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HomeMy WebLinkAbout021616_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen County Administrator: Philip Morle _ PRAFT Clerk of the Board: Erin Lundgren MINUTES Week of January 4, 2016 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. BOARD REORGANIZATION: Chairman Sullivan made a motion to nominate Commissioner Kathleen Kler to serve as the first woman chair of the Jefferson County Board of County Commissioners. Commissioner Johnson seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four (4) citizens congratulated Commissioner Kler on becoming the Board's Chair and 2015 Chairman Sullivan was thanked for his service; • A citizen encouraged everyone to support the proposed school bonds for Chimacum and Port Townsend school districts; • A citizen discussed recent Planning Commission's activities; • A citizen stated: 1) Planning Commission information needs to be updated on the County's website; and 2) She has concerns about the proposed Sign Code amendments; and • A citizen encouraged the Board to engage with more citizens so they can put a face to local government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 01-16 re: Temporary Closure for Emergency Repair, Undie Road, M.P. 1.0, County Road No. 150009 2. RESOLUTION NO. 02-16 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 03-16 re: Application for Grant Assistance from the Salmbn Recovery Funding Board for the Acquisition and Restoration of Three Big Quilcene River Floodplain Properties 4. AGREEMENT re: Juvenile Detention; In the Amount of $100 per day, per individual, but at no time less than $200 due to bed availability; Jefferson County Juvenile Services; Kitsap County Juvenile Court 5. AGREEMENT re: Inter -Local to Share Resources; No Dollar Amount; Jefferson County Public Works, Parks & Recreation Department; Port Townsend School District Page 1 Commissioners Meeting Minutes of January 4, 2016 F 6. Payment of Jefferson County Vouchers/Warrants DatlMecember 21, 2015 Totaling $406,480.04 and Dated December 24, 2015 Totaling $865,536.67 7. Payment of Jefferson County Payroll Warrants Dated December 18, 2015 Totaling $79,787.34 and A/P Warrants Done by Payroll Dated December 18, 2015 Totaling $17,686.31 APPROVAL of MINUTES: Madam Chair Kler noted a correction to the third page of the October 26, 2015 minutes. There are two recess paragraphs that are the same. The Deputy Clerk of the Board will correct the minutes to reflect the correct recess times. Commissioner Sullivan moved to approve the Regular Meeting minutes of October 19, 2015 as presented and the October 26, 2015 Regular Meeting minutes as corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. BOARD of COUNTY COMMISSIONERS 2016 BOARD ASSIGNMENTS: The Board reviewed the draft 2016 Board Assignments list. Madam Chair Kler noted that the Lodging Tax Advisory Committee (LTAC) needs to be added to the list and she will be the Board's representative. Commissioner Johnson moved to approve the 2016 Boards Assignments list with the addition of LTAC. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:32 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment far the Calendar Year of 2016: Public Works Engineer Dale Seward stated the bids should include two different types of oil, plus delivery charges per ton. The engineer's estimate for the entire package is $254,750. He opened and read aloud the following bids: BIDDER BID AMOUNT DELIVERY Albina Asphalt; CRS2P $474.50/ton $76/ton Vancouver, WA CSS1 $244.50/ton $76/ton Husky Marketing and Supply CRS2P $485.00/ton $52/ton Kelowna, British Columbia CSSI $295.00/ton $52/ton McAsphalt Industries, Ltd. CRS2P $651.00/ton $751/ton Langley, British Columbia CSS1 $435.00/ton $535/ton Prices listed do not include tax. Mr. Seward noted that Husky Marketing and Supply may not have a viable bid as no bid bond was received. He believes that McAsphalt Industries filled out the bid form Page 2 Commissioners Meeting Minutes of January 4, 2016 4Q G ■ws � f n incorrectly and the delivery price listed is a combination of the tonnage fee plus delivery fee, however, that is how they filled out their bid. McAsphalt enclosed a check in lieu of bond, which is acceptable. Commissioner Sullivan asked when bids are deficient, does the County contact the bidder? Mr. Seward replied that McAsphalt Industries has submitted bids to the County in the past and there have been errors. He believes it could be due to a lack of experience on behalf of the company. County Administrator Philip Morley suggested giving the company feedback for their next submittal. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. EXECUTIVE SESSION: An Executive Session was scheduled from 10:10 a.m. to 10:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of Community Development (DCD) Associate Planner regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:21 a.m. to 10:53 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:53 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. BRIEFING re: Proposed Sign Code Amendment: Department of Community Development (DCD) Lead Associate Planner David Wayne Johnson and Associate Planner Joel Peterson continued their briefing from December 8, 2015 regarding the proposed Sign Code amendment. The Planning Commission held a public hearing on November 4, 2015, regarding proposed text for a Board -sponsored amendment to the Unified Development Code at JCC 18.30.150 to broaden the applicability of readerboard/changing message signs for public purpose entities. The Planning Commission and DCD staff made changes to the proposed text to increase workability and to be responsive to comments received. Any new text requires subsequent public review and hearing. Public comments during the Planning Commission review included a proposal for a changing message sign in Port Ludlow, an area administered under Title 17, Jefferson County Code. Mr. Johnson and Mr. Peterson briefed the Board on how the amendment to the sign code in JCC 18.30.150 applies to Title 17 and Port Ludlow. Commissioner Sullivan moved to direct staff to prepare a public hearing notice and corresponding ordinance on the recommended amended text No. 2, applicable to Title 17 of the Jefferson County Code. Commissioner Johnson seconded the motion which carried by a unanimous vote. The tentative hearing date is February 1, 2016. Page 3 Commissioners Meeting Minutes of January 4, 2016 rT J sy LETTER re: Outside Legal Council; Island Countadam Chair Kler spoke to Island County Commissioner Helen Price Johnson regarding the use of outside legal council. Due to tensions in Island County between the Commissioners and their Prosecuting Attorney, the Island County Board of Commissioners has requested that the Jefferson County Board of Commissioners submit a letter supporting the importance of retaining County Commissioner authority under RCW 32.36.200 to obtain appointment of legal counsel with the approval of the presiding Superior Court Judge. The Commissioners reviewed the draft letter. Commissioner Johnson moved to approve sending the letter as presented to be signed and transmitted to Island County regarding the hiring of outside legal council. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • School Bonds discussion. County Administrator Morley will follow up as directed. • Jail Medical services update. County Administrator Morley will continue to work with Sheriff Dave Stanko, Jail Superintendent Steve Richmond and Budget Consultant Anne Sears on sustainable budget capacity. • Executive Search Request For Proposals (RFP). • Quilcene Complete Streets Project; Public Works will prepare update on next meeting and next step. • Tiny Housing; Email on January 4, 2016 from Barbara Morey of the Affordable Housing Action Group. County Administrator Morley will draft a letter in response for the Board of County Commissioners to review. • Potential assistance in funding County match for South Discovery Bay Olympic Discovery Trail segment project. Madam Chair Kler will coordinate with Public Works Director Monte Reinders. 2016 Legislative Session: • The first Washington session reception will be held on January 20, 2016. • Madam Chair Kler will be attending the National Association of Counties (NACo) Conference February 20-24, 2016. Calendar Coordination: • Jefferson County facilities will be closed on Monday, January 18, 2016 in observance of Martin Luther King day. The Board of County Commissioner (BOCC) meeting will be held on Tuesday, January 19, 2016. All three Commissioners will be attending the Jefferson Transit meeting in the afternoon, therefore, the County Administrator Briefing session is cancelled. Page 4 Commissioners Meeting Minutes of January 4, 2016 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:04 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 5 District No. 1 Commissioner: Phil Johnson A T F, District No. 2 Commissioner: David W. Sull' District No. 3 Commissioner: Kathleen Kl County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 11, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen thanked the Commissioners for attending the Planning Commission's meeting regarding Phase II of the Pleasant Harbor Resort and stated that deliberations will be held February 3, 2016 at the Tri -Area Community Center; • A citizen: 1) Requested lighting at a Jefferson Transit bus stop; and 2) Stated she has concerns regarding Pleasant Harbor Resort; • A citizen encouraged the Commissioners to approve funding for the Proctor House; Consent Agenda Item No. 3; • A citizen: 1) Thanked the Commissioners for passing the sky lantern ordinance; 2) Congratulated Madam Chair Kler for being the first woman chair in our County; and 3) Noted the importance of having your headlights on when driving through fog; and • A citizen urged the Commissioners to support 1735 and stated that the Jefferson County Democrats obtained many signatures. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Ordinance Amending the Sign Code JCC 18.30.150; Hearing Scheduled for February 1, 2016 at 10:15 a.m. in the Commissioners' Chambers 2. CALL FOR BIDS re: 2016-2017 Supply of Aggregate for Bituminous Surface Treatment; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, February 1, 2016 in the Commissioners' Chambers, Jefferson County Courthouse 3. AGREEMENT re: Alternative Detention Program Coordinator; In the Amount of $134,052; Jefferson County Juvenile Services; Kelli Parcher, Procter House 4. BID AWARD re: 2016 Supply of Liquid Asphalt Products for Bituminous Surface Treatment; In the Amount of $221,975; Jefferson County Public Works; Albina Asphalt 5. Advisory Board Reappointment re: Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term Expires November 4, 2017; District #1 Representative; Jane Storm Page 1 Commissioners Meeting Minutes of January 11, 2016 6. Advisory Board Reappointment re: Peninsula Housing Authority Advisory Board; Five (5) Year Term Expires January 24, 2021; David Rymph 7. Advisory Board Appointment re: Jefferson County Tourism Coordinating Council (TCC); Washington State Parks, Fort Flagler - Port Hadlock/Tri Area/Discovery Bay Representative; Aaron Terada 8. Payment of Jefferson County Vouchers/Warrants Dated January 1, 2016 Totaling $826,452.50 9. Payment of Jefferson County Payroll Warrants Dated December 31, 2015 Totaling $1,265.65 and A/P Warrants Done by Payroll Dated December 21, 2015 Totaling $780,906.06 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:36 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to 10:20 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:01 a.m. to 10:37 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:38 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Commissioner Johnson excused himself from the County Administrator Briefing Session. LETTER re: Chimacum Community Forest: Commissioner Sullivan received a draft letter regarding Jefferson Land Trust's application for the Chimacum Community Forest and customized it. Madam Chair Kler stated that she reviewed the draft letter with Commissioner Sullivan's edits. Commissioner Sullivan moved to approve sending the letter, as edited, to the United States Forest Service Community Forest Program in support of Jefferson Land Trust's application for the Chimacum Community Forest. Madam Chair Kler seconded the motion. The motion carried. Page 2 Commissioners Meeting Minutes of January 11, 2016 LETTER re: Affordable Housing Action Group proposal: Madam Chair Kler reviewed a letter drafted by County Administrator Philip Morley addressing a request made by Quimper Unitarian Universalist Fellowship (QUUF) Affordable Housing Action Group's request to lease Jefferson County Parks land for transitional housing use. County Administrator Morley suggested waiting for feedback from Department of Community Development (DCD) staff on zoning and other potential issues. Commissioner Sullivan made a motion to approve sending the letter with potential edits made by DCD after their review to QUUF Affordable Housing Action Group member Barbara Morrey regarding their proposal to lease Jefferson County Park land for transitional housing use. Miscellaneous Items: • Draft letter to Mr. and Mrs. Baisch; County Administrator Philip Morley will review Madam Chair Kler's draft letter. • JeffCOM. • Sign Code Amendment. • Lodging Tax Advisory Committee (LTAC); Meeting status and agenda. • Citizen outreach; Board of County Commissioners (BOCC) may re-evaluate mid -year. • Discussion of exploring electronic packets with new Records Officer. • Quilcene Food Bank. • Weapons in courthouse. • Environmental Health issue on old wells and septic systems with less than current setback. County should review changed State setback standards. • Cannabis; Tax revenue distribution and use. • Sign Code Update status. • Master Planned Resort (MPR); Extension idea. Port Gamble S'Klallam and Tribal consultation. County Administrator Morley will consult with Interim Department of Community Development (DCD) Director David Goldsmith on this. • Quilcene Complete Streets Project; Public Works staff will prepare update on next meeting or step, and when it is scheduled. • Fort Discovery. • Potential assistance in funding County match for South Discovery Bay Olympic Discovery Trail segment project. Madam Chair Kler will coordinate with Public Works Director/Engineer Monte Reinders. Chair Kler spoke with Representative Derek Kilmer's assistant Judith Morris and will prepare a letter. • National Association of Counties (NACo) Washington D.C. visit preparation: One-page handout/briefing will be prepared for Port Hadlock Wastewater project and other priority federal issues and funding requests. • Navy training exercises planned for marinas, and public and private beaches. • Port Ludlow Timber update. • Sheriff's Department training on January 14-15, 2016. 2016 Legislative Session: • Washington State Association of Counties (WSAC); Preliminary Agenda. • First Washington session reception will be held on January 20, 2016. Page 3 Commissioners Meeting Minutes of January 11, 2016 t Madam Chair Kler will be attending the NACo Conference in Washington D.C. on February 20- 24,2016. Calendar Coordination: Jefferson County facilities will be closed on Monday, January 18, 2016 in observance of Martin Luther King day. The Board of County Commissioner (BOCC) meeting will be held on Tuesday, January 19, 2016. All three Commissioners will be attending the Jefferson Transit meeting in the afternoon, therefore the County Administrator Briefing session is cancelled. There will be no BOCC meeting on February 29, 2016 as it is the 5th Monday in the month. Madam Chair Kler may extend her NACo trip to include personal time off. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip MorleyI'A n A r T Clerk of the Board: Erin Lundgren 9 MINUTES Week of January 19, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Johnson joined the meeting at 9:04 a.m. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the length of time it takes to process a building permit at the Department of Community Development. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, March 14, 2016 in the Commissioners' Chambers, Jefferson County Courthouse 2. Project Prospectus, Access Preservation re: Upper Hoh Road M.P. 6.95, Olympic National Park, County Road No. CRI 896, Federal Aid Project No. PLH-A160(001); No Dollar Amount; Jefferson County Public Works; Washington State Department of Transportation (DOT) 3. Advisory Board Resignation re: Climate Action Committee (CAC); Representing Citizen -at - Large, Committee Vice Chair; Brian Goldstein 4. Payment of Jefferson County Vouchers/Warrants Dated December 26, 2015 Totaling $412,059.54 and Dated December 28, 2015 Totaling $3,370.66 5. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 30, 2015 Totaling $133,287.66 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of November 2, 9 and 16, 2015 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. Page 1 Commissioners Meeting Minutes of January 19, 2016 7 , r f EAC J DISCUSSION re: House Bill 2308: County Administrator Philip Morley provided a copy of House Bill 2308. He explained that this proposed bill intends to close the door on commercial timber harvest inside Master Planned Resorts (MPR), unless it is tied to a land conversion such as a residential home or the addition of new amenities. The bill is a result of Representative Kevin Van de Wege's efforts to address the Port Ludlow situation where open space in that MPR was harvested. The proposed bill would ensure that open spaces inside an MPR would remain that way. County staff and citizens have been looking at certain aspects of the bill that may affect forestry practices of other MPRs in Washington State, such as Suncadia. An audience member, David Jurca, who was given permission to speak, stated that he emailed proposed verbiage to the County Administrator and the Commissioners that would address the concerns of Suncadia and the Washington State Department of Natural Resources. He urged the Commissioners to support the general idea of House Bill 2308 with the understanding that there will be further revisions in the future. The meeting was recessed at 10:15 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Clallam County; Timber management. • Mileage stipend. • Letter to Joe and Joy Baisch re: North Hood Canal Chamber of Commerce. EXECUTIVE SESSION. An Executive Session was scheduled from 11:15 a.m. to 12:00 p.m. with the County Administrator, Deputy Prosecuting Attorney, Outside Legal Counsel and Associate Planner regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:17 a.m. to 12:17 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of January 19, 2016 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 12:17 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 3 District No. 1 Commissioner: Phil John3er I rT District No. 2 Commissioner: David W. S District No. 3 Commissioner: Kathleen County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 25, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on a re-emerging Shellfish Initiative and the importance of shellfish and clean water in our communities; • A citizen stated 1) It is no longer Republican vs. Democrats, it is establishment vs. anti- establishment; 2) Women and elephants do not forget anything; and 3) The economy is weaker than we realize and he encouraged building a stronger economic base in Jefferson County; • A citizen stated the Jefferson County Democrats Precinct Caucuses will be held on March 26, 2016 at 10:00 a.m.; and • A citizen: 1) Reminded citizens to vote on the upcoming school and fire district levies; and 2) Encouraged the Port of Port Townsend to coordinate with other local entities regarding sea level rise and economic development. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 4-16 re: Declaring an Intent to Vacate a Portion of a County Road known as Dowans Creek Road, County Road No. 146809 2. AGREEMENT NO. X01987, Change Order No. 1 re: Oil City Road Emergency Repair Project, M.P. 8.8, County Road No. 134309; In the Amount of $7,496.05; Jefferson County Public Works; Seton Construction, Inc. 3. AGREEMENT NO. C17112, Amendment No. 5 re: 2015-2017 Consolidated Contracts; An Additional Amount of $202,793 for a Total of $911,795; Jefferson County Public Health, Washington State Department of Health 4. AGREEMENT re: School Nurse Mileage Reimbursement; In the Amount of $1,200; Jefferson County Public Health; Olympic Educational Service District (OESD) 114 5. AGREEMENT, Amendment No. 1 re: Mental Health Treatment Services; In the Amount of $27,570; Jefferson County Public Health; Jumping Mouse Children's Center 6. AGREEMENT, Amendment No. 1 re: Alcohol and Substance Abuse Treatment Services; In the Amount of $98,585; Jefferson County Public Health; Safe Harbor Recovery Center Page 1 Commissioners Meeting Minutes of January 26, 2016 7. AGREEMENT, Amendment No. 1 re: School Based Health Center; In the Amount of $59,736; Jefferson County Public Health; Jefferson Mental Health Services 8. AGREEMENT, Amendment No. 1 re: Mental Health Services for Mental Health (MH) and Chemical Dependency (CD) Treatment; In the Amount of $88,685; Jefferson County Public Health; Jefferson Mental Health Services 9. AGREEMENT, Amendment No. 1 re: Clarification to Appendix B for Computation of the Billing of Training and Onsite Review; No Dollar Amount; Jefferson County Central Services; Cascade Software Systems, Inc. 10. AGREEMENT, Amendment No. 2 re: Revision to Appendices A and B to provide Clarification re: "Software Upgrades and Maintenance Fees"; No Dollar Amount; Jefferson County Central Services; Cascade Software Systems, Inc. 11. Advisory Board Appointment re: Gardiner Community Center Board of Directors; Three (3) Year Term Expiring January 25, 2019; Carol Hansen Hill 12. Advisory Board Appointments (3) re: Marine Resources Committee; Four (4) Year Terms Expiring January 25, 2020; 1) District 2, Jeff Taylor; 2) District 3 Alternate, Jaqueline Gardner; and 3) Environmental/Conservation Alternate, Anna Bachmann 13. Advisory Board Reassignment of Representation (3) re: Marine Resources Committee; 1) Term Expires August 3, 2018; Move from District 1 Alternate to District 1 Representative; Ashley MacKenzie; 2) Term Expires February 23, 2016; Move from District 1 Representative to District 1 Alternate; Shannon Davis; and 3) Term Expires May 1, 2018; Move from District 2 Representative to District 2 Alternate; Tony Petrillo 14. Payment of Jefferson County Vouchers/Warrants Dated December 27, 2015 Totaling $559,573.88 15. Payment of Jefferson County Payroll Warrants Dated January 20, 2016 Totaling $71,164.87 and A/P Warrants Done by Payroll Dated January 20, 2016 Totaling $15,695.27 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:55 a.m. and reconvened at 12:02 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:17 p.m. and reconvened at 1:30 p.m. All three Commissioners were present for the afternoon session. BRIEFING re: Climate Action Committee Appointment and Joint Resolution: Department of Community Development Interim Director David Goldsmith and Assistant Planner Anna Bausher briefed the Board on the Climate Action Committee (CAC) Appointment and Joint Resolution with the City of Port Townsend amending and restating the composition, terms of office, roster and procedural rules for the CAC. Staff clarified that Section 3.1 alternate members and elected members appointed by the County Commissioners and by City Council, do not need to also be elected officials, but could be staff. Page 2 Commissioners Meeting Minutes of January 26, 2016 Based on discussion with the Board of County Commissioners (BOCC), DCD will work with City of Port Townsend staff to correct a typographical error in Section 2.2, and clarify language in Section 3.6 to state that staff is directed and authorized to recommend assignments of CAC members to seat categories and terms, for approval by the City Council and County Commissioners. Once City of Port Townsend staff and County staff have agreed on refined language, DCD will submit both the final Resolution proposal and roster for BOCC approval on its Consent Agenda. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Animal Responsibility Code; Boarding Kennels, overnight stay and implementation. • Crocker Lake and Snow Creek; Shooting issues in the area. Potential No Shoot Zones discussed. • Conflict of interest; disclosure and appearance of fairness. • North Hood Canal Chamber; Lodging Tax Advisory Committee (LTAC) issues. • Strategy 360; Madam Chair Kler to meet with Public Works Director Monte Reinders and Transportation Planner Zoe Lamp regarding concerns for road funding. • Tourism Coordinating Council (TCC); Plans to go independent. Establishing safety controls into agreements. County Administrator Philip Morley will be working with the TCC on their By- laws. • Superior and District Courts; Hargrove Fund Therapeutic Court. Juvenile Services to be added under the same umbrella. 2016 Legislative Session: • Master Planned Resort (MPR) legislation; notifying Port Ludlow Associates (PLA). Future Agenda Items: • Update on Courthouse Magnetometer project and schedule. • Emergency Management Director Bob Hamlin will be giving a Cascadia Rising update during the Board of County Commissioner (BOCC) meeting on April 25, 2016. Page 3 Commissioners Meeting Minutes of January 26, 2016 r NOTICE OFADJOURNAIENT: Commissioner Johqjj&noved to adjourn the meeting at 2:47 p.m. until the next regular meeting or special meeting as propenoticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johni PR . FT District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 1, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson. Commissioner David Sullivan was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) Presidential candidates Donald Trump and Bernie Sanders will do well in the Iowa Caucus; and 2) Jefferson County should promote resource and manufacturing jobs due to the state of the world economy; • A citizen stated: 1) He is the Chair of the Jefferson County Democrats; and 2) the Jefferson County Republican caucus is on February 20, 2016 and the Democratic caucus is on March 26, 2016. He hopes everyone can attend; • Two citizens requested to expand the lease on the Port Townsend Senior Center to accommodate the Port Townsend Farmer's Market; • A citizen stated: 1) The Jefferson County Democrats will be bringing forward information on the Marbled Murrelet; and 2) Initiative 735 was successfully filed; and • A citizen stated the Port Townsend Farmer's Market is good for the economy, and encouraged supporting the market. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Madam Chair Kler moved to delete two items: 1) Joint Resolution with City of Port Townsend Amending and Restating the Composition, Terms of Office and Procedural Rules for the Climate Action Committee; and 2) Board Appointments (5) re: Climate Action Committee (CAC) at the request of the City of Port Townsend. Commissioner Johnson moved to amend the motion to include the deletion of the 2016 Community Services Grant Funding agreement with the Port Townsend Senior Association and approve the remaining items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. (DELETED) RESOLUTION NO. _ re: Joint Resolution with City of Port Townsend Amending and Restating the Composition, Terms of Office and Procedural Rules for the Climate Action Committee 2. RESOLUTION NO. 05-16 re: Cancellation of Uncollectable Personal Property Taxes 3. AGREEMENT, Amendment No. 1 re: Digital Media Management for Tourism Coordinating Council; In the Amount of $4,200 plus Expenses; Tourism Coordinating Council (TCC) and Steve Shively (dba S3 Solutions) Page 1 Commissioners Meeting Minutes of February 1, 2016 NW 4. AGREEMENT, Amendment No. 1 re: Staff Support for Tourism Coordinating Council; In the Amount of $1,500 per Month; Tourism Coordinating Council (TCC) and Steve Shively 5. AGREEMENT re: Appraisal Services to Support Property Acquisitions; In the Amount of $3,000; Jefferson County Public/Environmental Health; Rick Wells, ACE PS, Inc. 6. AGREEMENTS (2) re: 2016 Community Services Grant Funding; 1) In the Amount of $133,148; Olympic Community Action Program (OlyCAP); and 2) DELETED In the Amount of $13,222; Port Townsend Senior Association 7. AGREEMENT NO. 16-63210-012 re: Compensation Plan and Development Regulations Update; In the Amount of $48,000; Jefferson County Department of Community Development (DCD); Washington State Department of Commerce 8. 2016 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board (CRAB) 9. Advisory Board Resignation re: Marine Resources Committee (MRC); District No. 2 Alternate Representative; Tony Petrillo 10. Advisory Board Appointment re: Developmental Disabilities Advisory Board; No Expiration Date; Port Townsend City Council Representative, Replacing Outgoing Council Member Bob Gray; Pam Adams 11. Advisory Board Appointment re: Jefferson County Board of Health (BOH); Unexpired Term Expires May, 31, 2017; Port Townsend City Council Representative, Replacing Outgoing Council Member Kris Nelson; Catharine Robinson 12. (DELETED) Advisory Board Appointments (5) re: Climate Action Committee (CAC); Two Year Terms; 1) Expires December 31, 2018; Position No. 6, Strategy Consultant & Educator — including Clients in the Energy and Agriculture Sector Representative; Nina Burkoas; 2) Expires December 31, 2018; Position No. 8, Atmospheric Science/Agriculture/Air and Water Quality/Solid Waste Representative; David Wilkinson; 3) Expires December 31, 2018; Position No. 9, Hospital/Health Representative, Matt Ready; 4) Expires December 31, 2018; Position No. 10, Transit Alternate Representative, Leesa Monroe; and 5) Unexpired Term Expires December 31, 2016; Position No. 14, Student Representative, Ashley Rosser 13. Payment of Jefferson County Vouchers/Warrants Dated January 25, 2016 Totaling $441,758.11 DISCUSSION re: AGREEMENT re: 2016 Community Services Grant Funding; Port Townsend Senior Association (Consent Agenda Item No. 6(2): Commissioner Johnson explained that he would like the lease on the Port Townsend Senior Center (PTSC) looked into further. He is in favor of the Port Townsend Farmer's Market and believes that seniors would benefit from being able to use the upstairs bathrooms located in the PTSC. County Administrator Philip Morley noted that amending the lease may not be a quick and easy negotiation. The $13,222 from a Community Services Grant in support of the Senior Center, would be delayed if not approved. He suggested approving the agreement with the PTSC now, and then open up negotiations on amending the lease. County Administrator Morley stated Parks and Recreation staff will need to be informed since it is Parks and Recreation staff that operates the lower facilities of the center and they may be impacted by the decision to open up the upper facilities to the Farmer's Market. He believes that Parks and Recreation staff are already coming in early on Saturdays to proctor the use of the restrooms in the Recreation Page 2 Commissioners Meeting Minutes of February 1, 2016 A, Him Center for the Farmer's Market. Commissioner Johnson noted that he 1v- d like to set up a meeting with Parks and Recreation staff and PTSA immediately. Action on the agreement will take place next week after initial discussion with the groups involved. EMERGENCY DECLAR,4 TION re: Damage to County Roads: County Administrator Philip Morley presented a proposed resolution regarding damage to County roads. He stated that Public Works Director/County Engineer Monte Reinders and Emergency Management Program Director Bob Hamlin have worked on this resolution that explains the pattern of erosion and damage to Oil City Road and the Upper Hoh Road caused by recent storms. Commissioner Johnson moved to approve RESOLUTION NO. 06-16 Declaration of Emergency Damage to County Roads. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:50 a.m. and reconvened at 10:02 a.m. with Madam Chair Kler and Commissioner Johnson present. BID OPENING re: 2016 - 2017 Supply of Aggregatefor Bituminous Surface Treatment: Public Works Engineer Dale Seward stated one bid was received. He opened and read aloud the following bid: BIDDER PRODUCT BID AMOUNT ESTIMATE Pyramid Materials 3/8" crushed rock $20.50 $17.00 Silverdale, WA 1/4" crushed rock $20.50 $18.50 Staff will review the bid and submit a recommendation for bid award to the Board at a future date. BRIEFING re: Calendar Coordination and the 2016 Legislative Update: The Commissioners reported on calendar coordination and the 2016 Legislative update. HEARING re: Proposed Ordinance Amending the Sign Code JCC 18.30.150: Department of Community Development Associate (DCD) Planner Joel Peterson gave an overview of the process to amend the Sign Code. The Planning Commission held a public hearing on November 4, 2015 regarding a proposed amendment to the Unified Development Code at JCC 18.30.150(6)(c) to broaden the applicability of readerboard/changing message signs for public purpose entities. After the public comment period was closed, the Planning Commission and DCD made changes to the proposed text to increase workability and be responsive to comments received, including a provision to allow electronic readerboard/changing Page 3 Commissioners Meeting Minutes of February 1, 2016 ro message signs within 200 feet of residential and open -space zoned parcels with a Conditional Use Permit (CUP) review process. The proposed revisions to the sign code address two issues: 1) Currently, the regulations limit these sign types to commercial and industrial zoned areas. The proposed text allows a provision for government entities to use these messaging sign types if they are in close proximity (150 feet) to more intensively developed areas (specifically, designated LAMIRDs, which consist of commercial and industrial zoned rural areas); and 2) The original regulations prohibited these sign types from areas within 200 feet of residential or open space zones. The proposed text allows these sign types within permitted zones to be considered on a site -by -site basis within 200 feet of residential or open space zones if approved by using a Type II CUP review process for non-governmental entities; or a Type III CUP review process for governmental entities. Madam Chair Kler opened the hearing for public testimony. Brian Belmont, Port Ludlow: He stated that he manages a homeowner's association that represents 1,090 properties in the North Bay of Port Ludlow. The makeup of their membership is very diverse ranging from first-time home buyers to retired individuals. With that kind of diversity, they end up with a wide range of interest in activities in their community. With a ride range of diversity, some homeowners are at the top of the electronic curve while others do not even own a computer. Their homeowner's association, the Ludlow Maintenance Commission, tries to communicate with its members by sending out print and electronic newsletters. To keep members informed, they also use their website, bulletin boards in the clubhouse and routinely send out emails to keep them informed of what is going on in the community such as upcoming meetings and events. They have conducted community forums, sent out mailings on different topics. They have learned over the years that when it comes to communication, it is not one -size fits all. They are constantly trying to find better ways to communicate. He suspects Jefferson County has encountered that as well. It is a diverse group. Things work for different people when it comes to communication. He urged the Board of County Commissioners to adopt the proposed amendment to the Jefferson County Sign Code that would provide a mechanism for an association, such as the Ludlow Maintenance Commission, to obtain the necessary approval installing changing message signs, by the way of the Conditional Use Permit process. In addition to their homeowner's association's desire to install changing message signs, two other organizations in the Port Ludlow Master Planned Resort have similar interests. He encourages the adoption of the proposed amendment and thanked the Board for their time. Steve Frenzl, Port Ludlow: He stated he is Vice President of the Board for the South Bay Community Association and is here to represent individuals on the south side which accounts for 550 properties, plus some associates. Everything that Mr. Belmont stated, he agrees with completely. They have the same kinds of communication challenges on the south side of Port Ludlow, as does the North. They support the ability to have signage on their side as well. The sign that Mr. Belmont is requesting is on the north side and would be located at the top of their club. They would like to have the amendment cover their desire to have a similar sign located within the Port Ludlow Village Store area where the four stop signs are. They fully support the sign code amendment. They have the same websites, same email and Page 4 Commissioners Meeting Minutes of February 1, 2016 �..�_ -_0 rer newsletters, but some would benefit from a readerboard message sign, something they could run by every day and know what's going on in their community. He requested that the Commissioners accept and support the proposed amendment and thanked them. Glee Hubbard, Port Ludlow: She stated she has served on the Ludlow Maintenance Commission's (LMC) board for seven years. She has served on the Communications Committee during that time. The committee is charged with communicating the issues of the LMC. The LMC is an organization for the membership and that organizes events for members. Its only function is to protect the assets of the membership and to enhance the community. The Communications Committee constantly strives to keep their membership embraced in the things that are going on in their community. It makes for a good neighborhood when neighbors can get together, play and work together and do things. After all the efforts that they have made, she is convinced that there is no better means to communicate on a daily basis than an electronic readerboard. A readerboard may not interest all the people all of the time, but it will be of interest to some of the people some of the time. An electronic readerboard is a perfect way to communicate with a large and diverse group of members, and it is the signage of the electronic age. We may has well resign ourselves that a boy with a pail of letters and a ladder is pass6 at this point. She thanked the Commissioners for their attention. Bruce Cowan, Port Townsend: He stated that as a citizen observing this process over the last year, he wished to compliment County staff and all the various departments who worked together with the citizens through the Planning Commission to bring this forward. He thanked everyone for their work. Madam Chair Kler stated that the Planning Commission listened very carefully to the concerns and the encouragement of the community as to what this change may mean. They went to work to define the character of the County. She thanked the Planning Commission and staff for being hard working and responsive. Hearing no further testimony, Madam Chair Kler closed the public hearing. Commissioner Johnson stated that the purpose of a Growth Management Area is to protect the rural character and he does not believe that an electronic readerboard sign fits in with that ideology. He added that he would not let his personal preference get in the way. South Port Ludlow he sees as being more commercial, but he added that he would not approve readerboard signs in one area of Port Ludlow and not another. Madam Chair Kler is pleased to see that a Conditional Use Permit (CUP) will be a part of the process, giving neighbors and the community the ability to discuss the appropriateness of a readerboard sign request. Commissioner Johnson moved to approve ORDINANCE NO. 01-0201-16 Amending the Unified Development Code, JCC 18.30.150 Signs, to update design standards for changing message signs. Madam Chair Kler seconded the motion. County Administrator Morley noted that in adopting the ordinance, there is an extensive set of findings from the Planning Commission and then augmented by the Board of County Commissioners. By adopting the ordinance, the findings are also adopted. Chief Civil Deputy Prosecuting Attorney David Alvarez commended Associate Planner Peterson for writing the findings. Madam Chair Kler called for a vote on the motion. The motion carried. Page 5 Commissioners Meeting Minutes of February 1, 2016 The meeting was recessed at 10:43 a.m. and reconvened at 11:02 a.m. with Madam Chair Kler and Commissioner Johnson present. Commissioner Johnson noted that he wished to be excused for the remainder of the meeting. Due to the lack of a quorum, the Board concurred to adjourn for the day. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 11:02 a.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. 0 �a ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair (Excused Absence) David Sullivan, Member Phil Johnson, Member Page 6 District No. 1 Commissioner: Phil Johnso District No. 2 Commissioner: David W. Sul n PRAFT District No. 3 Commissioner: Kathleen County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 8, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • The Chair of the Planning Commission (PC): 1) Stated that the PC appreciated Health Department staff for attending a recent meeting to discuss wastewater; and 2) Gave an update on the Brinnon Master Planned Resort process. • A citizen: 1) Voiced his enthusiasm for the Denver Broncos win at the Super Bowl; and 2) Stated that the U.S. Space Station can be seen at 6:56 p.m. on February 8, 2016; • A citizen quoted statistical data and opinions regarding voting, presidential candidates and President Nixon; • The Chair of the Jefferson County Democrats: 1) Thanked the Planning Commission Chair for her leadership; 2) Anticipates a fair and open caucus; and 3) Met with Tina Podlodowski who is running for Secretary of State and also owns a home on Marrowstone Island. • Three citizens thanked the Commissioners and staff for serving the County and one citizen thanked them for their work on the Port Ludlow timber harvest mediation; and • A citizen stated it is his birthday. Attendees of all vocal abilities participated in singing him "Happy Birthday." APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT re: 2016 Community Services Grant Funding; In the Amount of $13,222; Jefferson County Administrator; Port Townsend Senior Association 2. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $58,447; Jefferson County Historical Society 3. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $59,500; Jefferson County Historical Society — Gateway Visitor Center 4. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $120,000; Jefferson County Tourism Coordinating Council (TCC) 5. AGREEMENT re: Gibbs Lake County Park Caretaker; In the Amount of $12,000; Jefferson County Public Works; Cher West -Albright Page 1 Commissioners Meeting Minutes of February 8, 2016 K, 6. AGREEMENT re: 2016 Supply of Liquid Asphalt Products fJllituminous Surface Treatment; In the Amount of $221,975; Jefferson County Public Works; Albina Asphalt 7. AGREEMENT re: Emergency Repair, Undie Road, M.P. 1. 1, County Project No. X01990, County Road No. 150009; In the Amount of $55,000; Jefferson County Public Works; Bruch and Bruch Construction, Inc. 8. AGREEMENT, Interlocal re: Hood Canal Regional Septic Loan Program; No Dollar Amount; Jefferson County Public Health; Kitsap County, Mason County, Clallam County, and Kitsap Public Health District 9. MEMORANDUM OF UNDERSTANDING re: 2016 Case Management of Mental Health/Substance Abuse Sales Tax Fund 131 Allocation; In the Amount of $30,715; Jefferson County Administrator; Jefferson County Superior Court 10. MEMORANDUM OF UNDERSTANDING re: 2016 Case Management of Mental Health/Substance Abuse Sales Tax Fund 131 Allocation; In the Amount of $15,826; Jefferson County Administrator; Jefferson County District Court 11. Payment of Jefferson County Vouchers/Warrants Dated February 2, 2016 Totaling $1,062.84 APPROVAL of MINUTES: Madam Chair Kler noted two corrections to the December 21, 2015 minutes. On page 4, under Mr. Tom Thiersch's public testimony, she noted a comma needed to be removed where it reads "...flame onboard, is a problem." it should read "...flame onboard is a problem." On page 7 under Miscellaneous Items, the milepost for Dosewallips Road was not listed. Commissioner Sullivan moved to approve the Regular Meeting minutes of November 23, 2015, December 7 and 14, 2015 as presented and December 21, 2015 as corrected. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 10:08 a.m. and reconvened at 1:33 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Jefferson Equestrian Association; permitting update. • Tourism Coordinating Council (TCC); bylaws review update. • Gardiner Community Center Board; non-profit status. • Lodging Tax Advisory Committee (LTAC); Request for Proposals (RFP). • Indigent Defense RFP. • Update on status of existing Indigent Defense contract. • JeffCOM; AdCOM Regionalization Study. Page 2 Commissioners Meeting Minutes of February 8, 2016 • OlyCAP; 2060 and 2163 funds. Status of coordination/sharing with other providers. • OlyCAP funding for Quilcene food freezer; Commissioner Sullivan will check into status • Commissioner Sullivan will be introducing Representative Derek Kilmer on February 19, 2016 at the Quilcene community meeting. • Crocker Lake No Shooting Area petition. The Auditor's Office is following up on whether petition complies with Jefferson County Code (JCC) as interpreted by the County. The Board of County Commissioners will stay tuned for results. • Environmental Health; Brinnon septic issues. Madam Chair Kler and County Administrator Philip Morley will be following up with Environmental Health. • Search Firm status. • Health Department Director search. 2016 Legislative Session: • Washington State Association of Counties (WSAC); Legislative Bulletin. Calendar Coordination: • Jefferson County facilities will be closed on February 15, 2016 in observance of President's Day. The BOCC meeting will be held on Tuesday, February 16, 2016. As the Commissioners will be attending a Jefferson Transit meeting, there will be no County Administrator Briefing session that day. Madam Chair Kler will be attending the National Association of Counties (NACo) Conference in Washington D.C. February 20-24, 2016. She will be out of the office February 19-29, 2016. There will be no BOCC meeting on February 29, 2016 as it is the 5th Monday in the month. Madam Chair Kler may extend her NACo trip to include personal time off. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:41 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 3