HomeMy WebLinkAbout010416_cbs01District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
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County Administrator: Philip Morley r
Clerk of the Board: Erin Lundgren `'
MINUTES
Week of October 19, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated: 1) His neighbor's barking dog issue has temporarily ceased; and 2) He has safety
concerns regarding The Jefferson County Sportsmen's Club nearby and stated they are not abiding by
posted shooting hours;
• A citizen stated: 1) It took him almost a decade to get a nuisance noise ordinance passed; and 2) He
urged the County to get a Fireworks Ordinance passed before the end of the year;
• A citizen stated: 1) He is impressed by the County Officials, Sheriff, Law Enforcement Officers,
County Prosecutor, Police Chief and Board of County Commissioners as he has never heard of them
taking bribes. They are known for their honesty; and 2) "Reaganomics" is working, in 1982 there were
only 13 billionaires in the United States, now there are 565;
• Two (2) citizens urged the Board to make the connection between the Larry Scott Trail and the Olympic
Discovery Trail a higher priority; and
• Two (2) citizens seconded the comment regarding approval of a Fireworks Ordinance.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Eligibility Examinations for Entry and Lateral Deputy Sheriff and Corrections
Officer; In the Amount of $1,500 Annually; Jefferson County Civil Service Commission; Public
Safety Testing
2. AGREEMENT re: Road Maintenance Services; In the Amount of $5,000; Jefferson County
Public Works; Washington State Department of Fish and Wildlife (WDFW)
3. AGREEMENT re: Permanent Repair, Quinault S. Shore Road, M.P. 1.14 and M.P. 1.28, County
Project No. CRI 8481, Federal Aid Project No. ER -1002(010); In the Amount of $20,440;
Jefferson County Public Works; Johnston Land Surveying
4. Payment of Jefferson County Vouchers/Warrants Dated October 12, 2015 Totaling
$647,493.12 and Dated October 13, 2015 Totaling $3,065.71
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Commissioners Meeting Minutes of October 19, 2015
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
PROCLAMATION re: Support of the "Stepping Up Initiative to Reduce the Number of
People with Mental Illness in Jails": Commissioner Kler read aloud the proclamation. Commissioner
Johnson moved to approve the Proclamation. Commissioner Kler seconded the motion. Chairman
Sullivan asked if there was anyone who wanted to address the Board?
Sheriff David Stanko thanked the Board for approving the proclamation as it is near and dear to his
heart. He explained that at any given time, there are 48 individuals incarcerated in the Jefferson County
jail. On average, there is a 15 day stay in jail. He added that they need to find a way to reduce the
recidivism rate, and make that a priority.
Jefferson Mental Health Director Adam Marquis explained that there needs to be a philosophical
administrative change that needs to occur with their partners. He believes that discharge starts at intake,
and he is committed to mental health needs at the jail. Director Marquis is in the process of trying to
obtain a 7 -bed clinic to address local mentally ill individuals.
Undersheriff Joe Nole is on the Jefferson Mental Health Board and said he is encouraged by the changes
being made to address mental health. He stated that he has taken many people to jail with mental health
issues for minor offenses because it was the only place to take them. A new 7 -bed clinic would save the
County money and keep people out of jail that do not belong there.
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Chairman Sullivan stated that for those working in the field of mental health, they need the resources,
training and system to back them up. He thanked Public Health Developmental Disabilities Coordinator
Anna McEnery for making this issue a priority.
Chairman Sullivan called for a vote on the motion. The motion carried by a unanimous vote.
The meeting was recessed at 9:49 a.m. and reconvened at 9:57 a.m. with all three
Commissioners present.
PROCLAMATION re: Proclaiming October 2015 as Disability Employment Month:
Commissioner Kler read aloud the proclamation. Commissioner Johnson moved to approve the
Proclamation. Commissioner Kler seconded the motion which carried by a unanimous vote.
Commissioner Kler and Chairman Sullivan presented certificates to local businesses who hire those with
disabilities. Chairman Sullivan thanked Carl Hanson for his work with Community Outreach
Association Shelter Team (COAST). Mr. Hanson stated that he appreciates the Board of County
Commissioners' (BOCC) acknowledgement. It draws attention to the different abilities within our
community and creates awareness which opens doors.
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Commissioners Meeting Minutes of October 19, 2015
PRESENTATION re: Association of Washington Cities Retro Safety Coordinator
Certificates: Association of Washington Cities (AWC) Workman's Compensation Program Manager
Brian Bishop stated that he is pleased to work with Jefferson County since January 2015. He added that
our County is one of the top performers in the pool when it comes to safety.
Mr. Bishop explained that the Retro Safety Academy is 4 days and focuses on safety, conservation,
hazards and accident prevention. The mission is "Every employee home safe every night."
Mr. Bishop presented a Safety Coordinator Designation award to County Administrator Philip Morley,
Central Services Director Frank Gifford, Clerk of the Board/Human Resources Manager Erin Lundgren,
Facilities Maintenance Foreman Custodian Jeff Monroe, Department of Community Development
(DCD) Lead Building Inspector Jim Coyne and DCD Office Coordinator Jodi Adams. He added that
with this designation, Jefferson County will receive a 15% savings on our Worker's Compensation fees,
which will be applied to the January 2016 billing which will be helpful since shares rose on average
about 10%. He explained that since Jefferson County has a good "experience factor" rating, the County
receives lower rates.
There are 120 members in the retro pool and Jefferson County has the second largest number of Safety
Academy graduates. Director Gifford added that there were many other County employees that took
portions of the Safety Academy training, but did not complete the entire 4 -day course.
The meeting was recessed at 10:21 a.m. and reconvened at 1:33 p.m. with all three
Commissioners present.
COUNTYADMINISTRA TOR BRIEFING SESSION. County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
Olympic Discovery Trail (ODT) discussion. Jeff Selby with the Peninsula Trails Association (PTA)
and Hall Baetz briefed the Board on the importance of the connection between the ODT and the
Larry Scott Trail. Mr. Selby requested inclusion of ODT in Jefferson County's Transportation
Improvement Program (TIP) as a multi-purpose trail (paved or gravel), rather than PTA creating a
single track trail for mountain bikers, hikers and horse riders, while directing touring bikes to Center
Valley Road and Highway 104. Mr. Baetz's position is that the County is legally required to do a
feasibility study.
• Briefing on updated matrix of Animal Responsibility Code written comments. Staff will bring a
revised draft ordinance to the Board for consideration at a later date, or give a recommendation to
schedule a follow-up public hearing on the issue, if required.
The meeting was recessed at 3:30 p.m. and reconvened at 3:46 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of October 19, 2015
Miscellaneous Items, Continued: 177FI,
• Washington State Association of Counties' (WSAC) request for two to three legislative items that
would benefit Jefferson County for WSAC Conference in November.
• BigFoot endorsement request for greenhouse gas reduction competition. Staff will invite Bob
Bindschadler to the next Board of County Commissioners' (BOCC) meeting.
Commissioner Johnson excused himself from the meeting at 3:57 p.m.
• Public Development Authority (PDA); Dave Robison is requesting an invitation to brief the BOCC.
• 2016 Jefferson County budget; Status update.
LETTER re: Blue Star Banner Program: Commissioner Kler moved to give permission
for the Blue Star Banner Program to use "Jefferson County" in the title and to be displayed along State
Route 19 and 20 and to send a letter to Steve Brunette in support of the Blue Ribbon Banner Program.
Chairman Sullivan seconded the motion. The motion carried.
NOTICE OFADJOURNMENT: Commissioner Kler moved to adjourn the meeting at
4:33 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan
seconded the motion. The motion carried.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Phil Johnson, Member
Kathleen Kler, Member
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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgrenit k..�LL
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MINUTES
Week of October 26, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• Six (6) citizens voiced concern about bicycle safety in Jefferson County and urged support of connecting
the Larry Scott Trail with the Olympic Discovery Trail;
• Three (3) citizens thanked the Commissioners for moving forward with the Quilcene Safe Streets
project;
• A citizen reported that the Quilcene Wastewater Management Plan will have a completed design by
February 2016;
• A citizen stated that the perception of residents South of Highway 104 is that they are overlooked;
• A citizen stated: 1) Prescription painkillers are killing more people than traffic accidents; 2) People
should be vaccinated against the flu and whooping cough; 3) Donald Trump may be the Republican
nominee for President; and 4) He is concerned about the Chimacum Creek buffer zone;
• Two (2) citizens commented on the burden of private land owners who tackle noxious weeds on their
property;
• A citizen invited the Commissioners to attend a Jefferson County Democrat meeting this week re: The
Marbled Murrelet;
• A citizen voiced concern re: proposed Jefferson Transit signage;
• A citizen commented on the hours of operation and noise emitted from the Sportsmen's Club; and
• A citizen stated: 1) He would like the Commissioners to investigate prior years' distribution of the
Timber Tax; and 2) The Fire Commissioners are addressing traffic safety issues.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Proposed Ordinance for Fee Assessment for Noxious Weed Control
Board; Hearing Scheduled for Monday, November 9, 2015 at 10:00 a.m. in the Commissioners'
Chambers
2. RESOLUTION NO. 37-15 re: Granting Longevity Pay and an Additional Floating Holiday, and
Amending the Floating Holiday Accrual Schedule for FLSA and Union Exempt Employees
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Commissioners Meeting Minutes of October 26, 2015
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3. AGREEMENT re: Collective Bargaining Agreement; January -1, 2015 through December 31,
2017; UFCW Union Local 21
4. AGREEMENT re: 2016-2018 Port Hadlock Office Space License and Use Agreement; In the
Amount of $42,226 in 2016, plus CPI in 2017 and 2018; Jefferson County Administrator; JeffCom
5. AGREEMENT re: Provide Individual Technical Assistance (ITA); In the Amount of $6,850;
Jefferson County Public Health; Able Opportunities
6. AGREEMENT re: Washington Conservation Corps (WCC) Crew Weed Control, Plant Streamside
Buffers and Repair Fencing; In the Amount of $11,620; Jefferson County Public Health; Olympic
Salmon Coalition
7. AGREEMENT, Change Order No. 5 re: Paradise Bay Road, Phase II Project, M.P. 0.37 to M.P.
1.53, County Road No. 503608, CRI 873, R.A.P. Project No. 1609-02; An Additional Amount of
$15,103.73 for a Total of $1,107,413.37; Jefferson County Public Works; Lakeside Industries, Inc.
8. AGREEMENT, Change Order No. 1 re: Safe Route to Schools (SRTS) Project, State Route 19
and West Valley Road; Administrative Change Only for Change in Number of Working -Days;
Jefferson County Public Works; C&J Excavating, Inc.
9. AGREEMENT re: Quilcene Complete Street Project; In the Amount of $8,430; Jefferson County
Public Works; Civil Engineering Services
10. AGREEMENT re: Community Planner/Landscape Architect Professional Services; In the Amount
of $18,000; Jefferson County Public Works; Fischer-Bouma Partnership
11. Concurrence and Authorization to Proceed with Real Property Acquisition re: Parcel No. 963
000 201, Audette Property; Chimacum Park Area Property Assemblage Project; In the Amount of
$40,000
12. Final Short Plat Approval re: Amber Hill Short Plat MLA12-00053/SUB12-00003; To Divide 10
Acres into Two Residential Lots Located off Cape George Road, Port Townsend; Paul and Ruth
Abbie Van Leuven and Jim and Elizabeth Moore, Applicants
13. Advisory Board Resignations (2) re: Marine Resources Committee (MRC); 1) District No. 2
Alternate Representative, Lucas Hart; and 2) District No. 1 Representative, Maureen Goff
14. Advisory Board Reappointment re: Marine Resources Committee (MRC); Unexpired Term to
Expire April 7, 2016; Changed from Environmental/Conservation Alternate to District No. 1
Representative, Nam Siu
15. Payment of Jefferson County Vouchers/Warrants Dated October 19, 2015 Totaling $592,149.75
16. Payment of Jefferson County Payroll Warrants Dated October 6, 2015 Totaling $131,417.05
and A/P Warrants Done by Payroll Dated October 20, 2015 Totaling $16,309.41
The meeting was recessed at 9:51 a.m. and reconvened at 9:59 a.m. with all three
Commissioners present.
DISCUSSION re: Population and Allocation: County Administrator Philip Morley
explained that the City of Port Townsend and Jefferson County are required to update their
Comprehensive Plans under the Growth Management Act (GMA). Pursuant to state law, the City is
required to have their plan completed prior to 2016 with a time frame for 2016-2036. Jefferson County
received an extension due to our small County size so our timeframe is 2018-2038. Work on the
comprehensive plan update requires coordination and agreement between the City and the County on
certain items, especially future population projections and allocations, through the Joint Growth
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Commissioners Meeting Minutes of October 26, 2015
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Management Steering Committee (JGMSC). The JGMSC has complete eir work and voted
unanimously to recommend the population projection and allocation to k :Jefferson County Board of
Commissioners for formal adoption.
The allocation formula for the 20 year population projections are as follows: 70% urban and 30%
rural/resource lands, including the following: City of Port Townsend (36%), Port Hadlock/Irondale
Urban Grown Area (UGA) (19.4%), Port Ludlow Master Planned Resort (10.1 %), Brinnon Master
Planned Resort (4.5%) and unincorporated Rural and Resource areas of the County (30%). The
population allocation is a foundational element of the GMA Comprehensive Plan and will be utilized in
the update of the City's and the County's comprehensive plans.
Commissioner Johnson moved to adopt RESOLUTION NO. 38-15 Adopting a Countywide Growth
Management Planning Population Projection for the Period of 2016-2036 and 2018-2038, and
Allocating Projected Urban Growth to Urban Growth Areas and Master Planned Resorts.
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
The meeting was recessed at 10:40 a.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
PRESENTATION re: Taming BigFoot Community Outreach Program: Washington
State University (WSU) Extension Director Laura Lewis and NASA Emeritus Scientist Bob Binschadler
were present for the meeting. Mr. Binschadler's focus is on climate science and he was formerly a
Glaciologist. Director Lewis distributed packet materials for those in attendance. Taming BigFoot is a
Climate Action Committee (CAC) carbon footprint reduction competition.
Commissioner Kler moved for the Board of Jefferson County Commissioners to endorse Taming
BigFoot the carbon footprint reduction competition for Jefferson County. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
Miscellaneous Items:
Jefferson County Extension update. WSU Extension Director Laura Lewis, Noxious Weed
Control Coordinator Joost Besijn and Jefferson Landworks Collaborative Manager Bob
Simmons were present for the discussion.
The meeting was recessed at 10:40 a.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of October 26, 2015
Miscellaneous Items, Continued:! 3
• Brinnon Parks and Recreation. County and OlyCAP coordin
• Budget update.
• Jail medical service enhancement efforts.
• Behavioral Health Organization and Accountable Communities of Health (ACH) status.
• Board of County Commissioners (BOCC) schedule of items:
o Transportation Improvement Program (TIP) public hearing November 2, 2015.
o Noxious Weed Control Fee assessment public hearing November 9, 2015.
o Levies and Substantial Need Resolution November 16, 2015.
o Department of Community Development (DCD) and Sheriff's Office Civil Fee
adjustments.
■ November 2, 2015: Afternoon briefing to the BOCC, during the County
Administrator Briefing session.
■ November 9, 2015: BOCC approval of Public Hearing Notice via Consent
Agenda.
■ November 23, 2015: BOCC Public Hearing on the Regular Agenda.
• Budget, strategic planning and management capacity.
• Tourism Coordinating Council (TCC); Proposed reorganization.
• Hargrove tax.
• Washington State Association of Counties (WSAC), Washington Counties Administrative
Association (WCAA), Washington City/County Management Association (WCMA) and
International City/County Management Association (ICMA).
NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at
4:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
RECONVENE for the Jefferson County Quarterly Elected Officials/Department
Directors meeting: The Commissioners met with Jefferson County Elected Officials and Department
Directors on Tuesday, October 27, 2015. This meeting is typically held at 12:00 p.m. during a Board of
County Commissioner (BOCC) meeting, but due to scheduling conflicts, was held the following day.
Miscellaneous Issues:
• Pierce Appeal
• Prosecutor Adam Sturdivant resignation
• Jefferson Audio Visual System (JAVS) update
• Involuntary Treatment Act
• 2005 Justice in Jeopardy Initiative
• Interim Court Administrator; Sophie Nordstrom
• Fee ordinances; Noxious Weed Control Assessment, Sheriff s Civil Processing fees, Department
of Community Development (DCD) fees
• Washington State Association of Counties (WSAC) invite for legislative requests
• Public Records Act (PRA) research fee
• Addressing fees for common areas
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Commissioners Meeting Minutes of October 26, 2015
• 1St Security Bank transition from Bank of America
• Property Tax R ..,..
• UFCW Collective Bargaining Agreement and FLSA and Union exempt employees
• CBA status update
• State Auditor's Office Public Records Survey
• Courtroom/Courthouse security
• Behavioral Health Organization (BHO); Mental Health/Chemical Dependency
• Feasibility Study for the Olympic Discovery Trail connection to the Larry Scott Trail
• Jefferson County priorities
The meeting adjourned at 1:23 p.m.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
ATTEST: Phil Johnson, Member
Carolyn Avery Kathleen Kler, Member
Deputy Clerk of the Board
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