HomeMy WebLinkAbout012516_cabs01JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Anna Bausher, Assistant Planner
David Goldsmith, Interim Director
DATE: January 25, 2016
SUBJECT: Climate Action Committee Appointments and Joint Resolution with City of Port
Townsend Amending and Restating the Composition, Terms of Office and Procedural Rules
for the Climate Action Committee as well as appointing/reappointing members.
ATTACHED:
1) Climate Action Committee Resolution with changes
2) Climate Action Committee current Roster with new appointments
3) Climate Action Committee current Roster 2016
4) Climate Action Committee Roster after appointments and resolution update
STATEMENT OF ISSUE: Present changes to Climate Change Resolution and Appointments.
ANALYSIS/STRATEGIC GOALS: Clean up County Resolution 53-11, (Joint with City of Port Townsend):
clarifying committee responsibilities and deliverables, establishing alternate appointments, establishing staggered
terms, establishing quorum and voting requirements.
FISCAL IMPACT: There is no anticipated fiscal impact associated approval of these changes.
RECOMMENDATION: Staff recommends the Board of County Commissioners participate in the briefing and
provide Staff direction for updating the Climate Action Committee Joint Resolution and Roster at a future meeting of
the BOCC.
REVIEWED BY:
Attachment 1
City Resolution 15 -XX
County Resolution
Pagel o£8
STATE OF WASHINGTON
County of Jefferson
City of Port Townsend
Joint Resolution of the }
Board of County Commissioners } County Resolution No. XX -15
And the Port Townsend City Council } City Resolution No. 15 -XXX
Amending and Restating the Composition, Terms }
of Office, and Procedural Rules for the Climate }
Action Committee }
The Board of County Commissioners (BoCC) of Jefferson County Washington
("County") and the City Council ("Council") of Port Townsend, Washington ("City") do
hereby jointly resolve as follows:
WHEREAS, the County and the City have jointly committed to addressing energy use
and climate change, and have made a joint commitment to achieve a community -wide
standard of cutting green house gas emissions to levels 80% lower than 1990 levels by
the year 2050 (County Resolution 44-07 and City Resolution 07-022); and
WHEREAS, the County and the City adopted a joint resolution (County 02-08 and City
08-001) establishing composition, terms of office and procedural rules for the Climate
Action Committee ("CAC"); and
WHEREAS, the County and the City adopted a joint resolution (County 53-11 and City
11-036) adopting the Climate Action Plan & Approving Revised Climate Change Work
plan which resolution included a recommendation that the composition of the CAC be
expanded; and
WHEREAS, on August 4, 2014, the County and the City adopted a joint resolution
(County 39-14 and City 14-045) eliminating the sunset provisions for the Climate Action
Committee and establishing three year terms staggered terms for CAC members; and
WHEREAS, on November 30, 2015, the CAC members unanimously voted to support
broadening the list of potential representation and clarifying term limits; and
WHEREAS, because the CAC is now a permanent joint committee, and because of the
changes in composition and term limits of the members, staff has recommended to both
the BoCC and Council that these changes be consolidated;
5
Attachment I
City Resolution 15 -XX
County Resolution
Page 2 of 8
NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of
Jefferson County and City Council of Port Townsend as follows:
Section 1. The Climate Action Committee ("CAC") created by Joint Resolution (County
44-07, City 07-022) is re-established and confirmed. The CAC shall constitute a standing
advisory board, and either the County or the City may end its participation by providing
30 days' written notice. The CAC shall follow applicable County and City rules
pertaining to advisory committees. The BoCC and City Council shall resolve any conflict
that may arise between applicable rules.
Section 2. Purpose and Scope of Work.
2.1 The purpose of the Climate Action Committee (CAC) is to serve as an advisory group
to the City of Port Townsend and Jefferson County on climate c tion; policies, programs,,
Ean►meeted C�s�i-
and priorities. Additionally, it shall facilitate action in accordance with the Climate
t Deleted: protection
Action Plan and Revised Climate Change Workplan as adopted by the County and City,
as those plans may be amended from time to time. CAC will have no formal decision-
making responsibilities.
2.2 The principal role of the CAC is to,advise the County and the City in the
Deleted create
implementation and updating of a Climate Action Plan with specific focus on reducing,
I Deleted energy use
and greenhouse gas emissions; preparing for climate impacts Mgnitori!* progress; and ..........
i c »memted`c,mp cA
conducting community outreach.
2.3 The draft Climate Action Plan, as appmved by the Council and the Board of
Deleted to r e
-City-
County Commissioners,^lude
i Deleted
------
Deleted: shall
2.3.1. Preliminary reduction targets for greenhouse gas emissions for years prior to 05{1
Deleted ata minimum
2.3.2. A set of strategies and relative priorities
#. Deleted d
2.3.3. Climate Action Plan implementation steps
1 Commented PS3h cac
2.3.4. A monitoring plan including quantifiable benchmarks
2.3.5 .Recommended amendments to the county and city codes and comprehensive plans
in accordance with the Climate Action Plan strategies.
2.3.6 Next Steams including climate change prepare---- adaptatia�
2.4,1n coordination with County and City staff, the CAC shall periodically update the
.. __..__ ---- ----
Deleted: Within six months of its formation, the CAC shall
present, for approval by the Board of County Commissioners and
...____...
committee's workplan...Workplans shall be, cognizant of available financial and human
City Council, a work plan outlining the proposed process, timelines,
reSOUTCCS.
and resources required to prepare the Climate Action Plan- The
'i timeline shall include each of the above listed elements of the plan
`= (with preliminary recommendations to be submitted within one
2.5 The CAC will meet as needed to complete the scope of work outlined herein.
< year), opportunities for public comment, periodic reports to the
BoCC and City Council
2.6 Participation as a CAC member will not and does not preclude one's later
1 Deleted T
participation in any formal review or comment process before the City Council and/or
1 Deleted work with County and City staff to develop a work plan
Board of County Commissioners.
Deleted that is
Attachment 1
City Resolution 15 -XX
County Resolution
Page 3 of 8
Section 3. Committee Members, Alternates, Appointment, and Confirmation Process,
Deleted: Appointment 1'
Terms & Vacancies
_
3.1 The Board of County Commissioners and the City Council shall each appoint an
elected official and an ialternte to setvas a representative to the CAC. The elected
._
......
caummeai�af) Dt#57: zwoutdwanrnt>eoppannusrtoaw,ointan
_....
representative shall serve without term limit
_
u
---- -------- ---------------- -----------------
-{ Deleted .and may designate an alternate .
3.2 The Chair of the BoCC and the Mayor, in consultation with the County Administrator
and City Manager, shall review letters of interest and recommend individuals to serve on
the CAC, for'o1 int appointment by the Council and Board of County Commissioners. The
committee shall consist of no more than 15 members, representing a broad range of
interests, which may include but is not limited to:
Xducation/SchOol,
' Deleted: Board of County Commissioners¶
.... --
-
? City Council¶...
Builders
Industry (e.g., Port/Marine Trades/Energy)
Port Townsend Paper Corporation
Jefferson PUD No. 1
Business (e.g., Chamber, EDC)
Non -motorized transportation and/or Transit
Faith Based Organizations
Health
{ CoMmeMdi [3Sfl CAC=
Ocal A>?t'iCUltUre orestry�
Deleted: Food Security.....;
FI -- ------ ---..
..------...---- ------ ---------
Deleted: / I
Water Resources
;Deleted citizens at Large¶
3 Each person shall be deemed appointed and shall commence service after
Deleted: or on the effective date of me previous members
'tin
---- --p ----- ----- ----------pP----- ------ ------ ----- --------------------
----
resignation oro expiration
on patron ofthe existing for position,
tens be�
confirmation b the Board of CountyCommissioners and Ci Counci A_ member may
City
as appheah1e
,.
-
continue to serve until the member's replacement is COnfinned
Deleted: 3.4. The BoCC and Council may designate by separate
>'t joint resolution specific positions to be filled by officers or
II employees of a specific organization, such as Port Tow Paper
'mend
Corporation, the Port of Port Townsend, and Jefferson Transit.
.' Members representing those organizations shall be appointed by
_...--- -- ..---
their organization, and shall serve without tens limits. The II
------- ....----- .. _..-- ------ -----
organization may appoint an alternate representative. The i
organization will notify County and City staff of changes in
3.5. Members other than elected officials -shall have tern limits of three years The terms
representation, but those changes do not need to ratified or
i confirmed by the BoCC or Council.
- -.
will be sta Bred so that the terms of no more than 1 /3 of the members x ire in an one
---------"-"-"-----"-"------'---- ---- --`" '-"
, Deleted serving m positions subject to term limits
-- - - - --
`�- - —"Y
f Deleted: in positrons not designated as representing a specific
organization �
'- Deleted that do not represent specific organizations
^' it Commented [JSiij:1TWe keep 3.4,1eep the sYr ,out ��
Attachment 1
City Resolution 15 -XX
County Resolution
Page 4 of 8
3.6. Staff is directed and authorized to assign members appointed as of the effective date
of this joint resolution to categories and terms as applicable in accordance with this
Section.
Formatted. Font (Default) Times New Roman, 12 pt
3 7 If the CAC determines a need it will recommend an alternate for each membff In the --- - -
--------------- ---- -` 1 Deleted. who is not an elected official
event. of that member's absence. the alternate can exercise the voting pnyi ege_o_t_e seat A,y
Formatted: Font. (Default) Times New Roman, 12 pt
that he/she represents An "appropriately designated alternate" will have been
recommended by the CAC and approved by the Board of County Commissioners and
City -Council.
Section 4. Officers -Election and Duties
4.1 The officers of the CAC shall consist of a Chairperson and a Vice Chairperson
elected from the appointed members of the CAC and such other officers as the CAC may,
by majority vote, approve and appoint.
4.2 The election of officers shall take place once each year on the occasion of the first
meeting of each calendar year. The term of each officer shall run from that meeting until
the first meeting of the subsequent calendar year.
4.3 In the event of a vacancy of the Chai erp rson, the Vice Chairperson would replace the
Chair ep rson, and the Vice Chairperson replaced by vote of the members of the CAC.
4.4 The Chairperson will sign documents of the CAC and represent the committee before
the Board of County Commissioners and City Council. The Chai erp rson is entitled to a
single vote and shall retain the right and responsibility to participate in all deliberations
and to vote on all matters. The Vice-Chaimsotl,will- act for the Chairperson in the --------- Deleted: r
Chai erp rson,s absence.
Section 5. Meetings
5.1 The CAC shall meet as needed to complete the tasks outlined in Section 2 of this
resolution and as may be further detailed in the approved work plan (Section 2.4). All
meetings of the CAC shall be subject to all requirements of the Washington Open Public
Meetings Act, and shall be open to the public, and shall be held at a public place.
5.2 All meeting dates and terms shall be posted consistent with adopted County and City
policies. No meeting shall be scheduled without at least 48 hours' notice to the County
and City Clerk's offices.
Attachment 1
City Resolution 15 -XX
County Resolution
Page 5 of 8
5.3 Except as modified by these rules of procedure, the CAC rules of procedure shall be
guided by the current edition of Robert's Rules of Order Newly Revised -
Deleted: (10'E"d it;nn. Perseus Fnblishing),a s the same may bel '
i, amended or updated >
Section 6. Attendance r-----------------------------------------------------
,"Deleted: and Alternates
6.1 To achieve its greatest effect the CAC will meet with the regular attendance of its
members at most meetings; the CAC benefits greatly from full participation of each
member.
6.2 In light of this, CAC members are expected and required to notify the Chairperson of
anticipated absence from any meeting of the CAC as far in advance of the meeting as
possible. In the event that such notifications indicate that a quorum will not be present,
the chairperson willJ�escllt the meeting.
-.
Commented 5S12I:Iwuuw itifiewaylt;s,
I Deleted: ordinarily cancel or j
6.3 If a member is absent for three (3) consecutive regular meetings without excuse or
absent for thirty-five percent (35%) of all meetings (including committee meetings) in
any six (6) -month period, the member's record of attendance may be forwarded to the
Mayor and the Chair of the BoCC for consideration of removal ",Deleted: in accordance with this Resolution. RCW 35.63.030
�- ____ ----_-_-__---__ ----------- -------------- -----_ ---------__------ - Deleted: 6.4 if the CAC determines a need, it willreco nize an
g
Section 7. Quorum —Voting appropriate designated alternate in the event of a member's absence.
An "appropriately designated alternate" will have been
recommended by the CAC and approved by the Board of County
7.1 The decision making approach of the CAC will be by consensus. If consensus cannot Commissioners and city Council. In the event of that member's
... absence the alternate n exercise the voting privilege of the seat
be reached, the CAC will require a Im) - majority vote Any dissenting opinions will j that he she represents i
be recorded and included in the meeting summary. Deleted: .1
7.2 A simple majority of the total of the members currently appointed to CAC shall J'Deleted 273 1
constitute a quorum for the conduct of CAC business. is by voice vote, except _ ___
q - -- { Comaa2hted G5G14] izetTttndCet ..
where these rules or the CAC itself may require a roll call vote. Deleted. Nn"meeting shall Decor unless a majority plod one afthe
appointed CAC members are present.
Section 8. Conflicts of Interest - ---
8.1 Section 3.55 110 (Conflicts of Interest) of the Jefferson County Code and Section 41Deleted: Conflicts of interest willrarely arise as a maner of
---- _ - concern for CAC members; however, in the discussion or
Cha ter 2.80 Ethics of the Port Townsend Mumcinal Code shall apply to the CAC In recommendation of funding proposals for CAC projects;[ is possible .
the event of a conflict between these two provisions the most restrictive provision shall that a conflict or the appearance ofa conflict may arise. When a I'
conflict or appearance of conflict may arise, applicable state, county, j
" and city policies regarding Appearance of Fairness shall apply
7
Section 9. Order of Business Meeting Procedure
9.1 Call to order, roll call, and determination of quorum.
9.2 Agenda items
912.. Minutes of previous meeting
922.. Old business
932.. New business
942.. Discussions of next meeting date and agenda
952.. General Announcements
Attachment 1
City Resolution 15 -XX
County Resolution
Page 6 of 8
962.. Community Member Comments
972.. Adjournment
9.3 The C�, tairperson may alter the regular order of business in preparing the agenda when
special circumstances and the efficient use of time dictate.
9.4 All meetings of the CAC shall be conducted pursuant to the Open Public Meetings
Act, as codified in RCW 42.30, as the same may be amended or updated.
Section 10. Minutes and Records
10.1 Findings and recommendations, etc.,of the CAC are prepared at the direction of the
chair. Copies will be provided to all CAC members in a timely manner for review and
approval at the next regular CAC meeting.
10.2 The ;CAC shall �provtde or the taking of minutes and maintaining_ the records of all
meetings. Committee minutes shall be filed with the County and City Clerk's offices
within 10 days of approval.
Section 11. eserved.
Section 12. Communications to the Board of County Commissioners and City Council
The Committee shall report to the Board of County Commissioners and Port Townsend
City Council at least semi-annually.
Section 13: Compensation and Reimbursement of Expenses
Members of CAC shall serve without compensation.
Section 14 Amending Rules
14.1 CAC may recommend amendments to these rules at any meeting by a vote of the
majority of the entire membership, provided five (5) days' notice has been given to each
CAC member.
14.2 CAC is a joint county/city committee and thus the two government entities agree to
maintain consistency by processing any amendments hereto asJoint Resolutions___________
requiring approval by both entities.
Section 15. The provisions of this Joint Resolution supersede the following two
Resolutions JCounty 02-08, City 08-001 and County 39-14, City 14-045) and any
contrary provisions ofJomt Resolution; County 53 11.�Ctty 11.-036;
Deleted: c
Deleted: Term of Committee Sunset Provision¶
i CAC shall formally end within three years from the date of adoption
( of this Resolution unless dthervvise¶
extended by ordinance or resolution or by written permission from
a the County Director of the¶
Department of Community Development.
e
Attachment 1
City Resolution 15 -XX
County Resolution
Page 7 of 8
This Joint Resolution shall become effective upon adoption by the Board of County
--------------------------------------
Deleted: resolution'
Commissioners and the City of Port Townsend.
.. ._-
APPROVED AND SIGNED THIS day of , 2010
Deleted: 5
SEAL JEFFERSON COUNTY BOARD OF COMMISSIONERS
Kathleen Kler, Chair
Deleted: David suuivan
Deleted: man
Phil Johnson, Member
David Sul llva.p - Member
Deleted: Kathleen Kler
Attest.
Deleted: Approved as to form:
Deleted
_.
Carplyn A -q y� Deputy Clerk of the Board Jefferson County t
_ _ ..
Khs2x1, ...._
Deleted: Raina
Deleted: Randall
Deleted David_ W Alvarez, Chief Civil DPA
Deleted: Jefferson County
Attachment 1
City Resolution 15 -XX
County Resolution
Page 8 of 8
APPROVED AND SIGNED THIS day of , 2015
Attest:
Joanna Sanders, CMC, City Clerk
David King, Mayor
City of Port Townsend
Approved as to form:
Steven L. Gross, City Attorney
1
Climate Action Committee (CAC)
Membership as of January 2016
Cindy Jayne (Chair)
Vacant
Citizen at Large
Citizen at Large
Term end: August 11, 2017
Kathleen Kier
Deborah Stinson
Jefferson County BoCC
Port Townsend City Council
Barney Burke
Vacant
Jefferson PUD #1
Citizen -At -Large
Laura Tucker
Vacant
Jefferson Co. Public Health -Green Business
Student
Vacant
Tammi Rubert
Faith -based
Jefferson Transit
Eric Toews
Larry Crockett (Alt)
Industry -Port of Port Townsend
Industry -Port of Port Townsend
Scott Walker
Samantha Thomas (Alt)
Non -Motorized Transportation
Non -Motorized Transportation
Term end: August 11, 2016
Term end: August 11, 2016
Kevin Scott
Vacant
Port Townsend Paper Mill
Local 20/20
Term end: August 11, 2017
STAFF:
Judy Surber 379-5084 isurber(cr_cityofpt.us
Anna Bausher 379-4454 abausher(c)-co.iefferson.wa.us
Climate Action Committee (CAC)
Memhernhin ac of .lanuary 9n1R
Position 1 — County Commissioner
Position 2 — City Councilmember
Kathleen Kler
Deborah Stinson
Jefferson County BoCC
Port Townsend City Council
No term limit
No term limit
Position 3
Position 4
Cindy Jayne (Chair)
Vacant
Citizen at Large
Term end: December 31, 2017
Term end: December 31, 2018
Position 5
Position 6
Barney Burke
Nina Burkoas,5trategy Consultant & Educator —
Jefferson PUD #1
includes clients in the energy and agriculture
sector
Term end: December 31, 2017
Terra end: December 31, 2018
Position 7
Position 8
Laura Tucker
David Wilkinson -
Jefferson Co. Public Health -Green Business
Atmospheric science/agriculture/air &water
quality/solid waste
Term end: December 31, 2016
Term end: December 31, 2018
Position 9
Position 10
Matt Ready,)-iospital/Health
Tammi Rubert
Term end: December 31, 2018
Jefferson Transit
Term end: December 31, 2018
Position 11,,
Position 11 (alt)
Eric Toews
Larry Crockett (Alt)
Industry -Port of Port Townsend
Industry -Port of Port Townsend
Term end: December 31, 2016
Term end: December 31, 2016
Position 12
Position 12 (alt)
Scott,Walker .
Samantha Thomas (Alt)
Non -Motorized Transportation
Non -Motorized Transportation
Term end: December 31 , 2016
Term end: December 31, 2016
Position 13 <
Position 14
Kevin Scott
Vacant
Port Townsend Paper Mill
Term end: December 31 , 2017
Term end: December 31, 2016
Position 15
Position 10 Alternative
Vacant
Leesa Monroe (Alt)
Jefferson Transit
Term end: December 31, 2017
December 31. 2018
a IAr r:
Judy Surber 379-5084 isurber(a�cityofpt.us
Anna Bausher 379-4454 abausher@co.iefferson.wa.us
Climate Action Committee (CAC)
Mp_mhprchin as of .Innuaru 9(118
Position 1 — County Commissioner
Position 2 — City Councilmember
Kathleen Kier
Deborah Stinson
Jefferson County BoCC
Port Townsend City Council
No term limit
No term limit
Position 3
Position 4
Cindy Jayne (Chair)
Brian Goldstein (Vice Chair)
Citizen at Large
Citizen at Large
Term end: December 31. , 2017
- - ----- ----
Term end: December 31 201
Position 5
Position 6
Barney Burke
vacant
Jefferson PUD #1
Term end: December 31, 2018
Term end: December 31 2017
Position 7
Position 8_
Laura Tucker
----
Vacant
Jefferson Co. Public Health -Green Business
Term end: December 31, 2016
Tenn end: December 31. 2018
Position 9
=_Position 10
Vacant
Tammi Rubert
Jefferson Transit
Term end: December 31 2018
Term end: December 31 2018
Position 11
Position 11 (alt)
Eric Toews
Larry Crockett (Alt)
Industry -Port of Port Townsend
Industry -Port of Port Townsend
Term end: December 31 2016
Term end: December 31 2016
Position 12
Position 12 (alt)
Scoff Walker
Samantha Thomas (Alt)
Nan -Motorized Transportation
Non -Motorized Transportation
Term end: _December 31 , 2016
Term end: December 31 , 2016
Position 13
Position 14
Kevin Scott
Vacant
Port Townsend Paper Mill
Term end: _December 31 2017
Term end: December 31, 2016
Position 15
Vacant
Term end: December 31 2017
J I Arr:
Judy Surber 379-5084 jsurber(cDcityofpt.us
Anna Bausher 379-4454 abausher(cDco.iefferson.wa.us
Deleted: August2015
Deleted: Faith -based
Deleted: August 11
Deleted: August 11
-, Deleted: Local 20/20
- r Deleted: August 11