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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Renee Talley
Agenda Date: January 25, 2016
Subject: Cascade Software Systems, Inc. Contract Amendment #2
Statement of Issue:
The contract with Cascade Software Systems, Inc., for fleet -management, public- works and
facilities -management software requires clarification regarding "Software Upgrades and
Maintenance fees".
Analysis/Strategic Goals/Pros t1 Cons:
The revision to Appendices A and B wilt provide necessary clarification for
computation for both parties.
Fiscal Impact/Cost Benefit Analysis:
No change in the contract compensation is required.
Recommendation:
The Board is asked to sign this Contract Amendment #2 and return a copy to Central Services.
Department Contact:
Matt Stewart, Manager of Fleet Services, 344-9713
Reviewed By:
Philip Mor ount Admin'strator
Date
CONTRACT AMENDMENT #2
AGREEMENT
By and Between
CASCADE SOFTWARE SYSTEMS, INC.
And
JEFFERSON COUNTY
For Fleet, Public Works and Facilities Software
This Amendment #1 is by and between JEFFERSON COUNTY (hereinafter known as
"County" and the CASCADE SOFTW RF SYSTEMS INC (hereinafter known as "Contractor").
WHEREAS, the County and the Contractor entered into a Sales and Service Agreement
on April 20, 2015 for Fleet, Public Works and Facilities Software (hereinafter known as "Agreement';
and
WHEREAS, the parties agree that clarification is required to make clear the distinct
"Software Upgrades and Maintenance fees" mentioned in Appendices A and B and described more fully in
the Contractor's original response to County's Request for Proposal; and
WHEREAS, the parties desire to amend the terms of the Agreement in accordance with
Section 17 of that Agreement; and
WHEREAS, the parties agree that no change in the Agreement's compensation is required
or authorized by this Contract Amendment #2;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED
HEREIN that the Agreement is hereby amended as follows:
1. The following text is appended to the end of the first sentence of the first paragraph of
Section 35, "Software Upgrades & Maintenance," following "customers of its System":
"in consideration of an Upgrade Fee equal to 2011/o of the preceding year's Maintenance
Fee."
2. All other terms, conditions and obligations arising from the Agreement remain in full
force and effect.
APPROVED and signed this/L�►+ day of NOVe �1,ae- , 2015.
Jefferson County Board of
Commissioners
Kathleen Kler, Chair
Approved as to Form:
David Alvarez, Deputy
Prosecuting Attorney
On behalf of RSON COUNTY
Matt Stewart, Manager, Fleet Services Division
CAS E SOFTWARE SYSTEMS, INC.
Aad F. Alkemade, President