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HomeMy WebLinkAbout020116_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: David Goldsmith, Interim Director, Department of Community Development. Anna Bausher, Assistant Planner, Department of Community Development n DATE: February 1, 2016 SUBJECT: Resolution No. Re: Joint Resolution of the Board of County Commissioners and the Port Townsend City Council Amending and Restating the Composition, Terms of Office, and Procedural Rules for the Climate Action Committee with membership roster. STATEMENT OF ISSUE: The attached resolution is to clarify the composition and terms of the Climate Action Committee. Several resolutions have been jointly adopted by the City and County since the CAC was originally established in 2007. The 2011 adopted work plan suggested a shift in composition to reflect the revised mission of the CAC. In 2014, the City and County agreed to assign staggered three-year term limits; however, there has been some question as to how the terms are applied. ANALYSIS/STRATEGIC GOALS: Jefferson County and the City of Port Townsend have adopted a joint resolution (County 44-07 and City 07- 022) to commit to addressing energy use and climate change and global warming. The resolution establishes a joint City/County committee herein called the Climate Action Committee (CAC). Composition, terms of office, and procedural rules for the Climate Action Committee are set forth in (County Resolution No. 02-08, City Resolution No. 08-001). Per the joint resolution the committee shall consist of no more than 15 members, representing a broad range of interests. Membership composition was further expanded in the workplan adopted November 14, 2011 (City Resolution No. 11-036; County Reso. 53-11). Year Resolution Summary Notes 2007 County 44-07; City To commit to addressing energy use and 07-022 climate change/global warming; establishing a joint City/County citizen's committee tasked with developing a Local Climate Action Plan 2008 County 02-08; City Establishing composition, terms of office The resolution would supersede this 08-001 and procedural rules for the Climate Action 2008 resolution. Committee 2011 County Resolution Adopting the joint City/County Climate The resolution expands the 53-11; City 11-036 Action Plan; approving revised climate recommended "broad range of Consent Agenda Using the 2008 Resolution as its base, the revised Resolution is intended to clarify: 1) Purpose 2) CAC Composition 3) Applicable term limits 4) Term limits do not apply to representatives of the City Council/BoCC The draft Resolution has been reviewed by both the City and County attorneys. At their November 30, 2015 meeting, the CAC recommended approval of the attached Resolution. Staff recommends the attached roster assigning term limits to the positions. FISCAL IMPACT: There is no anticipated fiscal impact associated with the approval of this draft resolution. RECOMMENDATION: Staff recommends the Board of County Commissioners move to approve the draft resolution. REVIEWED BY: P16OMorley, OOAdn;liiistrator Date change work plan; extending the term of the interests" as suggested in the CAC. (The adopted work plan reflects a adopted work plan. shift in the CAC's mission and recommends revised representation.) 2014 County Resolution Establishing the Climate Acton Committee The resolution would supersede this 39-14; City 14-045 as a standing advisory board. Changes terms 2014 resolution. Term limits were a to 3 years, staggered so that no more than 3 last minute addition. A roster with members' terms expire in any one year. term limitations was not included with the City's Resolution, however, subsequently; it was included in the Resolution adopted by the Board of County Commissioners. Using the 2008 Resolution as its base, the revised Resolution is intended to clarify: 1) Purpose 2) CAC Composition 3) Applicable term limits 4) Term limits do not apply to representatives of the City Council/BoCC The draft Resolution has been reviewed by both the City and County attorneys. At their November 30, 2015 meeting, the CAC recommended approval of the attached Resolution. Staff recommends the attached roster assigning term limits to the positions. FISCAL IMPACT: There is no anticipated fiscal impact associated with the approval of this draft resolution. RECOMMENDATION: Staff recommends the Board of County Commissioners move to approve the draft resolution. REVIEWED BY: P16OMorley, OOAdn;liiistrator Date STATE OF WASHINGTON County of Jefferson City of Port Townsend Joint Resolution of the Board of County Commissioners And the Port Townsend City Council Amending and Restating the Composition, Terms of Office, and Procedural Rules for the Climate Action Committee Attachment 1 City Resolution 16 - County Resolution Pagel of 8 } } County Resolution No. -16 } City Resolution No. 16- } } } The Board of County Commissioners (BoCC) of Jefferson County Washington ("County") and the City Council ("Council") of Port Townsend, Washington ("City") do hereby jointly resolve as follows: WHEREAS, the County and the City have jointly committed to addressing energy use and climate change, and have made a joint commitment to achieve a community -wide standard of cutting green house gas emissions to levels 80% lower than 1990 levels by the year 2050 (County Resolution 44-07 and City Resolution 07-022); and WHEREAS, the County and the City adopted a joint resolution (County 02-08 and City 08-001) establishing composition, terms of office and procedural rules for the Climate Action Committee ("CAC"); and WHEREAS, the County and the City adopted a joint resolution (County 53-11 and City 11-036) adopting the Climate Action Plan & Approving Revised Climate Change Work plan which resolution included a recommendation that the composition of the CAC be expanded; and WHEREAS, on August 4, 2014, the County and the City adopted a joint resolution (County 39-14 and City 14-045) eliminating the sunset provisions for the Climate Action Committee and establishing three year terms staggered terms for CAC members; and WHEREAS, on November 30, 2015, the CAC members unanimously voted to support broadening the list of potential representation and clarifying term limits; and WHEREAS, because the CAC is now a permanent joint committee, and because of the changes in composition and term limits of the members, staff has recommended to both the BoCC and Council that these changes be consolidated; Attachment 1 City Resolution 16 - County Resolution Page 2 of 8 NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Jefferson County and City Council of Port Townsend as follows: Section 1. The Climate Action Committee ("CAC") created by Joint Resolution (County 44-07, City 07-022) is re-established and confirmed. The CAC shall constitute a standing advisory board, and either the County or the City may end its participation by providing 30 days' written notice. The CAC shall follow applicable County and City rules pertaining to advisory committees. The BoCC and City Council shall resolve any conflict that may arise between applicable rules. Section 2. Purpose and Scope of Work. 2.1 The purpose of the Climate Action Committee (CAC) is to serve as an advisory group to the City of Port Townsend and Jefferson County on climate action policies, programs, and priorities. Additionally, it shall facilitate action in accordance with the Climate Action Plan and Revised Climate Change Workplan as adopted by the County and City, as those plans may be amended from time to time. CAC will have no formal decision- making responsibilities. 2.2 The principal role of the CAC is to advise the County and the City in the implementation and updating of a Climate Action Plan with specific focus on reducing greenhouse gas emissions; preparing for climate impacts; monitoring progress; and conducting community outreach. 2.3 The draft Climate Action Plan, as approved by the City Council and the Board of County Commissioners, includes: 2.3.1. Preliminary reduction targets for greenhouse gas emissions for years prior to 2050 2.3.2. A set of strategies and relative priorities 2.3.3. Climate Action Plan implementation steps 2.3.4. A monitoring plan including quantifiable benchmarks 2.3.5 .Recommended amendments to the county and city codes and comprehensive plans in accordance with the Climate Action Plan strategies. 2.3.6 Next Steps including climate change preparedness/adaptation 2.4 In coordination with County and City staff, the CAC shall periodically update the committee's workplan. Workplans shall be cognizant of available financial and human resources. 2.5 The CAC will meet as needed to complete the scope of work outlined herein. 2.6 Participation as a CAC member will not and does not preclude one's later participation in any formal review or comment process before the City Council and/or Board of County Commissioners. Attachment 1 City Resolution 16 - County Resolution Page 3 of 8 Section 3. Committee Members, Alternates, Appointment, and Confirmation Process, Terms & Vacancies 3.1 The Board of County Commissioners and the City Council shall each appoint an elected official and an alternate to serve as a representative to the CAC. The elected representative shall serve without term limits 3.2 The Chair of the BoCC and the Mayor, in consultation with the County Administrator and City Manager, shall review letters of interest and recommend individuals to serve on the CAC, for joint appointment by the Council and Board of County Commissioners. The committee shall consist of no more than 15 members, representing a broad range of interests, which may include but is not limited to: Education/Schools Builders Industry (e.g., Port/Marine Trades/En rev) Port Townsend Paper Corporation Jefferson PUD No. 1 Business (e.g., Chamber, EDC) Non -motorized transportation and/or Transit Faith Based Organizations NPalth Local Agriculture/Forestry Water Resources 3.3 Each person shall be deemed appointed and shall commence service after confirmation by the Board of County Commissioners and City Council. A member may continue to serve until the member's replacement is confirmed. 3.5. Members other than elected officials shall have term limits of three years. The terms will be staggered so that the terms of no more than 1/3 of the members expire in any one year. 3.6. Staff is directed and authorized to recommend assignment of members appointed as of the effective date of this joint resolution to categories and terms, as applicable, in accordance with this Section. 3.7 If the CAC determines a need, it will recommend an alternate for each member. In the event of that member's absence, the alternate can exercise the voting privilege of the seat that he/she represents. An "appropriately designated alternate" will have been recommended by the CAC and approved by the Board of County Commissioners and City Council. Attachment 1 City Resolution 16 - County Resolution Page 4 of 8 Section 4. Officers -Election and Duties 4.1 The officers of the CAC shall consist of a Chairperson and a Vice Chairperson elected from the appointed members of the CAC and such other officers as the CAC may, by majority vote, approve and appoint. 4.2 The election of officers shall take place once each year on the occasion of the first meeting of each calendar year. The term of each officer shall run from that meeting until the first meeting of the subsequent calendar year. 4.3 In the event of a vacancy of the Chairperson, the Vice Chairperson would replace the Chairperson, and the Vice Chairperson replaced by vote of the members of the CAC. 4.4 The Chairperson will sign documents of the CAC and represent the committee before the Board of County Commissioners and City Council. The Chairperson is entitled to a single vote and shall retain the right and responsibility to participate in all deliberations and to vote on all matters. The Vice -Chairperson will act for the Chairperson in the Chairperson's absence. Section 5. Meetings 5.1 The CAC shall meet as needed to complete the tasks outlined in Section 2 of this resolution and as may be further detailed in the approved work plan (Section 2.4). All meetings of the CAC shall be subject to all requirements of the Washington Open Public Meetings Act, and shall be open to the public, and shall be held at a public place. 5.2 All meeting dates and terms shall be posted consistent with adopted County and City policies. No meeting shall be scheduled without at least 48 hours' notice to the County and City Clerk's offices. 5.3 Except as modified by these rules of procedure, the CAC rules of procedure shall be guided by the current edition of Robert's Rules of Order Newly Revised. Section 6. Attendance 6.1 To achieve its greatest effect the CAC will meet with the regular attendance of its members at most meetings; the CAC benefits greatly from full participation of each member. 6.2 In light of this, CAC members are expected and required to notify the Chairperson of anticipated absence from any meeting of the CAC as far in advance of the meeting as possible. In the event that such notifications indicate that a quorum will not be present, the chairperson will reschedule the meeting. Attachment I City Resolution 16 - County Resolution Page 5 of 8 6.3 If a member is absent for three (3) consecutive regular meetings without excuse, or absent for thirty-five percent (35%) of all meetings (including committee meetings) in any six (6) month period, the member's record of attendance may be forwarded to the Mayor and the Chair of the BoCC for consideration of removal. Section 7. Quorum Voting 7.1 The decision making approach of the CAC will be by consensus. If consensus cannot be reached, the CAC will require a simple - majority vote. Any dissenting opinions will be recorded and included in the meeting summary. 7.2 A simple majority of the total of the members currently appointed to CAC shall constitute a quorum for the conduct of CAC business. Voting is by voice vote, except where these rules or the CAC itself may require a roll call vote. Section 8. Conflicts of Interest 8.1 Section 3.55.110 (Conflicts of Interest) of the Jefferson County Code and Section Chapter 2.80 (Ethics) of the Port Townsend Municipal Code shall apply to the CAC. In the event of a conflict between these two provisions, the most restrictive provision shall apply. Section 9. Order of Business Meeting Procedure 9.1 Call to order, roll call, and determination of quorum. 9.2 Agenda items 9.2.1 Minutes of previous meeting 9.2.2 Old business 9.2.3 New business 9.2.4 Discussions of next meeting date and agenda 9.2.5 General Announcements 9.2.6 Community Member Comments 9.2.7 Adjournment 9.3 The Chairperson may alter the regular order of business in preparing the agenda when special circumstances and the efficient use of time dictate. 9.4 All meetings of the CAC shall be conducted pursuant to the Open Public Meetings Act, as codified in RCW 42.30, as the same may be amended or updated. Attachment 1 City Resolution 16 - County Resolution Page 6 of 8 Section 10. Minutes and Records 10.1 Findings and recommendations, etc.,of the CAC are prepared at the direction of the chair. Copies will be provided to all CAC members in a timely manner for review and approval at the next regular CAC meeting. 10.2 The CAC shall provide for the taking of minutes and maintaining the records of all meetings. Committee minutes shall be filed with the County and City Clerk's offices within 10 days of approval. Section 11. Reserved. Section 12. Communications to the Board of County Commissioners and City Council The Committee shall report to the Board of County Commissioners and Port Townsend City Council at least semi-annually. Section 13: Compensation and Reimbursement of Expenses Members of CAC shall serve without compensation. Section 14 Amending Rules 14.1 CAC may recommend amendments to these rules at any meeting by a vote of the majority of the entire membership, provided five (5) days' notice has been given to each CAC member. 14.2 CAC is a joint county/city committee and thus the two government entities agree to maintain consistency by processing any amendments hereto as Joint Resolutions requiring approval by both entities. Section 15. The provisions of this Joint Resolution supersede the following two Resolutions (County 02-08, City 08-001) and (County 39-14, City 14-045) and any contrary provisions of Joint Resolution: (County 53-11, City 11-036); This Joint Resolution shall become effective upon adoption by the Board of County Commissioners and the City of Port Townsend. Attachment 1 City Resolution 16 - County Resolution Page 7 of 8 APPROVED AND SIGNED THIS day of 52016 SEAL JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Phil Johnson, Member David Sullivan, Member Attest: Carolyn Avery, Deputy Clerk of the Board, Jefferson County APPROVED AND SIGNED THIS Attest: Joanna Sanders, CMC, City Clerk Attachment 1 City Resolution 16 - County Resolution Page 8 of 8 day of 52015 David King, Mayor City of Port Townsend Approved as to form: Steven L. Gross, City Attorney Climate Action Committee (CAC) Membership as of January 2016 Position 1 — County Commissioner Position 2 — City Councilmember Kathleen Kier Deborah Stinson Jefferson County BoCC Port Townsend City Council No term limit No term limit Position 3 Position 4 Cindy Jayne (Chair) Vacant Citizen at Large Term end: December 31, 2017 Term end: December 31, 2018 Position 5 Position 6 Barney Burke Vacant Jefferson PUD #1 Term end: December 31, 2017 Term end: December 31, 2018 Position 7 Position 8 Laura Tucker Vacant Jefferson Co. Public Health -Green Business Term end: December 31, 2016 Term end: December 31, 2018 Position 9 Position 10 Vacant Tammi Rubert Jefferson Transit Term end: December 31, 2018 Term end: December 31, 2018 Position 11 Position 11 (alt) Eric Toews Larry Crockett (Alt) Industry -Port of Port Townsend Industry -Port of Port Townsend Term end: December 31, 2016 Term end: December 31, 2016 Position 12 Position 12 (alt) Scott Walker Samantha Thomas (Alt) Non -Motorized Transportation Non -Motorized Transportation Term end: December 31, 2016 Term end: December 31, 2016 Position 13 Position 14 Kevin Scott Vacant Port Townsend Paper Mill Term end: December 31, 2017 Term end: December 31, 2016 Position 15 Vacant Term end: December 31, 2017 STAFF: Judy Surber 379-5084 isurber(c_cityofpt.us Anna Bausher 379-4454 abausher(a)-co.iefferson.wa.us