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Home My WebLink AboutPrintery Communications - 022226CC '670 Printerycommunications® 631 Tyler Street, Port Townsend, WA 98368 360,385.1256 800,339,1256 FAX 360,385.4874 www.printery.com Jeff. Co. Auditor P 0 Box 563 Courthouse Port Townsend WA 98368 ,61a Digital Copy Center 625 Tyler Street Port Townsend, WA 98368 360.385.1022 20op- Estimate No. E#9812 Date 10/5/15 Customer P.O. No. 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 23,875 2016 Election Estimate Feb. Special Election 16,614.09 22,500 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,500 4 pocket set-up & Inserting 22,500 Mail Ready/Sort,Tie, Tray 22,500 Ink Jet Printed Piece (Addressing) Drop to Post Office Summary Test Ballots = .433 - $108.25 Ballots = .31883 - $7612.06 Envelopes = .17923 - $4032.67 LC6�'n'�SS�ZYt�� Z✓ GIS,llivu Data/Mailing = .2161 - $4862.00 Al Ap rove by the Board of Jefferson nay mirnissionera // Approvedas toform Only Approved by the Board cit 2( �] / 6 Jefferson County Commission€ A4 a�� s Je arson Co. Prosec4oWs Office David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 16,614.09 Please pay from this invoice. 2016 Election Estimate Feb. Terms: Net 30 Special TAX 1,495.27 1.5% finance charge after 30 days. SHIPPING Thank you! TOTAL 18,109.36 AMOUNT DUE 18,109.36 Prinferycommunica tions® 631 Tyler Street, Port Townsend, WA 98368 360.385.1256 800.339.1256 FAX 360.385.4874 www.printery.com Jeff. Co. Auditor P 0 Box 563 Courthouse Port Townsend WA 98368 Digital Copy Center 625 Tyler Street Port Townsend, WA 98368 360.385.1022 Estimate No. E#9812 Date 10/5/15 Customer P.O. No. 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AUNT 23,875 2016 Election Estimate FeK. Special Election 16,614.09 22,500 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,500 4 pocket set-up & Inserting 22,500 Mail Ready/Sort,Tie, Tray 22,500 Ink Jet Printed Piece (Addressing) Drop to Post Office sn. l � SummTest Appmved by the Ball is = .433 - $108.25 Jefferson C. O'.`nti i ` o" Ballots = .31883 - $7612.06 Envelopes = .17923 - $4032.67 Data/Mailing = .2161 - $4862.00 j Tal �ti v. eoAl11", src>1e- Approved as to form only z �//d Jefferson Prosecutor's tee David Alvarez, Chief Civi PA Sales Rep: House SUBTOTAL 16,614.09 Please pay from this invoice. 2016 Election Estimate Feb. TAX 1,495.27 Terms: Net 30 Special 1.5% finance charge after 30 days. SHIPPING TOTAL 18,109.36 Thank you! AMOUNT DUE 18,109.36 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT � Arinterycommunications, 2016 Election Estimate Pres. Primary 30,850.11 22,800 Data Import/List Evaluation/Move/Update Need to send list through Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800.339.1256 FAX 360.385.4874 625 Tyler Street Port Townsend, WA 98368 No. E#9881 www.printery.com 360.385.1022 22,800 Ink Jet Printed Piece (Addressing) Approved by the SO, Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 71,820 2016 Election Estimate Pres. Primary 30,850.11 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 Mail Ready/Sort,Tie, Tray Drop to Post Office 22,800 Ink Jet Printed Piece (Addressing) Approved by the SO, rd Of 22,800 6 pocket set-up & Inserting Jefferson County Summary Test Ballots = .6916 - $103.75 Ballots = .1076 - $23183.50 Envelopes = .1339- $3052.92 u9 Data/Mailing = .1978 - $4509.94 �/ E! ��ist� i►�'{ Approved as to form only 1e erson Co. Prosecutors fice David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 30,850.11 Please pay from this invoice. 2016 Election Estimate TAX 2,776.51 Terms: Net 30 Pres. Primary 1.5% finance charge after 30 days. SHIPPING TOTAL 33,626.62 Thank you! AMOUNT DUE 33,626.62 '0- 1 titi'et .— � Printerycommunications® 46 Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800.339.1256 FAX 360.385.4874 625 Tyler Street www.printery.com Port Townsend, WA 98368 No. E#981 3 360.385.1022 Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 25,280 2016 Election Estimate Aug. Primary 19,61 1 .40 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 4 pocket set-up & Inserting 22,800 Ink Jet Printed Piece (Addressing) 22,800 Mail Ready/Sort,Tie, Tray PArOved by the Oard of Drop to Post Office Jefferson County .� �C ri,�'IiSGr ��.p t3¢'6er Summary Test Ballots = .634 - $126.80 4�.12/I yr din jSSr7I % P/ld Pin Ballots = .3696 - $9345.75 Envelopes = .1792 - $4086.44 Inserts = .052 - $1196.00 Data/Mailing $4856.40 �� It (V Cion sSt?ntri ' = .2130 - A proved as to form only Jc crson Co. Prosec s Office David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 19,611.40 Please pay from this invoice. 2016 Election Estimate Aug. TAX 1,765.03 Terms: Net 30 Primary 1.5% finance charge after 30 days. SHIPPING TOTAL 21 ,376.43 Thank you! AMOUNT DUE 21,376. tah -:A Printer Communications® i Estimate 631 Tyler Street, Port Townsend, WA 98368 Digital Copy Center 360.385.1256 800.339.1256 FAX 360.385.4874 625 Tyler Street www.printery.com Port Townsend, WA 98368 No. E#9814 360.385.1022 Date 10/5/15 Jeff. Co. Auditor Customer P.O. No. P 0 Box 563 Courthouse Port Townsend WA 98368 360-385-9117 360-385-9228 QUANTITY DESCRIPTION AMOUNT 25,280 2015 Election Estimate Nov. General 18,039.76 22,800 Data Import/List Evaluation/Move/Update Need to send list through Move Update per US Postal Law 22,800 4 pocket set-up & Inserting 22,800 Ink Jet Printed Piece (Addressing) 22,800 Mail Ready/Sort,Tie, Tray Drop to Post Office APPraved by the boa d1 -f Summary Jf1f;OTson County Test Ballots = .6568 - $98.52 Ballots = .3559 - $8997.15 Envelopes = .1792 - $4085.76 Data/Mailing = .2130 - $4858.32 �� ir�yjiT'�� l"►� l Awa`/ed as to form only A4 Jefferson Co. Prosecutor's Wce 1j David Alvarez, Chief Civil DPA Sales Rep: House SUBTOTAL 18,039.76 Please pay from this invoice. 2015 Election Estimate Nov. Terms: Net 30 General TAX 1,623.58 1.5% finance charge after 30 days. SHIPPING Thank you! TOTAL 19,663.34 AMOUNT DUE 19,663.34 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: BOCC FROM: Rose Ann Carroll, Auditor DATE: Feb. 22, 2016 RE: Contract with Printery Communications for 2016 Election Cycle STATEMENT OF ISSUE: To review a contract with Printery Communications to provide materials and service for the 2016 Election cycle. The scope of work is provided in the bid estimate for each election. ANALYSIS: We contacted three (3) vendors on the vendor list that provide this service. Two (2) vendors responded with a bid. Printery Communications was selected based on their knowledge, expertise and established working relationship with this department. FISCAL IMPACT: This is already in the 2016 Budget. RECOMMENDATION: Elections are mandated. We need to conduct elections with the materials, expertise and consistency Printery Communications provides. DEPARTMENT CONTACT: Elections REVIEWED BY: Philip Morl ounty Administr o or Date CONTRACT REVIEW FORM CONTRACT WITH: Printery Communications CONTRACT FOR: Printing & Outsourcing Services for 2016 TERM: 1/1/16-12/31/16 Election Cycle — to include envelopes COUNTY DEPARTMENT: Elections For More Information Contact: Rose Ann Carroll FEE ? 3 2016 Contact Phone #: (360) 385-9118 RETURN TO: Rose Ann Carroll RETURN BY: Feb. 16, 2016 (Person in Department) (Date) AMOUNT: $110,885.11 amounts for ea. of the 5 elections subject to change based on size. See attached quotes Revenue: Expenditure: Yes Matching Funds Required: No Sources(s) of Matching Funds Renewal of Existing Contract to Provide Services to the Hoh Tribe Step 1: REVIEW Review by: c,`� Date Reviewed: APPROVED FORM Comments PROCESS: F-1 Exempt from Bid Process Consultant Selection Process Cooperative Purchase x Competitive Sealed Bid Small Works Roster x Vendor List Bid RFP or RFQ Other C-�, ❑ Returned for revision (See Comments) Step 2: REVIEW BY PROSE Review by: N–A—a Date Reviewed: APPROVED AS TO FORM El Comments A' Returned for revision (See (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda. z0gtep 3: ?� te N O¢ W o o �tep 4: co W 0 6L U- "step 5: W X a. A' Returned for revision (See (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda.