Loading...
HomeMy WebLinkAboutM010416District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 4, 2016 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. BOARD REORGANIZATION. Chairman Sullivan made a motion to nominate Commissioner Kathleen Kler to serve as the first woman chair of the Jefferson County Board of County Commissioners. Commissioner Johnson seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four (4) citizens congratulated Commissioner Kler on becoming the Board's Chair and 2015 Chairman Sullivan was thanked for his service; • A citizen encouraged everyone to support the proposed school bonds for Chimacum and Port Townsend school districts; • A citizen discussed recent Planning Commission's activities; • A citizen stated: 1) Planning Commission information needs to be updated on the County's website; and 2) She has concerns about the proposed Sign Code amendments; and • A citizen encouraged the Board to engage with more citizens so they can put a face to local government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 01-16 re: Temporary Closure for Emergency Repair, Undie Road, M.P. 1.0, County Road No. 150009 2. RESOLUTION NO. 02-16 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. RESOLUTION NO. 03-16 re: Application for Grant Assistance from the Salmon Recovery Funding Board for the Acquisition and Restoration of Three Big Quilcene River Floodplain Properties 4. AGREEMENT re: Juvenile Detention; In the Amount of $100 per day, per individual, but at no time less than $200 due to bed availability; Jefferson County Juvenile Services; Kitsap County Juvenile Court 5. AGREEMENT re: Inter -Local to Share Resources; No Dollar Amount; Jefferson County Public Works, Parks & Recreation Department; Port Townsend School District Page 1 4 F LZ Commissioners Meeting Minutes of January 4, 2016 0Hlnt2 6. Payment of Jefferson County Vouchers/Warrants Dated December 21, 2015 Totaling $406,480.04 and Dated December 24, 2015 Totaling $865,536.67 7. Payment of Jefferson County Payroll Warrants Dated December 18, 2015 Totaling $79,787.34 and A/P Warrants Done by Payroll Dated December 18, 2015 Totaling $17,686.31 APPROVAL of MINUTES: Madam Chair Kler noted a correction to the third page of the October 26, 2015 minutes. There are two recess paragraphs that are the same. The Deputy Clerk of the Board will correct the minutes to reflect the correct recess times. Commissioner Sullivan moved to approve the Regular Meeting minutes of October 19, 2015 as presented and the October 26, 2015 Regular Meeting minutes as corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. BOARD of COUNTY COMMISSIONERS 2016 BOARD ASSIGNMENTS: The Board reviewed the draft 2016 Board Assignments list. Madam Chair Kler noted that the Lodging Tax Advisory Committee (LTAC) needs to be added to the list and she will be the Board's representative. Commissioner Johnson moved to approve the 2016 Boards Assignments list with the addition of LTAC. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:32 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for the Calendar Year of 2016: Public Works Engineer Dale Seward stated the bids should include two different types of oil, plus delivery charges per ton. The engineer's estimate for the entire package is $254,750. He opened and read aloud the following bids: BIDDER Albina Asphalt; Vancouver, WA BID AMOUNT DELIVERY CRS2P $474.50/ton $76/ton CSS1 $244.50/ton $76/ton Husky Marketing and Supply CRS2P $485.00/ton $52/ton Kelowna, British Columbia CSS1 $295.00/ton $52/ton McAsphalt Industries, Ltd. CRS2P $651.00/ton $751/ton Langley, British Columbia CSS1 $435.00/ton $535/ton Prices listed do not include tax. Mr. Seward noted that Husky Marketing and Supply may not have a viable bid as no bid bond was received. He believes that McAsphalt Industries filled out the bid form Page 2 Commissioners Meeting Minutes of January 4, 2016 incorrectly and the delivery price listed is a combination of the tonnage fee plus delivery fee, however, that is how they filled out their bid. McAsphalt enclosed a check in lieu of bond, which is acceptable. Commissioner Sullivan asked when bids are deficient, does the County contact the bidder? Mr. Seward replied that McAsphalt Industries has submitted bids to the County in the past and there have been errors. He believes it could be due to a lack of experience on behalf of the company. County Administrator Philip Morley suggested giving the company feedback for their next submittal. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. EXECUTIVE SESSION. • An Executive Session was scheduled from 10:10 a.m. to 10:30 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Department of Community Development (DCD) Associate Planner regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:21 a.m. to 10:53 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:53 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. BRIEFING re: Proposed Sign Code Amendment: Department of Community Development (DCD) Lead Associate Planner David Wayne Johnson and Associate Planner Joel Peterson continued their briefing from December 8, 2015 regarding the proposed Sign Code amendment. The Planning Commission held a public hearing on November 4, 2015, regarding proposed text for a Board -sponsored amendment to the Unified Development Code at JCC 18.30.150 to broaden the applicability of readerboard/changing message signs for public purpose entities. The Planning Commission and DCD staff made changes to the proposed text to increase workability and to be responsive to comments received. Any new text requires subsequent public review and hearing. Public comments during the Planning Commission review included a proposal for a changing message sign in Port Ludlow, an area administered under Title 17, Jefferson County Code. Mr. Johnson and Mr. Peterson briefed the Board on how the amendment to the sign code in JCC 18.30.150 applies to Title 17 and Port Ludlow. Commissioner Sullivan moved to direct staff to prepare a public hearing notice and corresponding ordinance on the recommended amended text No. 2, applicable to Title 17 of the Jefferson County Code. Commissioner Johnson seconded the motion which carried by a unanimous vote. The tentative hearing date is February 1, 2016. Page 3 Q PsplG Commissioners Meeting Minutes of January 4, 2016 �7yNlnttJ2 LETTER re: Outside Legal Council; Island County: Madam Chair Kler spoke to Island County Commissioner Helen Price Johnson regarding the use of outside legal council. Due to tensions in Island County between the Commissioners and their Prosecuting Attorney, the Island County Board of Commissioners has requested that the Jefferson County Board of Commissioners submit a letter supporting the importance of retaining County Commissioner authority under RCW 32.36.200 to obtain appointment of legal counsel with the approval of the presiding Superior Court Judge. The Commissioners reviewed the draft letter. Commissioner Johnson moved to approve sending the letter as presented to be signed and transmitted to Island County regarding the hiring of outside legal council. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • School Bonds discussion. County Administrator Morley will follow up as directed. • Jail Medical services update. County Administrator Morley will continue to work with Sheriff Dave Stanko, Jail Superintendent Steve Richmond and Budget Consultant Anne Sears on sustainable budget capacity. • Executive Search Request For Proposals (RFP). • Quilcene Complete Streets Project; Public Works will prepare update on next meeting and next step. • Tiny Housing; Email on January 4, 2016 from Barbara Morey of the Affordable Housing Action Group. County Administrator Morley will draft a letter in response for the Board of County Commissioners to review. • Potential assistance in funding County match for South Discovery Bay Olympic Discovery Trail segment project. Madam Chair Kler will coordinate with Public Works Director Monte Reinders. 2016 Legislative Session: • The first Washington session reception will be held on January 20, 2016. • Madam Chair Kler will be attending the National Association of Counties (NACo) Conference February 20-24, 2016. Calendar Coordination: • Jefferson County facilities will be closed on Monday, January 18, 2016 in observance of Martin Luther King day. The Board of County Commissioner (BOCC) meeting will be held on Tuesday, January 19, 2016. All three Commissioners will be attending the Jefferson Transit meeting in the afternoon, therefore, the County Administrator Briefing session is cancelled. Page 4 Commissioners Meeting Minutes of January 4, 2016 NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:04 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: At ATTEST:, G(�I Carol n A er J Y Y Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen, Chair Page 5