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Home My WebLink AboutM011116District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 11, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen thanked the Commissioners for attending the Planning Commission's meeting regarding Phase II of the Pleasant Harbor Resort and stated that deliberations will be held February 3, 2016 at the Tri -Area Community Center; • A citizen: 1) Requested lighting at a Jefferson Transit bus stop; and 2) Stated she has concerns regarding Pleasant Harbor Resort; • A citizen encouraged the Commissioners to approve funding for the Proctor House; Consent Agenda Item No. 3; • A citizen: 1) Thanked the Commissioners for passing the sky lantern ordinance; 2) Congratulated Madam Chair Kler for being the first woman chair in our County; and 3) Noted the importance of having your headlights on when driving through fog; and • A citizen urged the Commissioners to support 1735 and stated that the Jefferson County Democrats obtained many signatures. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed Ordinance Amending the Sign Code JCC 18.30.150; Hearing Scheduled for February 1, 2016 at 10:15 a.m. in the Commissioners' Chambers 2. CALL FOR BIDS re: 2016-2017 Supply of Aggregate for Bituminous Surface Treatment; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, February 1, 2016 in the Commissioners' Chambers, Jefferson County Courthouse 3. AGREEMENT re: Alternative Detention Program Coordinator; In the Amount of $134,052; Jefferson County Juvenile Services; Kelli Parcher, Procter House 4. BID AWARD re: 2016 Supply of Liquid Asphalt Products for Bituminous Surface Treatment; In the Amount of $221,975; Jefferson County Public Works; Albina Asphalt 5. Advisory Board Reappointment re: Jefferson County Parks and Recreation Advisory Board; Two (2) Year Term Expires November 4, 2017; District #1 Representative; Jane Storm Page 1 Kr4"Kr-4-71 ", , Commissioners Meeting Minutes of January 11, 2016 ,_ tN� �,t 6. Advisory Board Reappointment re: Peninsula Housing Authority Advisory Board; Five (5) Year Term Expires January 24, 2021; David Rymph 7. Advisory Board Appointment re: Jefferson County Tourism Coordinating Council (TCC); Washington State Parks, Fort Flagler - Port Hadlock/Tri Area/Discovery Bay Representative; Aaron Terada 8. Payment of Jefferson County Vouchers/Warrants Dated January 1, 2016 Totaling $826,452.50 9. Payment of Jefferson County Payroll Warrants Dated December 31, 2015 Totaling $1,265.65 and A/P Warrants Done by Payroll Dated December 21, 2015 Totaling $780,906.06 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:36 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to 10:20 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:01 a.m. to 10:37 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:38 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Commissioner Johnson excused himself from the County Administrator Briefing Session. LETTER re: Chimacum Community Forest: Commissioner Sullivan received a draft letter regarding Jefferson Land Trust's application for the Chimacum Community Forest and customized it. Madam Chair Kler stated that she reviewed the draft letter with Commissioner Sullivan's edits. Commissioner Sullivan moved to approve sending the letter, as edited, to the United States Forest Service Community Forest Program in support of Jefferson Land Trust's application for the Chimacum Community Forest. Madam Chair Kler seconded the motion. The motion carried. Page 2 4o-5° o 4. L2 Commissioners Meeting Minutes of January 11, 2016 All 'S LETTER re: Affordable Housing Action Group proposal: Madam Chair Kler reviewed a letter drafted by County Administrator Philip Morley addressing a request made by Quimper Unitarian Universalist Fellowship (QUUF) Affordable Housing Action Group's request to lease Jefferson County Parks land for transitional housing use. County Administrator Morley suggested waiting for feedback from Department of Community Development (DCD) staff on zoning and other potential issues. Commissioner Sullivan made a motion to approve sending the letter with potential edits made by DCD after their review to QUUF Affordable Housing Action Group member Barbara Morrey regarding their proposal to lease Jefferson County Park land for transitional housing use. Miscellaneous Items: • Draft letter to Mr. and Mrs. Baisch; County Administrator Philip Morley will review Madam Chair Kler's draft letter. • JeffCOM. • Sign Code Amendment. • Lodging Tax Advisory Committee (LTAC); Meeting status and agenda. • Citizen outreach; Board of County Commissioners (BOCC) may re-evaluate mid -year. • Discussion of exploring electronic packets with new Records Officer. • Quilcene Food Bank. • Weapons in courthouse. • Environmental Health issue on old wells and septic systems with less than current setback. County should review changed State setback standards. • Cannabis; Tax revenue distribution and use. • Sign Code Update status. • Master Planned Resort (MPR); Extension idea. Port Gamble S'Klallam and Tribal consultation. County Administrator Morley will consult with Interim Department of Community Development (DCD) Director David Goldsmith on this. • Quilcene Complete Streets Project; Public Works staff will prepare update on next meeting or step, and when it is scheduled. • Fort Discovery. • Potential assistance in funding County match for South Discovery Bay Olympic Discovery Trail segment project. Madam Chair Kler will coordinate with Public Works Director/Engineer Monte Reinders. Chair Kler spoke with Representative Derek Kilmer's assistant Judith Morris and will prepare a letter. • National Association of Counties (NACo) Washington D.C. visit preparation: One-page handout/briefing will be prepared for Port Hadlock Wastewater project and other priority federal issues and funding requests. • Navy training exercises planned for marinas, and public and private beaches. • Port Ludlow Timber update. • Sheriffs Department training on January 14-15, 2016. 2016 Legislative Session: • Washington State Association of Counties (WSAC); Preliminary Agenda. • First Washington session reception will be held on January 20, 2016. Page 3 Commissioners Meeting Minutes of January 11, 2016 Madam Chair Kler will be attending the NACo Conference in Washington D.C. on February 20- 24,2016. Calendar Coordination: Jefferson County facilities will be closed on Monday, January 18, 2016 in observance of Martin Luther King day. The Board of County Commissioner (BOCC) meeting will be held on Tuesday, January 19, 2016. All three Commissioners will be attending the Jefferson Transit meeting in the afternoon, therefore the County Administrator Briefing session is cancelled. There will be no BOCC meeting on February 29, 2016 as it is the 5th Monday in the month. Madam Chair Kler may extend her NACo trip to include personal time off. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:59 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seeonded;the motion which carried by a unanimous vote. SEAL. ,�� ; VA ATTEST: 7 1p - P Carolyn A ery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen r, Chair David Sullivan, Member Phil Jo n, Member Page 4