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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Enginee ,,
Agenda Date: March 7, 2016
Subject: Call for Bids, Upper Hoh Road MP 6.949 Culvert Replacement,
Project No. CR18962, Federal Aid Project No. PLH-A160(001)
Statement of Issue: The Board is asked to approve the Call for Bids for the Upper
Hoh Road, MP 6.949 Culvert Replacement project, County Project No. CR18962.
Analysis/Strategic Goals/Pro's Et Con's: Jefferson County has been awarded Federal
funding through the Public Lands Highways Discretionary (PLHD) Program. The
proposed culvert replacement project at Upper Hoh Road MP 6.949 is necessary to
maintain reliable access for resident, business and Olympic National Park visitor use.
This Call for Bids is for construction of the culvert replacement. The culvert will be
replaced with a 20 ft. span three -sided concrete box culvert. Work will also include
raising and reconstructing 800 lineal feet of the roadway over the new culvert.
Fiscal Impact/Cost Benefit Analysis: The Engineer's Estimate is $916,000.
Construction will be funded at 100% by the Federal Highway Administration.
Recommendation: The Board is requested to sign the Call for Bids, and return to
Public Works.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
Revie B
Philip Morle unty Administr or Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Upper Hoh Rd. MP 6.949 Culvert Replacement
County Project No. CR18962
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 9.30 a.m on April 4, 2016 at the Office of
the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson
Street, P O Box 1220, Port Townsend, Washington, 98368, for construction of the Upper Hoh
Road MP 6 949 Culvert Replacement, County Project No CR18962 Sealed bids will be opened
and read publicly at 10.00 a.m , or shortly thereafter, on the same day in the Jefferson County
Commissioners Chambers, basement level of the Jefferson County Courthouse
This contract provides for the improvement of Upper Hoh Road by replacing the culvert at Upper
Hoh Road MP 6 949 in West Jefferson County near Forks, Washington Work includes
replacement of the culvert with a three sided concrete culvert, rebuilding approximately 800 feet of
road, and other work, all in accordance with the attached Contract Plans, these Contract
Provisions, and the Standard Specifications The Engineers Estimate is $916,000
Bids shall be submitted in accordance with the plans and specifications on file at the Department of
Public Works, 623 Sheridan Street, Port Townsend, Washington, where copies may be obtained
by prospective bidders Hard copies and/or electronic copies may also be obtained by calling the
Department of Public Works at (360) 385-9160
Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or
certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the
bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into
a contract and file an acceptable surety bond in the amount of 100% of the contract price within ten
(10) days of the award The Board of County Commissioners reserves the right to refect any and
all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all
informalities in the bidding
The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat 252.42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination
in federally assisted programs of the Department of Transportation issued pursuant to such
Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered
into pursuant to this advertisement, disadvantaged business enterprises as defined at 49
CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin or sex in
consideration for an award
Dated this day of , 2016
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Chairman