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Public Heal
January 26, 2016
JEFFERSON COUNTY
BOARD OF COUNT'S COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health Director
Tami Pokorny, Environmental Health Specialist
DATE: c�— / / /
SUBJECT: Agenda Item —Amendment #1 to Interlocal Agreement with WA Dept. of Fish
and Wildlife (WDFW) to Fund Support of North Pacific Coast Marine Resources
Committee (NPC MRC) and its projects; July 1, 2015 — June 30, 2017;
Additional $16,590 to original amount $91,920 for a total of $108,510
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of Amendment #1 to Interlocal Agreement with WDFW to
fund tasks 4-6 and deliverables for fiscal year 2016, in support of operations and selected projects of the
North Pacific Coast Marine Resources Committee (NPC MRC), the MRC for western Jefferson and Clallam
counties - Interlocal Agreement with WDFW to Fund Support of North Pacific Coast Marine Resources
Committee (NPC MRC) and its Projects; July 1, 2015 — June 30, 2017; Additional $16,590 to $91,920 for a
total of $108,510.
ANALYSIS STRA'T'EGIC GOALS PRO'S and CON'S:
The original contract funds administrative capacity for the North Pacific Marine Resources Committee by
funding the activities and responsibilities of the MRC Coordinator, and providing project funds for the
development of a two -county partnership (Jefferson and Clallam), as well as funds the bag -n -tag protocol
and coordination of coastwide beach cleanups and outreach. This Amendment funds project tasks and
deliverables including arts collaborations, education programs, publication of West End Natural Resources
News, and outreach activities. The goal of the Coastal MRC program is to understand, steward, and restore
the marine and estuarine ecological processes of the Washington coast in support of ecosystem health,
sustainable marine resource based livelihoods, cultural integrity, and coastal communities. This contract
supports education and outreach, coastal communities, marine life, sound science, and marine habitats.
FISCAL IMPACT COST BENEFIT ANALYSIS:
Funding for the NPC MRC Amendment #1 is provided by the State General Fund and administered
through the WDFW Coastal MRC Program. There is no impact to the Jefferson County General Fund for
this agreement and there are no match requirements.
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
RECOMMENDATION:
JCPH Management recommends BOCC signature of the Amendment to the Interlocal Agreement with
Clallam County to Fund Support of North Pacific Coast Marine Resources Committee (NPC MRC) and its
Projects; July 1, 2015 — June 30, 2017; Additional $16,590 to original amount of $91,920.00 for a total of
$108,510.
REVIEWED BY:
oe
Phili-p Morley,kC unty Adrntr i trgto-)
Date —
Washington
DepaartineW of
FISH and
WILDWE CONTRACT AMENDMENT
TITLE: North Pacific Coastal MRC WDFW NUMBER: 15-04914
CONTRACTOR: Jefferson County
AMENDMENT EFFECTIVE DATE:
07/01/2015
AMENDMENT NUMBER: 1
AMENDMENT VALUE: $16,590.00
CONTRACT END DATE: 06/30/2017
The above -referenced Contract between the State of Washington, Department of Fish and Wildlife (WDFW); and
Pacific County is hereby amended as follows:
SUMMARY PROJECT DESCRIPTION:
The purpose of this contract is to support the administrative capacity for the North Pacific Marine Resources
Committee (MRC), and to provide project funds for participation in the Washington Coastal Marine Advisory Council,
and education and outreach activities. The goal of the Coastal MRC program is to understand, steward, and restore
the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable
marine resource based livelihoods, cultural integrity, and coastal communities. This contract addresses the following
program benchmarks: Education and Outreach, Coastal Communities, Marine Life, Sound Science, and Marine
Habitats.
PROJECT STATEMENT OF WORK:
This Amendment awards the Jefferson County Pacific Coast MRC with $16,590 for Fiscal Year 2016. All deliverables
due June 30, 2015 have been completed. New Tasks and deliverables under this Amendment are numbered 4, 5,
and 6. Unspent funds from the original FY 2015 contract will not carry forward to FY 16. This Amendment consists of
costs related to the North Olympia Coast and Feiro Marine Life Center; the West End Natural Resource News; and
the Forks RainFest.
The following Tasks which include Amendment #1 ($16,590) and the original tasks ($91,920) are required for the
completion of this contract. Amendment #1 adds Tasks 4-6.
TASKS AND DELIVERABLES UNDER ORIGINAL CONTRACT
OPERATIONS - TASK 1: MRC COORDINATION
Jefferson and Clallam Countywill provide MRC
w..... ....._ _._...
p coordinator support for the MRC. This includes planning, organizing,
and facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC
activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely
completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and
completing contract deliverables. Additionally, the MRC coordinator will maintain and develop outreach tools to
communicate with the MRC and the public regarding activities and accomplishments. Cost: $77,000
Deliverable 1 a: Name and contact information for the MRC Coordinator and County contacts. (Due
October 15, 2015 and October 15, 2016)
Deliverable 1b: FY16 and FY17 project budget and work plan. (Due October 15, 2015 and October 15,
2016, respectively)
Deliverable 1c: Annual Report form that includes summary of actions completed in the first quarter, as well
as a list of prioritized recommendations for future action. This information will be included in the annual
Report to. the Legislature. (Due October 15, 2015 and October 15, 2016 for each FY)
Deliverable 1d: Submit quarterly progress reports on the Quarterly Report Form describing the progress
and barriers for each contract deliverable. Updated report templates will be sent out to coordinators in the
case of a contract amendment. (Due October 15, January 15, and April 15 of each FY)
Deliverable 1e: If revised, submit a list of county appointed MRC board members including full name,
organization and MRC seat representation. Approved Ground Rules and By Laws. (Due July 10, 2016 and
July 10, 2017)
CMS No. 15-05717 Page 1 of 3
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TASK AND DELIVERABLES UNDER AMENDMENT I
PROJECTS -']'As�< 4: Noii*yll QLAMPIC, COASTAIND 11'EIR01 MARINI- 1A1-j'%'CE]NTER -- OCEAN SCIENCE,
;:� .......... . . . ........................ . .....
TIRASiii FREE SIF"AS
1; M -OM
PROJECTS TASK5: JEFEIRSONCOUNTY WIIF�S'I'k.'�NIDNA'F'[Jlll�Ai..,RESOL)T�.c,ii.E NEWS
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Jefferson County Environmental Health will produce two issues of the Lost Eng Natural Resoyme News, The
and other NPC MRC and coast related events such as RainF@sj. This task Meets the Education, and Outeach
_benchmark by"translating,and disseminating scientific information about the status of,Washington' § cgagal.-habilats,
regarding,,marine resouirces .0' Cost: $8,000
QeIlye[a§Ie:5q: Copies (I pappr and, PQF
ftof each of the two newsleffers, (Due June 30, 2016 and june
30 ,2017)
Deliverable 5b: Submit a final report forms. (Due June 30, 2016 and June 30, 2017)
111101111411ZI! M',
and the public in a jimeN, manner- and the Coastal Commynitles ,benchmark by "encouraging citizen paftipation in
local and Dgoverrimental decisions_Lggarding manne resource&" Cqst:_jt?50 fonn
eliverable 7a: Submit final reporl: forms. (Due June 30,2016 and June
y
17, ',Y?-
2
All other terms and conditions of this Contract remain in full force and evmnoftco' t& ice
David Alvarez, 4CChief Ci i DPA
THIS AMENDMENT is executed by the persons signing below, who warrant that they have the
authority to execute this Amendment.
JEFFERSON COUNTY
Signature and Date
Printed Name and Title
WASHINGTON DEPARTMENT OF FISH AND
WILDLIFE
Signature and Date
Printed Name and Title
CMS No. 15-05717 Page 3 of 3
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INTERAGENCY AGREEMENT
FISHv�
W#LDLUT
TITLE: 16-17 North Pacific MRC WOFW NUMBER: 15-04014
CONTRACTOR: Jefferson County CONTRACT PEFl[K}O: 07/01/2015.to 08/30/2017
TYPE: Payable / Goods and Services / Interlocal CONTRACT VALUE: $91.920
A. PARTIES TO THIS CONTRACT
This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600
Capitol Way North, Olympia, WA 98501-1091; and Jefferson County (Contractor), 615 Sheridan Street, Port
Townsend, WA 98368,; and shall be binding upon the agents and all persons acting by or through the parties.
B. 'PURPOSE OF CONTRACT
termsThis contract sets out the and conditions by which the Contractor shall provide goods and/or services to
VVDRN.
C. DESCRIPTION OF PROJECT
The Contractor shall perform the project aadescribed inAttachments, which are incorporated herein bvthis
reference:
Attachment "A" General Terms and Conditions
Attachment "B" Contract/Project Summary
Attachment "C" Statement of Work
D.
this Contract shaUcommence on07/01/2015and terminate mn0S/3O/2O17.No
expenditures performance
o md' before mrafter this period are eligible for reimbursement unless incorporated by written
amendment into this Contract. The Contract may be terminated or the performance period extended pursuant to
terms set forth in Attachment "A."
E. COMPENSATIONI PAYMENT
FVV for this project shall not exceed $91.920.00' The Contractor shall be
responsibleotal dollars
-
�'- ---�for n providedll -xo^he� �' costs exceedingthiaaommwrd. (�nh/eUgib|anainubmrsernmrdam�v�nothat are in direct
support ofthe project
-~�deliverables identified inthis Contract 'will bmreimbursed. Any additional services providmd
by the Contractor must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted bJthe Project Manager bvthe Contractor not more o�enthan nmonth|y.The invoices ohaUdescribe the
document hoVVD�~'ssatisfaction, ' description ofwork performed, activities accomplished, orthe progress mfthe
project. The rates shmUbeinaccordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices.
paynmeotshall besent bothe address designated bvthe Co0tnadocVVUFvVrnay in, its discretion, u//
��v.wm,,,�
xa/e
the contract orwithhold payments claimedby the ' /tnactorfor the services, rendered ifthe Contractor fails to
satisfactorily comply with any term orconditions ofthis contract.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments,
which are incorporated herein by this reference. By signing this, Contract the Contractor acknowledges that they
have read', fUlty understand, and agree to be bound by all terms and conditions set forth in this Conti -act.
G. COMPLIANCE VVIT14 APPLICA BLE S TA TUTES RULES
The Contractor shall comply with, all applicable state, federal, and local laws and regulations, including published
WDFW policies, while performing under this Contract
H. OROER OF PRECEDENCE
In the event of an inconsistency inthis oon�uo.unless othemiueprovdedhe,ein.thoinuonoiotenoyehoUbe
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulation6.
Special Terms and Conditions as contained inthis basic contract instrument.
AttochmentA-GonemlTenmmmmdConditions.
Any other provision, term or material incorporated, herein by reference or otherwise incorporated.
L CONTRACT REPRESENTATIVES ntact people for all communications and
The below nw,-ned representatives for each of the parties ',hall be the co ct shall be
billings regarding the performance of this Contract. All written conirnUrlications regarding t1lis Contra
sent to the designated representatives at the addresses below unless notified in writing of any change.
Farni Pokorny
Jefferson County Water Quality and Environmental Health
615 Sheridan Street
Port Townsend, WA 98368
Ph(360) 379-4498
Fx: (360) 385-9401
48 Devonshire Rd.
Montesano WA 98563
\2494219
: "roved, on
CM
Co. Prosecutors 0 IC
David Alvarez, Chief Civil DPA
JL ENTIRE CONTRACT
�n��ndex`|b�n'wnnuU�temthe enUnaogmeernentofthe om��o.Noother
This Contract, along-`^~'-------�
understandings, verbal or otherwise, regarding this Contract shall exist orbind any mfthe parties.
K. APPROVAL
This, contract shall be subject to the written approval of WDFW'S authorized representative and shall not be
binding until so approved. This Contract may be altered, arnended; or waived only by a written amendment
executed by both parties.
|NWITNESS WHERE, VVDFWand the Contractor have signed this contract.
U
Signat re and Date
Printed Name and Title
WASHINGTON DEPARTMENT OFFISH AND WILDLIFE
S �ig n .. a r n atr?e
Contracts and Purchasing Manager
. Printed Name and Title
------'------------ ---'� PAGE
wmnwwUmacx: 15-04914
Attachment A -
GENERAL TERMS AND CONDITIONS
Interagency Agreements
DEFINITIONS
As used throughout this contract, the following terms shall have the meaning set forth below:
A. "AGENCY" shall mean the Department of Fish and Wildlife of the State of Washington, any division,
section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY.
B. "AGENT" shall mean the Director, and/or the delegate authorized in writing to act on the Director's behalf.
C. "CONTRACTOR" shall mean that firm, provider, organization, individual or other entity performing
service(s) under this contract, and shall include all employees of the CONTRACTOR.
D. "RCW" shall mean the Revised Code of Washington. All references in the contract to RCW chapters or
sections shall include any successor, amended or replacement statutes.
E. "SUBCONTRACTOR" shall mean one not in the employment of the CONTRACTOR, who is performing all
or part of those services under this contract under a separate contract with the CONTRACTOR. The terms
"SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any tier.
ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract shall be
made by the AGENCY.
AMENDMENTS
This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 28 CFR Part 35
The CONTRACTOR must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local government
services, and telecommunications.
ASSIGNMENT
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
CONTRACTOR without prior written consent of the AGENCY.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The CONTRACTOR shall not use or disclose any information concerning the AGENCY, or information that
may be classified as confidential, for any purpose not directly connected with the administration of this
contract, except with prior written consent of the AGENCY, or as may be required by law.
DISALLOWED COSTS
The Contractor is responsible for any audit. exceptions or disallowed costs incurred by its own organization or
that of its Subcontractors.
DISPUTES
In the event that a dispute arises under this contract, it shall be determined by a Dispute Board in the following
manner: Each party to this contract shall appoint one member to the Dispute Board. The members so appointed
shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, contract
WDFW NUMBER: 15-04914 PAGE 3
terms and applicable statutes and rL, and make a determination of the dispu-L,. Che Dispute Board shall
thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and
binding on the parties hereto. As an alternative to this process and if applicable, either of the parties may request
intervention by the Governor, as provided by RCW 43.1 x".330, in which event the Governor's process will control.
DUPLICATE PAYMENT
The AGENCY shall not pay the CONTRACTOR, if the CONTRACTOR has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
ENTIRE AGREEMENT
This contract contains all the terms and conditions agreed Upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties
hereto.
EQUIPMENT MANAGEMENT
For the purposes of this contract, "Inventoriable Equipment" shall mean a tangible asset which has a service
life of more than, one year and with a Unit cost of $5,000 or greater, and tangible assets with a unit cost of more
than $300 that the AGENCY considers "small and attractive," such as, engines, chain saws, communications
equipment, global position systems, optical devices, cameras, microcomputer and related systems, and video
equipment; and firearms, boats and motorized vehicles of any value.
If the CONTRACTOR uses Contract funds to purchase Inventoriable Equipment, title to that Inventoriable
Equipment shall be held by the AGENCY unless otherwise specified in this contract. The AGENCY's
Inventoriable Equipment provided to the CONTRACTOR shall be Used only for the performance of this
contract. Title to the AGENCY's Inventoriable Equipment shall remain with the AGENCY.
The CONTRACTOR shall take reasonable steps to account for and protect Inventoriable Equipment from loss
or damage; report to the AGENCY any loss or damage of such property; and take reasonable steps to protect
such property from further damage, The CONTRACTOR shall surrender to the AGENCY all Inventoriable
Equipment either provided by the AGENCY or purchased with contract funds upon the completion or
termination of this contract.
FINAL INVOICE
The CONTRACTOR shall submit the final invoice not later than 60 calendar days from the end of the contract
period.
GOVERNING LAW
This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and
the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
HOLD HARMLESS
Each party to this contract will be assigned, and assume responsibility for any damages to third parties that are
attributable to the negligent acts or omissions of the individual party. Both parties agree, to the extent permitted
by law, to defend', protect, save and hold harmless the other party, its officers, agents, and employees from
any and all claims, costs, damages, and expenses suffered due to each party's own actions or those of its
agents or employees in the performance of this contract.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this contract shall continue to be
employees or agents of that party and shall not be considered for any purpose to be employees or agents of the
other party.
PAGE 4
WDFW NUMBER: 15-04914
NONDISCRIMINATION
During the performance of this contract, both parties shall comply with all federal and state nondiscrimination
laws, regulations and policies. In the event of the CONTRACTOR'S non-compliance or refusal to comply with
any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in
whole or in part, and the CONTRACTOR may be declared ineligible for further contracts with the AGENCY.
The CONTRACTOR shall, however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth herein.
PREVAILING WAGE
If any work performed by subcontractors is subject to Chapter 39.12 of the Revised Code of Washington, the
CONTRACTOR shall ensure that its subcontractors pay the prevailing rate of wages to all subcontractor
workers, laborers or mechanics in the performance of any part of the work described in the contract in
accordance with state law and Department of Labor and Industries rules and regulations.
RECORDS MAINTENANCE
The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently
and properly reflect all direct and indirect costs expended by either party in the performance of the services
described herein. These records shall be subject to inspection, review, or audit by personnel of both parties, other
personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law.
All books, records, documents, and other material relevant to this contract will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties
shall have full access and the right to examine any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this contract to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make
available this material to any third parties without first giving notice to the furnishing party and giving it a
reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties.
RIGHT OF INSPECTION
The CONTRACTOR shall provide right of access to its facilities to the AGENCY, or any of its officers, or to any
other authorized agent or official of the state of Washington or the federal government, at all reasonable times,
in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this contract shall be "works for hire" as defined by the U.S.
Copyright Act of 1976 and shall be owned by the AGENCY. Data shall include, but not be limited to, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes
and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under
the "Termination for Convenience" clause, without the ten-day notice requirement, subject to renegotiation at
the AGENCY'S discretion under those new funding limitations and conditions.
SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract.
SUBCONTRACTING
Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall the
WDFW NUMBER: 15-04914 PAGE
existence of the subcontract operatk release or reduce the liability of the C,,-. 4TRACTOR to the AGENCY for
any breach in the performance of the CONTRACTOR'S duties. This clause does not include contracts of
employment between the CONTRACTOR and personnel assigned to work under this contract.
Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances, and
certifications set forth in this contract are carried forward to any subcontracts. CONTRACTOR and its
subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized
persons personal information without the express written consent of the agency or as provided by law.
TERMINATION
Either party may terminate this contract upon! 30 -days' prior written notification to the other party. If this contract is
so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this contract prior to the effective date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this contract, or if
either party violates any of these terms and conditions, the aggrieved party will give the other party written notice
of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure
within 15 -working days. If failure or violation is not corrected, this contract, may be terminated immediately by
written notice of the aggrieved party to the other.
WAIVER
Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach. Any waiver
shall not be construed to be a modification of the terms of this contract unless stated to be such in writing and
signed by authorized representative of the AGENCY.
PAGE 6
WDFW NUMBER: 15-04914
Attachment B -
CONTRACT/PROJECT SUMMARY
ITLE: 15-17 North Pacific Coastal MRC WDFW CONTRACT NUMBER: 15-04914
PERIOD: 07/01/2015 to 06/30/2017 WDFW MANAGER: Jessi Doerpinghaus
CONTRACTOR: Jefferson County 360-249-1219
CONTRACT TYPE: Payable / Goods and Services /
Interlocal
SUMMARY CONTRACT DESCRIPTION:
2015-17 North Pacific MRC: To support the administrative capacity for the North Pacific Marine Resources
Committee, and to provide project funds for participation in the Washington Coastal Marine Advisory
Council, and education and outreach activities.
Master Index Number(s): 12717
CFDA Number Award Year Award Number Research &
Development?
.. ........
Not Applicable BN 15-17
WDFW NUMBER: 15-04914 PAGE
Attachment C -
STATEMENT OF WORK
1, Introduction
2015-17 North Pacific Coastal MRC. The purpose of this contract is to support the administrative
capacity for the North Pacific Marine Resources Committee (MRC), and to provide project funds for
participation in the Washington Coastal Marine Advisory Council, and education and outreach
activities.
2, Description of All Project Requirements
2.1 SUMMARV PROJCECT DESCRIPTION 071() 1 /2011 06/30/20 17
The goal of the Coastal MRC program is to understand, steward, and restore the marine and
estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable
marine resource based livelihoods, cultural integrity, and Coastal C0171111Unities, This contract
addresses the following program benchmarks: Education and Outreach, Coastal Communities,
Marine Life, Sound Science, and Marine Habitats.
2.2 PROJECT STATEMENT OF WORK
CONTRACT AWARD FOR FY2016 AND FY2017 $91,920
The following tasks are required for the completion of this contract.
OPERATIO
and
- TASK 1: MRC COORDINATION
j—effe�s`n and ciaiiam county will provide MRC coordinator support for the MRC. This includes
planning, organizing, and facilitating meetings, recording and distributing meeting and activity
summaries to those interested in the MRC activities. The MRC coordinator will manage tasks of the
MRC, assign work to volunteers, and assure timely completion of'work and final reports. The MRC
coordinator is also responsible for coordinating with WDFW and completing contract deliverables.
Additionally, the MRC coordinator will maintain and develop outreach tools to communicate with the
MRC and the public regarding activities and accomplishments. Cost: $77,000
Deliverable lla: Name and contact information for the MRC Coordinator and County contacts.
(Due October 15, 2015 and October 15, 2016)
Deliverable lb: FYI 6 and FYI 7 project budget and work plan. (Due October 15, 2015 and
October 15, 2016, respectively)
Deliverable 1c: Annual Report form that includes summary of actions completed in the first
quarter, as well as a list of prioritized recommendations for future action. This information will be
included in the annual Report to the Legislature. (Due October 15, 2015 and October 15, 2016 for
each FY)
Deliverable Id: Submit quarterly progress reports on the Quarterly Report Form describing the
progress and barriers for each contract deliverable. Updated report templates will be sent out to
coordinators in the case of a contract amendment, (Due October 15, January 15, and April 15 of
each FY)
Deliverable 1 e: If revised, submit a list of county appointed MRC board members including full
name, organization and MRC seat representation. Approved Ground Rules and By Laws. (Due
July 10, 2016 and July 10, 2017)
Deliverable If: As necessary, send WDFW coordinator updates for program website and
develop additional outreach tools. (Due as necessary)
Deliverable Ig: A final report that includes prioritized recommendations for future actions and
products for MRC development, a description of challenges and growth over the past year, and
ideas on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due
July 10, 2016 and July 10, 2017)
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WDFW NUMBER: 15-04914
OPERATIONS -TASK 2: TWO -COUNTY PARTNERSHIP
Develop an Inter -local agreement (ILA) to formalize the two -county (Jefferson and Clallam)
partnership for a "West End" MRC. Cost: included under Task 1 "MRC Coordination."
Deliverable 2a: ILA signed by Jefferson and Clallam Counties. (Due April 15, 2016 and April
15, 2017)
PROJwECTS-TASK1.: WASHINGTON COASTAL MARINE ADVISORY COUNCIL REPRESENTATION
The MRC will designate one representative to attend the regular Washington Coastal Marine
Advisory Council (WCMAC) meetings. The designee will represent the MRCs interests and
perspectives on behalf of the entire MRC membership, share updates on local issues and activities,
learn about regional and state agency activities, coordinate on shared interests, and then report key
items back to the MRC. GHC MRC may cooperate with the WCMAC on projects and
recommendations. The MRC will support one representative's mileage at the per diem rate to and
from each meeting. This task addresses the program benchmarks: Education and Outreach and
Coastal Communities. Cost: $0 for this funding term
Deliverable 1a: A brief summary describing the MRC's WCMAC participation and
representation at each meeting. (Due June 30, 2016 and June 30, 2017)
PROJECTS -TASK 2: C0 I TESTING THE "BAG -AND -TAG" PROTOCOL.
The project will test whether the developed protocol can be divided into two components: beach
sampling and debris characterization, both to be conducted by coastal residents. The intent is to
use the outcomes of this work to decide whether COASST should establish a separate debris
characterization program based out of partner institutions coast -wide. As a consequence of the
proposed work, at least 15 marine debris sampling sites will be permanently established, at least 30
new COASSTers will be trained to sample marine debris, and dozens of individuals will participate in
debris characterization. This task addresses the program benchmarks: Marine Life, Sound Science,
Education and Outreach, and Coastal Communities. Cost: $14,920
Deliverable 2a: Submit a final report form (Due June 30, 2016 and June 30, 2017)
PRCJJECTS- TASK 3: COASTSAVLRS COORDINATION OF COASTWIDE BEACH CLEANUPS AND OUTREACH
On September 17, 2016, the International Coastal Cleanup (ICC) will include the entire Washington
Coast with the help of Coastsavers recruitment efforts and online registration system. This will be the
fourth year that the International Coastal Cleanup will be held on the outer coast and it is our hope
that momentum will build around this event and attract new volunteers, partners, and sponsors. The
Washington Coast Cleanups (WCC) will happen on April 23, 2016 and April 15, 2017. These are
annual, coast -wide volunteer beach cleanups, which regularly attracts over 1,000 volunteers. The
goal of these beach cleanups is to save Washington's Pacific coastal environment and wildlife from
the dangers of household plastics, lost fishing gear, and other types of marine debris that
accumulates on our beaches. This task addresses the program benchmarks: Marine Habitats,
Coastal Communities, and Education and Outreach. Cost: $0 ($20,000 to GHC WDFW contract
#15-04808)
Deliverable 3a: Grays Harbor County MRC will provide written summary reports of the
September 2016 and April 2016 and 2017 cleanups including: (1) Beaches in Grays Harbor,
Clallam, and Jefferson Counties with cleanup effort (2) Number of volunteers who
participated in each county (3) Total amount of waste (by tons) and general descriptions of
waste type removed from beaches in each county (4) Successes, troubles and lessons
learned. (Due: WCC 2016 due June 30, 2016, ICC 2016 due January 15, 2017, and WCC
2017 due June 30, 2017)
Deliverable 3b: Submit a final report form. (Due June 30, 2016 and June 30, 2017)
WDFW NUMBER: 15-04914 PAGE
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