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Home My WebLink About059 15cc, it STATE OF WASHINGTON County of Jefferson In the Matter of Updating the Working Capital Reserve Recommendation for Each County Fund RESOLUTION NO. 59-15 WHEREAS, it is critical to the adequate financial management of County Funds to clearly define the working capital reserves recommended for each County Fund at the end of each fiscal year; and WHEREAS, proper working capital reserves enhance the stability of County programs and services from one year to the next, and are also intended to accommodate temporary cash flow needs for uninterrupted operations during a budget year; and, WHEREAS, Resolution No. 65-13 approved in 2013 stipulated the reserves for all County Funds, and, WHEREAS, the specific recommendations for the type and level of reserve for each County Fund have been reviewed and proposed by staff with appropriate revisions; and, WHEREAS, the County Administrator is supportive of these reserve recommendations; NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners hereby repeals and replaces Resolution No. 65-13 with this resolution, including the "List of Reserve Recommendations — All Funds," attached hereto and incorporated herein; and, BE IT FURTHER RESOLVED, that where both percentage and dollar reserve recommendations are listed for a Fund, the larger of the two shall be the recommended reserve; and, BE IT FURTHER RESOLVED, that the reserve for each Fund is intended to be measured at, and should be met at, the end of each fiscal year, allowing reserves to be used for temporary cash flow during the budget year; and, BE IT RESOLVED, that the Board of Commissioners hereby directs the Department Heads and Elected officials to consider the reserve recommendations as they prepare their budgets during the annual budget preparation process and the preparation of supplemental budget requests; and, BE IT FURTHER RESOLVED, that the Board of Commissioners hereby directs the County Administrator to consider the working capital reserves when preparing a balanced budget proposal for the Board of Commissioners during the annual budget preparation process and the preparation of supplemental budget requests, ATTEST: 0 9'this /'4t day of December, 2015. a s Clerk of the Board Da COUNTY Kler, Chair JEFFERSON COUNTY- List of Reserve Recommendations - All Funds revised 12-14-15 Fund % Minimum reserve Description 001 -GENERAL FUND 10% 10% of Total Spending 105 -AUDITOR'S O&M 10% 10% of Total Spending, excluding capital 106 -COURTHOUSE FACILITATOR N/A None Required 107 -BOATING SAFETY PROGRAM 10% 10,000 10% of Total Spending, or $10,000 whichever is larger, excluding capital 108 -COOPERATIVE EXT. PROGRAMS 10% 32,000 10% of Total Spending, or $32,000, whichever is larger 113-4-H AFTER SCHOOL 10% 10,000 10% of Total Spending, or $10,000, whichever is larger 114 -ECONOMIC DEVELOPMENT N/A None Required 119-JEFFCOM BOND FUND 5% 5% of Debt Service Expense 120 -CRIME VICTIMS SERVICES 10% 10% of Total Spending 123 -JEFF CO GRANT MANAGEMENT FUND 10% 34,000 10% of Total Spending, or $34,000, whichever is larger 125 -HOTEL -MOTEL 25% 25% of Total Revenue _ 126-H&HS SITE ABATEMENT N/A None Required 127 -PUBLIC HEALTH N/A 253,981 Minimum recommended reserve is 253,981 128 -WATER QUALITY 10% 171,000 10% of Total Spending, or $171,000, whichever is larger 130 -MENTAL HEALTH N/A Pass Through Fund only 131 -CHEMICAL DEPEND/MENTAL HEALTH 1o% 10% of Total Revenues 135 -JEFFERSON COUNTY DRUG FUND 10% 10% of Total Spending 136 -SHERIFF DRUG INVESTIGATION 10% 10% of Total Spending 140 -LAW LIBRARY 10% 10% of Total Spending, Excluding Capital 141 -TRIAL COURT IMPROVEMENT 10% 10% of Total Spending 142 -PUBLIC DEFENSE FUNDING N/A None Required 143 -COMMUNITY DEVELOPMENT 10% 153,000 10% of Total Spending, or $153,000, whichever is larger 147 -FEDERAL FOREST TITLE III N/A None Required 148 -JEFF CO AFFORDABLE HOUSING 10% 10% of Total Spending 150 -TREASURER'S O&M N/A None Required (RCW84.56020(08) 151-REET TECHNOLOGY FUND N/A None Required 155 -VETERANS RELIEF 10% 10% of Total Spending 160 -WATER POLLUTION CNTRL LOAN FUND 10% 67,000 10% of Total Spending, or $67,000, whichever is larger 174 -PARKS AND RECREATION 10% 64,000 10% of Total Spending, or $64,000, whichever is larger 175 -COUNTY PARKS IMPROVEMENT FUND N/A Capital projects only, Fund requires no working capital 177 -SPECIAL PROJECTS FUND N/A Special Projects only, Based on prefunding expenses 178 -POST HARVEST TIMBER MGMT RESV N/A Special Projects only, Based on prefunding expenses 180 -COUNTY ROADS 25% 25% of Operating Expenses, excluding capital 181 -EMERGENCY ROAD RESERVE N/A Emergency Projects only, based on prefunding 183 -FACILITIES MANAGEMENT 10% 66,000 10% of Total Spending, or $66,000, whichever is larger - 185-FLOOD/STORM WATER MANAGEMENT N/A Capital projects only, Fund requires no working capital 186-BRINNON FLOOD CONTROL SUB -ZONE N/A Capital projects only, Fund requires no working capital 187-QUILCENE FLOOD CONTROL SUB -ZONE N/A Capital projects only, Fund requires no working capital 301-CONSTRUCTI0N & RENOVATION N/A 10% of Total Spending, excluding capital 302 -COUNTY CAPITAL IMPROVEMENT 50% 50% of Annual Debt Service expense 304-H.J. CARROLL PARK N/A Capital projects only, Fund requires no working capital 306 -PUBLIC INFRASTRUCTURE Varies Unpaid portion of approved grants 308 -CONSERVATION FUTURES TAX 10% 10% of Total Spending, excluding capital 401 -SOLID WASTE 10% 10% of Total Spending 402 -SOLID WASTE POST CLOSURE N/A Based on prefunding post -closure expenses 403 -SOLID WASTE EQUIPMENT RESERVE N/A Capital projects only, Fund requires no working capital 404 -YARD WASTE EDUCATION FUND N/A Prefunded expenses 405 -TRI -AREA SEWER FUND 10% 10% of Total Spending, excluding capital 501 -EQUIPMENT RENTAL & REVOLVING 25% 25% of 12/31 Accumulated Depreciation for Equipment 502 -RISK MANAGEMENT RESERVE N/A 216,000 10% of Total Spending, or $216,000, whichever is larger 503 -JC UNEMPLOYMENT RESERVE N/A None Required 504 -INDUSTRIAL INSURANCE RESERVE N/A None Required 505 -EMPLOYEE BENEFIT RESERVE N/A 125,000 10% of Total Spending, or $125,000, whichever is larger 506 -INFORMATION SERVICES 1 25% 1 25% of 12/31 Accumulated Depreciation for Equipment Funds Eliminated: Funds Changed: Fund Resolution 65-13 New Resolution Percent** Fund Percent** Minimum Percent *T Minimum Reason for Change 114 -ECONOMIC DEVELOPMENT No longer has minimum reserve, currently this fund is inactive. Fund eliminated This fund will be discontinued and costs -will be paid directly out of the General Fund beginning 2015. 129 -ANIMAL SERVICES Fund eliminated This fund will be discontinued and costs will be paid directly out of the General Fund beginning 2015. 503 -JC UNEMPLOYMENT Fund eliminated Fund eliminated in 2014. All revenues and expenditures RESERVE (moved to fund 505) in this fund will now be in fund 505. 504 -INDUSTRIAL INSURANCE Fund eliminated Fund eliminated in 2014. All revenues and expenditures in RESERVE (moved to fund 505) this fund will now be in fund 505. Funds Changed: Fund Resolution 65-13 New Resolution Reason for Change Percent** Minimum Percent" Minimum 177 -SPECIAL PROJECTS FUND 10% 25,000 N/A No longer has minimum reserve, currently this fund is inactive. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST ❑ CONSENT AGENDA K REGULAR AGENDA TO: Board of County Commissioners County Administrator FROM: Philip Morley, County Administrator DATE: December 14, 2015 SUBJECT: Resolution Updating the Working Capital Reserves STATEMENT OF ISSUE: Update working capital recommendations for all Jefferson County Funds. ANALYSIS: The recommended working capital reserves have been reviewed during the 2016 budget process and the following changes are proposed from previous Resolution 65-13. Funds Eliminated: Funds Chaneed: Fund Resolution 65-13 New Resolution Percent* Percent* Minimum Percent* Minimum Fund Reason for Change 114 -ECONOMIC N/A Fund eliminated This fund will be discontinued and costs will be paid DEVELOPMENT directly out of the General Fund beginning 2015. 129 -ANIMAL SERVICES Fund eliminated This fund will be discontinued and costs will be paid di recti y out of the General Fund be i n ni ng 2015. 503 -JC UNEMPLOYMENT Fund eliminated Fund eliminated in 2014. All revenues and RESERVE (moved to fund 505) expenditures in this fund will now be in fund 505. 504 -INDUSTRIAL INSURANCE Fund eliminated Fund eliminated in 2014. All revenues and RESERVE (moved to fund 505) 1 expenditures in this fund will now be in fund 505. Funds Chaneed: Fund Resolution 65-13 New Resolution Reason for Change Percent* Minimum Percent" Minimum 177 -SPECIAL PROJECTS FUND 10% 25,000 N/A No longer has minimum reserve, currently this fund is inactive. FISCAL IMPACT: Decreases minimum recommended reserves by $25,000 for all funds and eliminates funds that are no longer County Funds. These recommended reserve amounts are targeted amounts that each fund is recommended to maintain at fiscal year-end each year. REQUESTED ACTION: Approve attached resolution updating working capital reserves B / l ?- ounty Ad i istrator Date JEFFERSON COUNTY BOARD OF COUNTYCOMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator DATE: December 14, 2015 RE: Deliberation and Potential Action on 2016 Jefferson County Budget STATEMENT OF ISSUE: Board of County Commissioners deliberation and approval is requested for the proposed Resolution adopting a Final 2016 Jefferson County Budget, and a companion Resolution adopting a salary schedule for non-union employees. On December 7, 2015, the Board held a Public Hearing and began deliberations on the 2016 Jefferson County Budget. A Final Budget includes adjustments and corrections and is ready for final adoption. ANALYSIS: Enclosed for Board action to implement the 2016 Jefferson County Budget are two resolutions: 1. A Resolution to adopt the 2016 Jefferson County Budget, including a Final 2016 General Fund Summary, Final 2016 Other Funds Summary and 2016 Staffing Schedule. These are included for final deliberation and action. Also included in this memo for the Board's information is a "Summary of Changes to November 18, 2015 Recommended Budget" which changes contained in the Final Budget. 2. A Resolution to adopt a 2016 wage matrix for non-union employees. A Budget Message for the Final 2016 Jefferson County Budget is also included with this -memo, and it will be posted with the Budget, after the 2016 Jefferson County Budget is adopted. The Board of County Commissioners previously adopted several Resolutions that also relate to the 2016 County Budget: • Resolutions 044-15 - Conservation Futures Fund Levy for 2016 Taxes and Conservation Futures Substantial Need Resolution 048-15 adopted 11-23-15Resolution 046-15 - General Fund Levy for 2016 Taxes and General Fund Substantial Need Resolution 049-15adopted 11-23-15; • Resolution 045-15 - Road Levy for 2016 Taxes and County Road Substantial Need Resolution 50-15 adopted 11-23-15 • Resolution 047-15 - Diversion of Road Levy for Traffic Law Enforcement for the 2016 General Fund, adopted 11-23 -15 FISCAL IMPACT: As proposed, the Final 2016 Budget is a balanced budget using 2016 revenues and fund balance. Wages and salary adjustments are consistent with adopted collective bargaining agreements and also with Resolution No. 26-15 establishing objectives and procedures for the 2016 County Budget, including a 1.50% wage adjustment for 2016 for non-union employees. RECOMMENDATIONS: 1. Approve the proposed Resolution adopting the 2016 budget for the General Fun and Other Funds, and the 2016 Jefferson Road Construction Program and 2016 County Capital Improvement Program. 2. Approve the proposed Resolution adopting a salary schedule for the FLSA and union exempt management and professional employees for 2016. B clip Morle , C unty Mmiaistfator Date Summary of Changes to the November 18th Recommended 2016 Budget: 016 2016 Revenue FExpenditure C;enimml R inti Recommended Budget Revision 2015 Final Budget -General Fund nthar R inrtc Recommended Budget Revision 2015 Final Budget -Other Funds Detail of Final Changes: General Fund Dept 067 - Emergency Mgm Dept 068 - Comm Serv. Dept 180 - Sheriff Other Funds Fund 125 -Hotel Motel Fund 199 -County Fair 17, 372,483 17, 985, 688 76,538 17, 372,483 18, 062, 226 29,619,459 34,283,163 305,000 304,715 29,924,459 34,587,878 2016 ( 2016 Revenue Expendil re Descri t 10,922 Salary and benefit adjustment 800 DV prevention funds allocated 64,816 Add Corrections Officer Total - 76,538 55,000 54,715 Enter Hotel Motel final requests & allow for 5000 Contingency for Vistor Center Facility Maint. 250,000 250,000 Add County Fair final budget Total 305,000 304,715