HomeMy WebLinkAbout020116_ca03Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: February 1, 2016
SUBJECT: AGREEMENT, Amendment No. 1 re: Digital Media Management for
Tourism Coordinating Council; In the Amount of $4,200 plus Expenses;
Tourism Coordinating Council (TCC); Steve Shively (dba S3 Solutions)
STATEMENT OF ISSUE:
Board approval is recommended of a contract with Steve Shively, dba S3 Solutions, to provide digital media
management services to Jefferson County Tourism Coordinating Council (TCC)
ANALYSIS:
This agreement would supplement a separate agreement with Steve Shively for basic staffing to the TCC.
FISCAL IMPACT:
This expenditure of $4,200 plus expenses in 2016 falls within the TCC's budgeted allocation for this year.
RECOMMENDATION:
Approve and sign the agreement.
REVIEWED BY:
ip Morle , ator Date:
AMENDMENT NO. 1— JEFFERSON COUNTY TOURISM COORDINATING COUNCIL
DIGITAL MEDIA MANAGEMENT MEMORANDUM OF UNDERSTANDING
This Amendment No. 1 to the Jefferson County Tourism Coordinating Council
Digital Media Management Memorandum of Understanding is by and between JEFFERSON
COUNTY, hereinafter known as "COUNTY," the JEFFERSON COUNTY TOURISM
COORDINATING COUNCIL, hereinafter known as "TCC," and STEVE SHIVELY dba S3
Solutions, hereinafter known as "S3 SOLUTIONS," all three of which are collectively known as
"the PARTIES."
WHEREAS, the PARTIES fully executed a Jefferson County Tourism Coordinating
Council Digital Media Management Memorandum of Understanding (MOU) on February 17, 2015;
and
WHEREAS, the MOU incorporated and supplemented an April 26, 2014 Letter of
Understanding; and
WHEREAS, the MOU expired on August 15, 2015, unless a mutually agreed
extension is executed by all parties; and
WHEREAS, the PARTIES desire to extend the Agreement;
IN CONSIDERATION of the mutual covenants and agreements herein, the
Agreement is hereby amended as follows:
1. Section 3. Term of Agreement is hereby amended to read as follows:
3. Term of Agreement:
This renewable digital media management MOU and Letter of Understanding shall expire
on December 31, 2016, except as provided below:
• If the TCC reorganizes and incorporates as an independent non-profit organization
and enters into a mutual agreement with the County to assume the tourism
promotion/marketing activities of the TCC, in lieu of operating under Resolution
No. 78-03, then this MOU and Letter of Understanding shall terminate immediately
upon the execution of said agreement, at which time, the new non-profit and S3
Solutions may choose to enter into an independent agreement to continue digital
media management services;
• Any party to this Agreement may terminate the MOU and Letter of Understanding
before December 31, 2016, for any reason, upon 30 days' written notice to the other
parties; or
• A mutually agreed written extension is executed by all parties.
The County shall not be liable for any services or expenditures after the date of termination.
Page: 1 of 2 AMENDMENT NO. l — TCC Digital Media Management MOU
2. Section 5. Amendments is hereby amended to read as follows:
5. Amendments:
This MOU, as modified by Amendment No. 1, supplements and modifies the Letter of
Understanding dated April 26, 2014, and together, constitute the entire agreement between
the Parties and may be further amended only in writing and executed by authorized
representatives of all Parties.
3. All other provisions of the original Letter of Understanding dated April 26, 2014, as modified
by the MOU executed on February 17, 2015, remain in effect.
APPROVED and signed this day of , 2016.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Avery, Kathleen Kler, Chair
Deputy Clerk of the Board
Approved as to Form:
" j 1 2,, 2 01;
David Alvarez, Deputy
Prosecuting Attorney
JEFFERSON COUNTY TOURISM
COORDINATING COUNCIL
Bill Roney, Chair
STEVE SWVELY, dba S3 SOLUTIONS
vely
tfo
Page: 2 of 2 AMENDMENT NO. 1— TCC Digital Media Management MOU
TNM Coordinating Council (TCC) Jefferson Co.
Digital Media Management (DMM) MOU,
Steve Shively, licensed for business in Washington State d.b.a. SHIVELY STRATEGIC SOLUTIONS (herein S3
Solutions) is pleased to provide the following digital content management services to the Jefferson County,
Washington Tourism Coordinating Council (herein TCC).
This working relationship supplements existing Jefferson County Tourism Coordinating Council Letter of
Understand dated April 26, 2014 expanding the scope of work for S3 Solutions work as the TCC Marketing
Coordinator. Guided by a Memorandum of Understanding (MOU) between both parties as detailed and agreed to
additional work below.
MEMORANDUM OF UNDERSTANDING (MOU)
S3 Solutions with TCC
This agreement is made as of August 15, 2014 by and between Steve Shively of S3 Solutions, with offices at
2023 E. Sims Way #308, Port Townsend, WA 98368, with Tourism Coordinating Council of Jefferson County
hereinafter known as the TCC, for the purpose of herein described additional consultant services.
PURPOSE:
The purpose of this MOU is for S3 to provide TCC with digital media management (DMM) of current assets
detailed below:
Platform
URL path
Web
com & .org: EnjoyOlympicPeninsula, HeartoftheOlympicPeninsula, Trave101ympicPeninsula
Facebook
htto://www.facebook.cone/En*ovOlvml)icPeninsula
Twitter
http://tWltter.corrVEnjoyOlympiGs
Pinterest
http://www.i)interest.com/EnioyOlymt)iGs
eNews
Constant Contact, MailChimp or similar, platform with 13213 and 62C list development
With Objective of:
• Strengthening TCC vision, mission and brand through regular curating and posting on all platforms
• Maintaining identified landing pages and web links. Providing performance update of some.
• Blog Content & Maintenance (Blog posting editorial calendar synced with OPTC seasonal campaigns)
• ENews Marketing Set-up delivery platform for B29 and 92C lists
• Social Networking across Facebook, Twitter, Pinterest platforms
• Monthly Analytics reporting on all digital platforms
• $50 / month Social media promotion (Google Ad Words, Facebook & Twitter Ads / Boosts, campaigns)
1. Duties and Obligations:
S3 Solutions agrees to perform the services specified herein and made part of this agreement.
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Tourism Coordinating Council (TCC) Jefferson Co.
Digital Media Management (DMM) MOUS
2. Compensation:
All compensation received on behalf of S3 Solutions shall be deemed to be for services as an independent
contractor, and not as an employee of TCC. Compensation for performing the specified services shall be at the
sum of $3501 month, payable upas Monthly invoice.
Additional S3 Solution rates for separately contracted project(s) expenses will be itemized on client invoices per
currently accustom contracted TCC Marketing Coord irw"s rates and reimbursable expenses.
• Hourly billable rates: S401hour Agan., S654mr Creative + Per Diem fees indexed care of current
U.S. General Services AddmirostraWn for related lodging Meats and incidental Expenses,
www.gsa.00viperdiem+ POV Mleage, rale indexed care of www.osa.00vnmleaae.
• Copying / Printing $0.10 per page for blacktwhite, 0.50 for color (single -sided)
• Other reasonable expenses as incurred and pre -approved by TCC
3. Term of Agreement:
This renewable 12 -month digital media management (DMM) agreement is subject to mutually agreeable
extension or scheduled conclusion on August 15, 2015. Either S3 Solutions or TCC may terminate this agreement
with 30 -days' notice, for any reason or no reason, by written notice to the other party_ TCC will compensate S3
Solutions for services rendered up b the date of termination in line with compensation provisions under section 2
of this agreement
4. Applicable law and Enforcement of Rights and Obligations:
Both parties agree to indemnify and Mold harmless the other for any liability which is attributable to the negligent
actions or failure to act of the other. The maximum amount of liability will be the sum of fees due to S3 Solutions
for the previous 30 -days at the time that the claim for liability is made by the other party.
This agreement shag be construed and governed in accordance with the laws of WASHINGTON State. if any
court determines that any part of this agreement is unenforceable, all parties agree that all other parts shall
remain in force and effect to the maximum extent permitted by law.
This agreement is binding on the parties' successors. assigns, executors, administrators and heirs.
Mutually agreed binding arbitration is the preferred path of conflict resolution between both parties, however,
JEFFERSON, CO. WASHINGTON is the county of venue should conflicts related to this MOU be taken to court.
5. Amendments:
This supplemental agreement, when incorporated with previously executed Letter of Understand dated April 26,
2014_ constitutes the entire agreement between the parties and may be further amended only in writing and
executed by authorized representatives of both parties.
By signing hereunder both parties acknowledge that they have read all of the provisions of this agreement and
agree to its terms.
Steve Shively, Principal
on behalf of S3 Solutions
Bill Roney, Council Chair
on behalf of TCC
Name: Date: �1��'`i Name Date:�%�n�y=
7 /
Signature: Signature:
r
Jefferson C unV Board of f
County Com 'stoner
David Sullivan, Chair
Attest:
Carolyn Ave ,
Deputy Clerk of the Board
'2//7 /5�
Date
Approved as to Form
David Alvarez, Deputy Prosecating Attorney
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