturally significant lands such as the Chimacum Creek Estuary, Sunfield Farm (a school and community farming project), the Quimper Wildlife and Tarboo Creek corridors and the Tamanawas Rock Sanctuary. Fee-simple acquisitions are held by Jefferson County or the City of Port Townsend. Conservation • easements are created and held in Partnership with the Jefferson Land Trust. • Salmon Recovery Planning is accomplished via the Hood Canal Coordinating Council Lead Entity and recently formed North Pacific Coast Lead Entity. The lead entities offer a local process for developing and ranking salmon recovery projects for the Salmon Recovery Funding Board (SRFB) review and funding. Jefferson County has protected and restored 75 acres of floodplain and adjacent uplands in the lower Dosiwallips River for the purpose of salmon recovery via Secure Rural Schools Title Ill, SRFB, and WS DOE funds. Future acquistions may also include flood- prone parcels on the Duckabush River. • Shellfish Biotoxin monitoring and education- The County has a volunteer program for collection of shellfish samples during the months of May to September. Beaches are posted as necessary and news releases and public information are published in the local newspaper seasonally. • The Jefferson County Marine Resources Committee (MRC) is a citizen- based effort to identify regional marine issues, foster community understanding and involvement, recommend positive action, and develop support to protect and restore marine resources. The Committee's projects include sponsoring research on forage fish habitat, restoring the native Olympia oyster to Discovery Bay, and removing derelict gear from • local waters. The MRC is an advisory group to the Board of County Commissioners and operates under the umbrella of the Northwest Straits Onsite Sewage Management Plan page 19 of 46 8/9/2007 Commission. The MRC members are citizen volunteers who are • committed to work closely with other community members-homeowners, business owners, recreational enthusiasts, commercial and sport fishers- to reduce or stop the decline of the marine habitat in our ecologically rich corner of the world. • Chimicum Creek Project — Portions of Chimacum Creek are on WS DOE 303(d) list for exceeding fecal-coliform and temperature limits. JCPH has partnered with the JC Conservation District to restore water quality throughout the watershed and bring the entire stream into compliance. Primary activities of the restoration work include: ✓ Agricultural best-management practices; ✓ Sanitary surveys of residences with septic systems; ✓ Riparian buffer fencing and tree-planting; ✓ Water quality monitoring; ✓ Public education and outreach • Discovery Bay Project— Fifty acres (of 8,500 acres in Discovery Bay) of commercial shellfish-growing area in Discovery Bay have been downgraded to Restricted as of May 2007, due to elevated fecal-coliform levels in the marine water. JCPH is the lead entity on the Closure Response Plan to identify and control sources of bacterial pollution in Discovery Bay and the Salmon-Snow watershed. This includes: ✓ Monitoring fresh and marine waters to help identify pollution sources; ✓ Conducting sanitary surveys of shoreline and streamside • residences with septic systems; ✓ Tracing and eliminating illegal discharges; ✓ Fencing livestock out of waterways and building off-stream waterings; and ✓ Providing outreach and education to area residents. • WRIA 16 (Skokomish-Dosiwallips) watershed management plan was completed in July 2006. The planning unit is currently developing a detailed implementation plan that will result in a road-map for turning plan recommendations into reality. • WRIA 17 (Quilcene-Snow) planning unit completed it's watershed management plan in January 2006. A detailed implementation plan is being developed and in-stream flow rule making for the WRIA is being pursued by the WS DOE and its contractors. • WRIA 20 (Sol-duc/Hoh) watershed management plan is nearing completion for drainages in the west end of Jefferson County. The plan may be approved in the fall of 2007. • Beach monitoring —As part of Washington Swimming BEACH (Beach Environmental Assessment, Communication, and Health) program, JCPH monitors enterococci levels at Chimacum Beach and Quilcene Marina from May to September. The Port Townsend Marine Science Center also monitors the swimming beach at Fort Worden. This allows us to warn . Onsite Sewage Management Plan page 20 of 46 8/9/2007 beach users, both through signage and the BEACH webpage, if there is • an elevated risk for recreational-contact illnesses. • Lake Monitoring — Due to recent blooms of toxic cyanobacteria (blue- green algae) in area lakes, JCPH is monitoring public-access lakes for toxic cyanobacteria throughout the growing season. Lakes are monitored visually until the beginnings of a bloom are seen, at which time samples are taken for laboratory identification of species and toxins. Lab results showing high cell counts of potentially toxic species, or direct toxin detections, trigger warnings or closures posted at the lakes and on the JCPH webpage. 2.2.3 Designating Sensitive Areas Areas Where OSS May Pose an Increased Threat to Public Health Jefferson County has identified areas where OSS may pose an increased threat to public health; however, it is important to note that there is currently no data that indicates the relative contribution of OSS to degraded water quality in sensitive areas. The areas that have been identified are as follows: • Critical Aquifer Recharge Areas — Jefferson County has delineated Critical Aquifer Recharge Areas in the Unified Development Code.11 These are • considered when evaluating land use permit applications. Standards as described in the UDC 18.30.180 are applied to onsite sewage systems in these areas that address the treatment and removal of nitrogen from the waste stream. ✓ Sole Source Aquifers as designated by the US EPA- Marrowstone Island has been classified as a sole source aquifer and is classified as a Critical Aquifer Recharge Area ✓ Group A well head protection areas • Frequently Flooded Areas —Areas that are defined as being in the 100 year floodplain per the Federal Emergency Management maps are required to meet special standards for the onsite sewage system. These standards are intended to assure that treatment continues when the area is flooded. See Appendix A.12 for specific language in code. • Properties within 200 feet of a shoreline • Properties within 200 feet of a class 1 or 2 wetland • Water bodies listed on the DOE 303(d) list for fecal coliform excedences • Shellfish Protection Districts if used to target limited/specific areas • Marine Recovery Areas Jefferson County will add to this list if data show that OSS pose increased public health risks in an area of the county. The Jefferson Water Quality Division tracks water quality monitoring activities in the county and assists in coordinating efforts • to diagnose problems and take corrective actions. Onsite Sewage Management Plan page 21 of 46 8/9/2007 Methods for Identifying Sensitive Areas in Jefferson County • Jefferson County Unified Development Code (UDC) governs the designation of environmentally sensitive areas including Critical Aquifer Recharge areas, Wetlands, and areas within the 100 yr flood plain. According to this section the County will designate the location and extent of environmentally sensitive areas "based upon best available information from qualified professional sources". Maps are available via hard copy and the Counties web site at www.co.jefferson.wa.us . These maps are for advisory purposes only. Environmentally sensitive areas that are not mapped but that meet the criteria are still regulated and areas that are mapped but do not meet the criteria are not regulated. Designation of environmentally sensitive areas is part of the Counties Unified Development Code, a land use code, and is not connected to the local onsite sewage code 8.15 excepting that the local code does require compliance with other state and local codes. Areas may also be designated based on testing results or listing by another agency if reviewed and approved by the JC Board of Health. Areas excluded from consideration • Jefferson County has no up-gradient areas directly influencing water recreation facilities designated for swimming in natural waters with artificial boundaries within the water as described by the Water Recreation • Facilities Act. • Jefferson County does not have any wetland areas under production for crops for human consumption. 2.2.4 Coordination with planning departments within jurisdiction • Land use and development applications including subdivision, building, and stormwater are reviewed by Environmental Health Division staff for compliance with state and local onsite sewage code and policies. • Environmental Health Division staff is included in the meeting notices for planning documents such as the Shoreline Master Program, the Flood Damage Prevention Ordinance, the Unified Development Code (includes sections on activities in and around areas identified as environmentally sensitive such as wetlands, critical aquifer recharge, salt water intrusion zones). • Local planning codes, Comprehensive Plan and implementing ordinances are reviewed by Environmental Health Division staff for compliance/consistency with state and local onsite sewage codes and policies. • Environmental Health Division and/or Water Quality Division has staff on the following committees ✓ Utility Coordinating Committee—drinking water . ✓ Marine Resource Committee Onsite Sewage Management Plan page 22 of 46 8/9/2007 1111 ,( Water Resource Inventory Committees, 16, 17, 20 ✓ Shoreline Master Program Advisory Committee • This plan and the local onsite sewage code are provided to Jefferson County Development Review staff for comment. 2.3 State Environmental Policy Act Review The Washington State Environmental Policy Act requires state and local agencies to consider likely environmental consequences from proposed policy and implementation. Jefferson County's OSS Management Plan will undergo a SEPA Review in which Jefferson County Environmental Health Division will use a checklist to determine if there are any significant adverse impacts from the newly adopted plan. 2.4 Resources Jefferson County is currently working with a consultant to do a Clean Water District for all of eastern Jefferson County. The consultant is responsible for public outreach and education regarding the Clean Water Plan and developing the framework for funding options. 2.5 Timeline Goal Activities Deadline • Develop mapping tools to Coordinate with JC Ongoing facilitate provision of Information Services to information to homeowners develop maps and OSS designers Complete adoption of Clean Coordinate with Consultant December 2008 Water District to provide stable funding source for ongoing assessment of water quality and corrective actions 2.6 Summary and Prioritization of Activities Essential to completing the tasks and goals outlined in the plan is the adoption of the Shellfish Protection District to provide a stable funding source. The Water Quality Division will work to track water quality monitoring data collected in the county to determine sensitive area needs. . Onsite Sewage Management Plan page 23 of 46 8/9/2007 Part 3: Operation, Monitoring and Maintenance in • Sensitive Areas 3.1 Introduction This section of the plan will review existing operations, monitoring and maintenance requirements in Jefferson County. It will also review considerations for areas identified in this plan as environmentally sensitive. Considerations include initial installation standards as well as ongoing O&M standards. Enforcement of these standards will be discussed. This part of the plan is intended to fulfill the following elements of WAC 246- 272A-0015 (1) Developing the written plan and (7) Implementing the plan. (1) (c) Identify operation, maintenance and monitoring requirements commensurate with risks posed by OSS within the geographic areas identified in (b) of this subsection; (g) Enforce OSS owner permit application, operation, monitoring and maintenance and failure repair requirements defined in WAC246-272A- 0200(1), 0270, 0275 and 0280 (1) and (2). (h) Describe the capacity of the local health jurisdiction to adequately fund the local OSS plan, including the ability to find failing and unknown systems. (7) (a) Ensure additional maintenance and monitoring of the OSS; (b) Provide dedicated easements for inspections, maintenance, and potential future expansion of the OSS; (c) Place a notice to title identifying any additional requirements for OSS operation, maintenance and monitoring; and (d) Have an inspection of the OSS at the time of property transfer including the preparation of a "record drawing" if necessary. 3.2 Activities 3.2.1 Current operations, monitoring and maintenance requirements in Jefferson County. Monitoring Requirements The advisory group involved in the local code revision of September 2000 recommended a risk based approach to the monitoring requirements. They determined that sites that are adjacent to the shoreline and whose system is within 200' of the shoreline would require a higher monitoring frequency than others. The group also required a higher frequency where lot size is less than 1 acre. It requires that all onsite sewage systems be monitored periodically at the schedule adopted in JCC 8.15 Table 1. The requirements are as follows: • Onsite Sewage Management Plan page 24 of 46 8/9/2007 • Conventional gravity or pump to gravity permitted as of 9/2000 are subject • to a permit condition that states the required monitoring frequency. For sites over 1 acre, greater than 200' from a shoreline and not subject to a waiver the system must be monitored every 6 years. Sites less than one acre, systems less than 200' to a shoreline or subject to an approved waiver must be monitored every 3 years. It is the responsibility of the property owner to contract with a private provider or the Health Department for the monitoring. • All other systems are subject to a permit condition that requires entering into a contract for monitoring the system with an approved monitoring entity. The frequency varies from 1 to 3 years based on the above criteria. The currently approved entity is the Jefferson County PUD #1. The contract must be signed prior to final approval of the onsite sewage system permit. • All systems generating waste water of greater than residential strength must be inspected annually per permit condition and/or contract. Implementation of Monitoring Requirements The methods of implementing the monitoring requirement vary with the system type and when it was permitted/installed. • Systems being permitted currently: . • Conventional gravity systems or pump to gravity are subject to a permit condition that states the monitoring requirements. • Contracts have been required for all non-conventional systems up to June 2007. This contract was with the Jefferson County PUD and was recorded to the property. See Appendix A.13 for example of contract. PUD staff completed the required periodic inspections as required by the code and entered the information into the database or an owner could have a certified O&M Specialist complete the inspection and submit the report to the PUD for recording and entering the information. The PUD has determined that they will no longer be doing the monitoring of on-site sewage systems as of January 2008. In anticipation of this change, as of June 2007, the PUD is no longer completing and recording a contract on installed systems. The current practice is that a "Monitoring Agreement" is recorded to the property that states the owners responsibility to have the system monitored at the frequency required in the local code, Table 1. See Appendix A.14 for an example of the agreement. • A notice is placed to the title where monitoring/maintenance are required by a manufacturers authorized representative. • Systems permitted or installed prior to O&M requirements adopted either. • in 1987 or in 2000 are enrolled in the monitoring program beginning at the following times: Onsite Sewage Management Plan page 25 of 46 8/9/2007 ✓ Time of Sale • ✓ Application for certain building permits per JC Policy 04-01 See Appendix A.15 for policy. ✓ When site is identified as being in a Shellfish Protection District or a Marine Recovery Area ✓ Identification that an OSS is used as a community OSS ✓ Identification that the system has received a waiver or variance from on-site sewage codes. Additional System Monitoring Septic Pumpers are required to submit a report on a form approved by Jefferson County following system pumping. See Appendix A.16 for sample. This report identifies: ✓ General condition of the septic tank ✓ Sludge and scum measurements ✓ Indications of flow back from the drainfield (may indicated problem with effluent infiltration into the soils or seasonal influence of ground water) ✓ General condition of the pump chamber if present ✓ Other comments as necessary Permit Review and Design Standards • Review for proximity to environmentally sensitive areas (ESA) is completed . for septic applications for new systems, repairs, modifications or alteration and tanks only (connecting to existing systems or community systems). ESA's include critical aquifer recharge areas, wetlands, shorelines and flood plains as well as others regulated through the Jefferson County Unified Development Code. See Appendix B.4 ESA mapping and checklist. • All applications include a site inspection to verify site conditions. • Design standards apply to all systems to facilitate monitoring and maintenance of onsite sewage systems. ✓ Watertight risers to grade on septic and pump tanks ✓ Risers to grade on distribution boxes and other flow splitting arrangements ✓ Monitoring ports to the infiltrative surface on non-conventional systems where applicable. ✓ Monitoring ports to distribution pipes for flushing and measuring flows ✓ Cycle/dose counters where a pump is required ✓ Pump run time meters ✓ Audio and visual alarms where a pump is required 3.2.2 Sensitive Area O&M Requirements Onsite Sewage Management Plan page 26 of 46 8/9/2007 3.2.3 Enforcement Activities • Jefferson County has limited resources for enforcement and operates on the general concept of"voluntary compliance". In other words once a property owner is notified of a deficiency or problem we make every effort to enable the owner to comply without aggressive enforcement actions. Education is a strong component of this system, both on a community wide and site specific basis. Information and Guidance Many opportunities exist for homeowners to obtain information about the status of their OSS. The strength of this portion of our system is essential in the long term success and acceptance of monitoring requirements. A homeowner who understands where their system is and how it works understands the value of monitoring it on a periodic basis to assure proper function. Several opportunities exist for the homeowner in this area. • The "record drawing" and basic O&M info is provided at the time of installation, ✓ All onsite sewage case records are being scanned for access by the homeowner or other public, ✓ Classes are held regularly through out the community (see Education section for full discussion), ✓ Staff is available everyday to answer questions, provide existing records and guidance to a property owner, . ✓ Monitoring reports and follow-up letters, when necessary, are provided to homeowners and buyers, ✓ County "data base tools" are accessible on the public website. These link to permit information where a homeowner can see when the last inspection was done and when the next one is due. ✓ Written information/ pamphlets are available in the office and can be mailed, ✓ The public health website contains access to all pamphlets and forms. Compliance Review There are several opportunities for review of the status of monitoring of a system. ✓ All building permit applications are reviewed for compliance with the conditions of the onsite sewage permit. If an inspection of the system is required or if major items required correction based on the last monitoring report the building permit approval will be withheld until the required inspection or corrections are satisfactorily remedied. ✓ Most land use applications are reviewed by the Health Division for compliance with conditions of the OSS permit. Similar action results as above if non-compliance is noted. ✓ Submitted monitoring reports are reviewed. If major items are noted as a "problem" - surfacing sewage, high level of effluent in tank or drainfield, etc. a follow-up letter is sent to the owner requiring corrective action. The permit may be placed in a "violation" status until corrections are made. Onsite Sewage Management Plan page 27 of 46 8/9/2007 ✓ Inspectors (O&M Specialist or Designers) are contacted if any . inconsistencies with previous information is noted. Enforcement Tools • WAC246-272A includes in the definition of failure non-compliance with standards stipulated in the permit. • JCC 8.15 defines violation to include cases when: ✓ An authorized person fails to submit the required reports to the Health Division ✓ A certified or licensed person fails to report with 24 hours any non- functioning onsite sewage component that could result in human contact with sewage ✓ An owner fails to complete required O&M inspections • JCC 8.15 provides for the use of civil penalties for violation of the code up to $513.00 per day for each continuous day until corrected. A ticket is the tool to utilize this section. • JCC 8.15 provides for criminal penalties. • Certificate holders (local Installers and O&M Specialists) are subject to administrative enforcement actions that may include suspension and revocation of certificate after a hearing with the Health Officer or Board of Health. • Property owners are subject to administrative enforcement that includes placement of a Notice to Title "if the Health Officer finds than an owner • has failed to comply with the requirements of this regulation, AND all administrative remedies have been exhausted, AND the case has been forwarded to the Jefferson County Prosecuting Attorney for further action, the Health Officer may record a Notice of Potential Uncorrected Violation finding on the title of the property with the Jefferson County Auditor." • JCC 8.15 provides for abatement actions where all other tools have failed to result in compliance and there is clear evidence of public health risk. 3.3 Changes and Improvements to O&M and Design Monitoring requirements will be updated to comply with current state WAC246- 272A. Jefferson County will continue to assess this program and adopt more stringent monitoring requirements if evidence establishes the need. The operations and monitoring section of the local onsite sewage code is being revised at this time and will be removed from JCC 8.15 to a stand alone document. During this process the requirements of WAC246-272A-0270 (1)(d)(I) and (ii) will be met. We will assure a complete evaluation of the system components and/or property to determine functionality, maintenance needs and compliance with regulations and any permits at least once every three years for all systems consisting solely of a septic tanks and gravity OSS and annually for all other systems unless more frequent inspections are specified by the health • officer. Onsite Sewage Management Plan page 28 of 46 8/9/2007 • A system to enable homeowners to become certified to inspect their own system is envisioned. There will be some limitations to this that relate to inspections required at time of sale, where there are no records for the system, where no 3rd party monitoring has been done or where the site is in a Marine Recovery Area. These details will be addressed in the revisions. Monitoring and maintenance inspections • An inspection is required at the time of sale. Jefferson County does not currently have the capacity to track all home sales. Two improvements are targeted in this area. ✓ Creation of a report from existing databases to list all home sales and compare it with monitoring inspection reports submitted. ✓ Currently the code simply states that inspection is required at the time of sale. The goal is to modify this language to require the seller to submit proof of a current monitoring report by an authorized person prior to the transfer or sale of property. • Septic pumpers are required to submit a report for each tank/s that are pumped. Our goal is to develop a system to enter this data into the system to recognize the value of this maintenance activity on the system and provide the info for the permanent record. • Develop a certification system for homeowners to complete some of the • inspections on their own system. • Enable homeowner to see the data that is entered from the inspection reports. • Develop a system to randomly audit monitoring reports to assure maximum consistency between inspectors and accuracy in reported observations. Permit Review and Design Standards Currently practices are adequate to protect the sensitive areas and allow monitoring and maintenance of systems. Enforcement Activities Efforts will be prioritized as noted: ✓ Sensitive areas as described in 2.2.3. ✓ Sites where monitoring reports identified problems that indicate failure. ✓ Sites where monitoring reports identified problems that are likely to result in failure. 3.4 Resources Jefferson County does not have additional resources to comply with most of the above referenced changes and improvements. We are currently involved in establishing a Shellfish Protection District, "Clean Water District" for all of east • Jefferson County. A consultant has been retained to complete this process. Onsite Sewage Management Plan page 29 of 46 8/9/2007 Completion of this work will allow for many of the required ongoing elements to be successfully carried out as well as the identified changes and improvements. 4111 3.5 Timeline Goal Activities Deadline Develop report to facilitate Coordinate with JC December 2008 tracking of home sales and Information Services and monitoring reports received the JC Assessors office on data access Complete adoption of Clean Consultant retained to December 2008 Water District to provide complete all activities and stable funding source for public information ongoing assessment of components for adoption water quality and corrective actions Expand use of existing Coordinate with database December 2009 permitting database to administrator enter pumping reports Develop system for Coordinate with JC December 2009 accessing monitoring Information Services records in database for the Division and Database public administrator Adopt revisions to O&M Create revised code December 2008 section of local code language, review by • advisory group and BOH 3.6 Summary Jefferson County will work aggressively to complete the revisions to the operations and monitoring section of the onsite sewage code and move to adoption of the new code. Subsequently a homeowner certification process will be developed and implemented for those interested in this approach. Jefferson County will continue to review siting, design and monitoring requirements for OSS in areas where these systems pose an increased risk to the public health. Emphasis will continue to be placed on informing homeowners about their systems and creating opportunities for them to properly operate and maintain their systems. Part 4: Marine Recovery Areas 4.1 Introduction 4.1.1 Definition of MRAs A Marine Recovery Area, as defined under RCW 70.118A.020, is "...an area of • definite boundaries where the local health officer, or the department in Onsite Sewage Management Plan page 30 of 46 8/9/2007 • consultation with the health officer, determines that additional requirements for existing on-site sewage disposal systems may be necessary to reduce potential failing systems or minimize negative impacts of on-site sewage disposal systems." 4.1.2 Legal authority for MRAs In July 2005, the State Board of Health added a new requirement in the revised On-Site Sewage Systems WAC 246-272A regulations. Washington's local health officers must plan for the development and management of all OSS within their jurisdiction. This planning requirement clarifies and strengthens OSS management practices in sensitive areas as defined by the Areas of Special Concern under the previous regulation. More detailed planning requirements apply to the twelve counties bordering Puget Sound. The new regulations require Puget Sound local health officers to: • Develop or enhance an OSS database • Identify sensitive areas within the jurisdiction • Designate Marine Recovery Areas • Identify Operation and Maintenance (O&M) requirements for sensitive areas • Provide education and reminders • • Enforce OSS requirements • Describe capacity to fund OSS plan The 2006 legislation directed the Department of Health and Jefferson County's health officer (as well as the other 11 Puget Sound counties) to take further actions to reduce fecal coliform bacteria pollution and the degradation and loss of marine life in Hood Canal and other marine waters in Puget Sound caused by low-dissolved oxygen conditions. DOH directed the agencies to reduce the input of human-influenced nutrients, especially nitrogen, into marine waters. Marine Recovery Areas (MRAs) must be designated when the Jefferson County health officer determines that existing OSS are a significant factor contributing to concerns associated with the degradation of shellfish growing areas, marine waters listed by the Department of Ecology (Ecology) for low-dissolved oxygen levels or fecal coliform bacteria, or marine waters where nitrogen has been identified as a contaminant of concern. The legislature directed Jefferson County's health officer to develop an on-site strategy for marine recovery areas that must specify how Jefferson County will do the following by July 1, 2012, and thereafter: • Find existing failing systems and ensure that system owners make • necessary repairs, and Onsite Sewage Management Plan page 31 of 46 8/9/2007 • Find unknown systems and ensure that they are inspected and functioning properly, and repaired if necessary. The marine recovery area on-site strategy will be incorporated into Jefferson County's On-site Sewage Program Management Plan. There may be advantages to preparing the strategy first so it can be used in the development of the management plan. After the Plan has been approved by the local board of health, the health officer must submit a copy of the Plan to DOH and to all entities responsible for land use planning and development regulations in Jefferson County for review. DOH will review the Plan for completeness. 4.2 Activities Other than routine O&M of OSS in all Jefferson County, there have not been any extraordinary activities to the writing of the plan regarding O&M. 4.3.1 Identification of MRA • There were two main components considered when Jefferson County established a Marine Recovery Area in Hood Canal: the marine areas as described in the statute (ARZ-1) and land areas with on-site sewage systems that may affect water quality in those marine areas. The first step was to utilize the best available scientific and technical data in an analysis of potential geographic boundaries. The second step was to present data on both water quality and the status of on-site systems to the health officer, the Jefferson • County BOH, and the advisory group for MRA designation. The three data sources required for consideration are: 1) Shellfish growing areas that have been threatened or downgraded by DOH, 2) Marine waters that are listed by Ecology for low-dissolved oxygen or fecal coliform (303(d) list), and 3) Marine waters where nitrogen has been identified as a contaminant of concern by the local health officer. Shellfish growing areas that have been threatened or downgraded by DOH. Each growing area contains a series of sampling stations. Samples are collected over time from each station and tested for fecal coliform to determine water quality at those locations. The results of these fecal coliform tests drive the classification of the growing areas according to National Shellfish Sanitation Program (NSSP) standards. When these standards are not met, a shellfish growing area is downgraded to a lower category. The four classifications, from best to worse, are "Approved," "Conditionally Approved," "Restricted" and "Prohibited." If water quality at one or more sampling stations indicates worsening water • conditions over time but has not yet exceeded NSSP standards, those sampling Onsite Sewage Management Plan page 32 of 46 8/9/2007 stations might receive a status of"Concerned" or "Threatened." A "Threatened" • status means that a portion of the growing area will be downgraded if water quality does not improve or worsens. Threatened water quality at stations in Hood Canal was one of the considerations when determining the MRA outlined in this Plan. Another consideration was the downgrade of a growing area. When a portion of a growing area changes to a worse classification it is considered "Downgraded" and is included in the determination of a Marine Recovery Area. The Shellfish program publishes annual reports of growing areas listing all the downgrades and threatened areas for the year. Any growing area with a classification of "Conditionally Approved," "Restricted," or "Prohibited" should be considered in an MRA analysis with the understanding that a growing area with one of these designations would not automatically lead to an MRA, but would be a very significant reason for such classification. Marine waters that are listed by the Department of Ecology under section 303(d) for low-dissolved oxygen or fecal coliform bacteria. Another way the MRA in Jefferson County was identified is the listing on the Department of Ecology's 303(d) listing for low-dissolved oxygen and fecal coliform bacteria. . Marine waters where nitrogen has been identified as a contaminant of concern by the local health officer. RCW 70.118A.040 (1) (c) directs the local health officer to propose a marine recovery area for those land areas where existing on-site sewage disposal systems are a significant factor contributing to concerns associated with marine waters where nitrogen has been identified as a contaminant of concern by the local health officer. However, unlike (1)(a) and (b), in RCW 70.118A.040 (c) there are no statewide monitoring data for nitrogen in marine waters to help in the determinations of a possible MRA. The statute requires Jefferson County to make a judgment about marine areas known to be at risk from nitrogen contamination and consider the potential contribution from OSS to the problem. At this time, Jefferson County considered the low-dissolved oxygen issues in Hood Canal significant enough to classify Hood Canal as a MRA, but we are dubious about the correlation between OSSs and low DO. However, as the nitrogen/low dissolved oxygen issues become clearer with more data, it may be necessary for the health officer to consider de-classifying the area. 4.3.2 Evaluation of OSS to Ensure Proper Function In the Hood Canal MRA, Jefferson County will conduct a field assessment of existing OSS along the entire Hood Canal shoreline from Tala Point to the • southern county line using the Ecology-approved Protocol for Pollution Identification and Correction (PIC) See Appendix A.17 for the PIC protocol. Onsite Sewage Management Plan page 33 of 46 8/9/2007 Before conducting fieldwork, the objectives of the site visits (survey) will be . defined. Generally, the surveys will be used to determine functionality of the OSS. Fieldwork will include door-to-door sanitary surveys, resident interviews, education, dye testing as necessary, and surface water monitoring to identify failing systems and provide base data for measuring success. Jefferson County will utilize CCWF funds to conduct this work over a 3-4 year period. Even if an evaluated system is found to be functional, but not O&M friendly, Jefferson County will advise homeowners to install O&M components. (such as risers on all tanks and at the d-box, monitoring ports at near and distal ends of drainfield legs, timers and counters for systems with pumps and outlet baffle filters for all septic tanks) in order to provide the homeowner with the means to conduct more thorough O&M inspections on their system. Jefferson County will pursue grant funding to provide financial assistance to homeowners to perform upgrades on their systems, as well as work with ShoreBank Enterprises or other financial institutions to assist with funding these upgrades. 4.3.3 Determination and Repair of Failing Systems If an OSS is identified as failing per the definition of failure in WAC 246-272A and in Jefferson County's local OSS code, the homeowner will be provided with information about ShoreBank Enterprises low-to-no interest loan program to repair their failing OSS. Information about other financial assistance options will be provided when known. If voluntary compliance cannot be obtained, then • further enforcement action will be taken, up to and including abatement. All repaired OSS in the designated MRA will be required to meet current state and local code, and will be O&M friendly. All repaired OSS that require pumps will also be required to have timers and counters, meet manufacturers O&M requirements, meet State Recommended Standards and Guidance (RS&Gs), and have monitoring ports installed throughout the system. Repaired systems in a designated MRA will have to strictly follow Jefferson County O&M requirements. Active and aggressive enforcement of the O&M requirements will be mandatory in the designated MRA. 4.3.4 Additional Requirements within MRAs A current monitoring inspection report by a cerified 3rd party must be on file prior to a property sale within the MRA boundary as in other areas of the county. Additionally, Jefferson County will require the following for any new OSS installed within designated MRAs: Standard gravity and pump-to-gravity OSS For new standard gravity and pump-to gravity system located within a designated MRA, a certified 3' party O&M Specialist must conduct an O&M inspection at the third year of operation (the 1st inspection). After the third year, an O&M 110 inspection will be required every 3 years and/or at the time of sale. All standard Onsite Sewage Management Plan page 34 of 46 8/9/2007 and pump-to-gravity systems to be installed within a designated MRA will be • installed with O&M friendly monitoring ports, easily accessible lids with risers, and outlet baffle filters. Alternative and proprietary systems All new and existing alternative and proprietary systems in a designated MRA will have to meet the following additional requirements: 1) Timers and counters will be mandatory on all systems. 2) Strict adherence to all manufacturers O&M requirements, and State RS&Gs, will be required for all proprietary systems. 3) Strict adherence to, and enforcement of, the O&M schedule will be mandatory. 4.3.5 Identifying Unknown OSS in MRAs and Ensuring Proper Function Each year, Jefferson County identifies previously unknown systems through established practices. Information on these systems is added to the database and, over time, the percentage of unknown systems within Jefferson County is reduced. In order to find all OSS within the Marine Recovery Areas by 2012, Jefferson County will employ the following strategy. This strategy operates programmatically for all parcels within the designated MRA as well as on the individual properties. Jefferson County's strategy develops a prioritization of • activities with potentially high-risk situations taking precedence. The following outline lists Jefferson County's MRA on-site strategy: ✓ Within each newly defined MRA, Jefferson County will develop a known, assumed and unknown OSS data set using parcel data and permitting data as is currently in progress for countywide O&M monitoring. ✓ Jefferson County will identify property owners and request information regarding their OSS by mail or in person. This may include as-builts, O&M records, building permits or other pertinent information. ✓ Jefferson County will prioritize the developed areas within a MRA where OSS data is missing in order to identify why the data gaps exist and prioritize work efforts (such as conducting sanitary surveys) to fill in those data gaps. ✓ Jefferson County will update the electronic database and paper records as new information becomes available. As required by RCW 70.118A.060(2), Jefferson County will assure that the data compiled within the MRA will be compatible with the OSS data systems used throughout Jefferson County. Once the Jefferson County BOH and the community agree with the strategy herein, Jefferson County will begin to conduct field assessments of existing OSS within the MRA. Before conducting fieldwork, the objectives of the site visits (survey) will be defined. Generally, the surveys will be used to determine • functionality of the OSS. Fieldwork will include door-to-door sanitary surveys, resident interviews, education, dye testing as necessary, and surface water Onsite Sewage Management Plan page 35 of 46 8/9/2007 monitoring to identify failing systems and provide base data for measuring success. Fecal coliform bacteria contamination from other sources such as • stormwater runoff and animal waste (including from hobby farms) would be useful information for further investigation. The Jefferson County MRA strategy addresses citizen participation via education efforts. These efforts include public meetings, direct mailings, press releases, newspaper articles, public information advertisements, community events (fairs, markets, etc.), workshops on on-site sewage system O&M, providing homeowners with copies of their OSS records, and providing technical advice and information brochures on OSS maintenance. Jefferson County will manage OSS data within the MRA via the existing O&M database system. The strategy addresses data maintenance in relation to ensuring that OSSs are not failing within the MRAs. Data maintenance includes: report collection, data entry, verification of data accuracy, ensuring that data is shareable, mechanisms in place to recover costs, linking O&M reports to parcel data, and the ability to follow-up with problems that are identified. O&M data will also be useful in the performance evaluation of O&M providers within the jurisdiction. 4.4 Electronic Data System of OSS within a MRA (3SHB 1458, Section 6) • 4.4.1 Reporting Failing Systems to Jefferson County Report Submission An OSS maintenance specialist, septic tank pumper, or other person performing O&M on an MRA will submit reports to Jefferson County Public Health via mail. Eventually, online submissions via a web-based system will be available. Unsatisfactory Reports When a report is submitted as "unsatisfactory" by an O&M specialist, the record will be tagged within the database. The tagging may be linked to any prescribed actions. Unsatisfactory reports in any area will place the record on a notification list where the owner will be sent a notification that such a report is on file, details of the issue that caused the report, and instructions on what is needed to address the concern. This notification will include a mail-back form for the homeowner to fill out how the issue was resolved. The homeowner will continue to receive such reports until the issue is resolved and updated in the database. Additional Activities & Tools Needed in Finding Failing Systems Currently, Jefferson County is planning on hiring staff and the tools necessary to follow-up with unsatisfactory reports, up to and including technical advisory visits. Enforcement activity beyond notification and tagging of the case will not be pursued for non-failing unsatisfactory reports. • Onsite Sewage Management Plan page 36 of 46 8/9/2007 . Coordination with DOH Jefferson County will be working with the DOH to develop common forms and protocols to facilitate the sharing of data on MRAs. 4.4.2 Ensuring Electronic OSS Data Systems for Each MRA are Compatible within Jefferson County (addressed in Part One) OSS data systems for the Hood Canal; MRA is compatible within Jefferson County. Jefferson County will work with other agencies, as applicable, that maintain OSS data to ensure that the data systems are as compatible as possible. 4.5 DOH Contracts with Jefferson County for Marine Recovery Area 4.5.1 Jefferson County's current capacity and estimated need (personnel, financial assistance, hardware and software, etc.) to meet certain goals Jefferson County will not be able to meet the goals outlined in this Plan without financial assistance to provide more personnel and software. Specifically: 1) Additional long-term and stable funding for additional Full Time Employees (FTEs) to conduct sanitary surveys of OSS in the Hood Canal MRAs is needed. Without additional personnel, the needed sanitary survey work in • the Hood Canal MRA cannot be performed. Funding sources could include local and state funding, or a combination of both. Current funding levels do not allow for increased FTE to conduct the necessary work outlined herein. 2) Workspace is a severe limitation for the Jefferson County EH department. A stable funding source will be needed to include funding for renting more work space to add FTE. Until a new or additional workspace can be identified and secured, adding FTE is not possible. 3) Additional and short-term funding must be secured to complete the document scanning task that must be done as soon as possible. A full time FTE for approximately one year would be enough to complete the task. 4) More funding is needed to have the current database upgraded to meet the reporting expectations of DOH. The funding source would be used as- needed to perform customized data retrieval/queries for OSS in the Hood Canal MRA. If DOH can secure funding and contract with Jefferson County for these high priority items, then implementing this Plan would be possible within given • timeframes. Otherwise, this Plan will not be able to be implemented and the goals outlined herein will not be achieved. Onsite Sewage Management Plan page 37 of 46 8/9/2007 4.6 Resources • Puget Sound Partnership, Ecology and DOH will continue to provide technical assistance to Jefferson County on issues related to the shellfish protection districts and closure response strategies. 4.7 Timeline The following timeline outlines the steps necessary to develop and implement a Marine Recovery Area strategy: Requirements Activities Deadline 1. Define MRA Boundaries 1. Jefferson County within Jefferson County proposes a MRA in Hood (RCW 70.118A.040) Canal within Jefferson 1. July 1, 2007 County jurisdiction 2. Present data on both water quality and the status of OSS to BOH, BOCC, OSS Technical Advisory Groups, WRIA • 17, and Closure Response Teams. 2. July 19, 2007 2. Develop MRA OSS By July 1 2012, Jefferson Strategy for Designated County will find existing Strategy due by MRAs failing OSS and repair July 1, 2007 (RCW 70.118A.050) those systems to code and locate/identify unknown OSS and ensure that functionality. 3. Require O&M Jefferson County will utilize Professionals to Report on existing OSS electronic Ongoing all Failing Systems Found data systems and will Within MRAs (RCW maintain records for all 70.118A.060) OSS within designated MRAs. 4. DOH Responsibilities DOH will: (RCW 70.118A.070) • Review Jefferson County's Sewage Sewage management Plan Management Plan for due to DOH by completeness July 1, 2007 •Within 30 days, approve the MRA Strategy or suggest changes DOH will assist Jefferson Onsite Sewage Management Plan page 38 of 46 8/9/2007 • County in: • Enhancing OSS electronic data systems via funding 5. DOH Contracts with Jefferson County details Jefferson County to steps towards the Implement the Plan progressive improvement July 1, 2012 (RCW 70.118A.080) of: • Increasing the percentage of OSS represented in the database accurately • Increasing the percentage of OSS receiving inspections within the appropriate service intervals • Finding failing OSS and making needed repairs • Finding and inspecting unknown OSS 6. Financial and Technical The Department of Ecology Assistance shall provide financial and (RCW 90.48.595) technical assistance to July 1, 2007 Jefferson County for Pollution Identification and Correction programs within current and future designated MRAs. ShoreBank Enterprises or other financial institutions will provide low-to-no interest loans to homeowners with failing OSS to repair their OSS. Priority will be given to low- income and financially distressed homeowners 7. 3SHB 1458, Sec. 11 DOH report to Legislature (this section not codified) on progress made toward December 31, 2008 MRA designation and strategy implementation • Onsite Sewage Management Plan page 39 of 46 8/9/2007 4.8 Summary • Jefferson County will embark on an aggressive and encompassing effort to identify existing OSS within designated MRA, determine functionality, and assure proper records about the OSS is recorded on an enhanced and easily-queried database system. Part 5: Education This part of the Plan describes the OSS education activities that the Jefferson County Environmental Health Division conducted prior to the establishment of the new state law, and the activities that the Division plans to conduct to support the provisions of this Plan. This section relates to the following elements of WAC 246-272A-0015(1): d) Facilitate education of homeowners regarding their responsibilities under this chapter and provide operation and maintenance information for all types of systems in use within the jurisdiction; e) Remind and encourage homeowners to complete the operation and maintenance activities as identified; and h) Describe the capacity of the local health jurisdiction to adequately fund the • local OSS plan, including the ability to find failing and unknown systems. 5.2 Activities 5.2.1 Current Education Program The following section details the current methods Jefferson County Environmental Health uses in educating the public about the risks of OSS to public health. JC Code 8.15.150 (4) states that the Health Officer shall be responsible to make available written guidance on the proper maintenance and operation of the OSS to the owner. Information shall be made available at the Health Division and the JC Department of Community Development locations and shall be mailed on a periodic basis to owners of OSS by the Health Officer or his/her designated representative. This is fulfilled by workshops, mailings, web accessible pamphlets and links, and written information at selected locations as detailed below: 5.2.1.1 Public classes & events Analysis of monitoring reports informs development of class content as well as highlighting areas for which we need to develop additional written or web available material. Crystal Reports allows us to evaluate monitoring information in relation to other fields within the Accela database. Reports can be generated • Onsite Sewage Management Plan page 40 of 46 8/9/2007 • by defining parameters by time period of inspection, inspector, problem identified, land area (lot size), system type, soil type, date of installation, etc. • Classes are provided to homeowners through Association meetings, advertised events and as part of other groups such as WSUs' Water Watchers, Realtors trainings, and Shore Stewards. From 2001-2005, 51 classes/workshops were provided to 1,291 participants. • Participation in school sponsored events such as career days and science classes. • Classes sponsored and held locally are provided to onsite sewage professionals-designers, installers, pumpers and O&M Specialists. These range from trouble shooting system problems, electrical controls, drip irrigations systems and code revisions. • TV— video —A 30 minute spot was produced for the local cable station on water quality and OSS. • Public Workshops coordinated with other water quality improvement programs such as the Hood Canal Sanitary Survey Project. • As part of the Hood Canal Survey Project Jefferson County staff has conducted 30 site visits for "septics of concern". These sites are in the vicinity of sampling sites that have e-coli hits. These site visits consist of reviewing the OSS with the owner, providing them a copy of any records we have on their site and providing technical assistance to the owners of the system. Dye • tests are also used in some cases to diagnose problems. Homeowners are provided with system operating information and repair financing options. 5.2.1.2 Educational Handouts, Technical Assistance • Professional and technical staff are available for site specific and general information regarding OSS. • Pamphlets on: ✓ "Taking Care of Your Septic System" ✓ "Getting Approval on Your Property" ✓ "Rate Your Septic System Knowledge" ✓ "Septic Tank Additives" ✓ "Inspecting Your Septic Tank" ✓ "Myths and Truths About Septic Systems" ✓ Low interest loan programs ✓ Understanding and Caring for Your X System (provided by DOH) • Direct mailing —At the time of system installation, upon completion: ✓ Conventional systems — Since 2000 - The current owner is sent an "asbuilt/record drawing", a sticker with installation info and "do's and don'ts", a pamphlet on caring for the system, and a memo from the Public Health Department. ✓ Non-conventional systems — The designer is required to provide the • "asbuilt/record drawing", the installation report and an operations Onsite Sewage Management Plan page 41 of 46 8/9/2007 • and maintenance manual that is specific to their system to the owner. • Monitoring inspection reports are provided to the property owner upon completion of each inspection by the inspecting entity. • Scanned Records — Jefferson County has begun an extensive, long term project to scan all onsite sewage records. This will allow a reduction in the use of paper copies and facilitate the provision of records to owners and other interested parties. While the entire record is scanned only a portion is placed on a site that is available to the public. It consists of: ✓ initial application, ✓ permit and conditions, ✓ approved design, ✓ "asbuilt/record" drawing and report, ✓ soil logs 5.2.1.3 Webpage and Links to external resources • Jefferson County Public Health Webpage provides the above pamphlets in pdf format, forms, owner and professional information, lists of currently certified installers and O&M Specialists. • Links to external websites are located on Jefferson County's Environmental Health webpage including: WSU Cooperative Extension and Jefferson County Conservation District, King County Metro, WS DOH, Northwest Onsite Training Center (Puyallup). (see appendix for screen shots) • 5.3 PLANNED EDUCATION Response to homeowner classes targeted to properly operating and maintaining their systems is extremely positive. Workshops were given to several homeowner groups from September—October 2002. A postpaid postcard was sent to 85 workshop participants in May of 2003 with seven questions regarding the workshops. The goal of these workshops is to modify or reinforce best practices regarding operation of their septic system. Questions ranged from the basic — "was the workshop useful?" to "describe one thing you do differently as a result of attending the workshop". The return rate was 37 %. On a scale of 1-10, 10 being the best, 85% rated it 8 or higher, 94% felt it should be continued, 97% shared the info with others and 88% listed at least one thing they do differently. See Appendix C.1 for questionnaire and results) • Future educational/outreach possibilities include: increasing the number of public advertisements, general educational mailings, and operations and maintenance classes. Four to seven classes per year are planned. Class size ranges from less than 10 to more than 60. • One of the local designers has developed a homeowner open book "quiz" that he requires the homeowner to take and pass prior to signing off on the • system installation. The quiz can be answered entirely from his design and Onsite Sewage Management Plan page 42 of 46 8/9/2007 the homeowner manual he provides. He has suggested the county consider • making this a requirement for all systems. • The following brochures/pamphlets are in development for "How to Hire a Septic Designer" and "Understanding Your Inspection Report". 5.4 Current Reminders 5.4.1 Initial Installation Introduction • Direct mailing —At the time of system installation, upon completion: ✓ Conventional systems — Since 2000 - The current owner is sent an "asbuilt/record drawing", a sticker with installation info and "do's and don'ts", a pamphlet on caring for the system, and a memo from the Public Health Department. V Non-conventional systems —The designer is required to provide the "asbuilt/record drawing", the installation report and an operations and maintenance manual that is specific to their system to the owner. 5.4.2 Periodic Notification A post card is used to remind homeowners that an inspection is due. When major items of concern are noted on the inspection report a follow up letter is • provided to the owner with a list of licensed designers or installers, whichever is necessary based on the conditions noted. 5.5 Planned Reminders Jefferson County plans to continue the practice of sending reminder notices to homeowners to conduct or hire a professional to conduct O&M on their OSS. Based on feedback from the advisory group we plan do develop a series of brief, concise materials that review do's and don'ts, trouble shooting system problems and others items as they are identified. The scanning project will allow all homeowners to access their permit documents information on-line. This process has been underway for over a year, and records for cases from 2000-2002 are available now. 5.6 Measured Effectiveness of Targeted Outreach The postcard questionnaire was a useful tool and provided valuable information as to what elements of the classes was most effective. This tool will be used in this context and with other outreach methods in the future. 5.7 Resources Current resources for educational outreach include county funds for further • homeowner education and systemic reminders for O&M inspections. Additional resources needed to implement activities as outlined in Part 5 include: Onsite Sewage Management Plan page 43 of 46 8/9/2007 1. Additional funding to develop and send reminders, postage costs, staff costs, e and miscellaneous costs to track and disseminate information; 2. Additional funding to assist Jefferson County in developing materials for education presentations, outreach sessions, etc. May include funding for video production, brochures, pamphlets, and other materials. 3. Additional funding to hire a Masters-trained education/outreach specialist to assure proper messaging about O&M. 5.8 Timeline The following timeline outlines prioritized activities to conduct education and outreach efforts regarding O&M of OSS: Goal° . .. , 5. . 4 ST fn' Educate homeowners on • Classes ongoing. their responsibilities and • Published articles in provide O&M information local papers for all types of systems in • Develop written and web use in Jefferson County available info [WAC 246-272A-0015(1)] Remind and encourage Reminder postcards ongoing. homeowners to complete O&M inspections • [WAC 246-272A-0015(1)] Joint community classes Continue to respond to Schedule already confirmed with WSU Co-op Extension requests as contacted. for 2007. Target special education • Develop education Updating education materials to residents in materials in consultation materials and initiating sensitive areas and Marine with new O&M public events and classes Recovery Areas requirements for shall occur in the sensitive areas subsequent months after • Update O&M database establishing sensitive areas to place educational and MRAs and their notifications on O&M associated O&M details. schedule for sensitive area and MRA residents • Host educational activities in sensitive areas and MRAs. • Onsite Sewage Management Plan page 44 of 46 8/9/2007 5.9 Summary and Prioritization of Activities Jefferson County will continue its current program and plans to augment its OSS 0&M education program in providing educational materials, reminders and notification, holding public meetings and classes, attending and presenting at homeowner's meetings and community events independently and jointly with WSU Cooperative Extension, and providing access to resources for community and O&M specialists. The number of classes and reminders and the date when records will be available online is controlled by available funding. References ' The Washington State Legislature defines "unknown system"as an OSS that was installed without the knowledge or approval of the local health jurisdiction, including those that were installed before such approval was required. 2 www.ofm.wa.gov/datebook/county 3 US Census 2000 4 2003 Health of Jefferson County, Jefferson County Health and Human Services 5 Ibid. 6• Ibid. 7 Ibid. 8 Jefferson County Housing Action Plan, adopted Oct. 2006 9 Soil Survery US Department of Agriculture Soil Conservation Service, 1975 10 Jefferson County Surface Water Management Plan, adopted 2006 11 UDC, adopted 2000 List of Contacts Linda Atkins R.S., Environmental Health Specialist 3, Jefferson County Public Health Mike McNickle M.P.A.,R.S., Deputy Director, Jefferson County Public Health Jim Pearson, Lead author on JC Surface Water Management Plan, Jefferson County Public Works Michelle McConnell, JC Associate Planner, Lead for Shoreline Master Program Update Doug Noltemeier, Senior GIS Analyst, JC Central Services Dept. Pat Perriman, Cartographer/GIS Analyst, JC Assessor/ JC Central Services Dept Brent Butler, Jefferson County Lead Associate Planner, Lead on Port Townsend and Jefferson County Housing Action Plan, 2006 • Onsite Sewage Management Plan page 45 of 46 8/9/2007 • Data Sources Health of Jefferson County 2003, Analysis by Dr. Christiane Hale, PhD, MPH and Kellie Ragan MA. Editor Kellie Ragan MA. Technical Editor Dr. Tom Locke, JC Health Officer. Behaviorial Risk Factor Surveillance System (BRFSS) 2001 Jefferson County Comprehensive Plan, 1998 and 2004 update. Watterson Report, January 1995. Referenced in Comprehensive Plan page 3-3. 2000 US Census Jefferson County Onsite Sewage Code 8.15 Jefferson County Onsite Sewage Policies Jefferson County Unified Development Code (UDC) adopted 2000 • Onsite Sewage Management Plan page 46 of 46 8/9/2007 • APPENDIX Jefferson County Sewage Management Plam 2007410 � . 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Data contained in this map is limited by the method and accuriacy of its collection. Tue Jul I 2007 • http://gisserver/servletkontesri.esrimap.Esrimap?ServiceName=ovinap&ClientVersion=4.... 7/31/2007 ___ 7/5/200 `� 1:28:56PN , TIDEMARK Validation Listing COMPUTER SYSTEMS, INC ''valid Ke -.'' . y 3 �: _ ' ,. Valid Desf A k - sep_design RECIRC/CONVEN BED 810-RECIRCULATING FILTER/CONVENTIONAL BEI: sep_design RECIRC/CONVEN TRENCH 800-RECIRCULATING FILTER/CONVENTIONAL TRF. sep_design RECIRC/DRIP 875-RECIRC FILTER/DRIP IRRIGATION sep_design RECIRC/FRES BED/RED 850-RECIRCULATING FILTER/PRESSURE BED/REDL sep_design RECIRC/PRES BED/RED-GRAV 870-RECIRC.FILTER/PRES BED/REDUCED-GRAVELI sep_design RECIRC/PRES TRENCH/RED 840-RECIRCULATING FILTER/PRESSURE TRENCH/I sep_design RECIRC/PRES TRENCH/RED-GRAN 860-RECIRC.FILTER/PRES TRENCH/REDUCED-GRA' sep_design RECIRC/PRESSURE BED 830-RECIRCULATING FILTER/PRESSURE BED sep_design RECIRC/PRESSURE TRENCH 820-RECIRCULATING FILTER/PRESSURE TRENCH sep_design SAND LINED BED 160-SAND LINED BED sep_design SAND LINED BED-GRAN 501-SAND LINED BED-GRAVELLESS sep_design SAND LINED BED/RED-GRAV 670-SAND LINED BED/REDUCED-GRAVELLESS sep_design SAND LINED BED/REDUCED 380-SAND LINED BED/REDUCED sep_design SAND LINED TRENCH I50-SAND LINED TRENCH sep_design SAND LINED TRENCH-GRAN 500-SAND LINED TRENCH-GRAVELLESS sep_design SAND LINED TRENCH/RED-GRAV 660-SAND LINED TRENCH/REDUCED-GRAVELLESS sep_design SAND LINED TRENCH/REDUCED 370-SAND LINED TRENCH/REDUCED sep_design SANDFILT/CONVEN BED-GRAV 560-SANDFILTER/CONVENTIONAL BED-GRAVELLI sep_design SANDFILT/CONVEN TRENCH-GRAV 550-SANDFILTERJCONVENTIONAL TRENCH-GRAV sep_design SANDFILT/CONVEN TRENCH/RED 420-SANDFILTER/CONVENTIONAL TRENCH/REDU( sep_design SANDFILT/CONVEN TRENCH/RED-GRA 710-SANDFILTER/CONVENTIONAL TRENCH/REDU( sep_design SANDFILT/PRES BED/RED-GRAN 700-SANDFILTER/PRESSURE BED/REDUCED-GRAN sep_design SANDFILT/PRES TRENCH RED-GRAV 690-SANDFILTER/PRESSURE TRENCH/REDUCED-G� sep_design SANDFILT/PRESSURE BED-GRAN 540-SANDFILTER/PRESSURE BED-GRAVELLESS sep_design SANDFILT/PRESSURE TRENCH-GRAV 530-SANDFILTER/PRESSURE TRENCH-GRAVELLES, sep_design SANDFILTER/CONVEN BED/RED 430-SANDFILTER/CONVENTIONAL BED/REDUCED sep_design SANDFILTER/CONVEN BED/RED-GRAV 720-SANDFILTEN CONVENTIONAL BED/REDUCED- sep_design SANDFILTER/CONVENTIONAL BED 220-SANDFILTE' CONVENTIONAL BED sep_design SANDFILTER/CONVENTIONAL TRENCH 210-SANDFILTE' 'CONVENTIONAL TRENCH sep_design SANDFILTER/DRIP 235-SANDFILTE,' DRIP IRRIGATION sep_design SANDFILTER/MOUND 230-SANDFILTE', OUND sep_design SANDFIL 1 ER/MOUND-GRAV 570-SANDFILTE',, MOUND-GRAVELLESS sep_design SANDFILTER/MOUND/RED-GRAV 740-SANDFILTE' MOUND/REDUCED-GRAVELLESS sep_design SANDFILTER/MOUND/REDUCED 440-SANDFILTE' OUND/REDUCED sep_design SANDFILTER/PRESSURE BED 200-SANDFILTE' •RESSURE BED sep_design SANDFILTER/PRESSURE BED/RED 410-SANDFILTE 'RESSURE BED/REDUCED sep_design SANDFILTERJPRESSURE TRENCH 190-SANDFILTE" PRESSURE TRENCH sep_design SANDFILTER/PRESSURE TRENCH/RED 400-SANDFILTE' RESSURE TRENCH/REDUCED sep_design SEP TANK/PUMP CHAM TO COM SYS 310-SEPTIC TAN &PUMP CHAMBER TO COMMUT sep_design SEP TANK/PUMP CHAM TO IND SYS 320-SEPTIC TAN &PUMP CHAMBER TO INDIVIDL sep_design SEPTIC TANK TO COM SYS 290-SEPTIC TAN' TO COMMUNITY SYSTEM sep_design SEPTIC TANK TO IND SYS 300-SEPTIC TAN TO INDIVIDUAL SYSTEM sep_design TRANSPORT LINE 950-TRANSPORT LINE sep_design VAULT/HLD TNK 900-VAULT/HOL SING TANK • sep_preeval sep_preeval CMP Complaint Page 80 of 86 Validation • 7/5/200 * 1:28:56PIN TIDEMARK Validation Listing COMPUTER SYSTEMS. INC yanimpatiorirmrwvmratylarripiitomtirmirwiworfonwituirlii.tbAff.,.. toiri,-=.4001-1414,1,41 # atv s+.4 elitt4 # L „ 'MAIO sdp_water_dep WR Water Related sep_add_work sep_add_work DES Designate Reserve Area sep_add_work EES Evaluation of Existing System sep_add_work RED Redesign sep_design sep_design ABANDONMENT 990-ABANDONM NT sep_design AEROBIC UNIT/CONN/EN.TRENCH 240-AEROBIC UN T/CONVENTIONAL TRENCH sep_design AEROBIC UNIT/CONVENTIONAL BED 250-AEROBIC UN 1/CONVENTIONAL BED sep_design AEROBIC UNIT/PRESSURE BED 270-AEROBIC UN 1/PRESSURE BED sep_design AEROBIC UNIT/PRESSURE TRENCH 260-AEROBIC UN 1/PRESSURE TRENCH sep_design AEROBIC/CONVEN BED-GRAV 590-AEROBIC UN 1/CONVENTIONAL BED-GRAVEL sep_design AEROBIC/CONVEN TRENCH-GRAV 580-AEROBIC UN 1/CONVENTIONAL TRENCH-GRA sep_design AEROBIC/DRIP 275-AEROBIC UN T/DRIP IRRIGATION sep_design AEROBIC/PRES BED/RED-GRAV 760-AEROBIC 1/PRESSURE BED/REDUCED-GRA sep_design AEROBIC/PRES TRENCH/RED-GRAV 750-AEROBIC UN 1/PRESSURE TRENCH/REDUCED- sep_design AEROBIC/PRESSURE BED-GRAV 610-AEROBIC UN T/PRESSURE BED-GRAVELLESS sep_design AEROBIC/PRESSURE TRENCH-GRAV 600-AEROBIC UN 1/PRESSURE TRENCH-GRAVELLI sep design CNTRL PANEL 910-CONTROL P•NEL sep_design CONVENTIONAL BED 120-CONVENTIO "AL BED *design CONVENTIONAL BED-GRAV 470-CONVENTIOl'AL BED-GRAVELLESS design CONVENTIONAL BED/RED-GRAY 630-CONVENTIO 'AL BED/REDUCED-GRAVELLESS sep_design CONVENTIONAL BED/REDUCED 340-CONVENTIO AL BED/REDUCED sep_design CONVENTIONAL TRENCH II 0-CONVENTIO AL TRENCH sep_design CONVENTIONAL TRENCH-GRAV 460-CONVENTIOi AL TRENCH-GRAVELLESS sep_design CONVENTIONAL TRENCH/RED-GRAY 620-CONVENTIO1 AL TRENCH/REDUCED-GRAVELI sep_design CONVENTIONAL TRENCH/REDUCED 330-CONVENTIO1 AL TRENCH/REDUCED sep_design DRIP IRRIGATION 175-DRIP IRRIGA ION sep_design GLENDON BIOFILTER 280-GLENDON B IIFELTER sep_design GLENDON BIOFILTER/REDUCED 450-GLENDON B 10FILTERJREDUCED sep_design LINED/BOTTOM SANDFILT/RED-GRAV 680-LINED/BOIT•MLESS SANDFILTER/REDUCED-( sep_design LINED/BOTTOMLESS SANDFILT-GRAV 520-LINED/BOTT 9 MLESS SANDFILTER-GRAVELLE sep_design LINED/BOTTOMLESS SANDFILT/RED 390-LINED/BOIT P MLESS SANDFILTER/REDUCED sep_design LINED/BOTTOMLESS SANDFILTER 180-LINED/B OTT I MLESS SANDFILTER sep_design MOUND 170-MOUND sep_design MOUND/REDUCED-GRAVELLESS 730-MOUND/RE P CED-GRAVELLESS sep_design PRESSURIZED BED 140-PRESSURIZE P BED sep_design PRESSURIZED BED-GRAV 490-PRESSURIZE P BED-GRAVELLESS sep_design PRESSURIZED BED/RED-GRAV 650-PRESSURIZE* BED/REDUCED-GRAVELLESS sep_design PRESSURIZED BED/REDUCED 360-PRESSURIZE P BED/REDUCED sep_design PRESSURIZED TRENCH 130-PRESSURIZEO TRENCH sep_design PRESSURIZED TRENCH-GRAV 480-PRESSURIZE' TRENCH-GRAVELLESS sep_designPRESSURIZED TRENCH/RED-GRAV 640-PRESSURIZE 9 TRENCH/REDUCED-GRAVELLES 4pdesign PRESSURIZED TRENCH/REDUCED 350-PRESSURIZE 0 TRENCH/REDUCED PUMP CHAM TO COMM SYS 305-PUMP CHAM r.ER TO COMMUNITY SYSTEM sep_design PUMP CHAM TO INDIV SYS 306-PUMP CHA :ER TO INDIVIDUAL SYSTEM Page 79 of 86 Val idation.TT ' ^ ' SepticPonnit[)ekd| �� Page 1 o�2 - — '| ` ',:f7,,,. - ...,,,,,..., e rson , .,. , nty , -, 47: C' . .- . ,: ', -, . . ...,''' • evu __,-, ..... . - ,3_,„,..„„ ,._,..._______ , , ~.— unt % . artments j . ' Septic Permit Detail i Date: CaseNunnber: SEP07- ���� v . Case Description: info from SEP9 filed to this case. 4/10/200/ Date: individual pump basins to new punopchannher 1 �o Status: A 4v20/2" Expirahn Date: 7/ZO/20O7 Final Da : Permit Applicant: Parcel Number: Type of Work: CMA Water Source: PUB ! Tank Size: / .. � Number of Bedrooms: Water Type: Soil Type: Size of Site: 3.68 DrainMeldLength: Ft App|icRate: ���� � � Previous Eval? SEP Trench Width: Ft Staff: Gallons Per Day 1440 Trench Depth: In | ' Type of System: SEP TANK! PUMP CRAM TO COM SYS System Comments: this repair is to provide lift pumps at the individual res dences to pump to a new larger pump chamber to dose the existindrainfield syster� permitted under / Septic Waiver Comments: Case Notes: | 4110! � 0 7/5/2007 b�p'/han�v�co 'et�raoo.vva.ua�oscssoco/paror�5opYccouCL�etu /.osp?mun _cusuncuv'- .�� . , Permit Details Page I of 3 . ..., • 4t4.,,, J:,'ef ' t':: .r- 'so-J'''',n County'' 2_,; ,,.., . ._ ..... ....._..,..„..„....„.........,_,..„ ,„:, ,:„.„....:„5„ ...,,--4.,2z.e,..4.r....,..„ ::,..,•.-41,:„A.,,--::it=FEY:a`r crilY.::,..t;,,,,-,-,i,•;":1 •.--tri-,,7.4.-..:-.1,,,, -_-'-:',..1,-'144, *-- '14.... 1.2..*:•_,,:!..--.,:t707,:r.,',57:r.:•!'_. '.-- '.74:-...4;14,-',,_-7..,-*•,-°•0--t. ,- ',--f04.--: --:,•-, • •• ..17LA.. ..__,I-' ' - 7„--::.7 ,-, -•:,-;•;„.s, . .-";,--... ------- 71-;:1';;;;;: _ ' ' - ''''' ' --'''''''''''''''''''''''''z':':- ' lome ' County Info : Departments Search 1 1 ' ' - Permit Case Summary . i Case Number: -Search Case .., '' .... ,/H1 Case Number: SEP07- 'Case Status: Approved Date Received: 4/10/2007 Description: info from i filed to this case. individual pump basins Date Issued: 4/20/2007 to new pump chamber -- Applicant: Expiration Date: 7/20/ 007 Site Address Case Finaled: Parcel Nc -Other Cases Parcel Data Map It More Detatk; Parcels Case Actions Below is a list of actions that have been taken by staff for this permit case.They are sorted based on the date they were added to the database with most recent actions at the top. A value in the"Date Completed" field indicates that the action has been completed. — . .. Description: Pressure test required Date Completed: 6/15/2007 --- , 0 Description: Issue permit(F) Date Completed: 4/20/2007 Description: Septic Permit Application (F) i Date Completed: 4/10/2007 ' — Description: Print ESA Review Form-F Date Completed: 4/10/2007 --- , Description: Case Entered Date Completed: 4/10/2007 , . Description: Stormwater Review-U Date Completed: 4/20/2007 . . „ Description: Env. Sensitive Area Review-U Date Completed: 4/20/2007 , . .._ Description: Initial Site Inspection by HD Date Completed: 3/8/2007 Description: Asbuilt drawing submitted Date Completed: • Case Conditions Below is a list of conditions for this permit case. Conditions typically record requirements that the a plicant must http://www.cojefferson.vva.us/commdevelopment/ppquery/easeDetails.asp?esni_caseno=SE... 7/5/2007 Permit Details Page 2 of 3 meet to be in compliance with the permit. • Title: pressure test observation Wording: Health Dept. required to observe pressure test with system designer when system fully installed/complete,48 hours notice to be provided for scheduling. Title: alternative-asbullt required Wording: H-An asbullt drawing and certification of completion by the designer is required prior to final approval. Title: Tank Abandonment Wording: H- Existing tank shall be properly abandoned. It shall be pumped and filled with clean fill. Documentation to be provided to Health Dept. prior to final. Title: dose counter Wording: Dose counters are required at the pump basin for each residence in the control panel. Title: transport line double cased Wording: Any portion of transport line under a driven way is to be sleeved/cased or equivalent. Title: no building permit guarantee Wording: Approval/issuance of a sewage disposal permit does not guarantee the approval of other development or a building permit on this site.Compliance with other Jefferson County and Washington State Codes is required. Title: UDC compliance Wording: Approval of this sewage disposal permit does not preclude the permit holder from complying • with the Unified Development Code for other/future development on the site. Title: risers Wording: Risers are required to grade with secured lids over both compartments and over the outlet of the septic tank for inspection and maintenance/monitoring. Minimum 20" riser over inlet. Title: MONITORING SCHEDULE Wording: As per Jefferson County Code 8.15 all onsite sewage systems require monitori:g. Monitoring shall be provided by an approved entity.THIS SYSTEM IS REQUIRED TO BE I SPECTED AT 6 MONTHS,AT ONE YEAR AND ANNUALLY THEREAFTER. Title: Water line setback Wording: 10'separation required between a Water line and all portions of the onsite se age system; effluent transport line, tanks,treatment and disposal components EXCEPT as -pecifically identified In the approved plan. Title: VIOLATION-limited permit life Wording: This permit was issued to correct a violation of WAC 246-272.The permit mus be completed within 90 days of the date of issuance. Title: SCREEN REQUIRED Wording: A screen shall be provided either at the outlet of the EXISTING septic tanks at each residence or around the pump at the drainfield pump basin or at both locations. A pump shroud is required if only an outlet baffle filter is used. Title: Designer Notification/Inspections Wording: Designer must be contacted prior to start of construction and for inspections ring • installation. http://www.co.jefferson.wa.us/commdevelopmentlppquery/caseDetails.asp?cs _caseno=SE... 7/5/2007 PERFORMANCE MONITORING-oNsITESGWAGE SY,STEM A 5 PLANNING AREA ALL SYSTEM PROBLEM IDENTIFIED: YES SECTICVV# NO Residence Finaled? Y DATE: INSPECTOR: Planning area: *SPECTION eatherCondhiono: DRY/RECENT HEAVY RAINS I NORMAL Site Address: 23 PIZMO BEACH DR Contact Person: Permit#: GEp01-00064 Parcel#: 601222005 System Type: A6POB)C/C0NVENTRENCH-GKAV System Owner: YVETTE WHALEN MONTY GRABNER 23 PIZMO BEACH DR QUILCENE WA 983768624 SECTION# 1 - SEPTIC TANK 1. Risers in place YES NO 2. Riser condition OK UNSAT 3. Inlet Tee OK CLOGGED ERODED 4. Outlet Tee OK CLOGGED ERODED 5. Scum Inlet inches Sludge Inlet inches 6. Scum Outlet inches Sludge Outlet inches 7. Liquid Level NORMAL ABOVE OUTLET BELOW OUTLET D. Tank Construction/Material Tank Volume Q. Pumping Required? YES NO Date last pumped 10. Ground Water In filtration? YES NO SECT0N#%'PUK8PSYSTEKO 1m ' Pump Chamber#1- (If siphon chamber answer where appropriate) 1. Riser in Place? YES NO INACCESSIBLE/COVERED 2. Riser�ondihon OK UNSAT 3 Alarm functioning YES NO 4. Pump functioning YES NO 5. Screen around pump? YES NO 6. Outlet bafflscreen in septic tank? YES NO NO RISER TO GRADE 7. Ground Water Infiltration? YES NO 8. Solids in Pump chamber? YES NO 0. Cnwtrolo/EA/ctrica/ OK UNSAT INACCESSIBLE 10. Dose Counter YES NO Dose Counter Reading 11. 2nd Dose Counter YES NO 2nd Dose Counter Reading 12. Timer present YES NO 13. Elapsed me meter present YES reading NO 14. System left on Auto YES NO Pump Chamber/basin#2-(If siphon chamber answer where appropriate) 15. Riser in Place? YES NO INACCESSIBLE/COVERED 16. Riser Condition OK UNSAT 17. Alarm functioning YES NO 18. Pump functioning YES NO 19. Ground Waterinfiltration? YES NO • FileA� ���d7/31/200780�Vl-VOV64 � I ' PERFORMANCE MONITORING-oNsiTE SEWAGE S STEM PLANNING AREA ALL SECTION#3-DRAINFIELD/INFILTRATIVEAREA 1. Appropriate Vegetation in area YES NO . 2. Effluent/Squirt observed in monitoring port- YES NO NO PORT FOUND If yes, Residual head inches If no, notify Owner immediately 3. Observation ports in good condition YES NO NONE PRESENT/NO PORT OUND 4. Ponding in trenches/bed YES NO NO PORT TO TRENCH BOTTOM 5. Signs of parking/driving in area YES NO 6. Ground settling or erosion YES NO OVERGROWN/NOT OBSERV BLE 7. Indications of surfacing sewage YES NO Diagram where problem noted if necessary. SECTION#4 -TREATMENT UNIT• 1.Appropriate Vegetation in area YES NO 2. Effluent/Squirt observed in monitoring port- YES NO NO PORT FOUND If yes, Residual head Inches If no, notify Owner immediately 3. Observation ports in good condition YES NO NONE PRESENT/NO PORT OUND 4. Ponding in trenches/bed YES NO 5. Signs of parking/driving in area YES NO 6. Ground settling or erosion YES NO OVERGROWN/NOT OBSER ABLE 7. Indications of surfacing sewage YES NO Diagram where problem noted if necessary. • SECTION#5-Items specific to proprietary device in addition to those listed in Sec ion#4 ab 1. Glendon Biofilter: Effluent level below inlet: inches 2. Aerobic Units: Air pump/diffuser operating YES NO NA 3. Disinfection: UV light on: YES NO NA • S1P01-00064 File Modified: 7/31/2007 Map Output A.6 3 • Parcels with at least one toil-t per Assessor data <riv, j 'z Cyt +� i 1 ,...6 �( S+—....«a �4 g� 3 ,_ , _ ...... t a... .__ _- ''''''' ,: i ;0,„ ,„...,...„......, ,, a ___ S : ,‘,1::, , , .1 r, ._..._i_ t --,, :42%,'Pl'''-`1 X:, r'---- .-1 F # t i e r. _41gym. �t i ' ' . i s I i f` r _.---,14-----.„,,,,x,2..' ;�,,,, ! ;rw -fig I i, 1, t....., ! i k.,),,------.-4.,,,.„,-,_ i ,- _ 1-1,1,--:-.1------ .-.1-.1. 1....„, ,,,,.„.,.....,..„....„...„., .. _., `'� -- :,... .i , , ',..7....„ i '-if ' ,.. 0 r } 3 ''''L":',") ::i4i:1''''''''',/''',;11f1)114"57.--"'1:1111, 1,-'1'-'-'"- : ii ----'1;414,,c.* .. ,,,f1,,..,t4,14111414111 0.:**:1' -------1; a , ' 40/11.'-- -.....„..,Kwm.............7-4, f,, _w. Loth it— I 14rr n fFty lYtJ7G Ty Gm f r ,. �,'.\—.4.--------f- FOR INFORMATIONAL PURPOSES ONLY Jefferson County does not attest to the accuracy of the data contained herein and m.kes no warranty with respec in this map is limited by the method and accuracy of its collection. Tue Jul 31 16:55:06 2007 • http://gisserver/servlet/com.esri.esrimap.Esrimap?ServiceName=ovmap&Clie tversion=4.... 7/31/2007 „ ji,GVVI Parcel Tag Listing 6:06:39PM TIDEMARK COMPUTER SYSTEMS, INC. T'Pe �:,: a a �� -0111'1441i,” ”, t I � WV.! a � 1 PRC AQUI 9,999 N :Warning RETIRED: •QUIFER RECHARGE PRC ARCH 10 N Warning Archeologic.I Protocol PRC BANK 9,999 Y No Hold RETIRED-B. k Height PRC CORP 9,999 N Warning RETIRED-• 'PROVED CORP ON FILE PRC COMP 9,999 Y No Hold RETIRED: COMP PLAN AREA PRC CONS 10 N Warning JLT Conserv,:tion Easement PRC DES 9,999 N Warning RETIRED-L: d Use Designation PRC E&S 9,999 N Warning RETIRED: IIrosion/Sdmnt Cntrl PRC EAGL 9,999 N Warning RETIRED: :agle Plan Required PRC EROS 9,999 N Warning RETIRED: :ROSION/SDMNT CNTRL PRC EXMT 9,999 N Warning RETIRED- ► MPT DNSTY 05-0214-96 PRC F&WL 10 N Warning Fish&Wild ife Habitat PRC FLOE) 10 N Warning Observed Flooding PRC FOR 9,999 N Warning RETIRED:F tlnd Adj.Sbmttl/NTT PRC FRFL 10 N Warning Flood CertiM ate on File PRC HIST 9,999 N No Hold RETIRED-I-ISTORIC DISTRICT PRC HOLD 6 N Hold Custom Holt Flag PRC LAND 10 N Warning Confirmed/•ctive Landslide PRC MISC 5 N Warning Custom Wa ing Flag PRC MOR 10 N Hold 6yr Mor.on on-Forest Permits PRC RTRD 1 N Hold Parcel Has teen Retired . PRC SEIZ 9,999 N Warning RETIRED-SI IZMIC HAZARD PRC SEPT 10 N Warning Abandoned ';optic System PRC SHOR 9,999 N Warning RETIRED:S oreline Setback Line PRC SLOP 10 N Warning Steep Slope- PRC SOIL 10 N Warning Unstable So I s/Fill PRC SPO1 100 N No Hold Wetland Mil gatn/Enhncmnt Plan PRC SP02 110 N No Hold Wetland De neation Report PRC SP03 120 N No Hold Aquifer Rec arge Area Report PRC SP04 130 N No Hold Geotechnica Report PRC SP05 140 N No Hold Hydrogeolo:ic Assessment PRC SPO6 150 N No Hold Drainage& rosion Control Pln PRC SP07 160 N No Hold Grading Pla PRC SP08 170 N No Hold Habitat Man:gement Plan PRC SPO9 180 N No Hold Biological •ssessment/Evaluatn PRC SPIO 190 N No Hold Best Mgmt ;ractices Report PRC SP11 200 N No Hold Eagle Manal.ement Plan PRC SP 12 210 N No Hold Stormwater anagement Plan PRC SP13 220 N No Hold Quiet Title • ction PRC SP14 230 N No Hold Level I Wet and Assessment PRC SSWS 9,999 N No Hold RETIRED-`l ()RELINE OF ST. SIG PRC STRM 10 N Warning Erosion/S" Wtr Pln-Plat Cond PRC SUB 9,999 N Warning RETIRED-'ARENT PARCEL PRC VIOL 9,999 N Warning RETIRED( se Cust Hold):Violatn • PRC WATR 9,999 Y No Hold RETIRED- ame of Waterbody PRC WETL 10 N Warning Site Verifies Wetland Page 1 of 1 ParcelTagList.rpt 1 i • A.8 • TABLE 1 THIRD PARTY OPERATIONS/MONITORING INSPECTION SCHEDULE FOR ONSITE SEWAGE SYSTEMS TYPE OF SITE SIZE SITE SIZE WAIVER SITE ON COMMERCIAL SYSTEM EQUAL TO GREATER REQUIRED SHORELINE WITH HIGH OR LESS THAN 1 AC AND/OR SYSTEM< STRENGTH THAN 1 AC APPROVED 200'TO WASTE SHORELINE CONVENTIONAL Every 3 years Every 6 years Every 3 years Every 3 years Annually or as and at and at and at time of and at time of specified in time of sale, time of sale! sale, sale' sewage disposal permit ALTERNATIVE At 6 mos,at At 6 mos,at one At 6 mos,at one At 6 mos,at one Annually or as SYSTEMS one year& year&then year&annually year&annually specified in annually every 3 years thereafter and at thereafter and at sewage disposal thereafter and and at time of salei time of sale, permit at time of sale' time of sale' PROPRIETARY At the schedule At the schedule At the schedule At the schedule At the schedule DEVICES required required required by the required by the required by the by the by the Treatment Treatment Treatment Treatment Treatment Standard to be Standard to be Standard to be Standard Standard met and met and met and to be met and to be met and manufacturers' manufacturers manufacturers manufacturers' manufacturers' guidelines guidelines guidelines. • guidelines guidelines Annually at a minimum. The third party inspection does not alleviate the responsibility of the homeowner to complete inspections as required in the 0&M Manual provided by the system designer and maintain the system when prob ems are observed. Time of sale inspection is required only if inspections have not been kept current per this schedule or if the site has not been inspected and is not yet enrolled in the inspection schedule. REPORTS OF ALL INSPECTIONS SHALL BE SUBMITTED ON FORMS SUPPLIED Y THE HEALTH DEPARTMENT Any system where a system operation problem is identified at the time of inspection shall e reinspected within 6 mos. All maintenance of proprietary devices shall be completed by factory authorized personnel * CONVENTIONAL includes gravity and pump to gravity only **The inspection schedule for alternative systems is specified in the State Guidelines for essure Distribution. JC Code 8.15 adopted 7-19-2007 page 42 of 42 A.�" Problem Elec. Pondrnl Disturbance Sept c tank needs pump identified • Y 5 PRIVATE SEP00-1 Y Y N N N Inspection notes air pump not working, fuse missing,put temp pump,returned with fuse and pump.ok. 5 PRIVATE SEP00-0( Y Y N N N Inspection notes ALARM LIGHT NOT WORKING. 2 PRIVATE SEP01-00 Y Y N N Y Inspection notes No"V" ports over orifice. Timer set incorrectly. 10 PRIVATE SEP02-00 Y Y N N N Inspection notes 4 PRIVATE SEP03-00 Y Y Y N Y Inspection notes NE orifice of DE plugged, Ponding at West end"V"ports,missing cap on one. Alarm ff button not functioning. Timer set incorrectly. 5 PRIVATE SEP04-0t Y Y N N N Inspection notes signs of high wat. in Sep.T.Transducer not supported. infil into PC noted. 1 III II PRIVATE SEP74-0i Y Y N N N Inspection notes No pump,floats, or control pannel in the pump tank of this pump to gravity system 6 PRIVATE SEP74-0( V Y U Y N Inspection notes septic permitted for only 2 bdrm.no high water alarm or electrical panel.trees in drain field area should be removed, 8 PRIVATE SEP77-00 Y Y U N N Inspection notes no high water alarm present 10 PRIVATE SEP77-0, Y Y U N Y Inspection notes Septic permit for one bedroom. High water alarm float inside pump chamber has had tiring redone. Unknown if high water alarm is active. No control panel found. Drain field has brush that could be cut back. 8 PRIVATE SEP78-0( Y Y U N N Inspection notes Inlet baffle needs to be replaced lid on pump chamber not water tight allowing water&debris into tank. House unoccupied, no assessment of drainfield possible. LA See previous report for more information. • Code:D-Does not apply N=No Problem Y=Yes Problem exists U=Unknowhrnot accessible could not be determined GD/forms/crystal reportsir_mon_rpt details 01 1h i A. 1 0 _ ......_ _ .... _._ ..._ ,. .... ., . . 111,--- , , '--..::: - , ,' ' • is,' . . 0.-:-. .:.-.,- ; .: . :. -,,...._ I . . . ,. . . . . — - . - -- ...., _ ....... . . . _ .______, ,: , , -:„,' '• ` ------"- '. .A1';-;:. :11- 1 •= '' liktlitaiii ! 1 - : ''''2:14--'14P-,;'• "'7':,..'::"it t , . :-':1:, isHiLlta,146,7.•,:-„. :Yi, ;',,--....2...,,_-:,------"---- •- -..:.1r.L----_ -_:„z.-:'::', .- -_:,_-,-/ - f 1-jr—'1--.r. it---- .— -i-juft....**1,1, . , ,.. .,. _ . • .'- :•_:,:::-,77,--',. •, ''. • lrili ..,,,,,i, ,, „ ,,,,,,,,, , , ,.. , ,.,. .. ... : , ,,,,„,, : .•., ,,,,. ,..„... . ..,.. ,,,, ,, .... : ....... :. ,... ..., ....., ,. .. 7 i !..,,,,..,,, _ , , .-.._:-r N.t'' LIV" SIN"' , [. •Ipi.',, -io- . •',. 4100>,,,,,_ • • - • ‘•y/ .., _ . . , , .. ,... ,,,,,,,, •,-....0,7_,.. ....„,,,,i ,,, , - • • -..,... , • . , ,--- -'''''.-•.--- - : ,-- fir41*' . ..acialk. _.40 , :• , 7-e ' ` ' -,r_., -----.---- ' : ' ci-4'imi • ' ! Is :' '--4 : ' • I '---- -- - --1*-- , , - ', : •• . : ii as '-3111 1 ' " • t': 1 ' ' 1. ''':-:;.-•,--.;',''''''' 3 9, VW,. ,• ; ...,_-__. ,,....._. r ---'-----, . - '. • , ! 3.. V-------1'.1 tr;, .„..i. 11-- gL,. :.o :.,-,..--. .„.., ::::::"7-----_-:77] ,"4"7----,__, '--------L-,--H--, 7 ' ;, . e-.7.--'"----77, .•:'. ',,t• ..... .'!"ttiliiiis!ii_,.;.';.'„,:,:44,,,,, : ,, fr- , ' -- ...,..- ---- i • lit-- V!':-...-.--Ira•,,-,:„4---..,- ....., ' 4 r''.. lir so r' mor wo •for• -4---4.. 1., NMI ',',‘,'44‘t-'4''• '.--- • --' ----:-,..,., ,_-..t •. 4" ER VICE AREA BOUNDARY : .,:___ • i : ,Haleill„,',,,•,. - • . - - - ',' ''.! ,„•,:, : :..---:',IH : : t,: t i )Et.PRROF.AvEDPEBoRTI CLA OUTSIDE SERVICE -i.-,..E,:,..-Lt.!: - '.-• --„, „. :,$'• , : ---- ' - :rryvArEaRmuti:NN oDDARE yY „..__ .•. • „'..---.1-- -I.-, 'r--.!..-_,-. f: : "tx -4.,-- - E W )147 , ., _____• , ,_____ .,=,, , ',. ----, ---=,,,, s } ___.7._. : ....J __„.„,_ • • -,,•-:. ' ----!''''''''-' „ . FIGURE 1-4 ,,,„......, CITY WATER •.- littli . 't .. . • ;.. so PI SERVICE AREA *A ,jorpf,d: ' op wik•S''‘ City of Port Townsend Water System Plan -,-- v.t4f.. • A. 1 2 .. - 1 P5.20 UTILITIES 4 1. Where possible, all new and replacement water supply system and onsite sewage 5 disposal systems shall be located outside of the flood hazar area. 6 7 2. Water Supply Systems: 1 8 A. All new and replacement water systems shall be desined to minimize or 9 eliminate infiltration of flood waters into the system. 1 10 11 B. Pump houses and well casings must be at least one foot above the base 12 flood elevation. 13 14 3. Sewage Disposal Systems: 15 A. All new and replacement sanitary sewage systems shall be designed to 16 eliminate buoyancy and to minimize or eliminate infiltr tion of flood waters 17 into the systems and discharge from the systems into flood waters. 18 19 B. On-site waste disposal systems shall be located to avoid impairment to them 20 or contamination from them during flooding. Onsite or alternative proprietary 21 sewage systems meeting Treatment Standard 2, as d fined in WAC 246- 22 272, or subsequent amendments, may be installed in,flood hazard areas, 27 provided the performance of the system component providing the level of 2-4 treatment is not impaired during flooding. 1 0 25 26 4. The elevation and location of all utility systems of a structure shall be designed to 27 prevent floodwaters from entering the structure(s). 1 28 29 30 5.30 SUBDIVISIONS 31 32 1. New subdivisions, including mobile home parks, recreational 4iehicle parks, travel 33 trailer parks, camper clubs, and commercial or industrial subc'visions, as defined 34 by the Jefferson County Subdivision Ordinance, and subsequent amendments, 35 shall: 36 A. Use construction methods which minimize flood damaqe. 37 38 B. Have utilities and facilities such as sewer, gas, electrical and water systems 39 located and constructed to minimize flood damage. 40 i 41 C. Have adequate drainage provided to reduce exposure Ito flood damage. 42 i 43 D. Meet the applicable requirements of this ordinance regi3rding construction, Jefferson County Flood Damage Prevention Ordinance Ordi ance No.18-112045 410 17 May. 25. 2007 10:45AM PUD #1 of Jefferscn county A 1 3 • 11 g? 5 all tfkGREEMENT FOR PROVISION OF MUNICIPAL OVOSIgliT ,,,‘,t fiftMitfi FOR AN ON-SITE SEPTIC S , ...,'S...? ' THIS AGREEMENTjs made this 2..! day of 4 A--,7 , 2007 BY and between hereinaler referred to as the "Owner", and Public Utility District No. 1 of Jefferson County, a political subdivision of the State of Washington, hereinafter referred to as the "District", to wit: , WHEREAS, is the owner of a certain tract of land particularly described as follows: 1 PARCEI. LARGE LOT, SUBSEA: :,;,:` , r'•C "Est t SP EASE, SECTION ,QTRSkNV TOWNSHIP NO i,i •1 GE wEepw.M., JEFFERSON COUNTY, WASHINGTON. and, WHEREAS, a sewage collection, treatment and disposal system, aS described in the Operations and Maintenance Manual(s) and As-Built Plans attached hereto as Appendix I, has been installed thereon, and , I WHEREAS, the Owner is required by Jefferson County Health Department, as per WAC 246-272 to assume municipal oversight responsibility for the continuous and satisfactory operation and maintenance of the sewage system, and 1111 , WHEREAS, the District is willing to assume the responsibility for prviding such municipal oversight, as authorized by Chapter 54 RCW, on the te s and conditions hereafter set forth. I NOW THEREFORE, in consideration of the premises and the mutual promises and covenants hereafter set forth, the parties hereto agree as follows: i ' 1, Construction —The Owner has constructed a sewage collection, treatment and disposal system together with appurtenant facilities, with capacity and design satisfactory to the Jefferson County Health Department. The plans and specifications for this construction have been approved by the Jeffetson County Health Department prior to construction and have been inspected by same following construction. 2. Right of inspection --While the County recommends!that the property owner allow inspectors to enter their property to inspect the system in order to insure that the system is functioning correctly, the property owner always has the right under the Fourth Amendment, and our State Constitution, to refuse the in pectors access to their property. The Property owner never loses the right to refuse a cess and can do so despite never having refused access before. The District would i spect the Owner's 1.1 Sewage System in accordance with the schedule set forth in Appendix 11.. 410 1 , May. 25. 2007 10;46AN PUD #1 of Jefferson County No. 3560 P. 3 27• 1 L111 Certification —The District will assume no responsibility for the Owner's Sewetgr,tp.m,upfil the system is complete and the Owner furnishes the District with a ,certifi6airon by the Jefferson County Health Department that said system has been constructed in accordance with the approved construction plans specification therefore. 4. Easements —The Owner shall furnish the District with access for all portions of the Owner's Sewer System lying outside of dedicated public rights of way. 5. Conveyance — The Owner shall retain ownership of ail facilities and appurtenances that together or individually constitute the Sewer System. The District shall provide municipal oversight services only. 6. Reversion — No reversion shall be necessary as ownership shall remain with the Owner. 7. Additions -- No additional service areas outside the property described in the recitals hereto shall be connected during the life of this agreement to the Owner's Sewer System without the express written approval of the District and the Jefferson County Health Department. 8. Operation and Maintenance --The District shall provide the personnel, vehicles, additional equipment other than provided for above, and materials necessary to provide municipal oversight for the Owner's Sewer System and shall keep an accurate record of the costs thereof. Such records shall be open tothe inspection of • the Owner. 9. Fees —The District shall be entitled to compensation fix-its services herein in accordance with the following schedule: FIFTY DOLLARS($50.00) PER EACH MONITORING VISIT, TO BE BILLED AFTER EACH INSPECTION HAS BEEN PERFORMED. Such schedules of charges shall remain in force and effect until suci;i time as a revised schedule of charges is approved by resolution of the Board of District Commissioners after public notice of the intention to revise charges and public hearing thereon. An effective date of revised charges shall be as provided by such resolOtion. Collection of the fees in accordance with the above schedule shall be the responSibility of the District. 10. Terms --This agreement shall remain in full force and',,effect until the date of notification to the District by the Jefferson County Health Department that the Owner's Sewer System has been intercepted and connected to a general sewer system. 11. T2X --The Owner shall be responsible for paying all reel, personal and other taxes as they come due and are owing on the Owner's Sewer System or real property. In the event that any taxes are not paid when they come dye and are owing, 410 2 • • , , May, 25: 2`007 10:46AN1 PUD #1 of Jefferson County o. 356U P, 4 , • i ! I • 1... ., it.,._.the J?iatrict shall have the right to immediately terminate any of its obligations under this agreement to provide municipal oversight services for the Owner's Sewer System upon thirty (30) days notice to the Owner, during which time the Owner ' y cure said breach, and pursue any other legal remedies available for the Owner's brea h of this provision. 12. Venues --Venue for any action hereunder shall be in Jefferson County, Washington. If any term or provision of this agreement is in whole Or part held invalid or unenforceable by any court of competent jurisdiction, the remainder of this agreement shall continue in full force and effect. 13, 1-14,bility— The Owner agrees that the District shall have no liability to the Owner on any matter related to the sewage collection, treatment and disposal system and appurtenant facilities; approval of plans and specifications for Construction of the same; certification that the Owner's sewer system shall meet standards established by the Jefferson County Health Department or State of Washington; or from any termination or restriction of such sewage collection, treatment and disposal system or appurtenance thereto or repair, replacement of maintenance as required by the District in connection with its municipal oversight responsibilities under the terms of this agreement. I , The Owner shall hold the District harmless for all costa and expenses, including attorney fees, incurred by the District as a result of any claim for loss, damage or otherwise made by any person or entity as a result of improper design or III construction; failure to obtain or maintain certification from the Jefferson County Health Department or State of Washington; or resulting from any terminatien or restriction of said sewage collection, treatment and disposal system or appurtenance thereto, or repair replacement or maintenance of the same as required by the District in connection with its municipal oversight responsibilities under the terms of this agreement. 14. Life of Covenants and Binding Effect—All of the promises, covenants, terms and conditions of this agreement shall survive the conveyance hereunder, and this agreement shall extend to and bind the successors and assign of the respective parties h / ---7 - , 1 _.....,.- ---- , prmer , Owner 1 , • 1 ( JAMV. PARKER, !Tian-ager Jeffer on County PUD#1 THIS CONTRACT MUST BE SIGNED BY OWNER(S)OF RECOR 1. • , 3 A. 14 When recorded return to: Name: Jefferson County Public Health Address: 615 Sheridan St. City: Port Townsend State,Zip WA,98368 MONITORING AGREEMENT FOR ON-SITE SEPTIC SYSTEM (Restrictive Covenant) THIS AGREEMENT is made this day of , 2007 By nd between his/her heirs and assigns ("GRANTOR(S)") and Jefferson County Public Health ("GRANTEE") WHEREAS, is/are the owner of a certain tract of land particularly described as follows: PARCEL No.: • LEGAL DESCRIPTION(s): Lot/s ,Block , of Section ,Township N, Range WM and, WHEREAS, a sewage collection, treatment and disposal system, as described in case # has been installed thereon, and WHEREAS, the residence or facility at the above described property utilizes an onsite sewage system which requires regular maintenance and monitoring for the life of the system. Monitoring is required to be performed by a person authorized by the Public Health Department. WHEREAS, the Owner is required by Jefferson County Public Health Department, as per WAC 246-272A through Jefferson County Code 8.15 to implement a program for periodic monitoring to assure the continuous and satisfactory operation and maintenance of the sewage system, and NOW THEREFORE,in consideration of the premises and the mutual promises and • covenants hereafter set forth, the parties hereto agree as follows: Monitoring Agreement Page 1 of 3 • 1. Construction: The Owner has constructed and installed sewage collection, treatment and disposal system together with appurtenant '4cilities whose capacity and design are satisfactory to the Jefferson Coun Public Health Department. The plans and specifications for this cons ction have been approved by the Jefferson County Public Health Departm-nt prior to construction. 2. Owners responsibilities: a. Maintain all components as accessible and unobstruct:. to the surface. Non-accessible or obstructed components will not be erviced. b. Utilize the system consistent with producing residenti. waste strength effluent. c. Operate and maintain the system in accordance with conditions of the permit and Jefferson County Code 8.15. 3. Schedule: The Owner shall have their sewage system insoected by a person authorized by Jefferson County Public Health in accordan e with the schedule set forth in Jefferson County Code as adopted and herein.fter amended. For some proprietary products registered with the State Dep. ent of Health, the inspector must also be authorized by the device manufac ,rer. 4. Reminder: The Jefferson County Public Health Departm nt shall provide a reminder of required monitoring. The lack of receipt of s. d reminder does not relieve the property owner from compliance with the onitoring schedule • 5. pursuant to Jefferson County Code. Records: A report of each inspection conducted shall be ubmitted to the Jefferson County Public Health Department within 30 da s of completion of the inspection. Such records shall be open to the inspecti of the Owner. 6. Liability: The Grantor agrees to relieve Grantee, its agenlies, divisions, officers, agents, and employees of any liability, damages, j dgments, claims or other expenses that might arise as a result of the inspectio s required by this agreement. 7. Fees: A fee as set forth in the Jefferson County Fee scheo le and adopted by the Board of County Commissioners shall be paid upon s bmittal of each inspection report. 8. Terms: This agreement shall remain in full force and effe't until the date of notification to the Owner by the Jefferson County Public ealth Department that the Owner's Sewer System has been intercepted and connected to a general sewer system. 9. Amendments; This agreement shall not be modified exc. t with the express written approval of the Environmental Health Departme t of Jefferson County. 10. Penalties; Non-compliance with monitoring and inspec;on requirements is a violation of Jefferson County Code and shall be subject o enforcement as described in said codes. The County shall have the right to enforce and compel compliance with this covenant, including all reme.l.es available at law and equity. The County shall have the right in any such p oceeding to recover its attorney fees and costs. • Monitoring Agreement Page 2 of 3 • 11. Venues: Venue for any action hereunder shall be in Jeffer.on County, 1111 Washington. If any term or provision of this agreement is in whole or part held invalid or unenforceable by any court of competent j 'sdiction, the remainder of this agreement shall continue in full force an. effect. 12. Life of Covenants and Binding Effect: All of the pro *.es, covenants, terms and conditions of this agreement shall bind the pa -s to this agreement and the successors and assigns of the respective parties he eto AND are deemed to run with the land. , Owner , Owner Acknowledgment: SUBSCRIBED AND SWORN to before me this day of ,20 Notary public in and for the State of Washington, residing in Washington. My commission expires: THIS CONTRACT MUST BE SIGNED BY OWNER(S) OF RECORD. Approved: Jefferson County Public Health Representative Date Remainder of page intentionally blank. 410 Monitoring Agreement Page 3 of 3 , . , A. 1 5 • JEFFERSON COUNTY HEALTH AND HUMAN SERVICES ENVIRONMENTAL HEALTH DIVISION POLICY STATEMENT 04-01 PROGRAM—On-site Sewage Disposal SUBJECT— Evaluation of existing onsite sewage systems Effective this date the following procedure shall be adopted to implement provisions of Jefferson County Code 8.15.150 Operations and Monitoring. The policy concerns when evaluations of existing onsite sewage systems (EES)will be required, by whom, and how they will be conducted. PURPOSE Section 8.15.150 of the Jefferson County Onsite Sewage Code establishes that owners of existing onsite sewage systems shall obtain an initial inspection (EES) when the property that is served by the system is being sold and/or when an application for a building permit is submitted. The purpose of this policy is to provide more specific direction as to when an EES is required, how an EES must be conducted, who can conduct inspections and what may result from an inspection. 1 . 0 APPLICABILITY 1 This policy applies to individual residential and commercial on$ite sewage systems. This policy is not intended to address EES required tinder other provisions of the onsite sewage code: community systems, arè1as of special concern or systems that were permitted with waivers. GENERAL POLICY STATEMENT i 1 . It is the policy of the Jefferson County Board of Health that all isidences, businesses or other buildings where people work, live or congregate in Jefferson County not served by a public sewage treatment system must the connected to an approved, properly functioning onsite sewage system. It is lso the policy of the Board that all systems must be maintained properly in orde, to reduce the frequency of failure and that all systems will receive periodic inspection by an approved third party or EES at the frequency established in the Onsite Sewage Code. Approved third parties include but are not limited to Environmental Health Department staff, Designer or Professional Engineer Licensed'to practice in Washington, Jefferson County PUD or Certified Operations an. Monitoring Specialist. 0 Policy 04-01 Page 1 of 4 February 2004 SPECIFIC STANDARDS 1 • A. Types of Evaluation of Existing Systems (EES) 1. Operational check - intended to verify that there is an existing in functioning system on the property. The inspection mus include a visual inspection of the septic tank to confirm the construction aterial, structural integrity, liquid capacity, sludge and scum depth as well as general condition with specific reference to inlet and outlet baffle . The general location of the drainfield must be identified and evaluated to verify that there are no direct discharges or surfacing effluent. 1 2. Full Assessment- Includes an operational check as described above. In addition it requires establishing the location of the dranfield components, both depth and size, to determine its treat ent capacity and level of compliance with standards. If insufficient information is available after a review of the record the next step is to complete valuation onsite. This typically entails uncovering some system components. B. Who Can Conduct an EES: . I 1. The operational check EES may be conducted by licepsed onsite sewage system Designers or Engineers Licensed to practice in • Washington, County Environmental Health staff and Celified O&M ' Specialists. ! 1 2. The full assessment EES Inspections that are intended to establish the treatment capacity of a system and/or designate a reserve area may be conducted only by Licensed Designers, Engineers or Elironmental Health Division staff. C. When is an EES required: 1. Time of Sale: An operational check EES shall be conhlucted at the time of sale if the property is not in compliance with the monitoring l schedule in JO Code 8.15 Table 1 or has not yet had an inspection per this table. An EES is valid until its next inspection as spe cified in JC Code 8.15 Table 1. This inspection is intended to verify that thee is an existing functioning system on the property. 1 2. Building Permit Applications: An application for a building permit will trigger the requirement to have an EES completed as specified in the attached table, Appendix 1. 111 Policy 04-01 Page 2 of 4 February 2004 • a. Exceptions-An EES is not required for building sermit applications for building maintenance including but not limited to re- oofing, replacing or adding windows, wood or propane stove installation or above ground propane tank installation. An EES is not required for in I-rior remodels that do not include new plumbing or additional bedrooms o applications on sites greater than 5 acres and greater than 200' to sho -line that are not adding plumbing as identified in Appendix 1. D. Inspection results: 1 1. Any inspection identifying a failure as defined in WAC 246-272 -Onsite Sewage System Rules and Regulations of the State Board of Health, must be reported to Jefferson County Health and Human Services within 24 hours. Owners of failed onsite sewage systems will be required to initiate steps to correct the failure upon notice from the Health epartment. 2. Any inspection identifying maintenance deficiencies must be recorded in writing in the inspection report. The report must be s bmitted to Jefferson County Health and Human Services and to thb property owner, at the first reasonable opportunity. 3. If the EES is performed for the purposes of property ale, it will be the • responsibility of the seller and buyer to determine who Will correct identified deficiencies. Deficiencies not corrected by thel time of the next required inspection will be considered a violation. 4. If the EES is performed for the purposes of a buildin permit application, it will be the responsibility of the property o ner to correct the identified deficiencies. Deficiencies must be corrected prior to final inspection and sign off on the building permit. EFFECTIVE DATE This policy shall become effective on the date of adoption and emain in effect until amended or repealed by action of the Jefferson County Board of Health. HeIr.- Aguefficer Date IOLIII /cl /09 Chairman of the Board of Health Date • Policy 04-01 Page 3 of 4 February 2004 I -0 = : X c • 0. 9 co co - 5/2 En-- o •.< . -,, -,,-.,.-. co Ts -0 4.,.. , %.,i .....1. CD a a vi• 0-) 15-T3D * (11- C 5' -63 KZ-. a z P-.- b-. - 6- "" 5 3.• ow 11 0 o 0 E-5- 0 0 0 c: , •-.- .13 0 -6- 0 . a. .z0 ..„0 <0 3o - - -ci,_., .8 0 0 i m co 5 CO 0 0 C Ill 0 cD c-B- - ..- -6x E iii" ,--% CD c R. :-1 .-.- o 0. So 7-7- 0 il) =. a wo cL... co n> g .... . , . = caa) <7 0-3 S -,,,' 09 . 3 CD CD 3 0 rn CD -6, D ..--„, -I-2 < a i' ;5. ai CO 0 CD - X X •CO 5- -a0) .-. z zw Cl 0. 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Compartments: Single Double Condition of septic tank: Good Poor Need repair Repaired BAFFLES Obstruction in the inlet baffle: Yes No Cleared Condition of inlet baffle: Good Needs repair Repaired Condition of center baffle Good Needs repair Repaired Condition of outlet baffle: Good Needs repair Repaired Type ofoutlet baffle: Unscreened Screened Filtered eaned outlet baffle: Yes No SEWAGE/EFFLUENT Depth of floating mat in first compartment second compartment Depth of accumulated sludge in the first compartment second compartment Effluent running back into tank from drainfield: Yes No Evidence of effluent surfacing in yard: Yes No PUMP Does system include a pump? Yes No If yes, complete the following: Pump make: Model: •ar: Depth of accumulated sludge in pump tank Pump Tank Pumpeo Yes No Depth of flooding in pump tank from bottom of lid to water surface inches Condition of electrical connection: Good Needs repair Repaired Pump cycle draw-down: Time for pump cycle Min. Sec. Condition of pump: Working Not working Needs repair Condition of alarm: Working Not working Needs repair Pump chamber size Alarm Make Model System appears to be functioning at this time System needs repair COMMENTS: • See back for additional comments A. 17 • MANUAL OF PROTOCOL SANITARY SURVEY PROJECTS December 2005 Revised March, 2007 • FUNDS PROVIDED BY WASHINGTON STATE DEPARTMENT OF' ECOLOGY • . 1 Jefferson County Public Health Manual of Protocol 0 Sanitary Survey Projects MANUAL OF PROTOCOL: SANITARY SURVEY PROJECTS 1.0 INTRODUCTION Fecal waste from warm-blooded animals can contain pathogenic baqteria and viruses that cause human diseases such as Shigellosis, Campylobacter enteritis, viral Gastroenteritis, Giardiasis, and Cryptosporidiosis. Coliform bacteria Is the indicator that is used to assess the presence and level of fecal waste in surface a d ground waters. The Water Quality Standards for Surface Waters of the State of VVa hington (Chapter 173-201A Washington Administrative Code {MC]; hereafter referre' to as "water quality standards"), and the beach classification criteria set forth in R creational Shellfish Beaches (Chapter 246-280 WAC) and Sanitary Control of hellfish (Chapter 246-282 WAC) currently use surface water Fecal Coliform (FC) concentrations to determine whether or not surface waters and shellfish tissue are fit fqr human contact and consumption, respectively. I Fecal contamination of surface waters is predominately a result of surface water runoff. During rain events, runoff transports pollutants, such as fecal waste,Ito local streams, bays and lakes. There are point sources of fecal contamination (per itted discharges • such as wastewater treatment plant outfalls) and nonpoint sources of fecal contamination (such as failing on-site sewage systems (OSS), inadequate animal waste management, sewage spills and leaks). Point sources of fecal contOmination are regulated by the Environmental Protection Agency's (EPA) National pollution Discharge Elimination System (NPDES) permitting program. NPDES permits r quire that sewage spills be reported to Washington State Department of Ecology (Ecol gy), Washington State Department of Health Shellfish Program, and Jefferson Count , Public Health (JCPH). Based on the results of current and historical pollution investigations field observations, and land use patterns, failing OSS and inadequate animal waste mabagement are the i) major nonpoint sources of fecal pollution in Jefferson County. JCR-4 estimates that four to eight percent of the approximately 7500-9000 OSS in Jefferson C unty may be in a state of failure at any given time. The EPA and Ecology have identif ed livestock and pet wastes as the other major fecal pollution sources in the United S ates and Washington State. i I The identification and correction of nonpoint source pollution is primrily the responsibility of local jurisdictions in Washington State. JCPH promulgated rules and regulations for OSS (Ord 08-0921-00) :nd solid waste (Ord 09-1020-05) under the authority of Chapters 70.05, 70.46, and 0.95 Revised Code of Washington and Chapters 173-304, 246-203, and 246-272 ashington Administrative Code. These rules and regulations authorize JCPH to enforce the • 2 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • proper design, construction, operation and maintenance of OSS; and the handling, storage, collection, transportation, treatment, utilization, processing Ond final disposal of all solid wastes, including animal wastes. JCPH is the main agency rOsponsible for identifying and prioritizing nonpoint fecal pollution, and implementing fecal pollution correction programs in Jefferson County. The purpose of this manual of protocol is to detail and explain how JCPH conducts Sanitary Survey projects in Jefferson County to identify and correct f+cal pollution. 2.0 GOALS The goals of the SANITARY SURVEY program are to: • Protect public health and environmental health from fecal p Ilution impacts; • Prevent and respond to shellfish classification downgrades Or closures; and • Prevent and respond to State 303(d) listing of water bodies. 3.0 OBJECTIVES The preceding goals will be accomplished through implementation o the following objectives: • • Investigate and identify specific sources of fecal pollution. • Enforce timely correction of confirmed fecal pollution source pursuant to applicable rules and regulations. • Provide information and technical assistance to landowners, residents, and business owners regarding the proper operation and maintenance of OSS. • Inform landowners, residents, and business owners of financial assistance opportunities that may be available to correct fecal pollution sources. • Prevent fecal pollution by educating property owners and reidents regarding operation and maintenance of OSS and adequate management of animal waste. • Report fecal pollution investigation, correction, and resulting water quality improvements or declines to local, state, tribal entities, and he public. 4.0 STANDARD SANITARY SURVEY OPERATING PROCEDURES The JCPH developed the Sanitary Survey program to prioritize and ddress water quality problem areas in JeffersonCounty. Top priority areas are thoroughly assessed for land uses and their relationship to water quality. Door-to door Sanitary Survey inspections are conducted in selected top priority areas to identify arid correct fecal pollution sources such as failing OSS and inadequate waste manaOrnent. Sanitary • 3 Jefferson County Public Health Manual of Protocol 0 Sanitary Survey Projects Survey inspectors provide free technical assistance to guide propert owners through the process of correcting identified pollution sources. The survey ha. a strong educational component to help property owners and residents preve t fecal pollution of surface waters and get the most life possible from their OSS. Letters of approval for the JCPH 's Sanitary Survey process are con ained in Appendix A. I The following standard operating procedures shall be utilized for all f cal Sanitary Survey projects: 4.1 Public Notification Public notification procedures consist of the following: 1. An office evaluation of project area-related information; 2. An initial project area visit; 3. An evaluation of water quality in the project area; and 4. Notification to the public of area water quality and the upcoming Sanitary Survey project. • 4.1.1 Office Evaluation Before visiting a project area, conducting a parcel inspection, or initiating contact with the public, an office evaluation of the project area shall be conducted to review all available background information regarding the project area. Contact other agencies that have jurisdiction over the project area to coordinate with other educational or water quality efforts underway. Explore potenti I partnerships with other jurisdictions addressing water quality issues. An office evaluation consists of gathering any and all information rel ted to the project area's history, geography, topography, geology, hydrology, water quality, population density, land use, development patterns, and if available, any devel pment plans for the future. The office evaluation should be conducted by the staff m mbers who will be in the field and interfacing with the public. An adequate office evalu tion should enable staff to answer the following questions: • What soil types are prevalent in the area? i • What is the area's topography and what are the major drainage patterns? • What surface waters are in the area? • Is recent surface water quality data available? . • What is the storm water drainage pattern of the area? • Is there evidence of a seasonal high-water table in the area? • When was the area initially developed? • How many parcels are in the area? • 4 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • • What is the average parcel size? • How many residences are in the area? • Are the residences served by private or public water supplies? • How many residences have sewage disposal permits on file? • How many sewage complaints in the area were confirmed OSS failures in the past five years? How many water quality complaints in the area were confirmed as violating FC water quality standards? • What were the causes of the confirmed OSS failures? • Have OSS system repairs been successful? • Is the area near or adjacent to a sanitary sewer system? What are the sewer boundaries? • How many high priority farms have been identified by the Je rson County Conservation District in the area? • Has a Sanitary Survey been performed in the past? What were the results? Table .1 summarizes important information sources for the office revi6w. Once sufficient background information is gathered, the information should be organized into a reference file. This information will be needed durinig the project (i.e., public notice and inquiry, statements to the press, and for obtaining Search warrants (see Section 4.3.3 for discussion) and for the final report. TABLE 1 • SUGGESTED INFORMATION SOURCES FOR SANITARY SURVEY OFFICE EVALUATIONS Information Sourc0(s) Water quality data JCPH , state departments of Ecology and Health Sanitary Survey State department of Health OSS Sanitary Survey data JCPFI OSS Building Site Applications & Permits JCPFI Farm inventories & parcel priority lists Jefferson County Cor?servation District Project area soil conditions Soil Survey of JefferSon County Area, Washington (USD „ August, 1975) Project area topography USGS topography maps, JeffersonCounty ARC View/GIS data Complaint information JCPH , Jefferson Bounty Dept. of Community DeveloO-nent (DCD) and Public Works Zoning information Jefferson County DCD & ARC View/GIS date Aerial photographs Jefferson County Web Map Server Watershed Action Plans and JCPH characterizations • 5 . I Jefferson County Public Health I Manual of Protocol • Sanitary Survey Projects Stormwater drainagepatterns Jefferson County eb Map Server Property parcel information Jefferson County Geo raphic Information Syste 4.1.2 Initial Project Area Visit An initial area visit is recommended and should be used as a tool to: 1. Confirm storm water drainage patterns of the Sanitary Su ey area; 2. Map and sample surface waters (storm water in roadside citches, pipe discharges, streams, marine water) for fecal bacterial concentrations to assist in identifying priority areas. 3. Determine project boundaries. 4. Look for potentially inadequate animal waste managemen for livestock, pets or wildlife, which could be contributing to FC water quality roblems in the area; and 5. Count and log addresses of the residences in the Sanitary Survey area to be inspected. 4.1.3 Water Quality Evaluation • Gather and evaluate available water quality monitoring data for the airea. A properly conducted shoreline evaluation, in conjunction with JCPH and otherl available marine and freshwater monitoring data, helps to pinpoint FC pollution "hot-spots", as well as to develop baseline water quality data in the Sanitary Survey area. The following procedures shall be followed when conducting a shore ine evaluation: 1. Coordinate with the laboratory schedule to reserve your sa pling schedule in advance. See the Water Quality Program Manager for qu-,tions. You must give the laboratory advance notice of the sample date(s), hat type of sample you are collecting, the anticipated number of samples, and .nticipated time of arrival. Check tidal conditions to ensure that you will have ;dequate access to the shoreline. Ensure that adequate rainfall and saturated boil conditions are present in the project area before scheduling a wet weathet shoreline evaluation. 2. Consider preparing a short informational flyer about area 'water quality to distribute to curious residents. Submit to Water Quality Flrogram Manager for approval. Because this will likely be the first contact vs,iith the public, it is very important that the inspector be confident, cordial, w I organized, and professional. 3. Gather and organize the necessary field equipment (see ppendix B). IIIAlways bring a digital camera and GPS unit to document horeline outfalls. 6 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • This will make confirmation sampling much easier, and help you identify property addresses. 4. In the office map the "drop-in" and "get-out" access points. These points can be a public access area like a public boat launch, or a property parcel where consent has been granted to access the shoreline. 5. When you have arrived at the "drop-in" point, park your v hicle in a place that will not be an obstruction. Place your JCPH busines card in the window so that passers-by will know to whom the vehicle elongs. 6. Refer to Section 4.4 and Appendix C for the proper quali y assurance/quality control (QA/QC) procedures for collecti g, labeling and transporting water samples. Remember to always wear I tex gloves while sampling since any discharge may contain untreated sewage. You may want to wear two sets of gloves when working on rough shorelies. Use sanitary procedures and wash hands as soon as possible after sampling. (See Section 4.2.1 for additional field safety issues). 7. Enter a sampling header in the field notebook including pioject name, drop in and out locations, date, personnel, and weather and tidal conditions. 8. Inspectors are responsible for knowing the rules for property access and • consent. Appendix D contains a property access and consent discussion. 1 9. Once on the shoreline, collect water samples from all significant flowing discharge points including: storm water outfalls, yard drains, bulkhead drains, drainage ditches and seeps. Sometimes discharges are too small to sample. In these instances, if there are multiple small disicharges at a particular property parcel, collect a composite sample for creening purposes. Work out a sampling strategy ahead of time w th the Water Quality Program Manager if you have any questions. 10.Record the time a sample was collected and describe ev ry sampled discharge location in the project field notebook. Each sa ple description should be "parcel-orientated". Note details in the field no ebook as clearly as possible so that data collected from each spot can be tra ked over time, and locations can be resampled by different staff. Note any c aracteristics that will help recognize the property from upland access so th t the property address can be identified if necessary. Record latitude a d longitude of the discharge with a GPS unit and take a digital photograph f r the record. Note observations such as animals (waste or tracks), unusual fiolors, odors, or matting. • 7 . Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects 11.All sampled discharges with FC results exceeding 200 F100m1 shall be tentatively identified as "hot-spots" in need of confirmationsampling. All "hot spots" shall be re-sampled for verification of FC contamin tion as soon as possible. Work with the project lead or Water Quality Program Manager, and the lab to coordinate re-sampling. 12.Prioritize "hot spotsrf for investigation by calculating the geometric mean value (GMV) of the initial and confirmation sample. Rankin priority order with the highest GMVs the top priority as follows: Indicator High Priority Medium Priority Low Priority Organism FC(FC) > 500 FC / 100m1 200 to 499 FC/ <200 FC / 100 ml 100m1 Stream Sampling Procedures: 1. As with shoreline sampling, stream sampling will involve all of the above except 9, 10, and 11. Sampling schedules and stations shall be detmined for each project and additional stations may be added as more data isbtained. A typical plan may be found in the Quality Assurance Project Plan for himacum Creek • Clean Water Project. i 2. Staff will collect samples at pre-determined stations in 125 ml pre-sterilized, clear, polycarbonate bottles (without sodium thiosulfate) provi+ed by the laboratory. Air space will be maintained above the 100 mL m.rk. Stream water will be collected at mid-depth in a representative (well-mixed) *art of the stream. The bottle will be placed in the water upside down and turned over when half way to the bottom. The person sampling will take care not to -tir up sediment where the sample is collected. The person will wade in an up tream manner and will face upstream when filling the bottle. The person will talc: care that sediment is not introduced into the sampling area by eddies. An alternate method will be for the person to collect the sample from the bank by means if an extendable pole (e.g., painter's pole) with the bottle attached to the end o the pole with bunji cord. The person will take care not to touch the inside of the bottle or the inside of the cap. Sample bottles will be labeled with JCPH, the datta of collection, and station number. 1 3. Three replicate samples will be collected on each sampling d te. Care will be taken to collect the replicates at exactly the same spot in the tream and in as short a time span as possible. 4. A write-in-the-rain, field data sheet will be maintained with the station number, date, time, weather condition, sampler's name, replicate nota=ion (where applicable), and any pertinent remarks. Sample bottles will b=• placed in a cooler • 8 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • with blue ice, then shall be taken or shipped to the laboratory ccompanied by a completed Chain of Custody so that samples can be run with 60 hours of sampling. I 5. Water quality standards for the surface waters of WashingtonlState are listed in Chapter WAC 173-201A amended November 20, 2006. Tributaries of Puget Sound are required to meet the criteria for"extraordinary primry contact recreation (Table 200 (2)(b). The standard states that "fecal Soliform organism levels must not exceed the geometric mean value of 50 coloniesl100 mL, with not more than 10 percent of all samples (or any single sample when less than 10 sample points exist) obtoined for calculating the geometric mean value exceeding 100 colohiesl100 mL." 1 6. Both parts of this standard shall apply to streams when identif ing "hot spots," that are used to prioritize efforts to identify pollution sources. l either part is not met, the station is a "hot spot," and follow-up using sanitary s Lr of OSS and field investigations shall occur in the area. 4.1.4 Public Notification I Public notification is the key to high participation by project area property owners and • residents. After the office evaluation, initial project area visit, and water quality evaluation are complete, the public within the Sanitary Survey bounary is notified of the JCPH 's intent to conduct a Sanitary Survey. 1 t The information presented should be direct, concise, and complete. The information should contain, at minimum: • Why and where the Sanitary Survey is being conducted; • Who is doing the Sanitary Survey, and by what authority; • How and when the Sanitary Survey will be conducted; • What will happen when an OSS is found to be failing; • Who to contact for answers to questions. Assistance in developing the format and content of Sanitary Survey roject information and the choice of how to distribute the information to the public is mde in consultation with the Water Quality Program Manager. The JCPH issues a press release discussing the reasons for the pr ject, the time frame for completion, and the time and location of a public meeting here residents can learn more about the project. All press releases must be approved ly the Water Quality Program Manager before they are disseminated. 410 9 Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects The JCPH has found that doorhangers, hand-delivered door-to-dooil in a project area, serve the dual purpose of providing information about the project an inviting the public to a public meeting. Sign postings, utility bill enclosures, etc., can als be effectively utilized depending upon the target audience and time frame. 1 Because this notification will likely be the first contact with the publi%lit is very important that the inspector be confident, cordial, well organized, and professi nal. Remember that you will be inspecting private properties to identify pollution sourbes. Your job will be much easier if the public's perception of you is that of an objective and trustworthy professional. 1 When delivering doorhangers, inspectors introduce themselves, explain the project c briefly, give property owners/residents a copy of the doorhanger, an gather contact information. For those not home, leave a doorhanger secured at the1 front door or both doors if unsure which is the front. Bring plastic bags and thumb tack to protect those left in unprotected areas. I Please refer to Appendix D for a property access and consent discussion. Although JCPH inspectors have the legal right to access a property marked "No Trespassing", Sanitary Survey inspectors offer a higher level of respect to the pro4rty owner by • leaving the doorhanger in a plastic bag tacked to a gate or fence po t. A road data log form (see Appendix F) is a valuable tool when familiarizing yourself with a new Sanitary Survey area. Use it to keep track of properties that have received doorhangers, to keep an accurate count of properties in a Sanitary Ourvey area, and to keep track of the owner and resident (phone number and address) for each property. Knowing the name of the resident on return visits is professional and personable. Confirm addresses and request contact information for the resident and property owner when delivering doorhangers. The data from the road data log form is entered into an Excel project "tickler" file (see Appendix G) on the common comput r directory to track each parcel's characteristics and status through the project. The informational public meeting is held at a location as close as po%sible to the project area. The JCPH presents a short program of project information an• answers questions. Try to identify any local community groups to determine a d address their water quality concerns. Invite other interested parties in the local arca to be available to answer questions related to water quality in the watershed. Local g•vemment representatives should also be invited including the area County Co missioner, the Mayor and City Council (if applicable, and the Ecology Grant Officer,. The JCPH has found that serving light refreshments helps build rel. ionships. Holding meetings from 4 to 7 PM allows both day shift working people and r-tired people who prefer not to drive at night access to the meeting and provides for o e-on-one staff/ citizen communication. • 10 , ' Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • 4.2 Field Preparation I 4.2.1 Field Safety i Before setting out into the field for the initial project area visit or individual parcel inspections, it is essential to be mentally prepared, properly equipped and organized. Use the field equipment list (Appendix B) as a guide. i Staff must read and be knowledgeable of the field safety and quality'assurance and quality control sections (see Section 4.4) prior to initiating Sanitary Survey projects. Please see the Water Quality Program Manager if there are any questions regarding readiness to proceed with the project before initiating project-related(fieldwork. Personal safety in the field is extremely important. JCPH inspectors should always adhere to the guidelines herein when conducting field inspections anid investigations. Refer to Appendix D for a discussion of property access and consen . Inspectors should inform the project lead or the Water Quality Progr m Manager of the area planned for inspections for the day, and an approximate time o return. If there is more than one inspector in the field at a time, inform one another of he areas to be inspected and an approximate return time to the office. Inspectors a e encouraged to IP ask another inspector to "ride along" if they are uncomfortable visitinga particular property alone or if they want another "set of eyes" to assess a possi le problem.or violation. However, there are certain circumstances where "ride alo .gs" are probably not necessary including consecutive visits (with owner/renter permission) to a property undergoing a dye test, etc. Use your best professional judgment in determining where and when to ask for a "ride along" — safety is our first concern but we also need to consider financial impacts. Contact your supervisor if you are unsure. Cut the interview short if the homeowner shows any signs of hostilityIf an individual makes threatening gestures towards You, leave the property immediately. Do not inspect the property in this situation. Note on the form that you were denied entry. Inform your supervisor when you return to the office. 4.2.1.1 Handling Dogs Dogs can be a major threat in the field. Training and informational m terials can assist the inspector in the field to evaluate and avoiding potentially danger us situations. Dog treats can be an effective tool to make friends with dogs in a new pr ject area. Pepper spray is available —contact your supervisor to receive the prerequisi training. Prior to entering a property, look for signs of dogs, such as doghous s or kennels. Rattle the fence (if available) andfor call out your name and affiliatio to draw attention ! • 11 ; Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects to yourself. Usually, if there is a dog on the property, the dog will sen, e your arrival and bark. If you do not believe there are dogs present on the property, continue to follow the main path to the front door. If there is a dog on the property, use your best professional judgment to decide if the dog is friendly or not. If the d is friendly, T continue with your approach to the front door. If not, note the addre s of the home, and if possible, the homeowner's name, and contact the homeowner/occ pant by phone to schedule an appointment. You can also leave your business card atlthe door or gate with the date and time you were on the site. 4.2.2 Field Equipment List A list and description of the standard and specialized equipment nec ssary to conduct inspections and investigations is located in Appendix B. Ordering n equipment and making repairs to existing equipment are handled through the Water Quality Program t Manager. Report all instances of equipment breakage or loss as so4n as possible. I 4.3 Property Parcel Inspection Property parcel inspection shall, at minimum, consist of the following • , 1. Contacting the property owner/occupant and conducting the informational IDinterview ; 2. Obtaining access and consent to perform a field inspectior and assessment of OSS performance; and 3. Obtaining access and consent to perform a field inspectior and assessment of other potential sources of fecal pollution. 4.3.1 Contacting the Property Owner/Occupant, and Conducting th4 Informational Interview Three attempts are made to contact each property owner/occupant by phone messages or personalized business cards left at the door with a note. You can utilize the JCPH 's membership in the state of Washington's Department of Licensing IVIPS system to get vehicle registration information from automobile and boat license nu bers. Please $1 refer to Appendix H for system instructions. You can use the regist red owner's name to look up the phone number in the phone book. A letter is sent to the property owner requesting participation if there is no response. Property parcels where the owner/resident does not respond are rat+d "Did Not Participate". Non-participating properties are evaluated by reviewin any OSS records it on file and determining the proximity of surface waters to the propert . Those parcels draining to surface waters should be investigated during wet weathe conditions by collecting water samples leaving and entering the property. Roadsi ditches are T considered waters of the state and any surface waters flowing in or i to them may be legally sampled. • 12 Jefferson County Public Health Manual of Protocol I Sanitary Survey Projects 0 Inspectors will attempt to contact non-participating owners of properties with surface water flows that equal or exceed 200 FC/100m1 to request a dye test of the OSS and/or field inspection of their animal waste management practices. If cons nt is not given, a search warrant may be possible if you suspect a failing OSS (see Appendix I and Section 4.3.2). Contact the Water Quality Program Manager before'taking any action. Inspectors conduct owner or occupant interviews in person or by phcine. Record the interview information on the survey form (Appendix J). Record the wner/occupant's answers carefully, and answer all questions honestly and to the best: est of your ability. If you do not know an answer, indicate that you will find out. Field visit are excellent opportunities to distribute educational materials. Water Quality program brochures are a good resource for information regarding pollution sources. Educating the public is the most effective tool the JCPH has to prevent future fecal pollution. 4.3.2 Search Warrants It may be possible to obtain an administrative search warrant to conduct a dye test of an OSS if we have data that shows the OSS may be causing bacteriiil contamination of commercial or recreational shellfish growing areas, or fresh waters that discharge into them. Refer to Appendix I for a copy of state legislation authorizing the procurement of administrative search warrants. • Generally, administrative search warrants will only be used near the nd of a Sanitary Survey project to address suspected OSS failures. The decision to ursue an administrative search warrant will be made in coordination with the ater Quality Program Manager, the Health Officer, and the Jefferson County Proecuting Attorney's Office. 4.3.3 Field Inspection and Assessment of OSS Performance Two copies of OSS records for each individual property parcel in the"project area are made for use during the individual property inspections. The copies re attached to a Sanitary Survey form (see Section 4.3.1 for discussion, and Appendix J for an example). One copy is distributed to the homeowner/occupant durirhg the survey for their records. i I Staff must be sure to obtain clear consent from the property owner aid/or renter to conduct the survey. Refer to Appendix D for specific details about p operty access and consent. If you are refused consent, bring the information back to th office to discuss it with the Water Quality Program Manager. If the house has OSS permit records, use the records to help identifjr the location of the septic tank and drainfield. If the house has no permit records, ask the owner/occupant to indicate (if known) the location of the system components, the year installed and any 0 13 Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects prior owner names. Search OSS records under prior owner names nd send the owner a copy of any records found. If OSS information is unavailable, try Ifi cating the system by using the following techniques: • Look for very lush, green grass growing in obvious stripes. Stripes generally indicate the location of drainfield laterals. Other indicators that may show the location of a drainfield could be depressions, dead or dyin grass, or no grass growth at all. i 1 • Use the plumbing vent pipe on the roof to identify where t le plumbing leaves the house. Generally, the largest of these pipes is often di ectly above the point where the waste drain passes through the foundatio . The drain location can also be determined by observing the house p umbing through a crawl space or basement. The septic tank is usually dowrl gradient of the house, in a straight line from the plumbing about five to ten feet from the foundation. Unless the system has a pump or siphon, the drainfield is usually in a direct line down slope from the septic tank. I Review the permit as-built and compare to the existing plot layout. Check for and note curtain any changes to the plot layout since the OSS was installed. Check e distances from the on-site system components to surface water, drainage ditches, drains, wells, • and other structures both on the subject property and properties adj cent. Check to see if a dedicated reserve area has been maintained. Look for any on-conforming conditions in the drainfield and reserve areas such as parking, drivin , building, burning, or pasturing large livestock. Document observations on the Sanitary Survey inspection form. The topography of the site should be observed and documented to etermine drainage of the property and whether surface water flows towards the OSS. he point and direction of flow for discharges from down spouts, roof/foundation d ains, curtain drains, driveways, and roadside storm water ditches should be observed. ecommend rerouting of any drainage discharges near OSS components. Pay p rticular attention to the location and daylight of curtain drains. Drainage lines located t o close to the drainfield may collect and discharge septic effluent. If the house is near a slope, channel, or surface water, look for drainage pipes or other discharges. Draw a rough sketch of the discharge location and phot*graph if possible. If pipes are flowing, and with the property owner/occupant's consen , take a water sample and note the date of the sample on the survey form. If pipe are not flowing, ask the owner/occupant if you may sample during wet weather. Evaluate the area over the septic tank, pump chamber(if applicable , and drainfield area with a walk-over/visual assessment, using the following as a g ide to identify symptoms of a failing drainfield: • 14 . Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • 1. Hydraulic Failure --- effluent ponding or breakout. The pr' sence of lush green grass over the drainfield area can be evidence of upward capillary movement of water. Lush green vegetation in association with surface ponding or breakout is indicative of an OSS failure. Wet and soggy soil with lush green grass can indicate that ponding in the drainfield is occurring which can lead to surface ponding. Surface water samples should be collected. You may need to collect samples when the residents are Using water. Note any animal or bird waste present in the drainfield area. 1 2. Odors --- noticeable sewage odor emanating from the OSS area may be an indication of failure but must be distinguished from decaying vegetation odor. Odor alone is not a sufficient indicator to determine a failure. Odor can be caused by normal OSS venting or unusual wind conditipns. 1 I 3. Access for Maintenance --- Paving or structures over theltank(s) can prevent access for routine maintenance. 4. Damage --- observe any indications of damage that may have occurred either before, during, or after the OSS was installed. Exanhples of damage to the OSS are: topsoil stripping; new or widened road cuts; landscaping; patio installation; driveway construction; structures over the OSS; excessive soil backfilling over the OSS; or ruts caused by vehicular trafficor livestock. II l 5. Unusual Surface Features --- features such as eroded Oils, evidence of digging, soil settling depressions, or added features such es sand, bark, or rock over the top of the drainfield area. 6. Inspection Ports --- where inspection ports are available,,check the depth of ponding of effluent in the drainfield. Be careful not to pull qut unsecured ports. Ponding in the drainfield (trench or bed) in itself does not constitute a failing OSS. Be aware of the three types of ponding: dosing, seasonal, and continuous. If the system is a dosing system or pressure distribution, ponding during the dosing can occur; this type of ponding Is temporary and usually disappears shortly after the dose cycle is over. Se sonal ponding (in the drainfield trenches) may occur during the winter wet-weather conditions (in areas with seasonal high-water tables) and usually disappears by early summer. Saturated drainfield soils cannot adequately treat septic tank effluent. Continuous ponding can be a result of a cloggin mat at the soil interface or hydraulic overload. 7. Greywater Discharge --- ask the property owner/occupant if all kitchen sink, laundry and bathroom sink and shower water goes into th, septic tank. Walk all the way around the house to look for greywater dischare pipes. Laundry soap/bleach odors, clothing fibers and lint associated with a pipe discharge 15 Jefferson County Public Health 1 Manual of Protocol IISanitary Survey Projects indicates a greywater discharge. Collect a sample if possible and a photograph. 8. Discharge Points --- sample all flowing surface water for FC. These include drainage ditches, culverts, curtain drains, roof drains, founOation drains, bulkhead drain pipes, seepage areas on sloped banks below the drainfield, tidal seepage areas, stream or pond banks, and adjacent down gradient I properties. I 9. Dye Testing --- dye testing should be conducted, with owder or occupant consent, on homes with surface water discharges that exhibit FC results in excess of 200 FC/100 ml. Dye tracing is used in association with water sample results to confirm failing OSS. The JCPH follows methods developed by Dr. Tom Aley, Ozark Underground Laboratollies (OUL), as detailed below and in Section 4.4.2. There are three type of fluorescent dye commonly used to dye-test OSS: Fluorescein (a green-yellow dye), Rhodamine WT (a purple-red dye) and Eosine (a pink-yelyw dye). By using three different colored dyes, dye testing a large survey area can be accomplished more efficiently since up to three homes can be dye tested simultaneously. Charcoal samplers (samplers) are helpful in confirming OSS failures. They are most often used in conjunction with dyel tracing OSS III adjacent to marine or fresh waters, steep slopes, or storm Water ditches. Samplers utilize activated charcoal to absorb dye. To meet the goals and objectives of the Sanitary Survey, cjye testing shall be conducted in the sequence outlined below: a) Refer to the QA/QC procedures for dye testing located in Section 4.4.2. To prevent cross-contamination: + Keep dye supplies in separate containers isolated from charcoal samplers. + Coordinate with all inspectors working in the vicinity + It is best if two inspectors conduct a dye test: one h ndles dye; the other handles charcoal samplers. The inspector who retrieves the charcoal samplers must use gloves and dispose of them in a sanitary manner. The inspector handling dye must also weai-gloves and dispose of them in a manner that will prevent cross contamination of dye testing materials. i b) Use two charcoal pillows to make up each sampler. T e duplicate can be stored frozen and sent to OUL for spectrofluorophotorietric analysis if necessary. 110 16 . i . , 1 . Jefferson County Public Health 1 Manual of Protocol Sanitary Survey Projects i I • c) Place control charcoal samplers (controls) a week prior to introducing the dye. These are placed in locations where water sampl s with results of 200 FC/100ml or more were collected. Map charcoal sampler locations, and date and times placed and retrieved on the survey form. Cover charcoal samplers with a rock, board, or other object to prevent algae growth and disturbance. Make sure, especially along marine shorelines or within creeks, that they are firmly emplaced with heavy gauge wire, fishing line, etc. You may want to mark the site with a stick or flag, i d) Prior to introducing dye into the OSS, retrieve the controls and seal them into whirl-pack bags clearly labeled with sampler addreSs and location, and dates and times placed and retrieved. Store retrieyed charcoal samplers away from dye supplies and out of the sun. A clean cooler with ice functions well to transport the retrieved charcoal samplers to the office, where they are stored in a dedicated office freezer until elution is 1 performed. 1 e) After retrieving the controls, place another set of charcal samplers in the same location. Note the dates and times controls were, retrieved and replaced on the survey form. I i f) Note which dye you will use on the survey form. Fluorescein is generally easier to see and is the least expensive. Eosine is alsq easy to see but is • the most expensive. Before introducing dye, make sure the owner/occupant hasn't experienced any recent backups.. Flush the toilet before introducing dye to make sure water drains. A backup with dye in the water creates quite a mess. Introduce 500 ml. of tEe prepared dye solution to the OSS via a toilet and laundry sink if possjole. Refer to Section 4.4.2.1 (Mixing, Handling and Use of Dye Tracers) g) After introducing the dye, flush the toilet twice or more if necessary to flush dye residue from the bowl. Tighten the bottle lid, ' lace used gloves and bottle into the zip-lock bag, and close the bag tight y. Keep used bottles away from all other dye testing supplies. When you return to the office, dispose of used gloves in the appropriate receptacle and return the used bottles in their zip-locks to the office used bottle storage area for reuse. h) Retrieve the first set of dye-samplers one week after dye introduction using the procedures specified in (d) above for retrieving controls. Replace with another set of charcoal samplers. Note the retrieval and replacement on the survey form. i) Retrieve the second set of dye-samplers one week follcwing placement using the procedures specified above. If you suspect lbw water flow in the 0 17 Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects residence or intermittent failure, the dye test can be extended additional weeks by replacing the second set of charcoal with a third set for retrieval another week later, and on as necessary. , j) Analyze samplers by elutions detailed in Section 4.4.2.;3. Dye is extracted from the charcoal by the solution, and if pres4nt, appears as the color introduced into the OSS. The presence of dye in he vial indicates the sampler adsorbed dye and is considered a visually'positive dye test. k) Charcoal samplers from inconclusive dye tests are sent to OUL for spectrofluorophotometric analysis. ; J 4.3.4 Field Inspection and Assessment of Other Potential FC Polluton Sources 1 After the OSS inspection is complete, walk the property parcel bounqaries to identify, map, and sample all flowing surface waters for FC at the point(s) of confluence. Points of confluence are: • Locations where surface waters traverse property bounds es; and/or • Locations where surface waters flow into other surface waters that traverse property boundaries. • i Identify, map, and sample any point(s) of confluence. Properties witi surface waters that flow through the property should be investigated by sampling flojNs leaving and entering the property. Sample surface water tributaries just upstream of the point of confluence with receiving waters. Sample downstream surface water flows first in order to avoid contaminating downstream samples. Refer to Section 4.4 Quality Assurance/ Quality Control for additional information. While mapping and sampling point(s) of confluence, document and photograph potential fecal pollution sources to the sampling points such as: 1. Accumulated animal waste (pets and livestock); 2. Non-vegetated or heavily used pastures or animal holding areas; 3. Detention ponds which harbor fowl or livestock; and 4. Animals with uncontrolled access to surface waters. 5. Discharge pipes. Appendix K provides an illustration of a Sanitary Survey parcel field map that should be drawn as samples are collected detailing the following: 1. Water bodies (marine water, lakes, ponds, streams, wetlaillds and storm water) originating on or contiguous to the parcel; 2. Sample locations; 3. Number and locations of animals at time of inspection; • 18 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects 0 4. Animal waste storage areas; 5. Curtain drains or outfalls to surface water; 6. Stream access points for livestock and 7. Fencing and width of riparian areas. In order to best represent field conditions, collect three water samples from the same location on different days within a one-year period. The JCPH has fund that fecal bacteria pollution source correction can be accelerated by contactin a property owner/resident when a collected water sample results exceeds Part of the state water quality standard for fecal bacteria. Inform the owner/resident of the fontaminated sample and verbally refer them to the Jefferson County Conservation District to develop and implement a waste management plan. Notify the owner/residen- that at least two additional samples will be collected. Contact the owner/resident, after each collected sample exceeds Part 2 of the state water quality standard for fecal bacteria, to give them an opportunity to work with the Jefferson County Conservation District voluntarily. Document contacts on the survey form. When three samples have been collected, calculate the geometric mean value (GMV) for the three samples and meet with the Water Quality Program Manger to determine if a nuisance condition exists per local Solid Waste regulations. 4.4 Quality Assurance and Quality Control . 4.4.1 Collecting, Labeling and Transporting Water Samples Proper technique for collecting, labeling and transporting samples is critical to ensure that sampling data is valid. Valid sampling data ensures good proje t results, making any potential court case watertight. Refer to Appendix C for monitor g procedures. The most representative water samples are those collected from fre falling surface water flow. Sediments and surface bacteria can skew the results. I some cases you may need to construct a sample point ahead of time and return anot er day to sample. Note any animal or bird waste or tracks observed, amount and proxir'nity to surface water source. 4.4.2 Dye Testing 4.4.2.1 Mixing, Handling and Use of Dye Tracers The JCPH purchases dye mixing supplies from OUL and follows th ,ir mixing protocol. It is important to follow the QA/QC procedures outlined below in ord r to prevent any cross-contamination from occurring. 1. In the laboratory, the following QA/QC procedures shall b followed by staff: • 19 Jefferson County Public Health Manual of Protocol • Sanitary Survey Projects a. Before handling dye, refer to the Material Safety Data heets provided in Appendix L for health and safety information. b. To prevent cross contamination with other dye testing supplies (gloves, charcoal samplers, whiripack bags, and coolers), the powdered and liquid dye is stored in appropriate storage areas. Fluorescein land Eosine dye are purchased and stored in dry-powdered form in one (1) pound containers from OUL. Rhodamine WT is purchased and stored in liquid form in one (1) pound containers. Do not move these dOs from their location until you are prepared to conduct dye mixing. c. Refer to dye-mixing instructions in Appendix M. d. Pour the mixed dye into the 500-ml. Nalgene bottles used for dye tests. Clearly and permanently mark each bottle: FL for Fluorescein, Rh for Rhodomine, or E for Eosine. Dye pouring should occur in an outdoor location where any dye spills can be easily contained o- cleaned up without public exposure. e. Once poured, seal each dye bottle into a clean Zip-Locc bag. IIIf. In your vehicle, keep dye bottles in a separate contain r isolated from charcoal samplers and other materials and out of the s n. Opaque, waterproof containers, such as Rubbermaid tubs, are xcellent vessels for containing dye bottles. 2. In the field, staff shall follow the dye testing procedures outlined in Section 4.3.3. 4.4.2.2 Manufacturing, Handling and Use of Charcoal Sampler's Charcoal samplers are made by filling a folded piece of 4"x 3" - 22 rrl. perforated polyethylene landscaping fabric with approximately five grams of activated charcoal (8- 12 mesh) and melting edges closed with a hot gun or stapling closed with stainless steel staples. In order to verify the absence of dye and the ability to retain dye of n wly produced charcoal packets the following will be performed for each batch prod ced. A "batch constitutes packets produced on the same date. Field staff will record the batch production date and the date charcoal samplers are checked out in the charcoal sampler check-out notebook to verify the QA/QC of the batch. 'I. The following QA/QC procedures shall be followed by staff in the lab: 110 20 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • Verification of Absence of Dye: • For each batch of samplers produced, fill a 50 ml conical tibe with 25 ml. de- ionized water (DI-water). Submerge one representative sOmpler in this beaker for 15 minutes. Rinse the packet with 25 ml. DI-waiter 3 times. Elute with elution solution. Observe for visual dye after one and 48 hours and record in the elution notebook. • A charcoal packet from every tenth batch will be sent to Ozark Underground Lab for non-visual range analysis. Note this in the charcoal sampler check- out notebook. I • If visual dye is detected in the extraction or is detected by UL, the batch will be discarded. Verification of Ability to Retain Dye: • For each batch of samplers produced, fill a 50 ml. conical £ube with 25 ml. of DI-water. Place one drop of dye into the tube. Submerg one representative sampler in the solution for 15 minutes. • Rinse the packet with 25 ml. DI-water 3 times. Elute with lution solution. • Observe for visual dye after one and 48 hours and record n the elution notebook. 4.4.2.3 Mixing, Handling and Use of Elution Solution Dye elution solution consists of 10% of an ammonia hydroxide soluti n and 90% of an isopropyl alcohol solution. The ammonia hydroxide solution contain 30% ammonia hydroxide and 70% water. The isopropyl alcohol solution contains 70% isopropyl alcohol and 30% water. The solution is used to release absorbed dye from charcoal samplers. The proper laboratory QA/QC procedures are as follows: 1. Before handling chemicals, refer to the Material Safety Data Sheets provided in Appendix L for health and safety information. 2. While wearing eye protection and gloves, pour 450 ml. of i.opropyl alcohol solution into the 1000-ml. amber glass jar used for mixing he solution using the graduated cylinders provided. Then, add 50 mi. of 30'o ammonia hydroxide into the jar. Repeat. You have now made 100$ ml. of"elution solution". 3. To perform an elution: • Wear gloves and eye protection • 21 Jefferson County Public Health Manual of Protocol 0 Sanitary Survey Projects • Attach a permanent identification label to a clean 50 ml vial listing sampler location, and dates and times placed and retrieved • Using sanitary procedures, rinse charcoal packs vigorously in a 50 ml vial of DI water three times to remove sediment that may obscure dye. DI water avoids chlorine residual interference with the dye. • Place one charcoal pack from each set into a whirlpacl bag marked with the location, dates and times of placing and retrieval. This duplicate is stored in a dedicated office freezer and sent to OUL for spectrofluorophotometric analysis if necessary. • With dedicated scissors, cut two sides of the other chtcoal pack and pour into the marked vial. Immerse scissors in 1:10 bl ach solution and rinse with tap water before using to cut each sampler. inse and store scissors dry. • Introduce approximately 25 ml. of elution solution under the vented hood. Tighten the vial cap firmly. • Mix the charcoal and solution for about 20 seconds and place the vial in a dark place. 4. After one hour, observe the solution for the presence of de. In a dark room, beam a light source (such as a small "mag" light) into the 4ial. Aim the light at 90 degrees to the viewing angle. Dye is most visible in the light beam. Note 0 the results in the elution notebook. Repeat solution observation 24 hours later, and note the results in the elution notebook and on tine sanitary survey form. In some cases, it is difficult to determine if dye is pr sent. If you have difficulty, discuss the observations with the Water Quality rogram Manager. Remember, if you aren't sure if dye is present, the judge s rely won't be. 5. If the observations are negative, you can send the duplica e samplers to OUL for analysis. Pack samplers in a zip lock bag with a froze , refrigerant pack and send to arrive within two business days. Frozen refrig-rant packs and expedited shipping prevent algae growth that could obscu - dye results. Refer to Appendix N for a transmittal letter and chain of c stody form. Contact the Water Quality Program Manager to determine what method of shipping is most cost effective. 6. Keep positive samples labeled and stored in a dedicated ..ntainer in a darkened room or storage area. These stored samples ar- sorted quarterly and are set aside for disposal when OSS repair is complet-. Disposal occurs at least twice each year by contacting the JCPH 's hazard 4,us waste coordinator. The vials are transported to the hazardous w:ste coordinator for disposal with a chain of custody listing what is in the vials and how many are to be disposed.. 4.5 Criteria for Classifying Property Parcel Inspection Results • 22 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • 4.5.1 Evaluating OSS Inspection Results Refer to the OSS failure definition in Appendix 0. Great care must be taken before classifying any OSS as "failing". In order to classify an OSS as failing, there must be clear and well-documented evidence that raw sewage or sewage effluent is flowing onto the ground surface and/or into surface waters. Ideally, failures should be documented visually (i.e., with photographs), bacteriologically (i.e., water sampleslwith positive FC results of 500/100 ml. or greater), and hydraulically (i.e., a visually pqsitive dye test). See Table 2 for assistance in evaluating OSS results. Document all photographs taken on a photolog form (see Appendix P). Water samples collected and dye introduction and charcoal sampler use are documented on the survey form. In some instances it may not be possible to obtain all three of these pieces of documentation for a failing OSS. If not, document the failure with as many of these pieces of documentation you can, and take notes on the Sanitary Survey form to fill in the missing documentation. Table 2 shall be used as a guide to aid in determining the functional status of an inspected OSS. • TABLE 2 CRITERIA FOR RATING OSS INSPECTION RESULTS Rating Classification Criteria for Meeting Classificatiimil • Completed/signed Sewage Disposal Permit qn file at DCD, or No Apparent available from owner. Problems" • No illegal repairs or alterations have been perprmed on OSS. • All applicable setbacks and conditions in effect at the time of permitting are in place. • No completed/signed Sewage Disposal Perriiit on file at the No Records" DCD, or in possession of the owner/occupant • No Non-Conforming, Suspect or Failure criteria were observed • Repairs or alterations have been performed or; OSS without a permit • Additional bedrooms have been added to the home (or business) Non- without a permit. Conforming2 • Non-conforming conditions exist (such as insufficient setbacks from surface waters or wells, no reserve area, vehicular traffic on drainfield). • 23 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • Drainfield area is saturated. • Collected water sample results from bulkhead klrains, curtain drains, or Suspect2 other pipes or seeps, at or above 500 FC/100 nil. and negative dye-test. • Collected water sample results from bulkhead drains, curtain drains, or other pipes or seeps, less than 500 FC/100 m and positive dye- test. • Sewage backing up into, or not draining out of,a structure caused by slow soil absorption of septic tank effluent. • Sewage leaking from a septic tank, pump tank holding tank, or Failure 2'3 collection system. • Surfacing sewage in a documented drainfield 4rea. • Collected water sample result from bulkhead drains, curtain drains, or other pipes or seeps, at or above 50b FC/100 ml. and positive dye-test results. • Straight discharge (gray or blackwater) from any indoor plumbing is observed and documented. 1All of the criteria in each rating classification must be met. 2One of the criteria must be met. 3 As defined in the Jefferson County Board of Health Rules and Regulations Governing On-Site Sewage, 1996-8. 4.5.2 Evaluating Non-OSS Inspection Results Point(s) of confluence sample results shall be evaluated with respec to sample results and the hydraulic connection to pollution sources. Table 3 shall be sed as a guide to aid in classifying an inspected property's point(s) of confluence sam le results. If pollution sources have not been linked to elevated FC concentration, , re-inspection must be conducted to try and identify the cause and source of the reults. 4111 24 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects TABLE 3 CRITERIA FOR RATING NON-OSS FECAL POLLUTION Rating Criteria for Meeting C1assifioation Classification Low Priority • Sample data meets the state Water Quality standard. • No potential pollution sources. Medium Priority • Sample data exceeds Part 2 of the state Water Quality standard. • Pollution source not identified or source i non- anthropogenic. High Priority • Sample data exceeds Part 2 of the state Water Quality standard. • Pollution source identified as anthropogenic. 1 Geometric Mean Value 4.6 Enforcement or Referral of FC Pollution Sources 4.6.1 Enforcement of Failing OSS The following procedures shall be followed when a failing OSS has been identified, pursuant to the Jefferson County Board of Health Ordinance No.08-0921-00, and Chapter 246-272-16501 WAC, On-Site Sewage Systems, Rules and Regulations of the State Board of Health. 1. Once a failing OSS has been documented, the inspector Will write and issue a Notice and Order to Correct Violation (NOCV) letter (Ap endix Q). The NOCV will require the owner/operator of the failing OSS tol contact a licensed designer within an appropriate time period - 30 days, altho gh a 7 or 14 day time period may be used for imminent health threats. Ins ectors normally issue a pump-out order for rental properties with failing 0 S. The tank is pumped as often as is necessary to keep sewage off the round surface and from backing up in the residence. For special cases, work with the Water Quality Program Manager. Send the NOCV to the recipi nt by both regular and certified mail. 2. If the owner/operator of the failing OSS does not comply With the NOCV, the inspector will issue a civil infraction notice (see Appendix IR) and follow the case through to court (if necessary). 3. Once a contracted designer has submitted a repair applic tion for review, the inspector will follow current JCPH regulations/policies on processing the paperwork associated with the repair, Sewage Disposal Permit. • 25 Jefferson County Public Health Manual of Protocol 0 Sanitary Survey Projects 4.6.2 Enforcement or Referral of Non-OSS FC Pollution Sources The following procedures shall be followed for high priority non-OSS FC pollution sources: 1. The inspector must refer to Jefferson County Board of HeOlth Ordinance 09- 1020-05, "Solid Waste Regulations" (Appendix S), to detekrnine if the documented violation(s) meets the criteria of a solid waste1violation. Examples of enforceable solid waste violations include, bu are not limited to, uncontrolled run-off from manure piles, pasture areas and eavy use areas and other areas where manure is inadequately managed. If you are unsure if the violation(s) meet the criteria of a solid waste violation, consult your supervisor. 2. Fecal pollution sources are corrected by cooperation with Jefferson County Conservation District by ensuring owners are following their recommendations for managing livestock waste approprialy. 3. Refer to Appendix Q for an example of a voluntary Compliance Agreement. 4. JCPH inspectors may refer property owners that do not participate to 11 Ecology for enforcement. This may become necessary in bases where the JCPH has FC sample evidence of a violation but cannot ccess the property to link it to an anthropogenic source. This notice of referrall shall consist of the following components: • Name and address of applicable property owner(s);! • Water body impacted; • Reference to the specific WAC that staff believe is teing violated; • Justification and evidence for making the referral, including FC sample results, noted observations, photos, etc.; and I • Notification of referral to the applicable property owriler(s) consisting of a cover letter and copy of the referral packet being orwarded to Ecology. 5. JCPH staff will conduct compliance sampling (if feasible) fli fter the corrective action (BMPs) measures have been implemented. If com liance sampling indicates that corrective action has been successful, staff ill terminate the investigation. 6. If compliance sampling indicates that corrective action hasi not been successful, staff will begin the referral process again, as o tlined above. 410 26 Jefferson County Public Health Manual of Protocol Sanitary Survey Projects • 4.7 Reporting 4.7.1 Data Evaluation and Report Writing Grant contracts specify reporting requirements - generally quarterly. All reports are stored on the common computer directory. See the Water Quality Pogram Manager I for details. A comprehensive report detailing and explaining results of the Sanitarry Survey will be prepared at the end of the project. Develop and submit a report outlijne to the Water Quality Program Manager for approval. Spell check the first draft ant e-mail to OSS staff for peer review. When satisfied with the content and readability)of the report, e- mail it to the Water Quality Program Manager for review. After discu sing comments and making necessary changes, the report is e-mailed to Water Qua'ity Program Manager for approval. The report can be released once approval is granted. 1 4.7.2 Post-Sanitary Survey Public Information At the conclusion of the project, develop a public information feedba k system to inform residents in the project area of the results of the Sanitary Survey. T is should be done in consultation with the Water Quality Program Manager and can inc ude newsletters, • the JCPH web site, and library or fair displays. } 4.7.3 Follow-up Vacant property parcels, those with OSS systems categorized as suspect (see Table 2); and parcels classified as medium priority (see Table 3) should bd, re-inspected within one year of the initial evaluation pursuant to the procedures d `tailed in Section 4.3.3. Ask the owners/operators of such OSS for permission to re-in�pect the OSS within a year. Property parcels with significant use changes may also be reinspected. Shellfish and recreational beaches and/or state 303(d) listed impaire1 surface waters where Sanitary Survey projects have been completed will be reviewdd at least annually in order to determine water quality trends. Problem areas will be reviewed when JCPH trend water quality monitoring or State Department of Health water quality monitoring exceeds the state Water Quality standard. 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' i ''''-' '1.'*\\' ' ' ' 4: -'• ." - 11116,,,i,„„ ,,,....b.., . \ / . , / , _—, ,,, • •i , • y-N2 . , . 1 4. -VT 1 et,-4---4- .1'-. -4-----r')'-;-4-;--- ;----I----•;-•-- lit,: ...., t...- il , --- -,- L:j,_ .1 .-- ,4--,,----,-- ---,-4,-- 2.- si..\ - ' - ' 11.'- -\'.-'';'; _ J. !I ' - ' '':::\1 1 -P ,i. ! . , 'if';v : : . t-T k--1 ,s. -• -,,i - : - .. it.: ,---.....-, At) , ,.., . 1 , 1 ./ 1 " ' • .. 1 C-1--- 7 ,..,, I- , -t--•--T•---,---•--,- .3 )-1,-,---- 2.. f.,.--...., g. ....., .:- ...._. - ., .• ( all •...,.., i . • i .4e.,. JIP,--4---- ;' _ 1 , ...............,.......,, CRITICAL AREAS -FREQUENTLY • __.,..----\ 1 , J.Sit',. ',' 1 FLOODED AREAS 1 i1 EASTERN JEFFERSON COUNTY , - -- _ 1 -4, L-------- I RANGE oe w 1 . RANGE 01 w 1 RANGE 01 C I _ _ _ it , . ENVIRONMENTALLY SENSITIVE AREAS TEVIEW ZON00-000 Owner: Site Address: III WA, Parcel Number: S-T-R: -- Legal Description STATE ROADS Total Acreage: Fire District: Planning Area: Flood Map(FIRM)Panel No: Flood District: Sc loot District WATER SUPPLY UTILITY: Service Area PUD: Resource Lands: Near(<500')Resource Lands: Lots: Yes No ESA'S Shoreline: Property distance to Shoreline: Stream/Type: Wetland: Flood/FEMA: Seismic: Landslide: • Erosion: Fish & Wildlife: Critical Aquifer Recharge: SIPZ: • Flood Certificate: Violations: Require Declaration of Restrictive Covenant to meet minimum land area Recorded Date of Subdivision: <5yrs—Plat Conditions o plat or Old Ordinance PARCEL TAGS: Title Notes Updated 1.) Wetland Mitigatn SDP02-000 4/10/02 4110 . , C. 1 1 1 • SEPTIC SYSTEM WORKSHOP EVALUATION — RESULTS-J ly 7, 2003 This assessment tool was used to assist us in evaluating the effectiveness of the workshops provided in the fall of 2002. The goal of the worksh ps is to change a residents behavior so rather than have the workshop participan s complete an evaluation immediately after the workshop we opted to send th questions out some months later. The format was modified from one that the eaGrant program uses. Ted King shared it as a workshop she provided or educators a couple of years ago. The workshops were given Sept. —early Oct. 2002 and the que tionnaire was sent out in late May 2003, so approximately 6 mos. had elapse . A postpaid postcard format was used. Seven questions were asked as foll ws: 1. Was the workshop useful to you? (little) 1 2 34 5 6 78 9 10 (lots) 2. Should this program be (circle one)continued discontinued modified 3. Have you shared workshop information with others? (circle o e) Yes, 1-2 others 3-5 others more than 5 No 4. Regarding your septic system, describe one thing that you nCliv do differently as a result of attending the workshop: 5. Describe another: I 6. Have you made any observations of your system since the wcfrkshop? Yes, describe: No • 7. Any additional comments? 85 questionnaires/evaluations were sent out. 31 were returned, 36.5% response rate. The results are summarized below. Question #1 - Was the workshop useful to you? (little) 1 2 3 4 5 6 8 9 10 (lots) Rating Response percentage 10 42% 9 14% - - 8 29% 6 6% 3 . 3% 1 3% none 3% The respondent that rated the workshop a 1 (of lithe use)di not answer any other questions. Question #2 - Should this program be (circle one) continued discon nued modified 94% felt it should be continued 0% felt it should be discontinued 3% (1 respondent)thought it should be modified, in the commeni section they suggested a longer workshop. • 111-lealthserverthome\env_health\linda\GD\O&M\SEPSYS WRKSHP : AL Results.doc Question#3- Have you shared workshop information with others? one) Yes, 1-2 others 3-5 others more than 5 No 48% shared the workshop with 1-2 others 26% shared with 3-5 others 20 96 shared with more than 5 others 3% did not share Question#4 and #5 asked the respondent to indicate items they do drently as a result of attending the class � � 88Y6 listed one thing they do differently 55% listed two things they do differently The items ranged from watching what they put down the dnsin, both amounts and types to staggering laundry, reducing water use, making the system access risers, checking the scum and sludge in the septic tank and not using 'additives. Question#6 - Have you made any observatiooofyoursysterns|noethavvOFkShop? Yes, descriNo ' 42% had made some observation of their system / 23% had not made any observations 35% did not answer the question Question#7 Any comments? 65% gave additional comments (20 respondents) 25% expanded on the need for additional, ongoing, or longer W.orkshops 30% praised the workshop presenter 5% were glad to know Environmental Health Staff were avaiIatle questions 5% liked the visual demonstrations the other 35% ranged from simple thanks for having the clamers that did not have a septic system and were glad to now have someknowledge about them. - - } This assessment tool appears to be an effective way to determine if the message of a workshop is making a lasting impression. We plan to continue to use ft for future workshops. • �J\�8I������ \49��ST���l7�I.I��on�m^�no ��lt� e� �� �� -he �i���dGD • Board of 3CeaCth Netiv Business .agenda Item #T., 3 � Jefferson County 'West Nice Virus Response Plan .august i6, 2007 IIIJefferson County Public Health Mosquito-borne Disease Information and Response Plan Executive Summary This surveillance and response plan establishes guidance for Jefferson County in preparing for and responding to the presence of mosquito-borne viruses—arboviruses, and the illnesses they cause. Detection of arboviruses, such as western equine encephalitis virus, St. Louis encephalitis virus or West Nile virus in mosquitoes or animals populations requires prompt action to reduce the risk of human infection. A finding of encephalitis cases in humans and horses requires additional control activities. The plan sets forth surveillance and response procedures and describes Jefferson County's role in responding to arboviruses. Surveillance Jefferson County is currently doing mosquito surveillance,which is essential to the IDmosquito-borne disease prevention and control program. Other types of surveillance are dead bird reporting and submission, testing of horses that are symptomatic, and testing of all humans that are symptomatic during the prime MNV seasons, May-September. Control Prevention and control of arboviral diseases will be accomplished using a comprehensive integrated mosquito management approach. The program will be effective at mosquito control and minimizes public exposure to substance used for control. The program is not intended to entirely eliminate mosquitoes but rather reduce their numbers and therefore reduce the risk of disease transmission. Possible methods to reduce exposure of humans to mosquitoes are larviciding, adulticiding, decrease of habitat, and public education. Public information Enhanced public awareness and prevention education will be important in addressing mosquito-borne diseases. Person protection techniques, such as appropriate dress, use of insect repellants, and minimizing outdoor activities between dusk and dawn will be encouraged. Awareness will be increased among public and health care professionals of risk locally and when • traveling. Encourage health care providers to promptly report human cases of encephalitis. Also knowledge of health care provides of the signs and symptoms of human arboviral encephalitis • will be improved. Public messages will be made to encourage property maintenance and personal protections as well as recruiting the publics help in observation and reporting of dead birds. Phased Response The principle goal of utilizing a phased response plan is to minimize the health impacts of mosquito-borne arboviruses in humans as well as in domestic and zoo animals. Mosquito surveillance is the primary starting point of an effective response plan. . The categories may vary depending on the area in Jefferson County, and is based on surveillance activity, geography, known mosquito habitat, population center, ect. Periodic countywide assessment will be undertaken to identify a new mosquito habitat and implement surveillance when necessary. Alert Level 1 Definition: Areas with no positive surveillance finding or case in humans or horses indicating epizootic arboviruses activity in the current calendar year. Response: • Inventory and map new mosquito habitat. • Conduct mosquito and dead bird surveillance. • Monitor and map surveillance findings. • Conduct passive human and horse case surveillance. • Provide information to health care providers regarding recognition diagnosis, laboratory testing and reporting of arbovirus infections. • Conduct public education emphasizing source reduction. • Encourage reporting of mosquito activity. • Consider use of larvicides at specific sources identified as having potential vectors species and where larval counts meet or exceed an established level. Larval counts used to trigger control range from 0.3 larvae per dip to 5 per dip. J • • Alert Level 2 Definition: Areas with confirmation of arbovirus activity in wild birds or in sentinel flocks and/or mosquito pools if used as surveillance tools. Response: • Conduct surveillance in areas of positive findings to identify possible sources and mosquito species. • Expand surveillance to adjacent areas. • Expand larval control, including adjacent areas. • Provide information to health care providers regarding local arbovirus activity and suggest increased vigilance for human cases. • Provide information to veterinarians regarding local arbovirus activity suggest increased vigilance for horse cases. • Increase public education emphasizing personal protection, particularly for person over • 50 years of age. Alert Level 3 Definition: Initial confirmation of horse or human cases and/or multiple positive birds, and/or multiple positive sentinel flocks and/or mosquito pools if used in surveillance tools. Response: • Investigate cases and expand surveillance as necessary. • Provide regular updates to health care providers and veterinarians regarding arbovirus activity and human/horse cases. Encourage vigilance for cases in persons who may have received or donated blood products or organs. • Continue larval control. • Expand public information to include TV, radio, and newspapers emphasizing personal protection particularly for persons over 50 years of age, use repellents, source reduction, and risk communication about adult mosquito control. • Alert Level 4 • Definition: Surveillance indicates and escalating epizootic in horses and birds and multiple human cases likely to have been acquired locally due to a high level of arbovirus activity: abundant adult vectors. Conditions favoring continued transmission of humans. Response: • Continue public information focused on personal protection particularly for persons over 50 years of age. • Provide regular updates to health care providers regarding arbovirus activity and human cases. • Consider active surveillance for encephalitis and/or aseptic meningitis. • Continue larval control and consider adult mosquito control targeted at areas of potential human risk if surveillance indicates the risk is likely to increase and vector species are abundant. • If adulteries are used monitor target mosquito population. Generally a finding of a positive bird or mosquito pool does not by itself constitute evidence • of an imminent threat to humans and warrant mosquito adulticiding. Adulticiding will be considered only after consideration of the risk to human health by taking account multiple factors such as: • documentation of the presence of arbovirus in the area; • the abundance and species of the mosquito populations; • the density and proximity of human populations; • the time of year and weather conditions; • accessibility to the area where the vector is located; • rapidity of the response required as determined by the seriousness of the public health threat; and • the potential impact on people and the environment. • Board of aCeaCth Netiv Business Agenda Item #`V., 4 Hepatitis .� • After .fiction Report August i6, 2007 Jefferson County Public Health y August 16, • g2007 Report to the Board of Health Hepatitis A incident June 2007 June 11th a local Organic Farm reported to Jefferson County Public Health(JCPH) that they had an Intern working on their Farm for the past week who had been notified via a phone call that he has been exposed to Hepatitis A. The intern had arrived at the Farm June 4th from another state. When he arrived he said he was feeling sick. He felt progressively sicker during the week he harvested vegetables for the Organic Farms Community Supported Agriculture (CSA) . These boxes that were picked up Wednesday June 6th and Friday June 8th Salad greens harvested Friday June 8th that were delivered to the local Food Co-op on Saturday June 9th. In the initial interview June 11th the intern had reported that he washed his hands after using the bathroom. It was reported that the vegetables were washed. As a precaution salad greens delivered to the Co-op June 9th were removed and thrown away. From the Co-op membership list the Co-op was able to give JCPH a list of 11 people who purchased the greens June 9th and 10th. The intern had his blood drawn at a local Urgent Care clinic and lab test was sent off to confirm possible Hep A. The intern reported having symptoms of Hep A (fatigue, diarrhea,and jaundice). . Monday afternoon June 11th Environmental Health (EH) and Food Service inspection staff were sent to the Farm to assess sanitation practices and facilities. On June 12th information from EH and the Food Services inspection staff reported to the Communicable Disease Staff that the farm didn't have a functioning septic system,used a portable toilet and the hot water facility was an impractical distance from the portable toilet. Water came from a well only approved for irrigation and the well didn't have a surface seal. The intern had been living in a tent and sharing kitchen facilities in a trailer. Communicable Disease (CD) and Environmental Health (EH) made a conference call to the Health Officer to decide the next steps. Staff that were schedule to participate in a Regional Emergency Drill Scheduled for June 12th were required to address the "Real Emergency" Communicable Disease event. JCPH Emergency Command Center (ECC) and Incident Command System(ICS) was activated to coordination the "Real Emergency". June 12th 10:00 am: Conference Call with Dr. Locke,who was in Clallam County,was given information regarding the situation on the farm. Dr. Locke recommended Immune Globulin (IGG) &Hep A vaccination for individuals at risk of exposure to Hepatitis A after lab tests had confirmed a infectious case. Risk factors would involve level of possible exposure to Hep A through contact using portable toilet, sharing living facilities and consuming uncooked vegetables harvested by the intern. Dr. Locke would write up an advisory stating what level of risk should have post exposure treatment. EH staff would • write up requirement for the farm on sanitation and water. Farm must have a hand washing unit at the portable toilet. • Region 2 Public Health After Action Report-June 13,2007 Comm/Epi Exercise July 13,2007 11:00 am: Communicable Disease staff assigned plan • -Call urgent care for lab result -Call case source to ask more questions about the handling of the produce -Call farm and get list of CSA members, -Deliver hand sanitation supplies, -Get list of visitors and the volunteers of the farm and names of people working on septic -Call State Department of Health (DOH) to inform case of HEP A on plane -Order IGG to be delivered tomorrow -Notified reception to route calls to ECC,Dosewallips conference room,regarding Hep A and the Farm 11:05 am: Enviromental Health Staff requested that the hand washing station be next to the portable toilet and that someone needs to be in charge of monitoring the hand washing taking place. EH staff given gloves and hand sanitizer to take to the farm. Food inspections staff will go to farm to assess the hand washing procedures that are currently taking place since the update from yesterday 12:25 pm: Situation report of incident written and sent via Email to Kitsap Health ECC&Kitsap Health Districts Controller and Jefferson County Emergency Operation Center and County Administrator. • 1:15 pm: EH and CD staff created a spreadsheet with the contact information with phone numbers 4:40 pm: Incident Action Plan done and sent to regional partners List of possible exposures from Farm, school and Co-op Children Adults needing to be notified and Total possibly interview possible contacts 14 children,visitors to the farm June 27 parents (may not have had any 41 8th personal exposure) 8 children of Farm workers 15 farm workers 23 11 Food Co-op buyers of Arugula 11 37 CSA boxes picked up 7/6 and 7/8 31 ,minus 6 who are also parent of kids who visited the Farm 31 22 84 106 • Region 2 Public Health After Action Report-June 13,2007 Comm/Epi Exercise July 13,2007 June 13th pm: lab test confirmed Farm intern positive for Hepatitis A Human Immune Globulin (IGG) arrives in clinic Advisory sent to Farm to put in CSA boxes to be picked up today at 3 pm Phone calls to Food Co-op buyers Farm to notify Farm workers and families Conference call to Farm management regarding sanitation issues Letter written and sent with recommendations and requirements regarding sanitation issues Plans and logistics arrange for extra Immunization clinic staff for Thursday June 14th, Monday June 18th and Wednesday June 20th Also Plans,logistics and fiscal ICS staff update JCPH clinic medical records and billing staff of incident and clinics and billing for special clinics Continued to notify and interview Farm workers,Co-op buyers Public Health liaison send copy of health advisory for CSA to Kitsap County Public Health as FYI June 14th Canceled monthly General Staff meeting since managers,clinic staff and EH staff busy with Hep A incident. Letter sent to School families notifying them of possible exposure if child used restroom facilities on the farm. The recommendation is if they or the child used the portable toilet they are advised to get IGG during special immunization clinic Continued to have questions on exposure and risk from farm workers, school and now • others who were notified that they possibly consumed contaminated salad from the Co-op Saturday June 9th or from CSA boxes picked up June 6th andJune 8th Discussed how to cover Incident commander position since current Incident Commander (Jean)was going to be out of the office the Friday the 15th and the following week. Lisa (Plans and CD Coordinator) was designated Incident Commander with the back up of EH staff. June 15th Continued to have phone calls regarding risk and need for IGG from those receiving notification of exposure past two days Health officer decided that a Press Release wasn't necessary for Disease control since those who had been exposed had been notified. As of Friday, 6/15,no calls had come from the press. Any calls would be referred to Health Officer June 18th Continued with phone calls requesting information 12 IGG and 2 hepatitis A given in special Immunization clinic Farm request JCPH staff attend Farm School meeting 6 pm to answer questions for families of kids who might have been exposed. Health officer agreed to attend meeting along with • CD coordinator Logistics Ordered more IGG Region 2 Public Health After Action Report-June 13,2007 Comm/Epi Exercise July 13,2007 June 19th • Follow-up of the School meeting June 18th at 6pm,Farm requesting press release from JCPH regarding scope and control measures regarding Hepatitis A case and exposure. Health officer with the help of PIO write press release,press release sent to local newspapers. Public Health Liaison sent press release to Jefferson County Department of Emergency Management and County administrator. Coverage for Management and clinics reviewed,EH director and Financial Director,will cover while Director and Nursing Director out of office. CD coordinator continues as Incident commander with back up from Immunization staff and EH staff. IGG arrives in clinic June 20th 10 IGG and 6 Hepatitis A given special Immunization clinic Continues with phone calls and questions June 21st During routine walk-in Immunization clinic gave 4 IGG and 6 Hep A for post exposure treatment Total injections IGG Hep A Combined number of injections June 14 16 10 • June 15 1 1 June 18 12 2 June 20 10 6 June 21 4 6 June 22 1 total 44 25 69 Continued with phone calls and questions from possible exposed people June 28th Hot wash-all JCPH staff invited Region 2 Public Health After Action Report-June 13,2007 Comm/Epi Exercise July 13,2007 Conclusions Jefferson County Public Health successfully intervened in a"Real" Communicable Disease event. JCHP was able to fulfill goals and Objectives of the original Regional Emergency drill. Due to time and staff limitation for the"Real Emergency" JCPH did not use redundant communication such as Ham Radio,Secures and Satellite phone. JCPH had a real opportunity to write Advisories,do a recall of produce and write press release. Communication was critical involving individual interviews,on-site observation of sanitation facilities,multiple meetings,phone calls and internal meetings and conversations. Communicable Disease staff and Environmental Health staff worked efficiently as a team to coordinate activities. Lessons learned o Limited number of Staff limits department's ability to respond to unexpected events (Emergencies) for extended time causing stress for whole department and decreased communication. o Lesson is to ask for help early either from within department, within Region or from Emergency management. o Depending on level of crisis consider canceling regular services (clinics) to provide staffing for Emergencies • o JCHP Local Public Health Emergency Response Coordinator was reminded by Jefferson County Department of Emergency management that he never received a report of closing ECC. The lesson is JCPH staff need more training on deactivating ECC. As of August 9, 2007 no reported secondary cases of Hepatitis A Reported from June confirmed case. The farm has submitted a voluntary schedule of compliance with on-site sewage and drinking water regulations for intermediate and long-term plans and operations. The schedule will be reviewed by Environmental Health and Department of Community Development. They have met all deadlines agreed upon with Environmental Health for immediate sanitation requirements regarding sewage disposal, drinking water supplies, and handwashing facilities and practices. • EQ a; o ' o v 0 aJ O O 0 N 0. N 4:1 .,Na) • U Q NQ 0 v a) oQ r ccs 0 • „cm() v U au . .0 _ p ;, x o,wa � • o ,_ G.) 0 W a 0 u a 0 A\ N0 ° N0 r. U U N L)' a 0 b0 a tz 0 O `1 0 ,5 bA aa�) N a) N u0 0 p u ccC �' E • a) a) a) � xa �7 NxaWU . cz ,--] W Wr x v bA +4 U • v sm. cn cn O v y 0 bA 3 sem•, °" O 'L3 a , v '" O� d 0 U m s.. . v• 0 N N (5 m x, o by - v ,, •vi u O w u � ai w cr u-, bA N as d U O 4. o 0 '— m O p u — bA cn s. 0 0 ;-I P-1 0 '_O s-i-i M ,--( . -Cif i .g H' ._ fl-, P.-, a)s1, o o E •50 u p, " ,5 0 E .? a a W v m s, p a) „ 0 s +� - °�' W U � �', 4za r:) 1::) ° 3 a cnUQ 0 -0 ca. 2 •ct o m o 0 U a) +, v m b v : T o a) u E O v d ch O cc b0 0 v +' ch cri b.0 .� o .; o o 0 I— U o Cf) CO g Q,70 (1) 0 4 4 v m m (!) aJ U o � W 0 0 � v r Q,'� x Q, w • w aS< w Q U4 Et: v o a) .4+ 0 ca cf) +' • o a, . cu z• � U p 40.0 O 5 cu Ru , O O EOto u 0w p v 03 UU ami •�' .E w ':i 0 rA v ,a -4N a) ooo U h4 . a ,- , .D • u c1) Z W `�°' JEFFERSON COUNTY PUBLIC HEALTH ;t-- 615 Sheridan Street • Port Townsend •Washington • 98368 • www.jeffersoncountypublichealth.org July 18, 2007 Briar Kolp, General Manager The Food Coop 414 Kearney Street Port Townsend, WA 98368 Dear Briar and Food Co-op Staff: This letter is to thank you and to praise your staff and the Co-op system during the events of last month's produce-related hepatitis outbreak investigation. We would like to express appreciation for your immediate action to prevent illness in our community. It is through these strong partnerships that we achieve our common goal of optimum health and disease prevention. Critical steps to prevent the spread of illness included: Manager, Deb Shortess, and produce staff quickly removing potentially contaminated food from the 0 shelves; disposing of all suspect foods; and providing this department with contact information for the affected individuals who purchased and may have consumed the product. Your staff remained in contact with us to review the plan of action throughout the period of the investigation, and your check out/ billing system that systematically listed those who bought the suspect produce by date and time was so helpful in preventing community panic and isolating those at some risk. Thank you for all of your efforts! Sincerely, J an Baldwin, Director Jefferson County Public Health • COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH DEVELOPMENTAL DISABILITIES �� ,,t _t NATURAL RESOURCES MAIN:360-385-9400 "' u }ter= �i MAIN:360-385-9444 FAX:360-385-9401 HEALTHIER COMMUNITY FAX: 360-385-9401 • Board of Health Nledia Report • .august 16, 2007 • Jefferson County Public Health July August 2007 NEWS ARTICLES 1. "Leland may be cleared", Peninsula Daily News, July 15, 2007 2. "Algae sources studied", Peninsula Daily News, July 15, 2007 3. "Port Ludlow Yacht Club to benefit Breast & Cervical Health Program", P.T. Leader, July 18, 2007 4. "County budget outlook grim as revenue drops", P.T. Leader, July 18, 2007 5. "Lack of notice for zoning change questioned",Peninsula Daily News, July 19, 07 6. "Free clinic calls for doctors", Peninsula Daily News, July 20, 2007 7. "Tobacco taboo in a year at hospital", P.T. Leader Supplement, July 25, 2007 • 8. "Anderson park to reopen, lake to stay closed", Peninsula Daily News, July 29. 9. "Water quality district asked", Peninsula Daily News, August 1, 2007 10. "State Money to help improve, replace failing septic systems", P.T. Leader, August 1, 2007 11. "Clean water district is proposed for county", P.T. Leader, August 1, 2007 12. "Gibbs Lake clear of toxins; Anderson Lake remains closed", August 5, 2007 13. "Water meetings begin Monday", Peninsula Daily News, August 5, 2007 14. "Clean water district aired" (2 pages), P.T. Leader, August 8, 2007 • • as .,w .,? ,litta1 egolu#ky� 159E"�,©J.��G 5'��'" S ..• , a _. .. - - - t ""* u. iftu as� u T �} � cIareu ` ...• .,. "'. f ;�. , .O " r r 4k 1" 1 y „,, ,,. .,:„..,14.7 ';'14',:*-.-1.."- .., 41;,. ..ii,...,.'-?,-.", ,,''',..- -„,4',..,t'''',-;:::r -ri' .t4 F � ne mo e toxicity .�����1 V om'_ y M a t .4 est fire• Labe C1 ��'-....3.44,▪ �) f' o. • a ,,1 , z . "' ,� ,'r" r_ i> U.15.1 t6 4 r.-0-74.-"X"&,--,,,,,,7-, - ' .,..r. .... ,v„,...1..„,„ now Under 5. 5 � �� " 'moo BY eTEi r CHEW ske'� "' ' - P cd PEZ NSUI .DAILY NE s .•o an - QUILCENE — make Leland last week -, o t;.Q E m showed no toxic levels of blue greeny algae but ; ` -� `� U °3 . Jefferson County Environmental` ealth,offi -_,,,,,',P..,,, '� � �� ��acs,,a . e,Q. F cials want to conduct one more met-lab test ' ...c. v g b g bp before reopening the lake to;swim:me - . 4� ,,! .�µ N bp_ x -cls "Last week shows it was n© - `t '� if,, Vit , -"".:"4-..r.'" .`::% a a'' ' week before it was, so,we; R .,• p e m xat •V. a> ' ✓ t • week, >said ilfi ke I Nickle,Je - ,, s k t .y, m• ` i .�° `•,, :_ i,-d=al - 5.'' Een.ft,' mental iealth directox - Lake Leland, north of ixilcene, remai • - r, aswa closed to swimming, while t�nderson a, .•° � ," a o fort Hadlock is closed to all�' ubiic a ccess _ l St >. because of datige s . ' green•algae,:Jeffrson Count-- :� a ,- , a' ':. Health officials said ..b„.._.:4;.,..,.,after r i ig _ - "° a t x ,1F'ishn g is f� k f n B E3 °.3`,k �, ' o 'Rai ",.e sok 4`' r,-,4,5„,..:, S yy �7q ° h ca ht in:"the: .ke R 6- r a P a y w . r� *" � Y# t . `•b 'ue, t F=', .fik ,. ,.,,�r-,,,,s�a x 'S`""`.� ,., : a 'S 'o lg. y,�. e e-said. - `a a 3 �® f.k.,.,..' '` , . r• e k-. " e =€. ets° B not.'ha cont •� r ^ -,:,,-.,...w,..-:,-, --,4 '4,p"`�.,7" ` '�v '- a r- ' ,,,,..,v7,,,..,,,,,,„,,„.... :' ,,' rt 9,.. v M :.s'kII f ",,ni'� r.,� 9 4i. a +F�.� ..: .x ate'f '' �— • • �� 'r' - {p� fir,' i. • r � �- ,,MC .',",2,4,14,,,,-,,,ii--:^";;,1/0.4, ;7:• ::.4.,,,,I � �'ar�'i� ys �Y �atn; �' t� �r �" y-'�'��2 3 .,f at-�� & { , axe /"+ " �' rs « rr.- T a h"f:' ,,m �^ ,`,{{,° ,a-.3i1`y' .• •,, 'e '.° '"3': 1�yFshown•a^ con r"":10,13B.711-' ( ' , ._ '` • -•.tn f 5 r> #< W it ,-..:-.,•,---:-.:".44.4. E ''g:¢z k �r'4ii alb 0 :T y9 4 a iO64 F' `a Y6 RA„t and the:lake r ps� 3 3 ndersori Lakes ig:.mnrother natter, closedfor:-asecond sgi g-si3,3ne_ s ig the-latest s owe' conn iued levels b c -- --- 4 a� cia tera. � . x >v Algae of tihe- us:apha omezion, , e } 'x toxaii iiiicraoystiai.was found't vo • .-E -- z,, ;oke Lely at levels'that waw the health ,� ` 3 a � 1 a x4. u ` ' , 'r x� ,, z: ,., .r' A . a e .sourceS ..studied PENINSULA DMLY NEWS source," McNickel said. instance, is located within a PORT TOWNSEND A People living'artxnd lakes state park, and is not near . lake assessment monitoring such as Leland can help keep development where such plan is expected to help officials nutrients out of the water by wastes could originate. determine the cause of toxic picking up pet waste, main- "All lakes are a'little bit dif- blue-green algae blooms in taming septic tanks, reducing ferent,"McNickle`said. some Jefferson County lakes. use of fertilizers,and by plant- No testing is presently.:being Mike McNickle, Jefferson ing vegetation that decreases done in Clallam County lakes. County Environmental Health polluted stormwater runoff, Blue-green algae" blooms director, said his department say state Department of Ecol- happen mostly in the summer has put together a lake assess- ogy officials. or fall,,but can occur anytime, merit monitoring plan to find But Anderson Lake, for Ecology officials say. sources and causes of toxicity. "We should know by the end of 2008 what's going down into the lakes,"McNickle said. The study will look primar- ily at Anderson Lake, which has the highest level of toxic- ity among Jefferson County lakes, but will also include Lake Leland, in which toxins have been found, and Lake Gibbs, which now has non- toxic algae blooms. Once a source has been found,then experts can review options for treating algae blooms, perhaps chemicals that will not harm fish, McNickel said. What officials will look for is the source of food for the algae. Algae blooms, which occur naturally, are fed by an over- load&nutrients such'as nitro- gen or phosphorous. Possible Sources of such nutrients°include fertilizer or human or pet waste. Most algae blooms are harmless, although they look ',uninviting, often like green.. paint floating on thesurface of the water. Some blooms become toxic,. meaning that they ,produce: • bacteria:.that can harm people or animals through attacking the liver or nervous system if ingested. Officials 'don't know why some algae blooms become" toxic. "It's hard to say," McNickle said."There is no exact pinpoint when a lake.will produce toxic blue-green algae versus just (nontoxic)blue-green algae. 44)4 / t So health`ofcials'are look- u ;into both what is feeding algae'bioi ms and what causes • them to produce toxic bacteria 'Were..trying to . find .a • ..r. m `� o b > cv ooa .E o '0 o 5 co 2 o • Vn rz) ;�jTI^ fa-1 -b N C SC � 3 g O U � 8 -0 al 0 O 3 w g Q w..4r aO „, ccd .o y a oo a O I) C � 0 H 4) .r -9r, � a ``++ter'' r1 rofaq � �, 5 obn5 � � •a yon glati ani al nti � UPG1Q. � .v. CAcn� C) v ., . H 7 xav ; a U® 40 U p • > ,14 lEi oU FobUU '� o4 °. � ^ oo � � oo .o ' Og , • al .cN g c+. U .O P. 0 U Ny tag LO O al c%1 ;.. 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BY Jw CASEY w- The clinic at 909 Georgiana less, VIMO's The bacterium vibrio para PENINSULA DAILY NEWS St. replaced a Port Angeles ,4 aim is to ask haemolyticus occurs naturall3 to in Northwest waters, espe PORT ANGELES — The Association Religious Com = u physicians munities Clinic started by Dr i� _ � volunteer once cially during warm weather Volunteers in Medicine of the Ed and Phyllis Hopfner in kY r,.','f, a month. he said. - ;; Olympics soon will start seek- 2001. Locke The clinic is Shellfish concentrate it,bu, ing contributions — not so It used the basement of St. open each the bacterium can be killed b3 much in money as in hours. Andrew's Episcopal Church. Monday afternoon and Thurs- cooking shellfish to 14€ Dr. Tom Locke, who volun- day evening, degrees before eating it. teers at the VIMO Clinic and 17 doctors not enough "Our next strategy is going Locke said people shouk serves on its board of direc to be door-to door," he said, avoid eating uncooked shell tors, told the Clallam County The VI]VIO.Clime opened on making appointments with fish and not wade or swim it Board of Health that the free July 7,2005,• doctors and "trying to make a waters posted for vibrio. facility needs more doctors It now has a $150,000 bud- face-to-face pitch." Ingested, the bacteriun who'll donate their time. 'get—most of it spent on med- causes diarrhea. Locke is health officer for ical tests—sees 2,000 patients Vibriosis alert If it enters skin wounds, i Clallam and Jefferson coun- a year, and has about 75 vol- In a related effort, Locke is can cause cellulitis, a poten - ties. unteers, including clerks, tially serious skin infection. 4 "Access to care has long nurses, nurse practitioners, recruiting licensed providers Left untreated, it can 134 been one of the standards of physicians' assistants and 17 into a volunteer medicallethal qq public health," he said. doctors. reserve corps in Clallam and Locke said oyster-harvest (`l "Clallam County is one of They aren't enough, Locke Jefferson counties that would ing areas at Quilcene and oi `- the real leaders in the state of said, and the patients they be activated during catastro Dabob Bay — both Hoo• Washington." serve represent only about a plies like earthquakes or Canal in Jefferson y – Public health officials,how- third of the people in central tsunamis. have been posted for va rio. ever, mostly involve them- Clallam County who cannot "We're hoping that will tap It should not be mistake selves not as health care afford health care. us into some retired physi for paralytic shellfish poison providers but as partners with "It's a tough sell," Locke clans," he said. in also called"red tide," tha groups like VIMO. • admitted, getting a doctor to On another matter, Locke is treated by a plankton. PSP cannot be destroyed b. cooking,according to the stat department of health. b. Hill 77 d Om$ 3o � Aa `>, m 1 ' 4 0 a .6 . , m° o • 111111111111 oo ,$), .5 042 .5.,) ›. .,,, .,, g'A .2 41 _A' 2 ..s n I ci, o IUciag0 � •�. • . 1 44 . . „ Q' Tds g co • • '>a a .u1, \4a�" b n tF3 .E C-so 0. x \�Cq • �a 3, . c- ° o 2 8 c aEd o Fi, 3 \` Tr- au o.o.o o g an a s16 aa ``" `�' a A � c o " � 0 3 � 'II.- o a 0 = ex a o ao % . b a� c1 °• a ...= -`•-• i,•t - ' t,itE w " Ov.. �^ ° .. ,‘ 0 baw , d - 3 ahh ' ' te0o bay 2t • 13.1 clYw' '^� ; w ['iIiiIiIiflfl. ; .. 0 E Hi , ff „argil - 't. 4 A a p - a� , a0 � � bu a ai : c 3;°ri d •23v0 sg- �U to A. N 1 ful t g z',. � ,gU .q r. 0 a " Air .nti $ 0 9� 1 . ;•,' O0 mi a2 (c22; 0 0 .°a H t� b (” N. , o V. 1 0 8' 0 N . � x �.x r � � >. .�. A M d xJi o. ate. �_. ] 2 i. O .8g8 : � �n ,4 I - . .1 . ba rz You 4 ' g.-o 0 ow 1o00o 00 om ., 0.4..`C.�' 4 f�m oZ � ' .CdN �-� �.o��iN a��ic - = Q'3 W 5"0 alio X �� 0 db�mb aY.a 43 �titi D o o cG 30.pw2 mt O 4 Yy ' ma)' dp" U U a ao ,, •NL-4 >cvc . a,.5,215 Y1. y34.5 ay ••. ai • Water �quality Water: Look to assist ' others odistrictasked t ers i ,CONTINUED FROM Al , Proposal would l s k, g t t =� ry a .y For areas not yet contami- _ , nated, "We could get on top of � pr� %' III When, where community meetings k will be , where 8 it before it ever becomes a add more to problem he added. *owl, r�;, The idea 4 � �( : property taxes- Throughout Au Al ate ;(-, -, ie r gust,environmen- tal grew.out of- discussions o + tai health officials will travel around x , 5 r £ state in the -i�� 8 i . the county giving presentations, g BY EVAAJ CAEL answering questions and accepting flitozzstate:Departtr -- %r Aii:1:.,, PENINSULA DAILY NEws public comments on the proposal. ment of + yr z 4 Health's 2006 ., r PORT TOWNSEND—Jefferson In September,the three Jefferson restrictions on �°` � r County commissioners will,consider .° tp County Department of Environmen shellfish har- PS l I de ty laai�a� zs County the district. if vestin io or- u� ri 'tal Health officials hope to clean u "It's establishing g P , �--� It s an idea we're taking a seri- tions of south- �,� ��� $ y %���, water•pollution in East Jefferson McNickle ous look at said John Fischbach, ern Discovery1:7104;t!' „A tf,,,A County through forming a clean county administrator. Bay because. of fecal coliform ,1`� 3k y3 4 t water district." pollution. � ' + sit�, If gut into effect, the district Purp6Se'of district A Clean Water District " '" 041141 r �s would charge a fee to all property • could be focused onlyon that '� br "" owners within it. The goal of the district would be location. . Oar ,. ®,; y g,,xz.,: The fee—not a tax—would be to find out how and where rivers ® about$18 per parcel annually if the streams and shorelines in East Jeff Comprehensive look ' city of Port Townsend elected to be Person County are being polluted, ,` ' ^ y! 3'�ii part of the district, said Mike and to correct the problems. But the proposed district 4:',1,,. ,", r < McNickle, of the environ- Generally, water contaminants would provide a more compre- f� +� �' Ni 'x .., '�,, mental le, directorh deoartmene come.from either failing septic sys- pensive look at the water qual- t ?�r .:,,,,;t t. p-,,,_,,,,4%,,,,, or livestock near streams, ity of all of east Jefferson �,,_ Tly 74 The fee would be about $24 per McNickle said. County,said McNickle. at5 „t 4o � parcel per year if the citywere ~ �I�'" ', V , McNickle said Environmen- excluded. 'TURN TO WATEx/A8 tai Health plans to sign an to be involved, and aboi • interlocal agreement with the 21,000 if not. Jefferson County Conserva- tion District, which would' Fischbach said the fi assist in monitoring streams charged to property owne and rivers would be included on the ti Environmental health bill,but that it would not be would collect data from shore- ' lines. The fees would pay for tl The information-gathering monitoring of the water qui would be for five years. tY, Outreach to teach property The work of the overall pr owners maintenance of their t would cost approximate septic systems would also be a $500,000. part of the proposed plan. If the Port Townsend Ci "This would be basically a If chooses to be a part �j permanent program," said the district, an interloc _( 07 Neil Harrington, Jefferson agreement between Jeffers( county environmental Health .County and Port Townsel specialist. would be drafted and sign( "Once you clean it up,you by both governments. keep it clean," Both Port Townsend May Mark Welch and City Manag Proposed area David Timmons declined comment, saying they la+ As proposed, the district sufficient information. would cover all of East Jeffer- Both officials have pea; son County, east of Olympic only brief mention of the co National ` Park's eastern cept of the district. boundary. Approximately. 27,000 Reporter Evan Gaol can be reach parcels would be included if at 360-385-2335 or evan.cae Port Townsend officials chose peninsuladai1ynews.com. • tate moneyhelp pto improve, re lace failing septic systems i I-Iomeowners and-small businesses in seven allow reopening of private and commercial shell- counties bordering Puget Sound and Hood Canal fish beds throughout the region. are starting to take advantage of a $4.2 million The state Department of Health estimates there program intended to help residents repair, replace are about 500,000 onsite septic systems through- or improve their existing onsite septic systems. out the 12-county Puget Sound region. About 5 The Washington Department of Ecology pro- percent of these systems are estimated to be failing vides the low-interest loans and grants to local and and causing pollution problems.Many local health tribal governments.The grant and low-interest loan agencies have been surveying and targeting Made- program is part of Gov.Chris Gregoire's long-term quatesystems for upgrade,repair or replacement. effort to help protect and restore Puget Sound. The Hood Canal Coordinating Council has Unwanted nutrients in Puget Sound fuel algae $601,807 available in the Hood Canal Regional growth, explain Ecology spokespersons. When Septic Loan Program to address pollution prob- algae die, they consume oxygen. Low oxygen leets caused by septic systems that need repair levels in water can suffocate fish and other sea or improvement throughout Jefferson, Kitsap and life, and contribute to the growing dead zones in Mason counties and the Port Gamble S'Klanam Hood Canal. and Skokomish Indian tribes. The nonprofit Loan funds will help reduce the volume of such ShoreBank Enterprises Cascadia administers the nutrients while upgrading onsite sewage systems low-interest loan program. near marine waters.Malfunctioning septic systems Terry Hull, Hood Canal septic loan program are linked to shellfish bed closures due to high manager for ShoreBank,said his organization makes levels of bacteria,notes Ecology.Since 1980 about low-interest loans available to homeowners and busi- 30,000 acres of state commercial shellfish beds nesses based on their income. Lower-income prop- have been closed to harvest, and Hood Canal has erty owners get a lower interest rate and better repay- an expanding dead zone, partly caused by runoff meat terms.He said that 40 different local contractors from septic systems, fertilizer runoff and other in the three-county area have been involved in fixing pollution sources. or replacing problematic septic systems. • Gregoire said-repairing and improving existing To learn more,contact Hull at 360-427-2875 or onsite septic systems would pay future dividends thull@sbpac.com, or visit www.ecy.wa.gov/pro- by keeping area beaches and streams cleaner and grams/wq/funding/oss.htm. Tr--; 8-t-07 • -PortTownsend&Jefferson County Leader can waterdistrict is propisproposed for county Public Health staff sets community meetings_ In response torecent local • Wednesday, Aug. 8, 6- embark on several programs legislation and in_an effort to 8 p.m., Quilcene Community with the focus of identifying address short- and long-term Center and correcting sources of bac- water quality and shellfish issues •Tuesday,Aug. 14,4-6 p.m., teriological wastes, explained in our area, Jefferson County Port Ludlow Fire.Hall McNickle. Activities include Public Health hosts a,series of • Thursday, Aug. 16, 6-8 working to identify and correct community meetings to discuss p.m., Jefferson County Library, failing onsite septic systems . the formation of a clean water Port Hadlock` along our shorelines to provide district to include all of East •Tuesday,Aug.21,6-8 p.m., shellfish protection; employing Jefferson County. Gardiner Community Center best management practices on At the meetings, residents • Wednesday, Aug. 22, 6-8 agricultural properties to pre- Will learn what the creation of p.m.,Port Townsend Community vent animals wastes from enter- a:clean water district will mean Center ing streamsand creeks;working to them and to our waterways as The purpose of the proposed with onsite septic system own- well as what other Washington district is to protect water quality ers to educate them on proper state counties are doing to pre- of all Jefferson County's fresh operation and maintenance of serve and improve.water qual- and marine waters. According their systems to prevent pre- ilk.Participants can also provide to county Environmental Health mature` failure; and sampling • Medback on several funding Director Mike .McNickle, this fresh and marine waterways o$tions for the district under would be accomplished by throughout Jefferson County to cIesideration by the Board of preventing sewage and animal identify "hotspots" of bacterio- Cnunty Commissioners, wastes and othercontaminates logical contamination in order to Community members are wel- from entering our waterways. prevent shellfish harvesting area come to drop in at any time dur- To prevent this contamina- downgrades or closures. :rig the following discussions tion, Public Health, Jefferson For more information,contact • Monday, Aug. 6, 6-8 p.m. County Conservation District Jefferson County Public Health B-innon Community Center and WSU •Extension would at 385-9444. texam--- -1--07 • • 416 Water meetings begin Monday PENINSULA DAILY NEWS Community Center main room, the formation of a clean water Beginning Monday, a series 620 Tyler St.,6 p.m.to 8 p.m. district and what other counties - of community meetings to dis The meetings, sponsored by are doing to preserve and cuss the formation of a clean Jefferson County Public improve water quality water district that will include Health, is a response to recent They will also be able to pro- all of eastern Jefferson County legislation and an effort to vide feedback on several fund- will be held during the month address short and long-term ing options under consideration of August: water quality and shellfish by the Jefferson County Board ■Monday Brinnon Com- issues. munity Center dining room, 52 The purpose of the proposed of Commissioners. Church Road, Brinnon, 6 p.m. clean water district is to protect For more information, to 8 p.m. water quality of all Jefferson Phone Jefferson County Public ■Aug. 8 — Quilcene Com- County's fresh and marine Health at 360-385-9444, or munity Center, 294952 U.S. waters. click on wwiv.jefferson Highway 101, Quilcene, 6 p.m. Participants will learn about countypublichealth.org. to 8 p.m. ■ Aug. 14 — Port Ludlow Fire and Rescue, 7650 Oak Bay Road, Port Ludlow, 4 p.m. to 6 p.m. ■ Aug.. 16 — Jefferson County Library Huphrey - Room, 620 Cedar Ave., Port Hadlock, 6 p.m.to 8 p.m. ■Aug.21—Gardiner Com- munity Center main hall, 980 Old Gardiner Road, 6 p.m. to 8 p.m. • ■Aug.22—Port Townsend pb N • cl . can A 12•Wednesday,August 8,2007 water .„,,„,,,.„„„,,,....„,„,„,,,,„,„.,....„„„.......,,A....,,,,,,,,,,,4 „..,„„,,,,,,,,,,,....,,, „� � y_ ater 1,,,,,:ukttx--m,,.-;;A: ,,, :,,,,,. :1,., 1 wkivr,,,e,7. „,„ -,_-,4--,w,,,„,,,, !:.,-,Zr.:.4:, ',;'.Z, ',',''''''fIr,:'"e ,,-,44,,, ; qr^,,y. • Continued from Page 1 �. '`.,n' 4•z d A district Because the ee is r • ��f pe parcel, . a i Ss s fca , meeth to residents who own multiple par- c- ` 3$ t9t 54114 cels will be hit harder—despite r n :, s —tic,— � ,tr , x� ,,, a the fact that a resident might not t '3 ,, �i a .. .` �,own any more acreage than his ` watedi ',eait'red one-parcel neighbor. t� gn ,' . ro, ..� n1hanQ ��m��.F : i � :�ciponfi��alsop rovidefeedb on' Purpose ev n y 4,ig � By Lyndie BrowningThe proposed clean water dis- o � ` r� a , tract stemmed from the county's - eating z Y# ilr #4-,opl ¢ Leader Staff Writer need to take action on water pot- 0.,';. ap A � � lution problems threatening the * o, sG ; �� a 3 l�..11K. Residents in Brinnon on Monday county's shellfish industry.Fecal slloxy �� t�r concern over a proposed coliform bacteria that common- � ,a, .1 y '0,7,T. w ,fin r� S. expressedperly stem from fecal matter,are the ' � t � parcel fee to helpfund cre- 3 �n� �� biggest threat to shellfish. ',�, ����!!��� anon of a new clean water district. t _..<<-, '7 ff ��” : �."� r b_ ter Because shellfish are filter- „` z"" "Why can't the government just feeders,the bacteria accumulate programs through the county's county goes to the state grant m their bodies and can pose a existing conservation district. 'trough Brinnon resident Dick Bergeron threat to the humans who con- >"as called it,the state operate with the money it has?" "We need to have stream often requires the county to come asked Director of Environmental some them. monitoring for water quality up with matching funds. Funds The county also hopes to ongoing so that we can show from the clean water district Health Mike McNickle. The audi- exercise local control over a tidal our progress, identify problems would provide a stable stream ence applauded. wave of state-prompted cleanupy early. this will enable us to of revenue from which to dip for efforts. do is get more money from the matching dollars,Sullivan said. Residents were concerned about veral issues: a perceived itllbal+ The goal is to raise$500,000 DOE and other sources," said Glenn Gately of the Jefferson ced distribution of the fee, the a year—permanently—to fund Jefferson County Commissioner County Conservation District • water-quality monitoring in David Sullivan. impact on fixed-income property streams as well as offer education pointed funding wouldot a constant atreain owners, whether Port Townsend Sullivan noted that when the of fturdinti help maintain would participate in the fee, and both continuity and quality of the possibility that the fee would data. "When you go from grant to grant, it's really hard to plan future. Gately said, increase in the fit See WATER,Page 12 Gately also believes that mon- itoring inspires land-use change, which decreases fecal coliform problems. In previous stream monitoring efforts — which largely centered on dairy farm- land—adjacent landowners were presented with data each month so they could see firsthand how their land-use decisions affected • e----e-07 • • PortTownsend&Jefferson County reader the stream. —how much the fee would be, he empathized with residents' "Landowners came to ask, for example—are still in flux. concerns. "Budget is a strug- 'What can we do?'"Gately said. An$18 per parcel fee is the sug- gle," Sullivan said. He noted, He then produced a graph dem- gestion that has been brought to "Collection mechanisms are onstrating a downward trend in the public. imperfect."Sullivan emphasized fecal coliform levels among the the sense of county community • streams,showing that the moni- Brinnon concerns and the public good of having toring had indeed produced posi- "I think it would be more fair clean water. tive change.Some farmers have if everyone pays equally," said In an email to McNiclde after been able to obtain grants for Brinnon resident Bill Morris. the meeting, Sickel pointed out solar-powered pumps that draw "The guy who owns four parcels that the fire protection assessment fresh water from the stream up for investment purposes gets fee is also assessed on a per-par- to a trough,so that cattle don't punished four times, while the cel basis,at$14.50 per parceL have to go to the stream to obtain renter living on that property He wrote, "Property owners water. Fences have also been might not pay anything at all." of multiple parcels can request a erected to keep cattle from con- Under the proposal, even refund of this fee using the Fire taminating streams. undeveloped land parcels — Protection Assessment Refund whose forests and riparian zones Form through the Jefferson Funding actually help clean the water County Treasurer."He then sug- As Brinnon resident Dick —will be charged a clean water gested that this option be consid- Bergeron said, "I don't think district fee. ered if the fee proposal is going there's anybody in this room Resident George Sickel asked to go through. who doesn't care about water or the question,"Why can't we just a healthy environment." require fees for parcels with sep- Number of parcels Sullivan feels similarly. "I tic systems?" County Assessor Jack think everybody in the county The community also Westerman said there are 29,000 benefits from having clean water. expressed concern over the fact parcels in East Jefferson County. Even the City of Port Townsend that some of the pollution con- Some of those parcels are as gets its water from Quilcene," tributing to the growth of fecal small as 2,500 square feet and he said. coliform might not be human. could be unusable,he said. Everyone agrees that clean Audience members noted the "If it's on a per-parcel basis, water is a good thing;the contro- large populations of elk, which you could have a number of versy arises over how the county at low tide sometimes walk onto parcels that make up one lot in opts to fund the efforts. the beach and deposit fecal mat- Irondale, which are 25 by 100 Sullivan says there are lim- ter onto the shoreline. feet. They would pay the same ited funding mechanisms in state If instituted, the monitoring on a parcel basis as a 640-acre law available to the county.The proposed as part of the clean parcel on Discovery Bay owed county could have created a water district would be able to by a timber company or anyone shellfish protection district, for determine whether the fecal coli- else with a 640-acre parcel," example,or fund the monitoring form present is of animal or Westerman said through a stormwater manage- human origin. McNickle said the fee is not ment fee.Levying an$18 fee on Bill Morris was concerned his call.And the parcel issue is a every parcel in the county is one about another possible pollution policy decision. option permitted by state law. source."I understand there's talk The county would partner Sullivan says commissioners of putting an 18-hole golf course not only with the conservation will get feedback from residents up here.Golf courses are one of district but Washington State in the next few weeks and then the worst polluters around.How University to provide education. look at the program in the fall. does that fit in to all this?" If Port Townsend does not The fee could show up on tax Other audience members participate in the district, then bills as early as next spring. expressed concern over the impact no data will be collected from Sullivan said the county can on residents living off a limited, surface waters within the city. charge the city for things the city fixed income. Bergeron said: "I McNickle said an interlocal is not doing— such as stream get a set amount of money depos- agreement with the city would monitoring and education—but ited in my bank account every need to be worked out because cannot charge city property own- month.If I add something,I have the city has a fee already. ers for things the city is already to cut something out.It might be One of the issues that has sur- charging them for. He said the food, it might be a visit to my faced is how far the Puget Sound county would probably need to grandkids." Partnership might encroach on come to a working agreement Audience members noted that county turf and possibly dictate with the city. property taxes were a significant to the county. "One of the challenges we burden already.Someone in the "If we do our job,then we're have is to show people how it audience claimed his property going to get to the heart of the benefits everybody and how it taxes had recently risen by 300 concerns of the state, which impacts them.Otherwise,people percent. are water quality and shell- will say,'What am I getting for County Commissioner David fish protection improvements," my money?'"Sullivan said. Sullivan recognized that the dis- McNickle said. Sullivan said the numbers tribution would be unequal,and At the Brinnon meeting, McNickle said:"If you want to ignore the problem, go ahead and do that. I can't. I'm under state law not to." He added,"Everything that's done here will be brought to the county commissioners for them • to vote on it." Four more public meetings are scheduled,to take place in Port Ludlow,Port Hadlock,Gardiner and Port Townsend.Staff will be on hand to answer questions and receive public comments. r, 2004-2006 Program Evaluation • Big Brothers Big Sisters serving King,Pierce & Jefferson Counties Big Brothers Big Sisters serving King,Pierce, and Jefferson Counties (BBBSKPJC)entered into a contractual relationship with the Jefferson County Public Health Department in November 2004 to provide one-to-one mentoring as a key service of the 3-year Drug Free Communities Grant administered by SAMHSA. Program startup consisted of recruiting qualified staff, securing office space, and developing relationships with key stakeholders including school administrators,teachers, counselors,and Resource Advisory Council(Kellie Regan,Linda Atkins,Deb Johnson, Yuko Umeda, and Cammy Brown). BBBSKPJC conducts community-based and school-based mentoring programs. In the Community- Based Program, an adult mentor makes a one-year commitment and meets with a youth 2-4 times a month. Mentors and youth experience cultural and sporting events, creative endeavors,the discovery of new places, and the joy of simply spending time together. In the School-Based Program,mentors make a commitment for the school year and meet with youth once a week during regular school hours. Goals for the match include: promoting the youth's academic and social competency,building a trusting friendship with one another, and having fun. Accomplishments: Since contracting with Jefferson County Public Health, dramatically more Jefferson County children have a caring,trustworthy mentor. BBBSKPJC accomplishments since 2004 include: • • From 2004—2005,the number of children mentored in Jefferson County rose from three to 74 (2004-2005)and 74-135 (2005-2006). • In 2006, BBBSKPJC mentored youth in 48 schools across all three counties. • In 2007,BBBSKPJC will serve at least 150 Jefferson County youth. Jefferson County Program Summary Community Partnership School Partners: Partnership with local school districts is a key element of our success. Teachers, administrators, and counselors refer children they believe could benefit from a mentor. In addition, the Chimacum School District provides BBBSKPJC's local staff with in-kind office space and equipment use. Youth Served in 2005 and 2006 by District and Education Level School District 2005 2006 School Level 2005 2006 Port Townsend 28 65 Elementary 44 90 Chimacum 41 59 Middle School 27 42 Quilcene 2 5 High School 3 3 Unreported 3 6 Total 74 135 Total 74 135 • .t - Community. Conservatively,high school and adult community volunteers in Jefferson County contributed over 9,000 hours to children in eastern Jefferson County in 2005 and 2006 • combined. - 64 high school students mentored children in our School-Based Program. Program Effectiveness: Big Brothers Big Sisters' evidence-based,best practice mentoring program helps children build developmental assets and thereby reduces risk factors • Increased ability to resist drugs and alcohol—46%were less likely to start using drugs. - Decreased use of violence—30%were less likely to hit someone. - Avoided contact with juvenile authorities—more than 97%! • Improved school attendance and performance—52%were less likely to skip a day of school. - Improved relationships with peers,adults and parent(s)—37%became more trusting of their parent or guardian, and 36%got along better with their peers(Tierney, Grossman,Resch, 1995). • America's Promise. BBBSKPJC's programs directly focus on the first of America's Promises to youth: "An ongoing relationship with a caring adult mentor,tutor, or coach." Need for mentoring. Too many Jefferson County children face multiple risk factors,e.g., 33%live in households with adults who drink heavily. These risk factors make Jefferson County youth vulnerable to a range of negative behaviors. A recent survey of 8th graders in Jefferson County showed that: • 20%were heavy drinkers(5+drinks at one setting)and 20%used marijuana. • • One out of 4 County 8th graders met the clinical screening criteria for depression. • One in three Jefferson County 8th, 10th,and 12th grade students said that they did not have adults in their neighborhood that they could talk to about something important. Program Outcome Evaluation survey. BBBSKPJC uses a Program Outcome Evaluation survey (POE)tool that is structured on Big Brothers Big Sisters of America's(BBBSA)survey to assess outcomes ensures that our measurement tool is valid and reliable. Results of the POE show that most of the Little Brothers and Little Sisters evaluated improved and maintained on important risk prevention indicators. • Nearly all of the children mentored improved or maintained their status on: self-esteem, self- confidence, social skills, school performance,positive relationship with an adult,and relationships with others--family,peers, and adults. • Every child mentored maintained or improved their relationships with adults,peers,and family! ▪ Most of the children improved their trust toward the teachers or parent respondents (72%). Youth Tobacco Survey(YTS). Youth in the program completed a five-question survey that inquired about tobacco use and their attitudes about smoking. The striking majority of the 314-8th graders surveyed said that they do not smoke cigarettes and do not think it makes people look cool. They do believe that smoking is harmful. The majority of the youth are elementary school and we believe that due to mentoring fewer will start smoking than their non-mentored peers as • they enter the teenage years. r BBBSKPJC surpassed the contracted number of matches to be formed and served in Jefferson • County. The contract required that BBBSKPJC serve 40 children each year(2005 and 2006). BBBSKPJC mentored 74 children in 2005 and 135 in 2006. Funding through the Drug Free Communities Grant allowed the hiring of part-time local staff. Strengths: Strong positive community relationships Excellent locally hired staff Best practices program structure Positive reputation in the community A well-respected Jefferson County resident on the BBBSKPJC Board of Directors. Key local partnerships include: Jefferson County Public Health The Pt. Townsend, Chimacum, and Quilcene School Districts Retired and Senior Volunteer Program United Good Neighbors of Jefferson County Satterberg Foundation through Pete Helsell Port Townsend Noon Rotary Challenges: • Financial sustainability Local leadership Securing enough volunteer mentors to serve the children who want mentors. BBBSKPJC's long-term commitment to mentor Jefferson County youth requires sustained local funding. While BBBSKPJC with its local partners will continue to fund the program through; Individual giving Special events Government Private foundation grants The chance to sustain and expand mentoring service in Jefferson County is through local leadership; which we will be building through the National Council of Aging Grant that we received. • National Council on Aging 2 year grant • Purpose Build core capacity that will create long-term sustainability in a geographically separate program location. Need for project: We have been Iooking for ways to strategically manage, develop, and sustain our programs in Jefferson County. Project: Use the experience,wisdom,and talent of Jefferson County's 55+volunteers to: •Implement an organizational structure, • Design and implement a customized fundraising plan, •Tailor Jefferson County marketing activities for the satellite location,and •Work together to solve problems, share experiences,and build camaraderie. •Design creative new ways of engaging talented adult 55+volunteers. •Expand service to children in Jefferson County who want a mentor. NCOA's goal: to build civic engagement,test 12 demonstration models, and build the business case for engaging 55+adult LEADERSHIP volunteers in nonprofit organizations. Partner: Retired and Senior Volunteers Program of Jefferson and Clallam Counties. • • rte- 6 0 VV- 'g Q (----c- c) ---). —0 c ,..7 rt,-):„1, z 4 m D v v X rn cn cn COO D Xi -csv _ = o a a. 6 3 0.� m a -ii cn = Z 0 a aa a O o n 0 C o a o 0 CD Z VJ P el 0 J --i .rdr ci L.) co KJ m 1 c_ m -4 JEFFERSON COUNTY BOARD OF HEALTH MINUTES Thursday, July 19, 2007 Board Members: Staff Members: Phil Johnson— County Commissioner District#1 Thomas Locke,MD, Health Officer David Sullivan— County Commissioner District#2 Jean Baldwin,Public Health Services Director John Austin, Vice Chairman—County Commissioner District#3 Julia Dans kin,Nursing Programs Director Jill Buhler—Hospital Commissioner District#2 Mike McNickle,Environmental Health & Geoff Masci—Port Townsend City Council Water Quality Director Sheila Westerman— Citir<en at Large(Ciy) Roberta Frissell, Chair—Citir<en at Large (Count') Meeting was called to order at 2:30 pm on July 19, 2007 by Chair Frissell in the rrnfPren(-- Jefferson County Public Health (JCPH), A11 uoard members were present with the exception of Member Westerman. A quorum was present. APPROVAL OF AGENDA Board Member Buhler moved to approve the agenda as written. Member Johnson • seconded the motion,which carried by a unanimous vote. APPROVAL OF MINUTES Board Member Masci moved to approve the minutes of May 17, 2007, as written. Board Member Sullivan seconded the motion, which carried by a unanimous vote. None OLD BUSINESS July 2007 Region 2 Public Health Newsletter Jean Baldwin commented on the Region 2 Public Health Newsletter, which is distributed to physician offices. The newsletter strives to keep pertinent local issues in front of doctors. The July newsletter highlights West Nile Virus (WNV) awareness and testing and Tuberculosis control issues. Change in Health Professional Shortage Area Designation: East Jefferson County Dr. Locke reported that federal officials have approved our area as a geographic primary care health professional shortage area (HPSA). Previously the designation for the Port Townsend area was a low-income health professional shortage area (inadequate • healthcare providers for low-income populations) and now meets the criteria for a more a more severe provider shortage area. South County has been a geographic HPSA, in the past, as is western Clallam County (Forks area). He explained that while this Jefferson County Board of Health,July 19,2007 Page 1 of 7 demonstrates that the health professional to population ratio in Jefferson County has worsened, the designation makes the county eligible for certain services such National I/ Health Service Corps physicians, continued Rural Health Clinic Program status, and allows a higher reimbursement level for Medicare patients. There was further clarification and discussion about the data sheet. There was discussion about the application process for a National Health Service Corp provider. Member Masci moved that the Jefferson County Board of Health recommend to Jefferson County Hospital District#2 that they pursue application for assignment of a National Health Service Corp doctor for the rural and poverty areas of Quilcene and south county. Vice-Chair Austin seconded the motion. The motion carried with Member Buhler abstaining. Board Correspondence There were no comments. NEW BUSINESS Port Ludlow Yacht Club (PLYC) Public Health Hero Recognition Glenda Wetherbee, Chair of the Port Ludlow Yacht Club (PLYC) Women's Group presented a check for$4,014.48 to the Board as a donation to benefit the Jefferson County Breast and Cervical Health Program(BCHP). Ms. Wetherbee spoke about how the idea for raising funds had started, evolved, and eventually led to their cookbook • project. With the help of numerous volunteers from the PLYC Women's Group,A Culinary Cruise with the Port Ludlow Yacht Club cookbook has been a huge success, is now in its third printing, and they are pleased to be able to make this contribution to BCHP in the interest of women's health care. (Cookbooks are $20 and available only through Yacht Club members.) Jean Baldwin presented a Public Health Hero Award to the four representatives in attendance from the PLYC Women's Group (Glenda Wetherbee, Maggie Brown, Jan Ditmar and Anne Jennings) in recognition of their fund-raising efforts and generous contribution to the Jefferson County Breast and Cervical Health Program. She noted that this money will be combined with funds raised by the Main Street"Girls Night Out" event and used towards providing more mammograms. Public Hearing: Jefferson County Septic Code Chair Frissell called the public hearing for the Jefferson County Septic Code to order. There were no members of the public in attendance wishing to testify. Copies of the line- in/line-out version of the Code were provided. Mike McNickle explained that Environmental Health(EH) staff had met with a technical advisory group three times and had held four public meetings in all geographic areas of Jefferson County (Brinnon, Quilcene, Port Ludlow and Tri-Area). Comments from those meetings were incorporated and culminated into the final draft of the Septic Code 8.15. Linda Atkins distributed clean copies of the final draft and a sheet of comments received • from the Washington State Department of Health(DOH) requesting minor changes. Jefferson County Board of Health,July 19,2007 Page 2 of 7 Chair Frissell congratulated the EH team for a job well done and the successful • groundwork that was laid by the hearing process. Mike acknowledged the many hours of work done by Linda Atkins, Daniel Nidzgorski and the whole On-site group. Mike noted that a very thorough review was done and basically represents an adoption of the State Code. Mike and Linda answered questions and clarified points for the Board. Discussion followed. With no further comments or questions, Chair Frissell closed the hearing. Member Masci moved that the Board accept the revision of the Jefferson County Septic Code 8.15 with the revisions proposed by the Department of Health. Member Johnson seconded the motion. There was no further discussion and the motion carried by unanimous vote. Pre-adoption Briefing: Jefferson County On-Site Sewage System Management Plan Mike McNickle noted that the newly adopted Code requires that all Puget Sound counties have a Sewage Management Plan. He then proceeded to brief the Board on related issues in preparation for the upcoming hearing on the Jefferson County On-site Sewage System Management Plan. • The plan requires that Puget Sound counties, working with a Health Officer, must report to DOH on various issues. Section 4 is about Marine Recovery Areas (MRAs) as defined by H.B. 1458, requiring that Health Officers designate areas as MRAs under certain circumstances. EH staff has worked on the definition of an MRA under the legal authority of the Health Officer. The Hood Canal Watershed • in Jefferson County has been identified as our MRA. Mike noted that the document describes what we are planning to do including several projects that are already underway. • The main requirement of the plan is development of a database that records how many septic systems are in the Hood Canal Watershed and how we are going to inspect, document, and monitor them. • The plan also addresses operation and maintenance requirements for on-site septic systems. Jefferson County already has an operation maintenance program in place, which will be enhanced in the next round. • Some elements of the plan meet requirements of the revised State On-Site Sewage WACs which take effect this month. These codes require that the Board of Health review the plan and a public hearing be conducted before adoption. Once the plan is adopted, DOH will release $100,000 to Jefferson County Public Health. Discussion followed. Member Masci expressed concerns about only focusing on the Hood Canal and not other water areas in the county. There was extensive discussion. Dr. Locke provided some historical background, noting that we are operating under several different legislative and administrative requirements. He spoke about the process and development of the State On-site Code (Dr. Locke was serving on the State Board at that time). He noted that the operation and maintenance of on-site systems were some of • the most contentious sections of the code. What is now in the State Code is the final compromise reached by the various stakeholders. The Legislature later added in another piece about MRAs with some additional funding, and assigned it to the Health Jefferson County Board of Health,July 19,2007 Page 3 of 7 Department to come up with this plan. It is not actually a requirement of the Board of Health. He noted that it makes more sense that this all be together as one comprehensive • plan adopted by the Board of Health. Member Austin raised the issue of accelerating the schedule on adoption to secure the $100,000 more quickly. Mike responded that this was being brought at this time to the Board of Health in order to have a public hearing and adoption on the August agenda, which would be acceptable. Member Sullivan moved that a public hearing be scheduled for the next Board of Health meeting for the Jefferson County On-site Sewage System Management Plan. Member Johnson seconded the motion. There was no further discussion and the motion carried by unanimous vote. Citizen Petition Re: Port Townsend Air Quality Concerns Jean Baldwin made comments concerning petitions and a letter of complaint submitted to JCPH in regard to air quality (as it relates to the Port Townsend Paper Mill). The Department of Health, Department of Ecology and the Olympic Region Clean Air Agency (ORCAA)have become involved. Health indicator survey work will be done and they will also be looking at some of the existing data that we have. Dr. Locke noted that the comments of the petitioners(and their wish that we could do health studies and link them up with human outcomes such as cancer) are a reasonable • thing for someone to think—until you become aware of the many unsuccessful studies of this type. He explained that it is virtually impossible to make that link using the data available. He related a similar situation that occurred in the 1980s in Port Angeles with the Rainier Mill - it was common knowledge that there were human health impacts, but to be able to prove it was an incredibly difficult task. Dr. Locke believes that the data will not be sufficient to establish a cause and effect relationship with any disease or health issue and recommends that efforts be made to assure that plant discharges have been adequately analyzed and are within the permissible legal limits. Discussion followed. Jefferson County Nursing Shortage: Impacts on Public Health Staffing Marjorie Boyd (JCPH, Public Health Nurse) addressed the Board to provide information and perspective regarding the current state of JCPH medical staffing issues. She commented on the shrinking medical staff(Nurses,Nurse Practitioners) resulting from budget cuts and non-competitive wages. She pointed out that this is an issue of concern especially in light of potential emergency situations. She spoke about needs that are now being seen in the community which are not only going up in numbers, but also in the level of acuity. The needs are more intense, demand is going up,but staffing is declining. She encouraged the Board members, as the visionary leaders of the Health Department, to look at this situation and consider what direction to go. Hilary Metzger spoke about her personal 20-year history at the Health Department and her involvement over the years in programs that have not been traditional public health programs (i.e. family planning, school health and education). She spoke about the support • she has also received to be active in these areas on a statewide level; her personal pride in Jefferson County Board of Health,July 19,2007 Page 4 of 7 . Jefferson County Public Health; her upcoming move to the staff of the hospital; the aging work force and absence of young people due to economics. She feels it is a crisis. She reiterated her pride in JCPH and expressed her appreciation of the support she has felt for her work. Those present responded with appreciative applause for her 20 years of service. Member Frissell commented on her own involvement and struggles in years past while trying to establish family planning services in this county. She was very grateful when the Health Department agreed to take on family planning and that she does not want to see the community without it. Member Buhler suggested that it may be time for the hospital and JCPH to get together again and look at what kind of services might be shared. Jean Baldwin agreed that we need to have that conversation; there needs to be some kind of partnership planning in the long run to retain staff and services. Member Masci spoke about the City of Port Townsend's opposition to and avoidance of committing funds to the Health Department throughout the years. He made comments about the BOCC and challenged them to make the decision and take the responsibility to set priority in favor of nurses. Member Sullivan responded with explanation that funding alone is not the answer to the whole problem. The picture is much more complex, due to union issues. He believes the support by the BOCC for nurses is there in principal, and promises to work on it. • Dr. Locke commented that this might be a context in which to renew a discussion with the Board of Health on legal options for local health jurisdiction organization. A comparison analysis was done 5-6 years ago, looking at a county department vs. health district model. Under Washington state law, a health district can be set up by the County Commissioners and they create the district, they can dissolve it, and they continue to serve on the Board of Health. Becoming a health district would bring new responsibilities for the Board of Health, such as budgeting. Jean Baldwin noted that she had brought up the health district idea to County Administrator, John Fischbach. She feels that in looking at current Jefferson County infrastructure costs and what JCPH pays for various things, it might be a good idea to reconsider being a district. She explained that according to the statute right now, counties are fiscally responsible for health districts or county health departments. She has talked to a couple of consultants about bids to perform this analysis and will continue with that process. Jean would like to bring this topic forward again in September for evaluation. ACTIVITY UPDATE Dr. Chris Hale Public Health Hero Award • Jean Baldwin proposed the creation of a new"Public Health Hero Award" bearing the name of the late Dr. Christiane Hale, in recognition of her many achievements and Jefferson County Board of Health,July 19,2007 Page 5 of 7 • contributions to our community. Jean had prepared a letter and created the award for the • Board's approval and signature. Jean read the message on the award certificate and excerpts from the letter to the group. There will be a memorial service on Saturday, July 28, 2007 and Chair Frissell and Member Masci will be attending. Jean asked that Chair Frissell present the award to the family and read the letter on behalf of the full Board. Member Sullivan moved to establish the Dr. Chris Hale Public Health Hero Award and to sign the letter of tribute. Vice-Chair Austin seconded the motion,which carried by unanimous vote. Hospital Commissioners Announcement Member Buhler announced that the Hospital Commissioners have voted to rescind their offer on the Sheridan Clinic Building. They are instead looking at other alternatives to free-up clinic space and make maximum use and efficiency by extending clinic hours. She explained that this decision was made because they learned that their ultimate remodeling plan was going to trigger major retrofitting and code issues, and would have been cost prohibitive. They are also contemplating putting a clinic in the Port Hadlock area. AGENDA PLANNING Follow-up June Board of Health Retreat Dr. Locke explained that this item was included on the agenda to serve as a reminder of the questions raised and discussions that occurred at the July Board of Health retreat. He • asked if the Board wants to revisit any of those issues or if it raised any ideas to include on future agendas. Jean Baldwin commented on the retreat discussions and asked for direction on the next steps. She pointed out that there were several attendees who expressed interest in continuing to review data. She noted that it sounded like another Data Steering Committee (that group looked at different health indicators and various health data banks to provide needed statistics, and then shared that data as a work group -then the group decided what would go out to the public). Chair Frissell commented that they saw a lot of people becoming aware of what kind of information was out there and were asking where to get more. She thinks that it is a good catalyst for people and very useful. Jean will continue to meet with Demographer Siri Kushner(Kitsap County Health District) on healthcare access. Agenda Planning • On-site Sewage System Management Plan- Public Hearing (August) • Health district information(September) • Review of Hep A outbreak emergency(August) Vice-Chair Austin moved to adjourn the meeting. Member Buhler seconded the motion,which carried by unanimous vote. • Jefferson County Board of Health,July 19,2007 Page 6 of 7 • Meeting was adjourned at 4:17 p.m. Next Board of Health meeting is September 20, 2007. JEFFERSON COUNTY BOARD OF HEALTH Excused Roberta Frissell, Chair Sh, ilaWesterman, Member 0J14---) Jo d Austin, Vice Chair f Masci, Member David Sullivan, Member ill Buhler, Member • Phil Johns n, Member • Jefferson County Board of Health,July 19,2007 Page 7 of 7