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Home My WebLink About022216_ca05Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: BOCC FROM: Rose Ann Carroll, Auditor DATE: Feb. 22, 2016 RE: Contract with Printery Communications for 2016 Election Cycle STATEMENT OF ISSUE: To review a contract with Printery Communications to provide materials and service for the 2016 Election cycle. The scope of work is provided in the bid estimate for each election. ANALYSIS: We contacted three (3) vendors on the vendor list that provide this service. Two (2) vendors responded with a bid. Printery Communications was selected based on their knowledge, expertise and established working relationship with this department. FISCAL IMPACT: This is already in the 2016 Budget. RECOMMENDATION: Elections are mandated. We need to conduct elections with the materials, expertise and consistency Printery Communications provides. DEPARTMENT CONTACT: Elections REVIEWED BY: Philip Morl ounty Administr or Date PrinterycQC1 munications Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800,339.1256 FAX 360.385.4874 625 Tyler Street www.printery.com Port Townsend, WA 98368 No. E#981 2 360.385.1022 Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 23,875 2016 Election Estimate Feb. Special Election 16,614.09 22,500 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,500 4 pocket set-up & Inserting 22,500 Mail Ready/Sort,Tie, Tray 22,500 Ink Jet Printed Piece (Addressing) Drop to Post Office Summary Test Ballots = .433 - $108.25 Ballots = .31883 - $7612.06 Envelopes = .17923 - $4032.67 Data/Mailing = .2161 - $4862.00 Approved to form only A4 z(51t6 Je erson Co. Prokclkilks Office David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 16,614.09 Please pay from this invoice. 2016 Election Estimate Feb. TAX 1,495.27 Terms: Net 30 Special 1.5% finance charge after 30 days. SHIPPING TOTAL 18,109.36 Thank you! AMOUNT DUE 18,109.36 A'Printerycommunicationse 631 Tyler Street, Port Townsend, WA 98368 360,385.1256 800.339.1256 FAX 360.385.4874 www.printery.com Jeff. Co. Auditor P 0 Box 563 Courthouse Port Townsend WA 98368 ,Sla Digital Copy Center 625 Tyler Street Port Townsend, WA 98368 360.385.1022 Estimate No. E#9812 Date 10/5/15 Customer P.O. No. 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 23,875 2016 Election Estimate bets: Special Election 16,614.09 22,500 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,500 4 pocket set-up & Inserting 22,500 Mail Ready/Sort,Tie, Tray 22,500 Ink Jet Printed Piece (Addressing) Drop to Post Office Summary Test Ballots = .433 - $108.25 Ballots = .31883 - $7612.06 Envelopes = .17923 - $4032.67 Data/Mailing = .2161 - $4862.00 Approved as to form only Z �l / l d "'t, Jefferson Prosecutor's Ice David Alvarez, Chief Civi pA Sales Rep: House SUBTOTAL 16,614.09 Please pay from this invoice. 2016 Election Estimate Feb. TAX 1,495.27 Terms: Net 30 Special 1.5% finance charge after 30 days. SHIPPING TOTAL 18,109.36 Thank you! AMOUNT DUE 18,109.36 1 Printery Communications® 631 Tyler Street, Port Townsend, WA 98368 360.385.1256 800339.1256 FAX 360.385.4874 www.printeryxom Jeff. Co. Auditor P 0 Box 563 Courthouse Port Townsend WA 98368 ,61a Digital Copy Center 625 Tyler Street Port Townsend, WA 98368 360.385.1022 Estimate No. E#9881 Date 10/5/15 Customer P.O. No. 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 71,820 2016 Election Estimate Pres. Primary 30,850.11 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 Mail Ready/Sort,Tie, Tray Drop to Post Office 22,800 Ink Jet Printed Piece (Addressing) 22,800 6 pocket set-up & Inserting Summary Test Ballots = .6916 - $103.75 Ballots = .1076 - $23183.50 Envelopes = .1339- $3052.92 Data/Mailing = .1978 - $4509.94 Approved as to form only dAJ Je erson Co. Prosecutors f ice David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 30,850.11 Please pay from this invoice. 2016 Election Estimate TAX 2,776.51 Terms: Net 30 Pres. Primary 1.5% finance charge after 30 days. SHIPPING TOTAL 33,626.62 Thank you! AMOUNT DUE 33,626.62 ,n � _w. �` P ntte ffCommunications® Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800.339.1256 FAX 360.385.4874 625 Tyler Street www.printery.com Port Townsend, WA 98368 No. E#981 3 360.385.1022 Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. POBox 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 25,280 2016 Election Estimate Aug. Primary 19,61 1.40 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 4 pocket set-up & Inserting 22,800 Ink Jet Printed Piece (Addressing) 22,800 Mail Ready/Sort,Tie, Tray Drop to Post Office Summary Test Ballots = .634 - $126.80 Ballots = .3696 - $9345.75 Envelopes = .1792 - $4086.44 Inserts = .052 - $1196.00 Data/Mailing = .2130 - $4856.40 A proved as to form only A r] Jc aeon Co. Prosecu s O lce David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 19,61 1.40 Please pay from this invoice. 2016 Election Estimate Aug. TAX 1,765.03 Terms: Net 30 Primary 1 .5% finance charge after 30 days. SHIPPING TOTAL 21 ,376.43 Thank you! AMOUNT DUE 21 ,376.43 Pr/t'lteryCommunications® Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800.339.1256 FAX 360.385.4874 625 Tyler Street www.printery.com Port Townsend, WA 98368 No. E#9814 360.385.1022 Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 25,280 2015 Election Estimate Nov. General 18,039.76 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 4 pocket set-up & Inserting 22,800 Ink Jet Printed Piece (Addressing) 22,800 Mail Ready/Sort,Tie, Tray Drop to Post Office Summary Test Ballots = .6568 - $98.52 Ballots = .3559 - $8997.15 Envelopes = .1792 - $4085.76 Data/Mailing = .2130 - $4858.32 Approved as to fom only 4 ).'� Lz_ Jefferson Co. Prosecutor's ce 1j David Alvarez, Chief Civil DPA 44j Sales Rep: House SUBTOTAL 18,039.76 Please pay from this invoice. 2015 Election Estimate Nov. Terms: Net 30 General TAX 1,623.58 1.5% finance charge after 30 days. SHIPPING Thank you! TOTAL 19,663.34 AMOUNT DUE 19,663.34