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Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
Consent Agenda
Nov 16, 2015
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tami Pokorny, EHS III
DATE: > C?
SUBJECT: Agenda Item – Professional Service Agreement, University of
Washington for Coastal Observation and Seabird Survey; July 1,
2015—December 31, 2016; $14,290.
STATEMENT OF ISSUE:
Jefferson County Public Health, Department of Environmental Health, Water Quality division requests Board
approval of the Professional Service Agreement with the University of Washington, Coastal Observation and
Seabird Survey (COASST); July 1, 2015 – December 31, 2016; $14,290
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health, Water Quality retains the University of Washington to test whether or not
the Coastal Observation and Seabird Survey Team "Bag -and -Tag" protocol can be divided into two
components—beach sampling and debris characterization—and still provide rigorous scientific data as
described in its application for MRC funding. Fifteen sampling sites will be established on the North Pacific
Coast and 30 new COASST volunteers will be trained to survey beaches for sample marine debris. The
marine debris will be characterized using two methods. The highly rigorous data to be produced will be
linked directly to harm to wildlife and geographic distribution, and will ultimately help resource managers
prioritize areas for marine cleanup of the most abundant and harmful objects. The COASST program is one
of the largest coastal citizen science beached bird programs in the world.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This Professional Service agreement is funded by a grant from the Washington State Department of Wildlife
(DFW #15-04914) for $14,290.00. There is no impact to the General Fund.
RECOMMENDATION:
JCPH management request approval of the Professional Service agreement with the University of
Washington for Coastal Observation and Seabird Survey Team; July 1, 2015 – December 31, 2016;
$14,290.
RIEJ"IWED BY:, -`
2
hiiip Morle" ;,aunty Administr r Date
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer n lthi r community (f) 360-379-4487
PROFESSIONAL SERVICES AGREEMENT
Between
University of Washington
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and the University of Washington, hereinafter referred to
as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
Project Designation. The Subcontractor is retained by the County to test whether the
developed Coastal Observation and Seabird Survey Team (COASST) "Bag -and -Tag"
protocol can be divided into two components, beach sampling and debris characterization,
and still provide rigorous scientific data as described in its application for MRC funding
(Exhibit Q. The personal services are funded by a grant from the Washington State
Department of Wildlife (DFW) #15-04914 and the grant agreement is incorporated here by
reference and attached (Exhibit D).
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2015 and continues
through December 31, 2016 unless terminated as provided herein. Work performed prior to
the execution of this contract is hereby ratified. The agreement may be extended beyond
December 31, 2016 by written amendment signed by the County and Subcontractor.
4. Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Project costs include salaries and benefits, curriculum materials, field supplies
and transportation. Payment for the work provided by the Subcontractor shall not exceed
$14920.00 in the completion of this project without express written amendment signed
by both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
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t1river it of a hir7, t —,,gOA T Bag -and -Tag Protocol
Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether or not the project for which they are
made is executed. The Subcontractor shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Subcontractor's endeavors. The rights to any documents, drawings,
specifications and other materials owned by the Subcontractor prior to entering this
agreement and used during the performance of the services are retained by the Subcontractor.
6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. The Subcontractor shall indemnify and hold the County, and its officers, employees, and
agents harmless from, and shall process and defend at its own expense, including all costs,
attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity
arising in whole or in part, directly or indirectly, from the Subcontractor's negligence or
breach of any of its obligations under this Agreement; provided that nothing herein shall
require a Subcontractor to indemnify the County against and hold harmless the County
from claims, demands, or suits based solely upon the conduct of the County, its officers,
employees, and agents, and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: a) the Subcontractor's agents or employees; and,
b) the County, its officers, employees, and agents, this indemnity provision with respect to
claims or suits based upon such negligence, and/or the costs to the County of defending
such claims and suits, etc., shall be valid and enforceable only to the extent of the
Subcontractor's negligence, or the negligence of the Subcontractor's agents or employees.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the parties,
its officers, officials, employees, and volunteers, the party's liability hereunder shall be
only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
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QnigLslty at WRIhI t_qnL 0 S.' T BM,:Adj a Pratc 9
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington,
b. UW Self -Insurance: UW hereby notifies Sponsor that as an agency of the State of
Washington and in accordance with Washington law, UW maintains a self-insurance
program pursuant to RCW §§28B.20.250, 28B.20.253, 2813.20,255, Upon Sponsor's
request, UW will provide Sponsor proof of insurance or loss coverage.
9. Independent Subcontractor. The Subcontractor and the County agree that the Subcontractor is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies. The Subcontractor shall
comply with all Federal, State, and local laws and ordinances applicable to the work to be
done under this Agreement. This Agreement shall be interpreted and construed in accord
with the laws of the State of Washington and venue shall be in Jefferson County, WA.
11, Termination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Integrated Agreement. This Agreement together with attachments or addenda, represents the
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entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor:
DATED this
day of
By
David Sullivan, Chair
Jefferson Board of County Commissioners
Y..�,
Print NameQ>b
Authorized siWashington
g tory
Universit
y ofWas hington Q' / /9 /(p
Attest/Authenticated:
Carolyn Avery, Deputy Clerk of the Board
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2015
)0
AI)PROVED AS TO R
Civil DPA David Alvarez
University of Washington — COASST Bag -and -Tag Protocol
Exhibit A: Scope of Work
The Coastal Observation and Seabird Survey Team (COASST) is a 16 year old grassroots
organization centered at the University of Washington. With —800 active participants,
COASST is one of the largest coastal citizen science beached bird programs in the world.
In 2012, COASST began to design a new data collection module on marine debris. This project
is designed to answer the question of whether the data collected for marine debris will be as
correct if the program is divided into two components each conducted by different participants:
beach samplers and debris characterizers. The highly rigorous data to be produced will be linked
directly to harm to wildlife and geographic distribution. It will ultimately help resource managers
prioritize areas for marine debris cleanups of the most prevalent and harmful objects.
Task 1:
The Subcontractor will establish 15 sampling sites on the North Pacific Coast and train 30 new
COASST volunteers to survey beaches for sample marine debris and then work with partners and
volunteers to characterize this marine debris using two methods (same people collect and
characterize debris and different people collect and characterize the debris).
Deliverables:
1 a) Interim Report — Due December 31, 2015
lb) Final Report — Due December 31, 2016
1 c) Final WDFW report (see EXHIBIT B) — Due December 31, 2016
1 d) At least 5 photographs and copies of signed photo releases for use in MRC and
WDFW materials. Copies of any pertinent media articles (Due December 31, 2016)
le) Invoices and backup materials (Due December 31, 2016)
51*4
aggXof
University of Washington — COASST Bag -and -Tag Protocol
BUDGET
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...........
___
. . ..d
ost
Cate ori
......... . Detail
In -Kind
estimates
..........
Hillary Burgess, Science Coordinator; Heidi Petersen, On-site Trainer, and Julia Parrish,
Salaries/Ben.
Executive Director
........ . ..
$13,900
$11,750
On -beach supplies: bags, tags, markers, gloves, trays, disposal bags
Contributed supplies: sampling kits, characterization kits, data sheets
Equipment
n _Cu�!�p
. . ............ .... ... . ......
$500
$800
UW vehicle rental and ferries for 3 roundtrips Seattle to Partner sites @200 miles iiic�
Mileage for 8 Port Angeles — Outer Coast rouncltrips
Travel
..... . .....
$600
$1,120
Project partner costs for debris characterization supplies and data entry
Services
Contributed: Mailing _and .debris trans
$500
$1,250
Overhead$0
........ . . . . .
.....
Total In-Kind$15,500
..........
Total NPC
$14,920
MRC Cost
.............
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University of Washington — COASST Bag -and -Tag Protocol
Exhibit B: WDFW Final Report Form
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