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HomeMy WebLinkAboutM020116District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 1, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson. Commissioner David Sullivan was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) Presidential candidates Donald Trump and Bernie Sanders will do well in the Iowa Caucus; and 2) Jefferson County should promote resource and manufacturing jobs due to the state of the world economy; • A citizen stated: 1) He is the Chair of the Jefferson County Democrats; and 2) the Jefferson County Republican caucus is on February 20, 2016 and the Democratic caucus is on March 26, 2016. He hopes everyone can attend; • Two citizens requested to expand the lease on the Port Townsend Senior Center to accommodate the Port Townsend Farmer's Market; • A citizen stated: 1) The Jefferson County Democrats will be bringing forward information on the Marbled Murrelet; and 2) Initiative 735 was successfully filed; and • A citizen stated the Port Townsend Farmer's Market is good for the economy, and encouraged supporting the market. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Madam Chair Kler moved to delete two items: 1) Joint Resolution with City of Port Townsend Amending and Restating the Composition, Terms of Office and Procedural Rules for the Climate Action Committee; and 2) Board Appointments (5) re: Climate Action Committee (CAC) at the request of the City of Port Townsend. Commissioner Johnson moved to amend the motion to include the deletion of the 2016 Community Services Grant Funding agreement with the Port Townsend Senior Association and approve the remaining items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. (DELETED) RESOLUTION NO. _ re: Joint Resolution with City of Port Townsend Amending and Restating the Composition, Terms of Office and Procedural Rules for the Climate Action Committee 2. RESOLUTION NO. 05-16 re: Cancellation of Uncollectable Personal Property Taxes 3. AGREEMENT, Amendment No. I re: Digital Media Management for Tourism Coordinating Council; In the Amount of $4,200 plus Expenses; Tourism Coordinating Council (TCC) and Steve Shively (dba S3 Solutions) Page 1 Commissioners Meeting Minutes of February 1, 2016 4. AGREEMENT, Amendment No. 1 re: Staff Support for Tourism Coordinating Council; In the Amount of $1,500 per Month; Tourism Coordinating Council (TCC) and Steve Shively 5. AGREEMENT re: Appraisal Services to Support Property Acquisitions; In the Amount of $3,000; Jefferson County Public/Environmental Health; Rick Wells, ACE PS, Inc. 6. AGREEMENTS (2) re: 2016 Community Services Grant Funding; 1) In the Amount of $133,148; Olympic Community Action Program (OlyCAP); and 2) DELETED In the Amount of $13,222; Port Townsend Senior Association 7. AGREEMENT NO. 16-63210-012 re: Compensation Plan and Development Regulations Update; In the Amount of $48,000; Jefferson County Department of Community Development (DCD); Washington State Department of Commerce 8. 2016 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board (CRAB) 9. Advisory Board Resignation re: Marine Resources Committee (MRC); District No. 2 Alternate Representative; Tony Petrillo 10. Advisory Board Appointment re: Developmental Disabilities Advisory Board; No Expiration Date; Port Townsend City Council Representative, Replacing Outgoing Council Member Bob Gray; Pam Adams 11. Advisory Board Appointment re: Jefferson County Board of Health (BOH); Unexpired Term Expires May, 31, 2017; Port Townsend City Council Representative, Replacing Outgoing Council Member Kris Nelson; Catharine Robinson 12. (DELETED) Advisory Board Appointments (5) re: Climate Action Committee (CAC); Two Year Terms; 1) Expires December 31, 2018; Position No. 6, Strategy Consultant & Educator — including Clients in the Energy and Agriculture Sector Representative; Nina Burkoas; 2) Expires December 31, 2018; Position No. 8, Atmospheric Science/Agriculture/Air and Water Quality/Solid Waste Representative; David Wilkinson; 3) Expires December 31, 2018; Position No. 9, Hospital/Health Representative, Matt Ready; 4) Expires December 31, 2018; Position No. 10, Transit Alternate Representative, Leesa Monroe; and 5) Unexpired Term Expires December 31, 2016; Position No. 14, Student Representative, Ashley Rosser 13. Payment of Jefferson County Vouchers/Warrants Dated January 25, 2016 Totaling $441,758.11 DISCUSSION re: AGREEMENT re: 2016 Community Services Grant Funding, Port Townsend Senior Association (Consent Agenda Item No. 6(2): Commissioner Johnson explained that he would like the lease on the Port Townsend Senior Center (PTSC) looked into further. He is in favor of the Port Townsend Farmer's Market and believes that seniors would benefit from being able to use the upstairs bathrooms located in the PTSC. County Administrator Philip Morley noted that amending the lease may not be a quick and easy negotiation. The $13,222 from a Community Services Grant in support of the Senior Center, would be delayed if not approved. He suggested approving the agreement with the PTSC now, and then open up negotiations on amending the lease. County Administrator Morley stated Parks and Recreation staff will need to be informed since it is Parks and Recreation staff that operates the lower facilities of the center and they may be impacted by the decision to open up the upper facilities to the Farmer's Market. He believes that Parks and Recreation staff are already coming in early on Saturdays to proctor the use of the restrooms in the Recreation Page 2 E pS(G Commissioners Meeting Minutes of February 1, 2016 1yN Q Center for the Farmer's Market. Commissioner Johnson noted that he would like to set up a meeting with Parks and Recreation staff and PTSA immediately. Action on the agreement will take place next week after initial discussion with the groups involved. EMERGENCY DECLAR,4 TION re: Damage to County Roads: County Administrator Philip Morley presented a proposed resolution regarding damage to County roads. He stated that Public Works Director/County Engineer Monte Reinders and Emergency Management Program Director Bob Hamlin have worked on this resolution that explains the pattern of erosion and damage to Oil City Road and the Upper Hoh Road caused by recent storms. Commissioner Johnson moved to approve RESOLUTION NO. 06-16 Declaration of Emergency Damage to County Roads. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:50 a.m. and reconvened at 10:02 a.m. with Madam Chair Kler and Commissioner Johnson present. BID OPENING re: 2016 - 2017 Supply of Aggregatefor Bituminous Surface Treatment. Public Works Engineer Dale Seward stated one bid was received. He opened and read aloud the following bid: BIDDER PRODUCT BID AMOUNT ESTIMATE Pyramid Materials 3/8" crushed rock $20.50 $17.00 Silverdale, WA 1/4" crushed rock $20.50 $18.50 Staff will review the bid and submit a recommendation for bid award to the Board at a future date. BRIEFING re: Calendar Coordination and the 2016 Legislative Update: The Commissioners reported on calendar coordination and the 2016 Legislative update. HEARING re: Proposed Ordinance Amending the Sign Code JCC 18.30.150: Department of Community Development Associate (DCD) Planner Joel Peterson gave an overview of the process to amend the Sign Code. The Planning Commission held a public hearing on November 4, 2015 regarding a proposed amendment to the Unified Development Code at JCC 18.30.150(6)(c) to broaden the applicability of readerboard/changing message signs for public purpose entities. After the public comment period was closed, the Planning Commission and DCD made changes to the proposed text to increase workability and be responsive to comments received, including a provision to allow electronic readerboard/changing Page 3 KK1711_703 Commissioners Meeting Minutes of February 1, 2016 message signs within 200 feet of residential and open -space zoned parcels with a Conditional Use Permit (CUP) review process. The proposed revisions to the sign code address two issues: 1) Currently, the regulations limit these sign types to commercial and industrial zoned areas. The proposed text allows a provision for government entities to use these messaging sign types if they are in close proximity (150 feet) to more intensively developed areas (specifically, designated LAMIRDs, which consist of commercial and industrial zoned rural areas); and 2) The original regulations prohibited these sign types from areas within 200 feet of residential or open space zones. The proposed text allows these sign types within permitted zones to be considered on a site -by -site basis within 200 feet of residential or open space zones if approved by using a Type II CUP review process for non-governmental entities; or a Type III CUP review process for governmental entities. Madam Chair Kler opened the hearing for public testimony. Brian Belmont, Port Ludlow: He stated that he manages a homeowner's association that represents 1,090 properties in the North Bay of Port Ludlow. The makeup of their membership is very diverse ranging from first-time home buyers to retired individuals. With that kind of diversity, they end up with a wide range of interest in activities in their community. With a ride range of diversity, some homeowners are at the top of the electronic curve while others do not even own a computer. Their homeowner's association, the Ludlow Maintenance Commission, tries to communicate with its members by sending out print and electronic newsletters. To keep members informed, they also use their website, bulletin boards in the clubhouse and routinely send out emails to keep them informed of what is going on in the community such as upcoming meetings and events. They have conducted community forums, sent out mailings on different topics. They have learned over the years that when it comes to communication, it is not one -size fits all. They are constantly trying to find better ways to communicate. He suspects Jefferson County has encountered that as well. It is a diverse group. Things work for different people when it comes to communication. He urged the Board of County Commissioners to adopt the proposed amendment to the Jefferson County Sign Code that would provide a mechanism for an association, such as the Ludlow Maintenance Commission, to obtain the necessary approval installing changing message signs, by the way of the Conditional Use Permit process. In addition to their homeowner's association's desire to install changing message signs, two other organizations in the Port Ludlow Master Planned Resort have similar interests. He encourages the adoption of the proposed amendment and thanked the Board for their time. Steve Frenzl, Port Ludlow: He stated he is Vice President of the Board for the South Bay Community Association and is here to represent individuals on the south side which accounts for 550 properties, plus some associates. Everything that Mr. Belmont stated, he agrees with completely. They have the same kinds of communication challenges on the south side of Port Ludlow, as does the North. They support the ability to have signage on their side as well. The sign that Mr. Belmont is requesting is on the north side and would be located at the top of their club. They would like to have the amendment cover their desire to have a similar sign located within the Port Ludlow Village Store area where the four stop signs are. They fully support the sign code amendment. They have the same websites, same email and Page 4 ASV .OLZ Commissioners Meeting Minutes of February 1, 2016 ��SHi nct� newsletters, but some would benefit from a readerboard message sign, something they could run by every day and know what's going on in their community. He requested that the Commissioners accept and support the proposed amendment and thanked them. Glee Hubbard, Port Ludlow: She stated she has served on the Ludlow Maintenance Commission's (LMC) board for seven years. She has served on the Communications Committee during that time. The committee is charged with communicating the issues of the LMC. The LMC is an organization for the membership and that organizes events for members. Its only function is to protect the assets of the membership and to enhance the community. The Communications Committee constantly strives to keep their membership embraced in the things that are going on in their community. It makes for a good neighborhood when neighbors can get together, play and work together and do things. After all the efforts that they have made, she is convinced that there is no better means to communicate on a daily basis than an electronic readerboard. A readerboard may not interest all the people all of the time, but it will be of interest to some of the people some of the time. An electronic readerboard is a perfect way to communicate with a large and diverse group of members and it is the signage of the electronic age. We may has well resign ourselves that a boy with a pail of letters and a ladder is passel at this point. She thanked the Commissioners for their attention. Bruce Cowan, Port Townsend: He stated that as a citizen observing this process over the last year, he wished to compliment County staff and all the various departments who worked together with the citizens through the Planning Commission to bring this forward. He thanked everyone for their work. Madam Chair Kler stated that the Planning Commission listened very carefully to the concerns and the encouragement of the community as to what this change may mean. They went to work to define the character of the County. She thanked the Planning Commission and staff for being hard working and responsive. Hearing no further testimony, Madam Chair Kler closed the public hearing. Commissioner Johnson stated that the purpose of a Growth Management Area is to protect the rural character and he does not believe that an electronic readerboard sign fits in with that ideology. He added that he would not let his personal preference get in the way. South Port Ludlow he sees as being more commercial, but he added that he would not approve readerboard signs in one area of Port Ludlow and not another. Madam Chair Kler is pleased to see that a Conditional Use Permit (CUP) will be a part of the process, giving neighbors and the community the ability to discuss the appropriateness of a readerboard sign request. Commissioner Johnson moved to approve ORDINANCE NO. 01-0201-16 Amending the Unified Development Code, JCC 18.30.150 Signs, to update design standards for changing message signs. Madam Chair Kler seconded the motion. County Administrator Morley noted that in adopting the ordinance, there is an extensive set of findings from the Planning Commission and then augmented by the Board of County Commissioners. By adopting the ordinance, the findings are also adopted. Chief Civil Deputy Prosecuting Attorney David Alvarez commended Associate Planner Peterson for writing the findings. Madam Chair Kler called for a vote on the motion. The motion carried. Page 5 X0'�"7Commissioners Meeting Minutes of February 1, 2016 The meeting was recessed at 10:43 a.m. and reconvened at 11:02 a.m. with Madam Chair Kler and Commissioner Johnson present. Commissioner Johnson noted that he wished to be excused for the remainder of the meeting. Due to the lack of a quorum, the Board concurred to adjourn for the day. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 11:02 a.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. { SEAL: �' z �•� �) "� ,d � �. fir, ATTEST: Carolyn A ery vl Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair (Excused Absence) David Sullivan, Member j- Phil Jo n Member Page 6