HomeMy WebLinkAbout062 15. �s�sso� 5 h�► f-� ��Ir� � a• ai I �
tee,
ST E OF WASHINGTON
roil Jefferson County
ORDER: BUDGET APPROPRIATIONS/ }
EXTENSIONS FOR VARIOUS } RESOLUTION NO. 62-15
COUNTY DEPARTMENTS }
WHEREAS, the Jefferson County Board of Commissioners did on the 281 day of September, 2015 declare
that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of
preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal
government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and
WHEREAS, the Jefferson County Board of Commissioners did on the 7' day of December, 2015, set a
hearing on said need for the 211 day of December, 2015, at the hour of 10:00 a.m. in the County Commissioners' Chamber,
Courthouse, Port Townsend, Washington; and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on
December 9 and 16, 2015 in the official newspaper of Jefferson County; and,
WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed.
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to
there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of
the following funds by the amounts listed and per the attached requests:
AMOUNT FROM
UNENCUMBERED
FUND # FUND NAME
FUND BALANCE
REVENUE
EXPENSE
CURRENT EXPENSE/GENERAL FUND
_
001-010-000 ASSESSOR
$11,462
11,462
001-020-000 AUDITOR
$5,167
5,167
001-021-000 ELECTIONS
$1,634
1,634
001-050-000 CLERK
$5,037
5,037
001-050-000 COUNTY ADMINISTRATOR
$5,700
5,700
001-067-000 PUBLIC SAFETY & SECURITY
$0
$9,314
9,314
001-080-000 DISTRICT COURT
$8,936
$11,580
20,516
001-110-000 JUVENILE SERVICES
$10,335
10,335
001-150-000 PROSECUTING ATTORNEY
$7,582
7,582
001-180-000 SHERIFF
$106,282
106,282
001-240-000 SUPERIOR COURT
$15,266
$15,266
15,266
001-250-000 TREASURER
$7,811
7,811
001-261-000 OPERATING TRANSFERS
$304,435
$304,435
001-270-000 NON -DEPARTMENTAL
$153,100
$153,100
Total General Fund
$642,747
$36,160
$663,641
SPECIAL REVENUE / CAPITAL/ ENTERPRISE/ INTERNAL S ERVICE FUNDS
108-000-010 WSU COOP EXT.
$15,556
$15,556
113-000-010 4-H AFTER SCHOOL
$2,114
$2,114
127-000-010 PUBLIC HEALTH
$24,811
$226,318
$251,129
174-000-010 PARKS & RECREATION
$18,600
$18,600
175-000-010 PARKS IMPROVEMENT FUND
$3,500
$3,500
306-000-010 PUBLIC INFRASTRUCTURE
$35,379
$35,379
308-000-010 CONSERVATION FUTURES
$1,000
$1,000
401-000-010 SOLID WASTE
$30,000
$30,000
505-000-0103C EMPLOYEE BENEFIT RESERVE
$65,000
$65,000
Total Other Funds
$195,960
$226,318
$422,278
APPROVER #pis 211 day of December, 2015.
S?'• d J spy \°•
JP
LA
fol
ATT)✓ST'.
H,
4h.N4'
Carolyn Avevy,
Deputy Clerk of the Board
Phil Johnson, Me�mAbner
Ka le n Kler, Member
cc: tn;� S 15
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
General Fund - Various Departments
Department/Fund Name
Commissioners: (mark all that apply with an 'X')
Date: November 16. 2015
General Fund 001
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$63,664
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0 1
BUDGET
BARS Revenue # Description ICURRENT IREVISION 1AMENDED
TOTAL REVENUE 1 $01 $01 $01
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
Salaries and Benefits see below $63,664
TOTAL EXPENDITURE $0 $63,664 $0
Reason for Appropriation/Extension
Adjustment for 2015 increase for UFCW contract. Also includes appropriation for clerk hire for County Administrators
Dept.
General Fund Dept.
BARS Code
Salaries
Benefits
Total
ASSESSOR
001-010-000.514.24.10.
9,681
1,781
11,462
AUDITOR
001-020-000514.23.10.
4,344
823
5,167
ELECTIONS
001-021-000511.70.10.
1,374
260
1,634
CLERK
001-050-000512.30.10.
4,239
798
5,037
COUNTYADMINISTRATOR
001-050-000512.30.10.
4,750
950
5,700
DISTRICTCOURT
001-080-000512.40.10.
6,004
1,120
7,124
DISTRICTCOURT
001-080-000523.30.10.
1,520
292
1,812
JUVENILE SERVICES
001-110-000 527.10.10.
8,721
1,614
10,335
PROSECUTING ATTORNEY
001-150-000515.10.10.
3,791
722
4,513
PROSECUTING ATTORNEY
001-150-000515.80.10.
2,593
476
3,069
TREASURER
001-250-000514.22.10.
6,576
1,235
7,811
53,593 10,071 63,664
Elected Officikl/plepart ea Ignature
CC'.Prr1i I,�ti`�
TO: BOARD OF COUNTY COMMISSIONERS Date: 11/06/15
RE: Request for Budget Appropriation/Extension and AA&eG 2015
Public Safety and Securityy�� �s I} AzQ67-000
DepartmentfFund Name JEFFERSON
N y U ,. u d -. umber
Commissioners. (mark all that apply with an'.X4) a
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$9,313
0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
Yes
No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension to include this new revenue in the budget this year as outlined below in the amount of:
$9,313
BUDGET
BARS Revenue 4 Description CURRENT REVISION AMENDED
33397.06.0100 Shovel-Rdy HS Grant Reimb $0.00 $9,313.47 $9,313.47
TOTAL REVENUE $0.001 $9,313.471 $9,313.47
BUDGET
BARS Expenditure 9 Description
CURRENT
REVISION
AMENDED
52510.31.9706 Shovel-Rdy HS Grant Supplies
$0.00
$9,31
$9,313.47
i
TOTAL EXPENDITURE
$0.170
$9,3!3.47
$9,313.47
Reason for A ro riation/Extension
Respecxful Su itte ,
Elected Official/Department Head Signature
onyw-S.�l�� I�
TO: BOARD OFC TY COMMISSIONERS Date: 11/10/15
RE: Request For Budget Appropriation/Extension and Amendment
District Court
NOV 11 0 2015 001 080 000
Department/Fund Name Fund Number
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $11,580.00
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of $12,218.00 to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current Revision New Budget
Budget
non assigned yet
Mental Health Court -Case Mgmt
$0.00 $11,580.00 $11,580.00
non assigned yet
MHC case management
$0.00 $638.00 $638.00
$0.00
$0.00
$0.00
TOTAL REVENUE
$0.00 $12,218.00 $12,218.00
BARS # Expenditure Description
Current
Budget
Revision
New Budget
51240.41.0050 Mental Health Court -Case Mgmt
$0.00
$11,580.00
$11,580.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$0.00
$11,580.00
$11,580.00
Reason for Appropriation/Extension
As of May 1, 2015 District Court administers the contract and expenditures to provide mental health court case management.
This was previously administered by Jefferson County Public Health. This appropriation will move the monies from Public
Health to District Court.
Respectfully submitted
Tracie Bick
TO BOARD OF COUNTY COMMISSIONERS
RE Request for Budget Appropriation/Extension and Amendment
Sheriff
Department/Fund Name
Commissioners (mark all that apply with an 'X')
Date November 30, 2015
001-180-000
Fund Number
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore. for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of.
$106.282
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8X Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared Therefore. I request an appropriation and
(budget extension to include this new revenue in the budget this year as outlined below in the amount of.
$0
Reason for ADDrooriation/Extension
(1) Retro payment for union contract settlement. (2) Appropriate funds for payment of retirement benefits for part-
time contract Mental Health position who qualified for retirement. (3) Overtime for fill-in for deputy that is on leave
(4) Overtime costs exceeded budgeted amount due to additional training needs in 2015 (5) Overtime in Patrol and
Corrections are tracking to exceed budgeted amounts for 2015
Respect* Submitted,
Elec Official/Department Head Signature
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
SO
$0
REVISION
$0
TOTAL REVENUE 50
$0 $0
Reason for ADDrooriation/Extension
(1) Retro payment for union contract settlement. (2) Appropriate funds for payment of retirement benefits for part-
time contract Mental Health position who qualified for retirement. (3) Overtime for fill-in for deputy that is on leave
(4) Overtime costs exceeded budgeted amount due to additional training needs in 2015 (5) Overtime in Patrol and
Corrections are tracking to exceed budgeted amounts for 2015
Respect* Submitted,
Elec Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
5211010.0000
Salaries 1
$444,641
$2,700
S447,341
52110 20.0000
Benefits
$185,984
$550
$186,534
52360.41 0100
Mental Health 2
$36.838
$23.832
$60.670
52123 10,0000
Overtime West End 3
$0
$16,000
$16,000
52123 20 0000
Benefits - west end
$0
$3,2001
$3,200
52140 10.0000
Overtime - Training 4
$10,000
$10,000
$20,000
52140.20.0000
Benefits - Training
$1,613
$2,000
$3,613
52122 10.0000
Overtime -Patrol 5
$44,838
$15.000
$59,838
52122 20,0000
Benefits Patrol
$259.658
$3,000
$262,658
52360 10.0000
jOvertime - Corrections 5
$53.000
$25,000
$78.000
52360.20 0000
lBenefits - Corrections
$338.7971
$5,0001
1343.797
TOTAL EXPENDITURE
$1,375.3691
$106,2821
$1,481.651
Reason for ADDrooriation/Extension
(1) Retro payment for union contract settlement. (2) Appropriate funds for payment of retirement benefits for part-
time contract Mental Health position who qualified for retirement. (3) Overtime for fill-in for deputy that is on leave
(4) Overtime costs exceeded budgeted amount due to additional training needs in 2015 (5) Overtime in Patrol and
Corrections are tracking to exceed budgeted amounts for 2015
Respect* Submitted,
Elec Official/Department Head Signature
5.
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Superior Court
Department/Fund Name
001240000
Fund Number
Date: 11/12/15
Commissioners: (check all that apply)
d Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $15,266.00
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue
Description
Current
Budget
Revision
New Budget
Not Assigned Yet
Drug Court Case Managment
$0.00
$10,605.00
$10,605.00
Not Assigned Yet
Case Management in FTC
$0.00
$3,864.00
$3,864.00
Administrative & Billing
$0.00
$797.00
$797.00
$0.00
TOTAL REVENUE
$0.001
$15,266.00
1 $15,266.00
BARS # Expenditure
Description
Current Revision New Budget
Budget
51240.41.0050
Drug Court Case Managemnt
$0.00 $15,266.00 $15,266.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE
$0.00 $15,266.001 $15,266.00
Reason for Appropriation/Extension
As of May 2015 Superior Court began administration of the contract and expenditures to provide Drug Court Case
Management /Family Therapeutic Court Case Management. The Contract was previously administered by Jefferson County
Public Health, this appropriation will move funds from Public Health to Superior Court.
NOV 13 2015
Respectfully s mitted,
CC- kne_5 - IaJ311.5
aull-A,
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Date: November 16. 2015
Operating Transfers 001-261-000
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$304,435
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
71
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0 1
Reason for Appropriation/Extension
One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received
over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitt
L riected Offi 'ial `_epartment Head Signature
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
REVISION
$0
$0
$0
$200,000
$0
TOTAL REVENUE $0
$0 $0
Reason for Appropriation/Extension
One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received
over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitt
L riected Offi 'ial `_epartment Head Signature
BUDGET
BARS Expenditure #
Description CURRENT
REVISION
AMENDED
59700.00.0350
Transfer to Capital Im rovement Fund 302 1 $680,000
$200,000
$880,000
59700.00.0160
Transfer to Health Det 2 $618,732
$38,435
$657,167
59700.00.0200
Transfer to DCD 3 $421,400
$66,000
$487,400
$0
$0
TOTAL EXPENDITURE $1,72032
$304,435
$2,024,567
Reason for Appropriation/Extension
One time transfers to other funds: 1) Transfer PILT funds (payment in lieu of taxes -federal government) received
over budgeted amount to Capital Improvement. 2) Transfer amount to Health Dept to cover union contract
increases for Jan. to Sept of 2015. 3) Transfer to Dept of Comm. Dev. for comp. plan professional services.
Respectfully Submitt
L riected Offi 'ial `_epartment Head Signature
Qc Aoe.
j4k-�A
5 ialalp
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Non -Departmental
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16,-2015
001-270-000
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$153,100
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
�$o
Keason Tor ADDroonation/txtension
(1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2)
Purchase of property as infill to County property assemblage.
f�espe u ly S itted;'✓� C
� ected Offic(l/D n 4ead
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
51510.41.0010 Legal - Special Attorney Fees $40,000
$0
$0
$0
$43,100
$0
TOTAL REVENUE $0
$0 $0
Keason Tor ADDroonation/txtension
(1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2)
Purchase of property as infill to County property assemblage.
f�espe u ly S itted;'✓� C
� ected Offic(l/D n 4ead
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
51510.41.0010 Legal - Special Attorney Fees $40,000
$110,000
$150,000
59411.61.0000 Property Acquisition $0
$43,100
$43,100
$0
$0
$0
TOTAL EXPENDITUREJ $40,0001
$153,1001
$193,100
Keason Tor ADDroonation/txtension
(1) Legal fees for various risk management cases requires an additional appropriation for attorney fees. (2)
Purchase of property as infill to County property assemblage.
f�espe u ly S itted;'✓� C
� ected Offic(l/D n 4ead
Cc
h"I
75 - iAalis
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
WSU Jefferson county Cooperative Extension
Department/Fund Name
108
Fund Number
Date: 11/19/2015
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes____, No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Budget
$0.00
$0.00
$0.00
$0.00
TOTALREVENUEJ $0.001 $0.001 $0.00
BARS # Expenditure Oestri tion Current
Budget
Revision
New Budget
53-Es18-i'@c008f1 $21,667.00
$4,000.00
$25,667.00
53190.20.0000 Personnel Benefits $2,462.00
$11,556.00
$14,018.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $24,129,001
$15,556.00
$39,685.00
Reason for Appropriation/Extension
Appropriate funds for payment of retirement benefits for part-time employees who qualified for retirement benefits for the years
2014-2015.
Respectfull submitted,
Laura Lewis
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
WSU Jefferson Cooperative Extension
Department/Fund Name
113
Fund Number
Date: 11/30/2015
Commissioners: (check all that apply)
❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all
the expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for
the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes_ No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount reflected below to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description
Current Revision New Budget
Budget
113 57123.20.0000 $2,232.00
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE
$0.001 $0.001 $0.00
BARS # Expenditure Description Current
Budet
Revision New Budget
113 57123.20.0000 $2,232.00
$2,113.85 $4,345.85
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE $2,232.001
$2,113.851 - $4,345.85
Reason for Appropriation/Extension
Appropriations of funds for this line item to fund payment of retirement benefits for part-time employees who qualify for
retirement for the years 2014-2015.
Respectfully submitted,
LA��-
Laura Lewis
TO: BOARD OF COUNTY COMMISSIONERS Date: November 12, 2015
RE: Request for Budget Appropriation/Extension and Amendment
Public Health
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Fund Number
127
0 Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$251,129
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
EXI
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$226,318
BUDGET
BARS Revenue #
Description
CURRENT
REVISION
AMENDED
333.66.12.5460
NEP Round 4
$48,000
$35,256
$83,256
333.66.12.5470
NEP Round 5
$14,566
$10,374
$24,940
333.93.75.2120
Healthy Communities
$0
$29,500
$29,500
333.93.77.1200
Med. Ad. Match -CH Admin
$6,197
$57,055
$63,252
333.93.95.2170
DBHR-Other
$0
$2,000
$2,000
334.03.10.5381
LSC Indirect
$0
$15,256
$15,256
334.04.70.9330
ACAC
$0
$18,384
$18,384
334.04.91.5480
PSAP
$40,000
$13,883
$53,883
341.81.10.1520
PRR-EH
$0
$175
$175
341.43.04.1000
Fiscal/Admin Fee -Cons. Futures
$0
$1,000
$1,000
346.21.20.4450
Youth Tobacco Svcs.
$0
$5,000
$5,000
397.00.00.0360
Transfer-Im from G/F - Public Health (one-time)
$0
$38,435
$38,435
56800.31.0020
TOTAL REVENUE
1 $108,763
$226,318
$335,081
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
56200.10.0000
Salaries - Admin
$397,260
$2,457
$399,717
56210.10.0000
Salaries - EH
$509,728
$8,826
$518,554
56220.10.0000
Salaries - CH
$944,174
$19,423
$963,597
56800.10.0000
Salaries - DD
$55,791
$2,027
$57,818
56200.20.0000
Benefits - Admin
$150,322
$481
50,803
56210.20.0000
Benefits - EH
$201,056
$1,565
56220.20.0000
Benefits - CH
$345,178
$3,341
j$202,621
48,51956800.20.0000
Benefits - DD
$20,732
$31521,047
56210.41.0240
Professional Services
$8,000
$17,247
$25,247
56210.49.0045
Misc/Other Operating
$3,000
$4,435
$7,435
56210.52.0010
Clallam Count EPA
$105,000
$171,819
$276,819
56210.52.0015
Clallam Conservation District EPA
$9,077
$2,000
$11,077
56800.31.0020
Operating Costs
$400
$125
$525
56800.35.0000
Office Equipment
$0
$7,565
$7,565
56800.41.0177
DASH Website
$0
$3,083
$3,083
56800.41.0440
Advertising
$140
$335
$475
56800.43.0000
Travel
$600
$329 1
$929
56800.45.0010
1 Room Rental
$350
$525
$875
56800.49.0010
Printing$500
$4,231E$4,73156800.49.0045
Misc/OtherO eratin
$0
$1,000$1,000
$0
TOTAL EXPENDITUREI $127,0671 $251,1291 $339,761
Reason for Appropriation/Extension
Salaries and benefit costs above are a result of the 2015 UFCW Contract agreement. The costs include retro pay for
January through September and longevity and were not included in the original 2015 Budget. Public Health requests
a one-time only transfer to cover these costs as recovery time for invoicing grants has lapsed. Other revenue and
expenses listed were also not reflected in the original 2015 Budget but are transactions that will occur in 2015.
Respectfully Submitted,
Elect d Official/Department Head Signature
0-C AnwneS: \ 1-7 16
or -
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Parks & Recreation
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16, 2015
174.000.010
Fund Number
7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$18,600
0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
0
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0 $0
$0
$0
$0
TOTAL REVENUE $0 $01 $0
Reason for Appropriation/Extension
Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages
were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass
seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments
increased due to higher than expected revenue from program fees. A consultant was retained to assist with the
Parks, Recreation and Open Space Comprehensive Plan.
Resp ully Submitted,
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
57100.10.0000
SALARIES & WAGES
$117,241
$7,100
$124,341
57100.31.0000
OPERATING SUPPLIES
$11,000
$2,000
$13,000
57100.44.0000
TAXES & OPERATING ASSESSMENTS
$2,000
$2,500
$4,500
57680.10.0000
SALARIES & WAGES
$81,344
$5,000
$86,344
57680.41.0000 _____fPROFESSIONAL
SERVICES
$0
$2,000
$2,000
$0
TOTAL EXPENDITUREJ
$211,5851
$18,600
$230,185
Reason for Appropriation/Extension
Additional clerk hire were needed to serve in both parks maintenance and recreation programming. Clerk hire wages
were raised, and a retroactive payment was required due to a change in the UFCW contract. Fertilizer and grass
seed applications were increased to maintain playability at Memorial Field, and HJ Carroll Park. Sales tax payments
increased due to higher than expected revenue from program fees. A consultant was retained to assist with the
Parks, Recreation and Open Space Comprehensive Plan.
Resp ully Submitted,
Elected Official/Department Head Signature
cc i Ny)t SS I i r� 1,5
AwlI I
TO: BOARD OF COUNTY COMMISSIONERS Date: November 16, 2015
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Parks Improvement
Department/Fund Name
Commissioners: (mark all that apply with an "X")
175000010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$3,50
❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
Fc
roken playground equipment was replaced at Quilcene Park. Campground revenue was higher than expected,
ausing lodging taxes to be higher than expected.
ElectedMicial/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
57630.35.0000 SMALL TOOLS & EQUIPMENT $0
$2,500
$2,500
57630.49.0000 MISCELLANEOUS $3,100
$1,000
$4,100
TOTAL EXPENDITURE $3,1001
$3,5001
$6,600
Reason for Appropriation/Extension
Fc
roken playground equipment was replaced at Quilcene Park. Campground revenue was higher than expected,
ausing lodging taxes to be higher than expected.
ElectedMicial/Department Head Signature
Cc '. Ny)-(:_� -,)
lUJ
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Infrastructure Fund
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16, 2015
306-000-010
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$35,379
❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
59700.00.0405 Transfer to Tri -Area Sewer $170,000 $35,379
$205,379
$0
$0
$0
$0
TOTAL EXPENDITURE $170,0001 $35,3791
$205,379
Reason for Appropriation/Extension
By resolution, 50% of the annual Rural County Sales and Use Tax received into the Public Infrastructure fund is
transfered to the Tri -Area Sewer fund 405. This appropriation is to transfer $35,379 additional to the Tri -Area Sewer
fund, which represents 50% of the sales tax received over the budgeted amount for years 2011 through 2014. The
remaining 50% of sales tax received over budgeted will stay in the fund for future project allocation through the
normal PIF allocation process.
re
CC i}nY`e�.'S � 1111 I15
�A. 3
TO: BOARD OF COUNTY COMMISSIONERS Date: November 16, 2015
RE: Request for Budget Appropriation/Extension and Amendment
Conservation Futures
Department/Fund Name
Commissioners: (mark all that apply with an "X")
and Number
308
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$o
OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0 $0 $0
$0
$0
$0
TOTAL REVENUE $0 $01 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
59439.91.0010 Fiscal/Admin-JCPH $0 $1,000 $1,000
TOTAL EXPENDITURE $0 $1,000 $1,000
Neason Tor Appropriation/Extension
Costs above were not reflected in the original 2015
Respectfully Submitted,
Elected Official/Department He'd Signature
Ooy)e.`?
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Works, Solid Waste
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: November 16. 2015
401000010
Fund Number
FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$30,000
0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
El
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
$0
TOTAL REVENUE 1 $0 $0 $0
Reason for Aoorooriation/Extension
Tonnages of waste received at the solid waste facilities continue to exceed 2015 projected budget monthly
expectations. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and
exceeded October projections by 14%. Therefore, long haul waste disposal costs as well as taxes in miscellaneous
costs are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise
budget neutral request.
Respectfu�Submitted,
Elected 6—fficjauDepartment Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
53700.41.0010 Professional Services -Long Haul $1,188,740
$25,000
$1,213,740
53700.49.0000 Miscellaneous $85,000
$5,000
$90,000
TOTAL EXPENDITURE $1,273,7401
$30,0001
$1,303,740
Reason for Aoorooriation/Extension
Tonnages of waste received at the solid waste facilities continue to exceed 2015 projected budget monthly
expectations. At the end of September, 2015 actual tonnages are over projected amounts by an cumulative 7% and
exceeded October projections by 14%. Therefore, long haul waste disposal costs as well as taxes in miscellaneous
costs are over budgeted amounts. However, resulting revenues have increased as well making this an enterprise
budget neutral request.
Respectfu�Submitted,
Elected 6—fficjauDepartment Head Signature
CC'
&Yye- s 3)5,_) 45
AVA
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Employee Benefit Reserve
Department/Fund Name
Commissioners: (mark all that apply with an 'X')
Date: November 16, 2015
505-000-010
Fund Number
F 7x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$65,000
FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
BX Yes
No
71
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
b� udget extension include this new revenue in the budget this year as outlined below in the amount of:
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $01,
0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
59700.00.1114 Transfers Out to other funds $100,000 $65,000
$165,000
$0
$0
$0
TOTAL EXPENDITURE $100,-00-0r—$65,0001
$165,000
Keason Tor
ion
Reimbursement from Employee Benefit Reserve fund to departments for retirement related costs per resolution 11-
14, is higher than budgeted for 2015.
pe Fly' S it ,
ected Offici 1Dartment Head Signature
Regular Agenda
10:00 a.m.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: December 21, 2015
SUBJECT: HEARING re: Proposed 2015 Fourth Quarter Budget Appropriations/Extensions for
Various County Departments
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2015 budget. Per RCW 36.40.140 the Board
of County Commissioners must hold a public hearing regarding the proposed budget changes.
ANAT.VCTC-
These budget changes are intended to address unanticipated revenues and expenditures of the requesting
departments. The Hearing Notice was published in the Leader on December 9 and 16, 2015.
FISCAL IMPACT:
A summary of requests is below:
General Fund:
001-010-000 ASSESSOR
FROM UNENCUMB.
11,462
FUND #
FUND NAME I FUND BALANCE I REVENUE
EXPENSE
NOTES:
001-010-000 ASSESSOR
$11,462
11,462
Salaries & Benefits -Union Contract
001-020-000 AUDITOR
$5,167
5,167
Salaries & Benefits -Union Contract
001-021-000 ELECTIONS
$1,634
1,634
Salaries & Benefits -Union Contract
001-050-000 CLERK
$5,037
5,037
Salaries & Benefits -Union Contract
001-050-000 COUNTY ADMINISTRATOR
$5,700
5,700
Salaries & Benefits -Clerk Hire
001-067-000 PUBLIC SAFETY& SECURITY
$0
$9,314
9,314
Grant supplies
001-080-000 D ISTR ICT COU RT
$8,936
$11,580
20,516
Salaries & Benefits & MH Contract
001-110-000 JUVENILE SERVICES
$10,335
10,335
Salaries & Benefits -Union Contract
001-150-000 PROSECUTING ATTORNEY
$7,582
7,582
Salaries & Benefits -Union Contract
001-180-000 SHERIFF
$106,282
106,282
O\tertime, retirement costs
001-240-000 SUPERIOR COURT
$15,266
$15,266
15,266
Drug Court Case mgmt
001-250-000 TREASURER
$7,811
7,811
Salaries & Benefits -Union Contract
001-261-000 OPERATING TRANSFERS
$304,435
$304,435
Trans to Cap Imp, Health, DCD
001-270-000 NON -DEPARTMENTAL
$153,100
$153,100
legal services, property purchase
Total General Fund
$642,747
$36,160
$663,641
Regular Agenda
10:00 a.m.
Other Funds:
108-000-010 WSU COOP EXT.
FROM UNENCUMB.
$15,556 Retirement Costs
113-000-010 4-H AFTER SCHOOL
FUND #
FUND NAME I FUND BALANCE I REVENUEF
EXPENSE
NOTES:
108-000-010 WSU COOP EXT.
$15,556
$15,556 Retirement Costs
113-000-010 4-H AFTER SCHOOL
$2,114
$2,114 Retirement Costs
127-000-010 PUBLIC HEALTH
$24,811 $226,318
$251,129 Union contract, grant revenues & exp.
174-000-010 PARKS & RECREATION
$18,600
$18,600 Addtl staffing, union contract, supplies
175-000-010 PARKS IMPROVEMENT FUND
$3,500
$3,500 Playground Equipment, Quilcene
306-000-010 PUBLIC INFRASTRUCTURE
$35,379
$35,379 transfer sales taxes Tri Area
308-000-010 CONSERVATION FUTURES
$1,000
$1,000 Administration Fees
401-000-010 SOLID WASTE
$30,000
$30,000 costs due to higher tonnages
505-000-010: EMPLOYEE BENEFIT RESERVE
$65,000
$65,000 Reimbmtof retirement related costs
Total Other Funds
$195,960 $226,318
$422,278
More detailed information is found on the attached department requests
Most of the general fund requests have been anticipated as either a one-time expenditure or a UFCW Union
contract retroactive payment and have been included in the budget projections for 2015. The only exception
is in District Court and Superior Court where they are managing MH and Drug Court Contracts previously
included in the fund 131 Chem. Dependency/Mental Health Budget. We anticipate that the revenue and
expense for these contracts will be included in the Courts future budgets.
RECOMMENDATION:
Hear public testimony and consider approval of a resolution to adopt the 4th quarter supplemental budget
appropriations.
REVIEWED BY:
PhilouAdminnistrator Date