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HomeMy WebLinkAbout011916_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morle Clerk of the Board: Erin Lundgre T MINUTES Week of November 2, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) Minutes need to be posted online; 2) His neighbor now has two dogs; and 3) He has complaints regarding the Sportsmen's Club and a no trespass admonishment he received; • A citizen stated: 1) The Noxious Weed Control Program should set aside 10% to reimburse farmers for their weed -fighting efforts; and 2) We should all be thankful and proud of our County Auditor's Office for being honest and the best in the state; • A citizen: 1) Thanked the Auditor's Office staff for their work; and 2) Stated that the Jefferson County Democrats passed a resolution regarding The Marbled Murrelet and are also seeking County Commissioner support; • A citizen stated he is in favor of funding the connection between the Olympic Discovery Trail and the Larry Scott Trail as part of the Transportation Improvement Program (TIP); • A citizen stated the Port of Port Townsend should focus on operational costs during budget time and think ahead regarding economic development in the event of a natural disaster; • A citizen urged the Board to move forward with an ordinance regarding fireworks and fire lanterns; • A citizen: 1) Asked if there is a new Sportsmen's Club Agreement and if they have the authority to ban an individual from public property; 2) Suggested waiting on the placement of a Jefferson Transit sign in light of a recent Supreme Court case; and 3) Noted that the Department of Community Development (DCD) request to increase fees does not reflect inflation rates; • Two (2) citizens voiced enthusiasm for upcoming work on the Comprehensive Plan process. One citizen stated that a subcommittee will need more support of DCD, and they anticipate the need for more funding; and • A citizen stated: 1) A Fireworks Ordinance needs to be passed; 2) Signage to direct drivers to use signals at the roundabouts would be beneficial; and 3) Educational programs for youth, which are funded by I-502 sales, should not be diverted. Page 1 Commissioners Meeting Minutes of November 2, 2015 APPROVAL AND ADOPTION OF THE CONSENT A DA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Setting 2016 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 23, 2015 at 10:00 a.m. in the Commissioners' Chambers 2. RESOLUTION NO. 39-15 re: Establishment of a Veterans Advisory Board 3. AGREEMENT re: Sublease of Meeting/Office Space; In the Amount of $3,360; Jefferson County Extension, Washington State University (WSU); Finnriver North, LLC 4. AGREEMENT re: Community Access Services; In the Amount of $6,180; Jefferson County Public Health; Skookum Contract Services 5. AGREEMENT re: Group Supported Employment; In the Amount of $33,840; Jefferson County Public Health; Skookum Contract Services 6. AGREEMENT re: Acquisition Services for the Duckabush River Floodplain; Gregory Property (Parcel #502 171005, #502 171 006, and #502 172 005); In the Amount of $19,820; Jefferson County Public Health; Jefferson Land Trust 7. AGREEMENT, Change Order No. 2 re: Upper Hoh M.P. 3.338 Culvert Replacement, Project No. CRI 8960, Federal Aid Project No. PLH-A 160(001); A Decrease in the Amount of $7,032 for a Total of $587,006.64; Jefferson County Public Works; Rognlins, Inc. 8. AGREEMENT, Change Order No. 2 re: Dowans Creek Road Realignment, County Project No. CRI 799-3, FEMA 1734 -DR -WA, Grant No. E08-796; An Additional Amount of $71,948 for a Total of $403,589.75; Jefferson County Public Works; Bruch & Bruch Construction, Inc. 9. Payment of Jefferson County Vouchers/Warrants Dated October 16, 2015 Totaling $505,967.22 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:50 a.m. and reconvened at 9:59 a.m. with all three Commissioners present. HEARING re: Six -Year Transportation Improvement Program (TIP): Public Works Director Monte Reinders and Transportation Planner Zoe Lamp were present for the hearing. RCW 36.81.121 requires the annual adoption of a six-year transportation improvement program after holding a public hearing. The purpose of the law is to "assure that each county shall perpetually have available advanced plans looking to the future for not less than six years as a guide in carrying out a coordinated transportation program." Director Reinders explained that the TIP is a rolling plan that gets updated once per year as needed. The plan can be changed to reflect new needs, priorities and changed budgetary conditions. Below is an excerpt from a memo Director Reinders issued explaining this year's TIP: "Welcome to the 2016-2021 Six -Year Transportation Improvement Program (TIP.). A lot has been accomplished in the last 12 months. Jefferson County completed the Chimacum Safe Routes to School Page 2 Commissioners Meeting Minutes of November 2, 2015 Mn 1 project, Paradise Bay Road improvement project, Dowans Creek Road re ocation, a major pipe ramming culvert replacement on the Upper Hoh Road, and a correction of a fish passage barrier on the Clearwater Road through a partnership with the Pacific Coast Salmon Coalition. These projects represent a construction value of over $3, 000, 000 of which over 90% was covered by State and Federal grants. In addition, Public Works responded to an unusually severe winter storm damage season completing emergency repairs to four significant road washouts with a combined cost of approximately $800,000. The Six -Year T.I.P. is a "rolling" plan that is updated each year to provide direction to transportation improvements on Jefferson County's 400 -mile public road system. Development of the T.I.P. is a process that identifies needs, prioritizes those needs, develops projects to meet the needs, and rolls some of those projects into a plan that may occur over the next six years. A range of different project types is included in the T I.P. The T.I.P. is strongly influenced by the availability of funding, and many of the projects listed do not, as yet, have secured funding. Historically, projects on Jefferson County's T.I.P. have averaged about 70% funding from State and Federal sources. Many non -local transportation revenue sources, however, only fund certain types of improvements on certain types of roads, and the result is that Federal and State priorities strongly influence what actually gets accomplished. Lack of available local match limits the number and size of grants that can be utilized. Local funds available for this proposed 6 -year capital program average only $225, 000 per year. Jefferson County has a limited tax base with transportation revenues among the lowest in western Washington when measured in terms of dollars available per road mile. The county road fund has seen a 25% overall reduction in annual operating revenue due to loss of federal land timber revenue in recent years. As a result, road fund reserves are drawn down more and more each year. The Six -Year T.I.P., like any other capital improvement plan, is only a plan for what should be done provided adequate funding is available. It shows what funding must be sought and/or what revenue sources must be developed. Decisions about which projects actually get advanced are made through the annual County budgeting process... " Director Reinders explained that loss of timber funding revenue has hit Jefferson County hard. Skamania County was the hardest hit in terms of timber revenue decrease, but our County is probably second in the state. Washington State Department of Natural Resources (DNR) harvest picked up with the rebound in the economy which has helped, but does not come close to the downfall in funding. The nature of how the County funds transportation has changed dramatically over the last 20 years as a result of this funding source. By example, Clallam County has a similar road system to Jefferson County, but they have double the road levy and double the gas tax. He added that it is a real challenge for Jefferson County to take care of its transportation infrastructure with the small tax base that it has. Commissioner Kler noted that since most of the repairs made to roads were located in District 3, are a lot of repairs due to the fact that roads are next to unpredictable rivers? Director Reinders replied that the percentage of repairs due to river damage is pretty high for our County compared to other counties. He added that for a lot of the roads in need of repair, there are no re-route options which makes for a tough situation. Page 3 Commissioners Meeting Minutes of November 2, 2015 X Ms. Lamp stated that 90% of funding for road transportation projects coromLstJtJMetral funds and 7% comes from local funds. This is a high percentage of unsustainab egrant fundint goes into the TIP. Public Works is seeking partnerships and new funding sources. Staff recommends that the Board approve the Six -Year TIP as submitted by staff. Chairman Sullivan opened the hearing for public testimony. Jeff Selby, Port Hadlock: He stated that he is the Vice President of the Jefferson County Peninsula Trails Coalition (PTC). He said that the PTC fully understands the challenges of the County in considering their request to put yet another project on the TIP. They feel strongly that the proposed study qualify as both a transportation and a recreation project and is the only way for the Olympic Discovery Trail (ODT) to move forward in Jefferson County. They are well aware that only government entities can apply for grants, never non -profits. In all 14 jurisdictions, including Jefferson County, the trail is considered a transportation corridor for the purpose of grant applications. There is no doubt that the study of the trail to avoid Highway 20 is a transportation issue as it solves a very dangerous .- transportation problem. Other routes are clearly no safer and 11 miles longer. The PTC feels that existing road shoulders do not constitute a shared -use path. No equestrian or young family, skateboarder, in-line skater or wheelchair user is currently using the County's suggested bypass, and believes they will not do so in the future. Throughout all 14 jurisdictions of the ODT, the trail is viewed as a single -entity, regardless of the jurisdiction of which it passes. For the County to consider something different here, simply does not represent the ODT design and is not considered a shared -use path for all different user groups. It does not follow the County's own comprehensive transportation plan and will not serve the local community or attract visitors. He added that very few of the projects on the TIP are intended to generate revenue for the County. The ODT will. He believes that businesses will spring up along the route and existing ones will profit from the additional traffic. Additional tax revenue will be generated by the increased property values and additional business revenue. It will create jobs and prosperity. He stated that the result has been seen by countless communities both nationally and internationally. A 2006 study concluded that cycling contributions alone total $133 billion dollars in the United States. He believes that Jefferson County can be one of these communities. He asked the Commissioners to make an investment in their future and have faith that the first step will lead to an increased economic vitality to the County that will far outstrip the initial investment. He urged the Commissioners to open the door now and allow them to pursue funding for a long-term vision of the ODT. John Frasca, Port Townsend: He stated that he supports the Peninsula Trails Coalition's request that Jeff Selby just made. He noted that there are many trail users such as young families, parents pushing strollers, hikers, horseback riders and mobility impaired people such as himself. He has been a long-time cyclist, but a few years ago he had to switch to a recumbent tadpole tricycle due to his balance issues. He has successfully ridden other trails in the Pacific Northwest, the Idaho panhandle on the beautiful Coeur d'Alene trail, Chehalis western trail and looks forward to riding from Port Townsend to Neah Bay. He stated that they need the Commissioners' help. Summer Martell, Port Townsend: She stated that she has lived in Port Townsend and on the Larry Scott Trail for the past 1 I years. She is a member of the Back Country Horsemen Club and owns two horses. She has ridden on the Larry Scott Trail before the Milo Curry section was a trail and just a muddy track. Living directly on the trail and using it 24/7 in all weather, she can attest to the fact that the trail usage has exploded. She believes the trail is a valuable asset to the community. People stop and have roadside Page 4 Commissioners Meeting Minutes of November 2, 2015 C .. _ ._.._r._ r conversations, they exercise and feel connected to one another. She stated it cannot be overemphasized how valuable the community -building aspect of the trail is. In an era where we are more disconnected than ever because we all have communication devices that keep us insular. Getting out and speaking with one another and having exercise is very valuable. She has done unscientific observation and study and believes the trail is remarkable. She would like to keep that going and have the trail extended for further community -building with trails and trail users down the road in other communities. She thanked the Commissioners and everyone in the room for their commitment that brought them to the hearing today. Juelie Dalzell, Jefferson County: She stated that she lives on Cape George Road across from the trail. She is a horseback rider and when it snows, they cross country ski. She loves the trail. She thanked Public Works Director Monte Reinders and staff for their phenomenal work on keeping the trail well- maintained. David Trotter, Jefferson County: He stated that he lives on the Larry Scott Trail and is here to support the County in completing the trail to Highway 101, however that needs to be done and funding obtained. He has been participating with Horse Partners, which is an equine therapy. Mary Craft is a retired judge from Texas who is the head of that organization, but he has been assisting her with that. The trail is a great place for them to conduct their work with intellectually challenged children and Veterans who have Post Traumatic Stress Disorder (PTSD). The trail is phenomenal for mental health. He reiterated that he supports adding this project to the TIP to get the trail connected. Christina Pivarnik, Kala Point: She stated that she is passionate about tourism and promotes Port Townsend and the entire Olympic Peninsula. She is an avid user of the Larry Scott Memorial Trail and rides her bicycle, horse and uses it on average once a week for the past year. Due to her workload, she has used it less in the last month. As she has been using the trail, what strikes her the most is how incredibly used it is. The enormous traffic on the trail which consists of cyclists, hikers and riders. There are conversations that happen along the trail. Her interest is to see where people are coming from. When she sees bicyclists that are laden with packs and panniers, she often will approach them to ask Where are you coming from? Where are you going? She said it is amazing how many people are doing a route from Victoria, Port Angeles, Port Townsend, Whidbey Island on up to Anacortes then to Sydney on the lock -side trail in British Columbia and back to Victoria. One time she came across three ladies celebrating one of their 70th birthdays. They came to Port Townsend to stay at one of their upscale accommodations to have dinner, go shopping. Ms. Pivamik stated that cyclists shop thanks to FedEx and UPS. Besides what it does for our community and the health and well-being for our own folks here, it is an amazing vehicle and true natural highway for visitors to come to spend money. She stated that she loved what Jeff Selby said about the economy of what the trail can do for us. For safety, we need that trail to expand and move from Milo Curry safely down to Highway 104. She appreciates what Public Works and the County has done to maintain the trail. She urged the Commissioners to get behind this project. There is not a time that she doesn't see riders on the trail. She added that during this past year, there were around two dozen international journalists and travel writers that she toured around this summer. She starts her tour at the head of the Larry Scott Trail, the head of the ODT in the Boat Haven. Sometimes she will walk them up and show them what the trail does. She believes the trail is such a great story for our whole community across the peninsula. She urged the Commissioners to support this for the health of their own community, economy and all citizens. Page 5 Commissioners Meeting Minutes of November 2, 2015 Jenny Little, Port Townsend: She stated that change is happening, and Mrwas the headline Tor a newspaper last Tuesday. Change is the law of life, and those who look only to the past or present are certain to miss the future as quoted by John F. Kennedy. She read excerpts from a local newspaper. On Monday, October 26, 2015, Jefferson County Commissioners adopted projected population numbers for an estimated 31 % increase over the next 20 years. Commissioner Kathleen Kler was quoted as saying that the numbers could be skewed by a higher than expected number of climate refugees who come to the area as a result of global warming. Going on to say that this is one of the better places to live in the country. The numbers may have to be changed. Ms. Little sees this happening in her own neighborhood already. Within a three block radius of where she lives at in uptown Port Townsend, there are five new houses being built. Particularly, they are houses for people who will be retiring here. Jefferson County leadership has done a remarkable job staying the course during tough economic storms. It is time to join our neighboring counties to safely reconnect communities via a multi -use regional trail system. She stated that today we are at a point in time where the Jefferson County Commissioners can begin a lasting legacy by adding the initial feasibility study of a crucial portion of the ODT to the TIP, thereby enacting the process by which all parts of the ODT have been created to date. Pete Sexton, Port Townsend: He stated that he owns the Broken Spoke bicycle shop in Port Townsend and is speaking on behalf of a dozen trail -user groups. There is a Junior High School program that has grown dramatically and have been state champions for a few years. They use that trail every week as a training tool. Other user groups are walkers, horsemen and cyclists. His business receives thousands of dollars in rental fees for people renting a bike to use specifically on the Larry Scott Trail. Mr. Sexton stated that you can sit up by the Post Office at 9:00 a.m. in the morning or 4-5:00 p.m. in the afternoon and watch the ferry terminal from April to October, and you will see a number of bicyclists coming on and off the ferry. There are those who participate in bicycle tours. Trails that come through Port Townsend include the Pacific Crest Trail from Canada to Mexico, the Northern Tier and the Tri -Parks Route all via the adventure cycling network. The adventure cycling network is used by people all over the world. There are tax dollars that come to the community from far away that we don't experience every day. There is a mountain bike event in Port Angeles called Northwest Cup. The head of that event said that for every dollar brought into the community, that dollar turns over three times. In a three day event, they bring in $1,000,000 to that community. A lot of running and biking events that are held on the ODT can create a huge impact on this community. Donald Crist, Jefferson County: He read from a statement he submitted. (See hearing record) Linda Carson, Port Townsend: She thanked Public Works for their educational presentation which gives everyone a good idea of what they are up against, which is a lot. She thanked the Commissioners for putting the last remaining section of the Larry Scott Trail on the TIP. The continuation of the trail will benefit many user groups of all ages and physical abilities. The trail will provide a safer route for those groups and get them off of Highway 20. Jefferson County should embrace the opportunity to do its part to work with other counties, the state and federal government in an effort to improve non -motorized transportation opportunities for everyone. There are many ways to get this done, but the important thing is to get it started. Apparently, a study is the beginning of the process. She added that we try to become convincing with the economic monetary benefits of this, but the most important thing to think about is the benefit of making a safe and livable community for now and our future generations. She believes that by putting this project on the TIP, we can begin the long process of the study sooner rather than later. It will not be easy as there are many variables, but moving forward is what we need to do. There has been many volunteers over the years and she would like the Commissioners be more receptive to Page 6 Commissioners Meeting Minutes of November 2, 2015° r- those volunteers. If the County does not have the resources, then`:'; brace the help an expertise of many people in the community who want to help. They can help with paperwork, and many will get out there and do physical work just to get this going. We can make it a joint effort which she believes will help our community. Jeff Bohman, Port Angeles: He stated that he is President of the Peninsula Trails Coalition (PTC) Board. In the 27 years since PTC was founded, they have worked closely with the 14 jurisdictions such as local, state, tribal and federal. They have achieved over 70 miles of what will eventually be the 130 mile long Olympic Discovery Trail (ODT). This long, continuing and successful campaign has always regarded the Larry Scott Memorial Trail as being the gateway to the entire ODT. They have greatly valued the leadership of the County and the collaboration over the past 27 years to achieve both the Larry Scott Trail and that critically important piece of trail at the head of Discovery Bay. These major accomplishments set the table for what is now in front of us which is the placement of the necessary route analysis on the current TIP. It is critically important to understand that regardless of the eventual route identified, or the land ownership pattern along that route, the overall cost that may be ultimately required, or the funding sources that will be taxed for those funds, or the number of years it may take to achieve the entire vision, the simple step of putting this study on the TIP is the essential and imperative next step. He added that it is important to understand that placing the project on the TIP incurs no further obligations on the County unless the County chooses to accept them. Putting the project on the TIP does provide the County several critical no -cost objectives that are fundamentally necessary to the eventual completion of the trail. It provides the overall stamp of approval for the principle jurisdiction. It provides the necessary planning status that allows pursuit of funding, which can be sought in multiple directions. It establishes the assurance to land owners along the eventual route that the work being done to complete the east Discovery Bay trail study is in the public's interest. It follows the direction they received months ago from Jefferson County regarding what steps and information were necessary to put a project on the TIP, information that they have provided to the County. It also creates a framework under which the PTC, as the leading advocate organization across the entire trail, can be providing the County, along with other advocates, their full resources for advocacy, technical expertise and other forms of support in the long run. He added that as President of the PTC Board, he urges the Commissioners in the strongest and most collaborative way possible, to place the route study on this year's TIP. At this time, he and the other jurisdictions that are working so diligently to complete the trail, are counting on the Commissioners' continued leadership for this very important portion of the trail. They are fully invested in the vision of the trail beginning in the scenic and hospitable area here, but there is a deep concern that not moving firmly forward at this time will increase the possibility that an eastern connection will develop from Hood Canal Bridge, rather than from Port Townsend. He added that if this were to play out, the huge economic transportation, public health, recreation and quality of life benefits the trail could provide, would potentially be lost for decades. He believes these impacts will likely be felt beyond Jefferson County. The small, simple and no cost step of putting this study on the TIP will open doors for the County that can lead to a vast range of benefits. They are eager to work with the County on this study and in a variety of other ways in which volunteer resources, advocacy and expertise can serve the County's needs. Hall Baetz, Jefferson County: He stated that this public hearing lets the Commissioners listen to and be guided by what the public has to say. Remarkably, everyone that has spoken at the hearing, without exception, indicates that the County should study and plan a trail. The Washington State Patrol, Pope Resources and the Pacific Northwest Trail Federal Program Manager has reached out and urged Jefferson County to start planning. The County has offered a partnership, and they have accepted the Page 7 7 � w.P T V�psu,, AGK Commissioners Meeting Minutes of November 2, 2015 7xM1 NG partnership. He believes that the massive support with virtually no opp n othe citizens should guide the Commissioners in what they do. The Commissioners asked whether a trail planning project should be part of the TIP, he directed them to look at the materials that County staff has provided to them, specifically at pages 51 and 52 and pages 59 and 60. He stated that they will see that this is exactly what the TIP is designed to cover. He urged the Board to look at their own TIP projects. Prior TIP projects and the current TIP, this is where multi-purpose trails are always placed. The Larry Scott Trail, Milo Curry Trail, the Maynard and the ODT are all on the TIP, and that is where this project belongs. He stated that it was suggested at a meeting he attended with one of the Commissioners, that they should harness all this energy and direct it to another place. Despite his talks with the County Administrator, despite his conversation with others, it is not clear where this project belongs other than on the TIP. Parks and Recreation has even fewer resources than the TIP would provide. He added that no other state or municipal agency is prepared to step up for the broad scope of this project that the County has the responsibility for. He stated that in fact, they try and push it back onto the County. The County should take the lead in planning and figuring out a way to divide that responsibility so that the Washington State Department of Transportation (DOT) and the City of Port Townsend does their part. A plan needs to be generated in order to accomplish that. He added that the County has asserted it can't afford to do this planning project. The cost of the study could be paid for by funding, if the Board does not authorize some resources to be contributed for it. There are funding sources available, but they need the project on the TIP in order to get that funding. He believes that one of the Commissioners nearing the end of their service, has wanted to see this trail developed for decades. He suggested that Commissioner make a motion and get the project started. He stated that a Commissioner indicated that we need to have this project done right and well and they can manage this process while the planning goes through. Another Commissioner beginning their service to this County has the opportunity to look forward and provide something that will be good for generations in the future. He quoted John F. Kennedy by saying there are risks and costs to a program of action, but they are far less than the long- range risks and comfortable inaction. He urged the Commissioners to take action and place this project on the TIP by making and seconding a motion to get the study process going. Tom Thiersch, Jefferson County: He stated that all of the discussion and conversations about the trail project being a part of the TIP are a little confusing. Trails are recreational in nature, they are not transportation. They transport a very few number of people from one place to another. Almost all of the usage is for recreational purposes. He does not know if this project is an appropriate place to be spending the transportation budget. We have recreational programs, and a whole recreations department. It is underfunded, which we understand, but whose responsibility is it to provide recreational facilities in the County? The County does have an obligation, as one of its goals, to promote recreational facilities and to find ways to fund them, but he does not believe that those types of projects should come out of transportation taxes, or that this is the appropriate place to fund recreational facilities. Hearing no further comments, Chairman Sullivan closed the public hearing. Director Reinders stated that the Board has the option to either adopt the TIP today, of send it back for further analysis. He added that there will be ample opportunity to discuss issues on subsequent TIPs each year. County Administrator Philip Morley noted that almost all of the hearing testimony was in regard to the Olympic Discovery Trail. He appreciates the recognition that the County has already shown its commitment to the trail by completing the Larry Scott Trail and in looking at the solution for the base of Page 8 Commissioners Meeting Minutes of November 2, 2015 Ri Discovery Bay and securing a route there. He explained that the question is not whether the County supports the ODT, it is a question of how to do that and if we have the capacity to do that. By adding the feasibility study to the TIP, it implies a commitment for follow-through. Commissioner Johnson stated he does not believe that adding the feasibility study of the ODT to the TIP will imply follow-through. The commitment does not have to fall on the shoulders of the County, it could fall on the trail groups. He believes that by adding the feasibility study to the TIP, it will provide leverage for the groups to receive grant funding. Director Reinders stated that if a project is on the TIP, there is an expectation to pursue the project. If there is no funding, there is no study. There will be an expectation to do the study. Commissioner Kler stated if the expectation is clear, and the feasibility study is added to the TIP strictly as a place marker or stamp of approval, she wants to be clear what is being asked of them and what the expectations are. Chairman Sullivan commented that by putting the feasibility study on the TIP, it will be competing with other things that are higher in priority, such as getting kids safely to school, people to work and bus transportation. These things will be competing for the same grants. The Rick Tollefson Trail is focused on creating an internal corridor off the road that is safe for everyone. County Administrator Morley explained that when talking about staff capacity and funding, the TIP presented by Public Works fully commits the staff we already have before the addition of another project. If we add the ODT feasibility study project onto the TIP now, who will look for the funding, what staff time will go into the project, and at what expense to the other projects? As Commissioners, they can set that as a priority. He stated that if the trail groups have funding avenues for the feasibility study, and if they can bring those forward and fund that project, the Commissioners could possibly consider an amendment to the TIP when the funding is secured. Commissioner Kler asked if projects have been removed from the TIP due to lack of funding? Director Reinders replied that projects have been removed from the TIP. Focus can change over time, which is one reason for the TIP being reviewed on an annual basis. Chairman Sullivan stated that the Transportation Commission has been through Discovery Bay and has been working on the safety issue there. He added that he also likes trails and believes they are beneficial for mental health, but that does not mean that he would seek mental health funding for a trail system. Commissioner Johnson mentioned that the Commissioners have requested funding assistance from Senator Patti Murray, Washington D.C. and the state many times. He believes that by saying a project is on our County's TIP, it would make the letter stronger. Chairman Sullivan stated that transportation funding is so precious and our County is not able to keep up with the road maintenance as it is. Commissioner Johnson made a motion to direct Public Works staff to amend the Transportation Improvement Program to include the Olympic Discovery Trail feasibility study. Commissioner Kler stated that she has more questions and asked if sending the TIP back to staff would allow her more time Page 9 Commissioners Meeting Minutes of November 2, 2015 AFT New - to get those questions answered. County Administrator Morley replied that if the Commissioners are not ready to take definitive action today, they can deliberate further this afternoon or at a later date. Director Reinders stated that the TIP needs to be submitted by the end of the year. County Administrator Morley stated there were good points of advocacy that have been raised and some different options to explore. During an afternoon session, the Commissioners can dialogue further with staff regarding options. The motion died for lack of a second. The meeting was recessed at 11:27 a.m. and reconvened at 11:38 a.m. with all three Commissioners present. BRIEFING re: Public Development Authority: Public Development Authority (PDA) Executive Director Dave Robison gave a presentation on the PDA operations at Fort Worden since their formation on May 1, 2014. The City of Port Townsend and PDA Charter's purpose is "...to provide an independent legal entity to manage, promote, develop, secure funding, and enhance the Fort Worden State Park (the "Park') including undertaking, assisting with and otherwise facilitating the implementation of a Lifelong Learning Center... generally as envisioned in the Fort Worden Long-range Plan (2008)... " The PDA has a master Lease with Washington State Parks for 90 acres and is responsible for: • Property management on campus • Operate hospitality services • Expand conference opportunities; marketing and sales • Support art, culture and educational programs, activities and events • Coordinate marketing with partners • Recruit new tenants and partners • Attract private investment • Implement Lifelong Learning Center • Maintain free and open public areas • Secure capital project funding; improve accommodations and meeting spaces • Revitalize and invest in a state asset Director Robison reviewed the accomplishments that the PDA has achieved since their opening which include: New front desk and customer service area Strategic marketing plan New branding and logo; new website at: www.fortworden.org Improved overnight accommodations Renovated Building 245 and 270 Campus Wi-Fi and Broadband intemet Food service Buy-out of Port Townsend Hospitality Page 10 Commissioners Meeting Minutes of November 2, 2015 Director Robison reviewed their business model, maintenance and capital plans, other building renovation plans, revenues and expenses, Discover Pass sales, operational savings, grants received and their future plans. County Administrator Philip Morley stated that Director Robison and the PDA team are doing impressive work. He requested annual briefings and program highlights from the PDA. The meeting was recessed at 12:18 p.m. and reconvened at 1:33 p.m. with all three Commissioners present. BRIEFING re: Proposed Ordinance to Establish a New Fee Schedule for the Department of Community Development (DCD): As explained in the information provided by the department: "The current DCD fee schedule generally outlines fees for both building fees and land use development fees. The building base fee and plan check fee are based upon the valuation of the structure proposed to be constructed. The valuation is based on Appendix L Permit Fees in the current International Residential Code as well as the International Code Council Building Valuation Data establishing a value for this type of construction within this area of the United States which is updated in February and August of each year. The land use fees as outlined in the existing ordinance are derived by multiplying the minimum time it takes to process a permit from acceptance of the application to a decision point multiplied by the hourly rate charged by the department. The overall goal of charging building and land use fees is to recover the cost associated with the review and decision making for the application in order that development pays for development and land use is not subsidized by public funds. The primary focus of this update to the fee schedule deals with the hourly rate being charged by the department. The hourly rate utilized in the year 2009 per Ordinance 02-0223-09 was derived by taking the cost to run Community Development, including administration and overhead, and dividing it by the billable hours available. The 2009 fee was calculated at $71.00 per hour and this hourly rate has been updated each January IS` to reflect the consumer price index per Ordinance 12-1209-96. The annual change has fallen short of actual costs over previous years in areas of wages, benefits, and overhead costs for rent, computers and vehicles. The department has examined the fee schedule and proposes adjustments to the hourly rate. Permits other than building permits are charged an hourly fee based upon the minimum time it takes DCD staff to process the application. Additional review time is billed after review is complete and prior to permit issuance. By the building code and consistent with the approved fee ordinance, the Building Official is authorized to review the value of a structure or associated development and must attest to the true cost estimate of the project is being utilized for the purposes of calculating the accurate fee to be charged. The proposed new hourly fee includes department cost recovery for code review, permit preparation, decision making, customer service and administrative duties associated with intake, issuance and records management. " Page 11 Commissioners Meeting Minutes of November 2, 2015 DCD Office Coordinator Jodi Adams explained that the proposed DCD hourly fee ,increase for 2016 would be $85, 2017 $90 and by 2018 would resume annual increase by the Consumer Price Index (CPI) per Ordinance 12-1209-96. If approved, the fee increase would become effective on January 1, 2016. Ms. Adams stated that DCD expenses already outrun revenues and without the fee increase, would need to use fund balance by the end of 2017. Commissioner Johnson asked how far behind is DCD on issuing permits? Ms. Adams replied that single family permits are fairly fast, but that land -use permits are taking longer. It depends on which planner you are asking, based on their caseload. Michelle Farfan was hired on as a contract employee earlier this year to take on the permits that have been in the que for some time. County Administrator Philip Morley added that the County will be renewing Ms. Farfan's contract. Commissioner Kler asked how do Jefferson County's fees compare to Kitsap and Clallam County? Commissioner Johnson noted that Clallam County's DCD department is General Fund funded. Ms. Adams stated that Kitsap County's fees change annually, but are around $1104130 per hour. Island County is around $70 per hour, but she is not sure how much is subsidized by the General Fund for those counties. County Administrator Morley stated that a hearing notice will be brought forward for approval on November 9, 2015. BRIEFING re: Proposed Ordinance to Establish Sheriff s Civil Fees and Add a New Chapter in the Jefferson County Code titled, "Sheriffs Fees": Undersheriff Joe Nole stated that the Sheriff's Office Civil Department has been using a fee scale from 1992. Their request is to have the fee structure more accurately reflect modern-day costs. The Consumer Price Index (CPI) has gone up 68.4% since 1992. The money generated could be used to support the Civil Department function so that it would not have to be subsidized by the General Fund, which is currently the case. Undersheriff Nole stated that because of the General Fund subsidy the Civil Department receives, citizens are having to pay to subsidize people who actually use their department for things like restitution, court documents and other civil circumstances. A review of comparable counties Civil Department fees show that the proposed fees for Jefferson County's Civil Department are fair. If approved, the fees would replace the fees posted on the Civil Department web page and the fees would index with the CPI in the future. County Administrator Philip Morley stated that a hearing notice will be brought forward for approval on November 9, 2015. LETTER re: Marbled Murrelet; Long. Term Survival Strategy: The Jefferson County Democrats and Central Committee made the Board of County Commissioners (BOCC) aware of their resolution urging immediate action in support of the Marbled Murrelet. The Marbled Murrelet is a small seabird that nests in older coniferous forests up to 50 miles from marine waters in western Washington, including Jefferson County. Its nesting habitat has been significantly Page 12 Commissioners Meeting Minutes of November 2, 2015 reduced, primarily due to timber harvest practices. The Marbled NiMelet is listed as a threaten species under the Federal Endangered Species Act (FESA) and is listed as a Washington State Threatened Species. The Jefferson County Democrats are urging the Jefferson County Board of Commissioners to voice their support of and urge the Washington State Department of Natural Resources (DNR) to adopt a Marbled Murrelet long-term conservation strategy. X11 Chairman Sullivan stated that the more he learns about the Marbled Murrelet, the more difficult it seems to protect their habitat. DNR is working on preserving this bird's habitat and is considering the Marbled Murrelet long-term conservation strategy alternatives. Alternative E is the only science -based alternative that would provide for both the survival and recovery of this bird in Washington State. Commissioner Kler agreed that Alternative E is the preferred alternative and moved to send a letter to DNR Commissioner of Public Lands Peter Goldmark regarding the Marbled Murrelet long term survival strategy and encouraging the DNR to consider Alternative E in their conservation strategy. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 2:33 p.m. and reconvened at 2:42 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items Behavioral Health Organization (BHO) Interlocal Agreement. Peninsula Regional Support Network's (PRSN)'s next meeting will be held on December 4, 2015. Jail health. Transportation Improvement Program (TIP); Scheduling of consultation with Public Works staff on November 16, 2015. Calendar Coordination: • Chairman Sullivan and Commissioner Kler will be attending the Jefferson County Conservation District Annual meeting on November 4, 2015. • Commissioner Kler will be attending a Port Ludlow Village Council meeting on November 5, 2015. • All three Commissioners will be attending the Hood Canal Environmental Achievement Awards on November 6, 2015. • Commissioner Kler will be out of the office on November 9, 2015. Page 13 Commissioners Meeting Minutes of November 2, 2015 NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 14 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier RAFT County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 9, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson. Commissioner Kathleen Kler was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated she is against the proposed Department of Community Development (DCD) fee increase; • Two (2) citizens urged the Board to show support for President Obama and his proposed climate change measures; • 10 citizens urged the Board to add the Olympic Discovery Trail/Larry Scott Trail project to the Transportation Improvement Program (TIP); • A citizen stated that the Planning Commission and DCD will be holding a meeting on November 18, 2015 at the Tri -Area Community Center; • Two citizens discussed DCD staffing/funding; and • A citizen thanked the Board for their support regarding survival and recovery of the Marbled Murrelet. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Chairman Sullivan seconded the motion. The motion carried. 1. HEARING NOTICE re: Proposed Ordinance to Establish a New Jefferson County Department of Community Development Fee Schedule; Hearing Scheduled for Monday, November 23, 2015 at 10:30 a.m. in the Commissioners' Chambers 2. HEARING NOTICE re: Proposed Ordinance to Establish a Jefferson County Sheriff Civil Fee Schedule and add a New Chapter in the Jefferson County Code Entitled "Sheriff's Fees"; Hearing Scheduled for Monday, November 23, 2015 at 11:00 a.m. in the Commissioners' Chambers 3. AGREEMENT re: School Nurse Asthma Case Management; In the Amount of $6,639; Jefferson County Public Health; Olympic Educational Service District 114 (OESD 114) 4. AGREEMENT re: Support for North Pacific Coast Marine Resources Committee (NPC MRC); In the Amount of $91,920; Jefferson County Public Health; Washington State Department of Fish and Wildlife (WDFW) 5. AGREEMENT, Change Order No. 2 re: Jefferson County Jail Fire Alarm Replacement Project No. 301 594 1901; An Additional Amount of $28,670.20; Jefferson County Central Services; North Shore Electric, Inc. Page 1 Commissioners Meeting Minutes of November 9, 2015 6. AGREEMENT re: H.J. Carroll Park Caretaker Services; In the Amount of $8,623; Jefferson County Public Works; Ron and Kathleen McFeron 7. AGREEMENT, Change Order No. 3 re: Dowans Creek Road Realignment, M.P. 0.85 and M.P. 1.53, County Project No. CR17993, FEMA 1734 -DR -WA, Grant No. E08-796; An Additional Amount of $32,705 for a Total Amount of $436,294.75; Jefferson County Public Works; Bruch and Bruch Construction 8. AGREEMENT, Change Order No. 4 re: Dowans Creek Road Realignment, M.P. 0.85 and M.P. 1.53, County Project No. CR17993, FEMA 1734 -DR -WA, Grant No. E08-796; An Additional Amount of $23,800 for a Total Amount of $460,094.75; Jefferson County Public Works; Bruch and Bruch Construction 9. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for the Jefferson County Sheriff's Office Administrative Staff; Teamsters Local #589 and Washington Teamsters Welfare Trust 10. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement and Trust Participation for the Jefferson County Sheriff's Office Command Staff; Teamsters Local #589 and Washington Teamsters Welfare Trust 11. Advisory Board Appointments (2) re: Solid Waste Advisory Committee (SWAC); Two Year Term(s) Expiring November 9, 2017; 1) Jean Ball, District 3 Representative; and 2) Alysa Russell, Skookum Representative 12. Payment of Jefferson County Vouchers/Warrants Dated November 4, 2015 Totaling $1,392.76 13. Payment of Jefferson County Payroll Warrants Dated November 5, 2015 Totaling $841,719.11 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. APPROVAL of MINUTES: Commissioner Johnson moved to approve the Regular Meeting Minutes of August 3 and 10, 2015 as presented. Chairman Sullivan seconded the motion. The motion carried. The meeting was recessed at 9:50 a.m. and reconvened at 10:04 a.m. with Chairman Sullivan and Commissioner Johnson present. Hearing re: Proposed Ordinance re: Jefferson County Noxious Weed Control Board Fee Assessment. The Jefferson County Noxious Weed Control Board (NWCB) is organized under RCW 17.10 to coordinate the management of noxious weeds in order to prevent, control or mitigate the spread of these species to protect human health, livestock, wildlife, native habitat and ecosystem functioning in ecological as well as economical terms. The Board of County Commissioners (BOCC) has previously found the need for noxious weed control exists within Jefferson County, along with a need for a sustainable means to fund those control Page 2 Commissioners Meeting Minutes of November 9, 2015 ^ �� activities. RCW 17.10.240 authorizes the Jefferson County BOCC to levy an assessment in lieu of a tax, against all benefiting land for noxious weed control purposes. Pursuant to RCW 17.10.240, the Jefferson County NWCB held a public hearing on September 17, 2015 to gather information on suitable classifications of land. The proposed Weed Assessment Ordinance reflects those classifications and the NWCB's proposed level of assessment for each classification. If enacted in 2015 by the BOCC, the weed assessment would be collected starting in 2016 to fund noxious weed control activities to benefit landowners in Jefferson County. The NWCB proposes to generate $150,668 annually by assessing each parcel at a rate of $4.00 plus $0.30 per acre. This rate will not be influenced by inflation rates. Under RCW 17.10.240 forest lands would be assessed at a rate that does not exceed one-tenth of the weighted average resulting in a rate of $0.40 per parcel and $0.03 per acre. Public roads are assessed as one parcel per mile of roadway plus the functional right-of-way, set at a width of 60 feet of each segment used as acreage. The non -forestry rates will be applied. NWCB Coordinator Joost Besijn stated that the NWCB has many goals. The group educates the public by conducting presentations, holding workshops and trainings and providing materials at farmer's markets. Around 10-20 hours a week is spent on surveying and mapping with the use of online GIS. Mr. Besijn noted that the Washington State Department of Transportation (WADOT) is interested in working with the NWCB on noxious weed surveying and mapping. "Rhododendron Back to Rhody Drive" is an iconic project that the NWCB hopes to fund if the levy assessment passes. Part of the NWCB's budget, if the assessment is approved, would go towards assisting land owners with weed control. A campaign titled "Why Care?" will be launched in 2016 which helps explain the environmental and economical impact of noxious weeds. Mr. Besijn stated that noxious weeds are responsible for lower yield and quality of forage, reduced habitat conditions and can be poisonous to animals or humans. They can also deplete soil and water resources and reduce biodiversity. Once established, weeds are very hard to control. An Oregon State study conducted in 2014 found that they experienced an annual loss of $83.5 million in income and 1,900 jobs due to noxious weed infestations. If left unchecked, they anticipate that number could rise to $1.8 billion annually in loss of income and 40,800 jobs. There is a lot of concern over Reed Canary Grass and its effects on local watersheds. The NWCB would like to do a full survey to establish the extent of this noxious weed. Another program that will be beneficial to keeping healthy lands healthy is to establish a Soil and Seed Bank where landowners can get soil and native seeds to prevent noxious weed infestation after soil has been disturbed. Chairman Sullivan asked if the proposed assessment would affect all parcels, or if there are some exemptions? Mr. Besijn replied that there are some exemptions. Assessor Jeff Chapman, who was in attendance, stated that senior citizens and parcels less than $500 in value are exempt. Non-taxable properties such as federal and tribal land would be exempt. State, City, County and WADOT would be assessed the new fee. He added that the assessment does not include common areas and common roads. County Administrator Philip Morley noted that timber and forest lands, per state law, are not exempt, but their assessment would be significantly lower and would be assessed at 1/10th per parcel and 1/10'' per acre compared to other assessments. Page 3 4p U, OG Commissioners Meeting Minutes of November 9, 2015 Ok ! k nytJ i HI Mr. Besijn explained that assessing County roads and WADOT roads is a unique situation. Public Works staff and the NWCB first looked to Clallam County and how they handled their road assessment, but it was not applicable to Jefferson County. They decided to treat every mile of right of way as one parcel and take the accompanying acreage and set the functional right of way at 60 feet. The minimum width for a functional right-of-way is 60 feet with the maximum width being 90 feet. He added that this methodology has been sent to the County, City of Port Townsend and Washington State for review. The City of Port Townsend and Jefferson County staff agree with the method, but as of yet, there has been no correspondence from the state. Chairman Sullivan opened the hearing for public testimony. Tom Thiersch; Jefferson County: He stated that he supports the idea of the proposed fee and that it is long overdue and needed. He believes that the amount proposed is reasonable and fair. What is missing from the ordinance is a set of rules by which the acreage calculations will be applied. In correspondence with the Noxious Weed Control Board earlier this year, the response he received regarding his questions on minimum acreage and rounding rules, was that "all acreages would be rounded up." He stated that 114th of an acre would become one acre. Does that mean that City parcels that are typically a tenth or an eighth of an acre would be rounded up to an acre? If this is the case, he would like to see that reflected in the ordinance. The idea of rounding up all parcels is questionable. He lives on a parcel that is 5.02 acres. Will that be considered six or five acres? He would like to see common-sense rounding rules be applied as with any transaction. He suggested anything .49 or less should be rounded down and .50 or more should be rounded up to the next whole acre. He believes that would be fair, equitable and reasonable. The acreage that is on the Assessor's database is not necessarily accurate. He hopes that in time, that will be improved. In the meantime, he suggests common-sense rounding that is fair and accurate as possible. Cathy Lucero: She stated she is a member of the Clallam County Noxious Weed Control Board and is extremely excited to see this assessment happen. It has been a long time coming. She noted that Clallam County's Noxious Weed Control Board was formed at the same time as Jefferson County's Noxious Weed Control Board. Her first business duty was to establish a stable funding source and it made a huge difference in their program. She is excited for Jefferson County to be moving forward with this step and thanked the Commissioners. Julie Choban: She stated that the proposed assessment is very progressive and it is about time for one. She acknowledged the hard work that the Noxious Weed Control Board and citizen volunteers have put in over the last few years. Ms. Choban stated that those individuals were the genesis for the whole program and is happy to see their work brought forward in the form of this proposal. She reminded the Commissioners that they have a lot of support in moving forward with the assessment. Roger Short, Chimacum: He stated that he is a Chimacum Valley farmer and is against any tax increase, philosophically speaking, but is in favor of solid funding for the Noxious Weed Control Board. He would like to see funding come from the General Fund, but if that cannot be done, than the proposed assessment is great. He likes the fact that there may be some resources dedicated to tackling noxious weeds such as milfoil and canary grass in some of the local watersheds like Chimacum Creek and surrounding lakes. We need to get a handle on noxious weeds before they get out of control. He added that this could mean more funding for some of the watershed problems. A number of organic farmers are Page 4 Commissioners Meeting Minutes of November 9, 2015 A rap coming into the area. He believes this will lead to more weeds getting out of control and with more funding, the Noxious Weed Control program can help keep things more in -balance. This would be good for the organic farmers and those surrounding them. The pesticide licensing for Washington State is getting ridiculous and difficult. He would like there to be one point of contact person in the County where people could go to regarding any herbicide applications. It would certainly be a benefit to help control some of the smaller areas. He told the Commissioners not to worry about the 30 cent per -acre squabble. It's too small to worry about. He stated that he was doing some tractor work in Port Townsend for someone when he noticed in a neighboring sheep field, a yellow plant with 13 petals on it, which he identified to be a Tansy Ragwort plant. The plants appeared to have been eaten by the sheep. He asked the owner if he knew what the plant was? The owner did not. He then explained that tansy ragwort, if ingested by animals, could kill them. The owner replied that he had two sheep die in that pasture during the past year. Lang Russel, Port Townsend: He stated that over the years there has been a lot of discussion and citizen involvement, including an attempt at an ordinance on the use of herbicides to control noxious weeds. He is excited about funding for noxious weed control. His hope is that tackling noxious weeds can be done all manually and without poison. Our County has unemployment problems and there are people wanting to work. He would like more information about that possibility. Hearing no further comments, Chairman Sullivan closed the public hearing. Commissioner Johnson noted that discussion on herbicides had been excluded from the NWCB's presentation and he is curious about that. He would like more information on herbicides and glyphosates. County Administrator Morley stated that this is an issue that the NWCB is continuing to look into. As part of the County roadside noxious weed management plan that emphasizes prevention and pest management, herbicides are only used as a last resort. He added that the use of herbicides is an ongoing issue, but that aside, funding to control weeds that damage agriculture and forest lands, animals and public health is much needed. Commissioner Johnson stated that he disagrees. He noted that in the past, cows were sprayed with DDT, which exposed humans to the same chemical. He believes that the discussion of glyphosates is an important one and should be addressed. Chairman Sullivan stated that over the years, there has been a lot of discussion about herbicide usage. By using a small amount of herbicides on weeds, it prevents the use of larger amounts in the future. He added that the NWCB uses small amounts, and it is applied by experts. NWCB member Jill Silver asked to speak, and Chairman Sullivan allowed her to comment. Ms. Silver stated that she shares the same concerns as Commissioner Johnson. She is a watershed ecologist with a long history of protecting watersheds on the Olympic Peninsula. She is also a licensed pesticide applicator who deals with evasive species that are very difficult to control manually. Her process is to try and get to the noxious weeds early and often. She added that she has talked to the researchers who informed the World Health Organization about the possibility of glyphosates as being a carcinogen. What she has noticed over the years, is that many researchers interchange the term "glyphosate" with "RoundUp" all the time. The NWCB does not use Roundup, and they advocate against the use of it. The Page 5 i Commissioners Meeting Minutes of November 9, 2015 active ingredient in RoundUp is glyphosate, but it also contains other undisclosed or alleged inert ingredients. One ingredient is Polyoxyethylene Tallow Amine (POEA) which has been proven to be particularly harmful to aquatic organisms. Commissioner Johnson stated that he is in favor of the proposed assessment, but in regard to glyphosate, he believes that item deserves more discussion. Chairman Sullivan asked if rounding parcel sizes should be included in the ordinance? Assessor Chapman stated that they used Clallam County's method for applying the noxious weed assessment which is the minimum assessment on the flat plus one acre. There are many less than half acre parcels in Jefferson County and he added that rounding could be done, but if the method is too precise, it will create more work for County staff and more arguable circumstances. A member of the audience asked about an agreement between Public Works and the NWCB regarding roadside noxious weed control. Mr. Besijn explained that the contract is up for renegotiation, but will be reviewed during the NWCB's budget process for 2016. He noted that Public Works has priorities to keep roadsides clear, but sometimes it does not coincide with particular noxious weed's growing seasons, and that can be detrimental. He would like continued coordination with Public Works on this issue. Commissioner Johnson moved to adopt ORDINANCE NO. 07-1109-15 Establishing an Assessment for Funding the Jefferson County Noxious Weed Control Board Program. Chairman Sullivan seconded the motion. The motion carried. The meeting was recessed at 10:52 a.m. and reconvened at 11:06 a.m. with Chairman Sullivan and Commissioner Johnson present. Interviews for Appointment to the Lodging Tax Advisory Committee (LTAC): The Lodging Tax Advisory Committee (LTAC) consists of members appointed by the Board of County Commissioners (BOCC) is appointed and operates in conformance with Chapter 3.25 of the Jefferson County Code (JCC), and Chapter 67.28 of the Revised Code of Washington; RCW 67.28.1817. The LTAC provides recommendation to the BOCC on annual expenditures of lodging tax funds received by the County for tourism promotion, and advises the BOCC on tourism development strategy. JCC 3.25.020 establishes the LTAC with five seats: two members from establishments that produce the tax revenue, two members representing activities authorized to be funded by the tax and one member of the BOCC, who shall serve as the chair of the LTAC. In practice, terms have been staggered, lasting three years each. Three seats are presently open: 1 tax Producer seat, for a term of August 16, 2014 to August 15, 2017 2 tax Recipient seats, each for a term of July 24, 2015 to July 23, 2018 Page 6 Commissioners Meeting Minutes of November 9, 2015 Five applications were received as shown below: n: SEAT TERM APPLICANTS FROM Producer 1 08/16/14 - 08/15/17 Cathy Barsukoff: Mount Walker Inn Dist. 3 Debbie Wardrop*: Resort at Port Ludlow Recipient 1 07/24/15 — 07/23/18 Joy Baisch*: Tourism Coordinating Council Dist. 3 Recipient 2 07/24/15 — 07/23/18 Larry McKeehan: Quilcene Historical Museum Dist. 3 William Tennant*: J.C. Historical Society Dist. 1 *Served on LTAC the past term Chairman Sullivan and Commissioner Johnson interviewed four (4) of the potential candidates and tabled making a decision until they could interview Debbie Wardrop who is out of state. (The interview with Debbie Wardrop was conducted via telephone later in the meeting). The meeting was recessed at 12:17 p.m. and reconvened at 1:32 p.m. with Chairman Sullivan and Commissioner Johnson present. DISCUSSION re: Operating Agreement between Jefferson County and the Jefferson County Sportsmen's Association; effective January 1, 2016 — December 31, 2016: Environmental Health Director Jared Keefer discussed the previously approved changes made by the Board of County Commissioners (BOCC) to the licensing agreement. The Board reviewed the contract and requested additional edits. The agreement will be submitted for approval by the Board at a later date. DISCUSSION re: Authorization for Jefferson Land Trust to Acquire Title to the Gregory Conservation Easement (RCO #13-1221): Environmental Health Specialist Tami Pokorny and Jefferson Land Trust Conservation Director Sarah Spaeth were present for the meeting. Jefferson Land Trust (JLT) is a Secondary Sponsor of the County's Salmon Recovery Funding Board grant (RC) #13-1221) to fund the protection and restoration of the Gregory Property through acquisition of a conservation easement. As Secondary Sponsor, JLT is eligible by the Washington State Recreation and Conservation Office (RCO) to acquire title to the Gregory easement. JLT holds title to the adjoining Duckabush Wetlands Preserve which was also created in partnership with Jefferson County (RCO #12-1385C) for the purpose of protecting and restoring riparian habitat. The Board of County Commissioners (BOCC) approved the use of Conservation Futures funds towards the permanent protection of the Gregory Property in Resolution #29-13 on July 15, 2013 and JLT is sponsor to that application. Ms. Spaeth stated that JLT owns title to a 40 acre preserve and has been working on protecting properties within the powerline reach. JLT is requesting to take title of the Gregory easement, rather than the County. Page 7 Commissioners Meeting Minutes of November 9, 2015 gas 4TSH r:asJ Commissioner Johnson moved to adopt RESOLUTION NO. 40-15 AdWrizing Jefferson Land Trust to Acquire Title for the Gregory Conservation Easement, Part of the Duckabush Floodplain Acquisition 2013 and Duckabush Floodplain Projects. Chairman Sullivan seconded the motion. The motion carried. The meeting was recessed at 2:15 p.m. and reconvened at 2:42 p.m. with Chairman Sullivan and Commissioner Johnson present. CONTINUED: Interviews for Appointment to the Lodging Tax Advisory Committee (LTAQ: Chairman Sullivan and Commissioner Johnson conducted a telephonic interview with Debbie Wardrop. After review of the potential candidates, Commissioner Johnson moved to appoint Larry McKeehan; Term expires July 23, 2018 and reappoint Debbie Wardrop; Term expires August 15, 2017 and William Tennent; Term expires July 23, 2018. Chairman Sullivan seconded the motion. The motion carried. COUNTYADNIINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Commissioners' mileage stipend; Resolution No. 25-05 creates a choice for the Commissioners to use a County car, submit a monthly expense voucher or have a personal vehicle allowance made on a monthly basis. The monthly allowance would be 90% of the average monthly rental cost of a vehicle per County fleet services. Staff is looking into the possibility of lowering the amount to less than 90% and other issues that may arise from a change to monthly vehicle allowance. • Transportation Improvement Program (TIP) on next week's agenda. • Tax Levy Hearing on November 23, 2015. • Public Hearings for Department of Community Development (DCD) fee schedule and Sheriff's Office Civil Fees coming up. • Public Hearing on the County Budget will be held on December 7, 2015. • Animal Control Ordinance; earliest hearing date December 7 or 14, 2015. Page 8 Commissioners Meeting Minutes of November 9, 2015 NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 3:53 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member (Excused absence) Kathleen Kler, Member Page 9 04 co k�ggON IN District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulliva ,.. District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 16, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. Chairman Sullivan acknowledged the hardships going on in other parts of the world and referred to the recent terrorist attacks in France and other countries. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Five (5) citizens urged the Board to include the Olympic Discovery Trail feasibility study in the Transportation Improvement Program (TIP); • A citizen stated: 1) The Planning Commission and DCD will be holding a meeting on November 18, 2015 at the Tri -Area Community Center at 6:30 p.m.; and 2) The Planning Commission requests a DCD staff member or a local consultant for the Comprehensive Plan Update process; • A citizen stated that in the wake of the Paris terrorist attacks, the U.S. should prepare for ISIS attacks in our country; • A citizen stated that while terrorists are a danger, we all should be mindful not to label groups of individuals that could be mistaken for terrorist organizations; and • Four (4) citizens voiced their opinion regarding the Sportsmen's Association contract. EMERGENCY DECLARATION re: Damage to County Roads: County Administrator Philip Morley explained that the draft resolution for damage to County roads was not on the Agenda, but is necessary so that Public Works can take immediate action to try and preserve the road and begin repair without the normal request for bids process. He noted that Public Works Director Monte Reinders has estimated the damage to Oil City Road will be upwards of $200,000 to repair. Currently, the road is closed to residents. Commissioner Kler moved to adopt RESOLUTION NO. 41-15 Declaration of Emergency Damage to County Roads. Commissioner Johnson seconded the motion which carried by a unanimous vote. County Administrator Morley noted that last year's emergency repair of this road was paid out of County funds with no reimbursement from State or Federal funding. Page 1 Commissioners Meeting Minutes of November 16, 2015 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. ICA16261 re: 2016 Public Defense Funding; Improving the Quality of Public Defense Services; In the Amount of $42,076; Jefferson County Administrator; Washington State Office of Public Defense 2. AGREEMENT re: Birth to 3 Years Program; In the Amount of $4,650; Jefferson County Public Health; Chimacum School District 3. AGREEMENT re: Medical Services Renewal; No Dollar Amount, Only Insurance Compensation; Jefferson County Public Health; Group Health Cooperative 4. AGREEMENT re: Jefferson County Sheriff's Office Jail Fire Alarm Replacement Project No. 301 594 1901; In the Amount of $2,000; Jefferson County Central Services; Hultz-BHU Engineers, Inc. 5. AGREEMENT re: Jefferson County Marine Resources Committee Project Administration; In the Amount of $73,000; Washington State University (WSU) Jefferson County Cooperative Extension; Washington State Department of Ecology 6. AGREEMENT, Amendment No. 1 re: Mental Health Court for District Court; In the Amount of $11,580; Jefferson County Juvenile Services; Safe Harbor Recovery Center 7. AGREEMENT, Amendment No. 1 re: Adult Drug Court and Family Therapeutic Court for Superior Court; In the Amount of $14,469; Jefferson County Juvenile Services; Safe Harbor Recovery Center 8. Payment of Jefferson County Vouchers/Warrants Dated November 9, 2015 Totaling $562,001.02 9. Payment of Jefferson County Payroll Warrants Dated November 10, 2015 Totaling $2,284.09 and A/P Warrants Done by Payroll Dated November 5, 2015 Totaling $779,396.66 and Dated November 10, 2015 Totaling $444.95 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. DISCUSSION re: Port Ludlow Associates (PLA) Request to Extend Expiration of Olympic Terrace H Preliminary Plat Approval. Department of Community Development (DCD) Associate Planner and Lead Planner for Port Ludlow David Wayne Johnson presented Port Ludlow Associates' (PLAs') request to the Board. He noted that on two other occasions, the Commissioners approved a 12 month extension and subsequent to that, approved a development agreement amendment. He explained that PLA is looking to extend Olympic Terrace II preliminary plat approval, which is currently set to expire June 28, 2016. PLA is looking to extend the expiration from 2020 to 2025. PLA President Diana Smeland stated that the last home they built was in 2006, after which the economy turned and they had to switch to survival mode which consisted of laying off employees. Ms. Smeland stated that PLA has struggled with market prices in the area and competing with the resale value of homes. They decided to try a different product which resulted in a cottage -style home. This new Page 2 Commissioners Meeting Minutes of November 16, 2015 style of home would not fit in with the six homes already built in Olyrr^errace, so PLA started Ludlow Cove, which was approved by the County in 2008. Interest in Ludlow Cove affords PLA the opportunity to show prospective buyers the available lots in Olympic Terrace, but they have not been successful in sales for that area. They plan to build a model home in Olympic Terrace which will need to match the existing six homes. As they cannot change the exterior of the homes, they hope to entice home buyers with interior finishes in the home. Associate Planner Johnson stated that he believes PLA should be granted a 12 month extension. He noted that PLA has a lot of work to do and have areas designated for future development. It would be more work for PLA if the extension is not granted. He added that he would like to see PLA show more progress on Olympic Terrace but understands that they have been focusing on Ludlow Cove to sustain their business. Commissioner Johnson asked if there is a limit to how many extensions can be approved? Associate Planner Johnson replied that there is no limit, but PLA would have to come back every year to request the extension. Commissioner Johnson moved to approve the Preliminary Plat Approval Extension of Olympic Terrace II. Commissioner Kler seconded the motion. She added that the County would have to re -do all the work if this were to lapse. Chairman Sullivan and County Administrator Morley noted that approving the extension is in the best interest of the community as a whole. Chairman Sullivan called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:22 a.m. and reconvened at 1:35 p.m. with all three Commissioners present. DISCUSSION re: Six -Year Transportation Improvement Program (TIP): Public Works Director Monte Reinders and Engineer III and Transportation Planner Zoe Lamp discussed a memo addressing the specific issue regarding a route feasibility study for a segment of the Olympic Discovery Trail, and why it should be included in the Transportation Improvement Program. Commissioner Kler stated that on November 13, 2015 there was a meeting regarding this issue that included Congressman Norm Dicks, Congressman Derek Kilmer's assistant Judith Morris, Pope Resources, Washington State Department of Transportation, Washington State Parks and Representative Steve Tharinger. Both Representative Tharinger and Ms. Morris spoke to Commissioner Kler after the meeting and agreed that it was obvious and clear to everyone in attendance at that meeting that Jefferson County did not have the staff or funding to conduct the study. Commissioner Kler relayed that Representative Tharinger suggested seeking the assistance of Clallam County to see if they could provide the use of their staff to work with the grant and volunteers. He added that he would be looking into RCO funding. Commissioner Kler noted that items can be added or removed from the TIP at the Commissioners' discretion. Chairman Sullivan allowed individuals in attendance at the meeting to voice their concerns and opinions on the matter. Page 3 Commissioners Meeting Minutes of November 16, 2015 After review of the materials and public comments received, Commissioner Johnson moved to add the Olympic Discovery Trail Feasibility Study for the Four Corners to Discovery Bay Trail on the Transportation Improvement Program (TIP) with Funding for the Feasibility Study to be secured by the Peninsula Trails Coalition from Non -County Sources. In addition, placement on the TIP is subject to reassessment in two years if funding has not been secured. Commissioner Kler seconded the motion. Director Reinders stated that the entire conversation on this issue has been helpful. Letting everyone know the challenges the County faces due to staffing and funding is beneficial and may lead to partnerships on this project. Chairman Sullivan called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 3:11 p.m. and reconvened at 3:19 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Draft Animal Control Ordinance; review. • Proposed 2016 Budget; additions. The meeting was recessed at 4:22 p.m. and reconvened at 4:26 p.m. with all three Commissioners present. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:34 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS David Sullivan, Chair Phil Johnson, Member Kathleen Kler, Member Page 4