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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Enginee��
Agenda Date: January 11, 2016
Subject: CALL FOR BIDS for Supply of Aggregate for the 2016 and 2017
Roadway Bituminous Surface Treatment Programs.
Statement of Issue:
Publication of the Call for Bids is required for the procurement of products in
accordance with RCW 36.32.240 Et RCW 39.04.
Analysis/Strategic Goals/Pro's Et Con's:
The aggregate products are for use in 2016 and 2017 by the Department of
Public Works Road Operations staff in the annual road maintenance Et chip seal
preservation program.
Fiscal Impact/Cost Benefit Analysis:
The purchase of aggregate products is accounted for in the Dept. of Public
Works 2016 and 2017 Road Operations Budgets. The Engineer's Estimate for
supply of the aggregate is $60,250.00 per year for a two (2) year total of
$120,500.00, plus Washington State Sales Tax.
Recommendation:
The Department of Public Works recommends the Board approve the Call for
Bids and authorize the Chair to sign the attached Call for Bids document where
indicated, and then return it to the Department of Public Works for publishing.
Department Contact:
Dale Seward, Project Manager, 385-9353
Reviewed By:
117114
Philip Morley) unty A` or Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive SEALED BIDS for:
SUPPLY OF AGGREGATE PRODUCTS FOR BITUMINOUS SURFACE TREATMENT (BST)
FOR CALENDAR YEARS 2016-2017
Bids will be received until the hour of 9:30 a.m. on Monday, February 1, 2016 at the office of the
County Commissioners, Jefferson County Courthouse basement level, 1820 Jefferson Street, P.O.
Box 1220, Port Townsend, WA 98368. Sealed bids will be opened and read publicly at 10:00 a.m.
or shortly thereafter on the same day.
This bid is for a two (2) year supply of aggregate products for use by the Jefferson County Dept. of
Public Works in their 2016-17 chip seal maintenance program, all in accordance with the General
Contract Provisions and current WSDOT Standard Specifications. The County requires up to
6,000 -tons of aggregate over 2 -years. The Engineer's Estimate for this 2 -year contract is up to
$60,250 per year for a total of $120,500 plus Washington State Sales Tax.
Bids shall be submitted in accordance with the General Contract Provisions documents on file at
the office of the Dept. of Public Works. Printed or electronic copies may be obtained by
prospective bidders by contacting:
Jefferson County Department of Public Works
623 Sheridan Street
Port Townsend, Washington, 98368
Telephone: (360) 385-9160
It will be the sole responsibility of the bidder to ensure bids are in the possession of the Board
of County Commissioners by the appointed date and time. No facsimile bid documents will
be accepted. The Board of County Commissioners reserves the right to reject any and all
proposals and to accept the proposals deemed most advantageous to Jefferson County and to
waive all informalities in the bidding.
Dated this day of , 20
BOARD OF JEFFERSON COUNTY COMMISSIONERS
David Sullivan, Chair