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HomeMy WebLinkAboutUniversity of Washington - 0307163171A, C 0, - b f PROFESSIONAL SERVICES AGREEMENT Between University of Washington and Jefferson County THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as "the County", and the University of Washington, hereinafter referred to as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Subcontractor is retained by the County to test whether the developed Coastal Observation and Seabird Survey Team (COASST) "Bag -and -Tag" protocol can be divided into two components, beach sampling and debris characterization, and still provide rigorous scientific data as described in its application for MRC funding (Exhibit Q. The personal services are funded by a grant from the Washington State Department of Wildlife (DFW) #15-04914 and the grant agreement is incorporated here by reference and attached (Exhibit D). 2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A, attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Time for Performance. This Agreement shall commence on July 1, 2015 and continues through December 31, 2016 unless terminated as provided herein. Work performed prior to the execution of this contract is hereby ratified. The agreement may be extended beyond December 31, 2016 by written amendment signed by the County and Subcontractor. 4. Payment. The Subcontractor shall be paid by the County for completed work and for services rendered under this agreement as follows: a. The Subcontractor will be reimbursed for all work performed under the terms of this contract. Project costs include salaries and benefits, curriculum materials, field supplies and transportation. Payment for the work provided by the Subcontractor shall not exceed $14,920.00 in the completion of this project without express written amendment signed by both parties to this Agreement. b. Funding for this contract will be provided by a DFW grant. If funding from DFW is withdrawn, reduced, or limited in any way after the effective date of this agreement, this contract may be renegotiated or terminated as provided herein. c. The Subcontractor may submit invoices to the County once per month, but not less than quarterly, during the progress of the work for work completed to date. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Subcontractor in the amount approved. d. Final payment of any balance due the Subcontractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County. Page 1 of 1ffq University of Washington — COASST Bag -and -Tag Protocol e. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. f. The Subcontractor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Subcontractor in connection with the services rendered under this agreement shall be the property of the County whether or not the project for which they are made is executed. The Subcontractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Subcontractor's endeavors. The rights to any documents, drawings, specifications and other materials owned by the Subcontractor prior to entering this agreement and used during the performance of the services are retained by the Subcontractor. 6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. a. The Subcontractor shall indemnify and hold the County, and its officers, employees, and agents harmless from, and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from the Subcontractor's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Subcontractor to indemnify the County against and hold harmless the County from claims, demands, or suits based solely upon the conduct of the County, its officers, employees, and agents, and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: a) the Subcontractor's agents or employees; and, b) the County, its officers, employees, and agents, this indemnity provision with respect to claims or suits based upon such negligence, and/or the costs to the County of defending such claims and suits, etc., shall be valid and enforceable only to the extent of the Subcontractor's negligence, or the negligence of the Subcontractor's agents or employees. b. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the parties, its officers, officials, employees, and volunteers, the party's liability hereunder shall be only to the extent of the party's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the parties waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this Page 2 of 3 0 q University of Washington — COASST Bae -and -Tag Protocol indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. 8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48.05: a. Worker's compensation and employer's liability insurance as required by the State of Washington. b. UW Self -Insurance: UW hereby notifies Sponsor that as an agency of the State of Washington and in accordance with Washington law, UW maintains a self-insurance program pursuant to RCW §§28B.20.250, 28B.20.253, 28B.20.255. Upon Sponsor's request, UW will provide Sponsor proof of insurance or loss coverage. 9. Independent Subcontractor. The Subcontractor and the County agree that the Subcontractor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Subcontractor nor any employee of Subcontractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Subcontractor, or any employee of Subcontractor. 10. Discrimination Prohibited, The Subcontractor, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. The Subcontractor shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, WA. 11. Termination. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. a. This agreement may also be terminated as provided below: i. With 30 days notice by the Board of County Commissioners for any reason, or ii. With 30 days notice by the Board of County Commissioners for non-performance of the specific job duties in Exhibit A. iii. With 30 days notice by the Subcontractor by voluntary resignation. 12. Integrated Agreement. This Agreement together with attachments or addenda, represents the Page 3 of 9 University of Washington — COASST Baa -and -Tag Protocol entire and integrated agreement between the County and the Subcontractor and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and Subcontractor: DATED this `71� day ofAk"—a 201(0.. By 'f�il�eti %40r-, Chair Jefferson BoardofCounty Commissioners By Print Name l -obec-i L. /Vl Q-,da�re,S Authorized Signatory University of Washington 64YAO Attest/Authenticated: a&42�� AVII�— Carolyn A ry, Deputy Cle# of the Board Page 4 of 9 6�Lj 2 )o 1, APPROVED AS TO F M Civil DPA David Alvarez University of Washington — COASST Bas -and -Tag Protocol Exhibit A: Scope of Work The Coastal Observation and Seabird Survey Team (COASST) is a 16 year old grassroots organization centered at the University of Washington. With —800 active participants, COASST is one of the largest coastal citizen science beached bird programs in the world. In 2012, COASST began to design a new data collection module on marine debris. This project is designed to answer the question of whether the data collected for marine debris will be as correct if the program is divided into two components each conducted by different participants: beach samplers and debris characterizers. The highly rigorous data to be produced will be linked directly to harm to wildlife and geographic distribution. It will ultimately help resource managers prioritize areas for marine debris cleanups of the most prevalent and harmful objects. Task 1: The Subcontractor will establish 15 sampling sites on the North Pacific Coast and train 30 new COASST volunteers to survey beaches for sample marine debris and then work with partners and volunteers to characterize this marine debris using two methods (same people collect and characterize debris and different people collect and characterize the debris). Deliverables: 1 a) Interim Report — Due December 31, 2015 1 b) Final Report — Due December 31, 2016 lc) Final WDFW report (see EXHIBIT B) — Due December 31, 2016 1 d) At least 5 photographs and copies of signed photo releases for use in MRC and WDFW materials. Copies of any pertinent media articles (Due December 31, 2016) le) Invoices and backup materials (Due December 31, 2016) Paggx0f )Z University of Washington — COASST Bag -and -Tag Protocol BUDGET Page'f of" q MRC Cost Category Detail In -Kind estimates Hillary Burgess, Science Coordinator; Heidi Petersen, On-site Trainer, and Julia Parrish, Salaries/Ben. Executive Director $13,900 $11,750 On -beach supplies: bags, tags, markers, gloves, trays, disposal bags Equipment Contributed supplies: sampling kits, characterization kits, data sheets and Supplies $500 $800 UW vehicle rental and ferries for 3 roundtrips Seattle to Partner sites @200 miles each Travel Mileage for 8 Port Angeles — Outer Coast roundtrips $600 $1,120 Services Project partner costs for debris characterization supplies and data entry Contributed: Mailing and debris transport $500 $1,250 Overhead $0 Total In -Kind $15,500 Total NPC MRC Cost $14,920 Page'f of" q University of Washington — COASST Bag -and -Tag Protocol Exhibit B: WDFW Final Report Form 7 Page-Kof Has this project been completed? Yes ❑ Ongoing Project ❑ If no, describe below the reasons why this project wasn't completed by the deadline: Project Funds Awarded: $ Project Funds Spent: $ If any funds weren't spent, please explain why below: Was any inventoriable equipment purchased with your MRC funds for this project? Yes ❑ No ❑ If you did purchase any inventoriable equipment, you will be contacted about returning the equipment to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment. Have all Volunteer Registration Forms been turned in? Yes ❑ No ❑ Have all Volunteer Timesheets been turned in? Yes ❑ No ❑ Have all reimbursement requests been turned in? Yes ❑ No ❑ Please submit any remaining volunteer registration forms, volunteer timesheets, and reimbursement requests with this report. How many total volunteer hours were used on this project? Please describe the accomplishments of the project below: How did the public and/or fish and wildlife benefit from your project's activities? Please list the names of any WDFW personnel that provided assistance to your project: Use the space below to provide comments about your experience with the Coastal MRC Program or describe your ideas for program improvement: The information provided in this report will be included in the annual report to the governor and the appropriate committees of the legislature. This report will also be made available to all grantees, the Fish and Wildlife Commission, the Director of WDFW, WDFW's Executive Management Team and other personnel within WDFW as well as the general public (via our webpage). Please send photographs of project activity (with photographer's full name) as an e-mail attachment to: jessi.doerpinghaus@dfw.wa.gov (for possible use in the report). The information that you provide in this report may be used in evaluating future Coastal MRC project proposals. Name (if sending electronically) or Signature (if sending hard copy): Date: Send completed final reports to the program coordinator: jessi.doerpinghaus@dfw.wa.gov Or WDFW ATN JESSI DOERPINGHAUS 48 DEVONSHIRE ROAD MONTESANO, WA 98563 University of Washington — COASST Bas -and -Tag Protocol Exhibit C: COASST Proiect Application JPI Page,B'ofX 1. Title: rroJe«,,,c, - Formatted: Font: Calibri, Not Bold Testing the "Bag-and-Tag" Protocol: An Innovative Method for Increasing Access of Formatted: Font: Calibri, Not Bold, Font color: Auto Coastal Residents to Marine Debris Science Formatted: Font: Calibri 2. Lead Organization and Contact: Julia K. Parrish Executive Director, COASST jparrish@uw.edu 206-221-5787 Box 355020 University of Washington Seattle, WA 98195 3. Starting and Ending Dates: September 2015 - December 2016 4. Deliverables: Interim Report (annual) - December 2015 Final Report - December 2016 S. Project Staff: Dr. Julia Parrish is the founder and Executive Director of COASST. She has over 30 years of teaching, program development and marine science experience, and has trained hundreds of COASST volunteers. Parrish will supervise the project including budgetary responsibility, final approval of materials and review of analyses. Ms. Hillary Burgess is the COASST Science Coordinator. With a graduate degree that focused on citizen science and 8 years of experience working at the public interface of conservation programs, Burgess has developed science based curricula, and a variety of outreach and communication materials, including the COASST Marine Debris module. She will interface with all COASST partners, conduct partner (debris characterization) trainings, and analyze results. Ms. Erika Frost is the COASST Volunteer and Intern Coordinator. With 7 years of Formatted Font: Calibri, 12 pt experience working directly with the public at zoos, aquariums, and nonprofits, Frost t Formatted: Font: Calibri has developed a variety of outreach materials, delivered hundreds of presentations for public audiences, and conducted numerous COASST trainings. She will spearhead all participant communication, supervise undergraduate interns, schedule trainings and associated public events, and manage the COASST website. Ms. Heidi Pedersen is our north outer coast of Washington on-site trainer specializing in marine debris. Located in Port Angeles, and working part-time for COASST and part- time for the Olympic Coast National Marine Sanctuary, Heidi will conduct on-site trainings, working directly with local residents, including coastal tribal nations. Student Interns (-20 annually) are entry-level positions bringing science and environmental studies undergraduates into contact with citizen science for the first time. Interns gain service learning academic credit and will assist with participant communication, support for trainers, and data entry. 6. Partners: COASST coordinates closely with the NOAA Marine Debris Office to ensure that data collected under COASST protocols can be aggregated and matched to NOAA debris categories. Regional Coordinator and NOAA Protocol designer Sherry Lippiatt works with COASST Science Coordinator Hillary Burgess on all data compatibility issues. COASST trainer Heidi Pedersen is trained in both NOAA and COASST protocols, providing experience and direct feedback to both organizations. Partner Audience Involvement Contact — Formatted Table ,Olympic Coast adult docents, debris storage and Heidi Pedersen — Formatted: Font: Calibri National Marine student groups disposal workspace Sanctuary training and support to partner sites, volunteers -- Formatted: Font: Calibri Olympic Natural trained debris storage and Theresa Santman Formatted: Font: Calibri Resources Center committed disposal COASSTers Feiro Marine Life adult docents, work space, volunteers Melissa Williams -- Formatted: Font: Calibri Center student groups Port Townsend high school class debris storage and Jamie Montague - Formatted: Font: Calibri Marine Science disposal, workspace, Center volunteers Barbara Blackie undergraduate workspace, volunteers Barbara Blackie -Formatted: Font: Calibri (Peninsula College) students John Hunter (Forks high school workspace, volunteers John Hunter _----Formatted: Font: Calibri High School) students Formatted: Font: Calibri Plympie Geast NatieRal NlIaFine Sanetw@Fy has vVerked viith-- Formatted: Font: Calibri e484S. 7. Geographic Area: COASST currently supports 28 monthly data collection sites along the outer coast in Clallam and Jefferson counties, from Beach 1 (just south of Kalaloch) to Wa'atch (on Makah lands). Over 50 coastal residents collect COASST data in this area. 8. Permits: COASST holds a Scientific Research and Collecting Permit from Olympic National Park, enabling COASST participants to survey coastal beaches parkwide. Sites within the Makah Reservation are surveyed by tribal members and employees, and OCNMS employees and contractors with permission. 9. Project Narrative Abstract This project expands a well-established coastal citizen science program with deep roots along the outer coast of Clallam and Jefferson counties —the Coastal Observation and Seabird Survey Team (COASST). We focus on marine debris, a new data collection module COASST has developed. in particular, the proposed project will test whether the developed protocol can be divided into two components: beach sampling and debris characterization, both to be conducted by coastal residents. The intent is to use the outcomes of this work to decide whether COASST should establish a separate debris characterization program based out of partner institutions coast -wide. As a consequence of the proposed work, at least 15 marine debris sampling sites will be permanently established, at least 30 new COASSTers will be trained to sample marine Formatted: Font: Calibri At" and dozens of individuals will participate in debris characterization. -T"^^,' ^F Via+ of Formatted: Font: Calibri Formatted: Font: Calibri Longer-term sustainability,—e#49ASIST is dependent on a continuing record of funding success and university support, both of which COASST has sustained for the past 16 years. MRC Benchmarks This proposal falls within four of the categories defined by the Coastal MRC Program Work Group: Marine Life, Sound Science, Education and Outreach, and Coastal Communities. The proposed project is a Science Project, and specifically leverages a large citizen science project already established along the outer coast of Clallam and Jefferson counties, the Coastal Observation and Seabird Survey Team, or COASST. Data collected during this project, and more broadly by COASST, is used to inform science, resource management and the public about the health of the coastal marine environment. This project will focus on marine debris, and will produce highly rigorous data linked directly to harm to wildlife, allowing COASST, scientists and resource managers, and coastal communities to understand which types of wildlife are most at risk due to debris found along the outer coast. Finally, this project directly engages coastal residents in rigorous science and stewardship activities. The Larger Problem A+ @Il r __-RIA-; the .- GR Geastal ea Coastal communities along the outer Washington coastline are experiencing a long litany of issues many citizens care about: temperature warming, ocean acidification, low oxygen, range shifts of native and naturalized species, invasive species, harmful algal blooms, changes in top predator abundance, loss of iconic fisheries such as salmon or crab, coastal erosion, marine debris, fishery bycatch, persistent organic pollutants, all of which have social, economic, cultural, and/or political factors at play. Many of these issues are also a central focus of academic and agency science and resource management. That is, marine scientists are aware of these issues and are very concerned, yet often fail to communicate the urgency of the situation to the non- scientific community. Scientists use the language of mathematics and scientific jargon instead of creating compelling narratives that can be assimilated by the lay public. When science and resource management proceed as if citizens are uninvolved and uninformed, loss of communication and trust can result in serious setbacks, an apparent lack of community will to take action, and even direct animosity towards certain sectors of the scientific community (i.e., climate science). When science and resource management seek to directly involve communities in observation, experimentation, and long-term high-quality monitoring, people engage in meaningful ways with science and scientists that enhances rather than counteracts science -based management decisions (Bonney, et al. 2009, Cooper 2012). One solution is citizen science, or public involvement in rigorous, standardized, and verifiable data collection (Devictor et al. 2010, Dickinson et al 2012) that is directly meaningful to them, and directly relevant to resource management in their communities and coastal regions. The COASST Solution The Coastal Observation and Seabird Survey Team (COASST) is a 16 year old grassroots organization centered at the University of Washington. With —800 active participants, COASST is one of the largest coastal citizen science beamed bird -programs in the world. In 1999, COASST debuted with a beached bird module. In 2012, COASST began to desmon a new data collection module on marine debris. , Formatted: Font: caiibri, 12 pt Formatted: Font: Calibri In COASST, experts conduct trainings in dozens of coastal communities from California north to the Arctic Circle and west to the end of the Aleutian Islands. Within the span of five hours, we teach people how to search a beach , how to collect the basic evidence needed t„ make a pesitive speGies ideRtifiratiep, and how to tag the send that information to COASST. After completing the training, a new participant signs up with a field partner to survey a particular beach on a monthly basis. Each beach is carefully described, and start and turn -around locations are chosen to standardize the data —every month the exact same stretch of beach is surveyed. Everyone trained in our program receives constant attention and feedback. As a result, COASSTers persist for years and are extremely accurate in their data collection . and desire to be part of the salution. COASSTers stay active in our program because of our commitment to real world use of our data. Volunteers want to know that their time is well -spent, that they are doing things correctly, and that their actions help to protect the environment. COASST data have been published in the peer-reviewed scientific literature on subjects as varied as historic use of seabird die -offs as a Native American food source (Bovy 2007), , and fishery bycatch (Hamel et al. 2009); and have gone directly into resource management issues as diverse as setting hunt limits on duck species impacted by a harmful algal bloom in 288.9 (WA Fish and Wildlife), and annual reporting on seabird bycatch species to Congress (NCAA). COASST and Marine Debris In 2012, COASST name the single mest impaoant additin-R-al data type they would like *t; See C.A-Ileeted o ted u felt that GOA&ST ceuldpmvilde Me dati;AGiemc-e to help kaelde this eeReem. Te meet this demand, we are received a grant from the National Science Foundation (NSF) to develop and test a marine debris data collection module equal in scale and rigor to our highly successful beached bird program. In conjunction with the NCAA Marine Debris Program COASST has developed and piloted this protocol. The COASST approach to marine debris is centered on the realization that not all debris has an equal impact (National Research Council, 2009), and that impact is rarely dependent on the identity of the item. Rather, the impact or potential harm a piece of flotsam presents is a function of many different aspects of the object - what COASST refers to as "characteristics." (see figure in Appendix).. Characteristics are linked to consequences, in that a specific set of characteristics combine together to "create" a particular consequence. This simple concept allows exploration of "character state space," or the intersection that might create a negative consequence — an impact — on a particular living marine resource or habitat. For instance, the characteristic "loops" together with the characteristics "size," "material" and "floppiness" indicate harm to specific wildlife via entanglement. Size of the loops and size of the object dictate which type(s) of wildlife, from seabirds to pinnipeds to large cetaceans will be affected. Identity of the objects — cargo nets, fishery gear, Formatted: Font: Calibri Formatted: Font: Calibri Formatted: Font: Calibri — 'JFormatted: Widow/Orphan control, Adjust space between Latin and Asian text, Adjust space between Asian text and numbers packing straps — is not actually important in defining harm. Formatted: Font: Calibri, Bold, Italic Formatted: Font: Calibri, Bold, Italic Our lea-teirmultimate goal is to create near real-time maps of debris density sorted Formatted: Font: Calibri into categories of harm to specific wildlife. Imagine you could go to the COASST website and click on seals, or whales, or albatross, and instantly see which coastal areas contained the highest concentration of harmful debris. With this tool, clean-ups could be prioritized, and community and environmental group activism efforts could be targeted towards reducing debris streams of the most prevalent and harmful objects. The COASSTip lat+marine debris program~ GwFFently in pilet teStiRg, can be divided intoFormatted: Font: Calibri two distinct segments: Formatted: Font: Calibri Beach Sampling — in which a pair or team of participants rigorously survey a COASST beach for debris using specific protocols to sample the entire beach for large debris, and subsample the beach for medium and small debris. During sampling, all discovered debris is collected in piles as a function of its size (medium debris—greater than 50 cm and less than 2.5cm; small debris — less than 2.5 cm and greater than 2.5 mm), location in one of five beach zones (surf, wrack, bare sand, driftwood, and vegetation), and location along the beach in one of five sampled rectangles (a 5 meter wide strip running from the surf zone up to the vegetation zone). Debris Characterization — in which all discovered items are characterized according to _ up tO ;9,? -1 different characteristics (see figure in Appendix). Formatted: Not Highlight Formatted: Font: Calibri Major feedback from pilot testers includes that conducting all data collection on the Formatted: Font: Calibri beach is too time-consuming and arduous. Pilot testers at Clallam County sites went on to suggest a significant revision in the protocol: divorce beach sampling from debris characterization, allowing other volunteers to characterize debris sampled by current COASSTers. The work proposed here will specifically test this approach. Formatted: Font: Calibri takes PlaGe 9R the beaGh, dehr*-; Gh@Faeterk-zatio-A raR either take plaGe en 9F off Site. help eharaetppi;@ On -beach sampling On -beach Off -beach characterization/ / Characterized Characterized by original by others @ sampler partner site .�..__.._. .._.___ ... _............._ ..... Formatted Font: Calibri Formatted: Centered Formatted: Font: Calibri MRC Proposal: In this work, we ask a simple scientific question that will underpin the development and implementation of the COASST marine debris program: Will the data produced by separating our program into two components each conducted by different participants (beach samplers, debris characterizers) be as complete and correct as data collected by single teams that both sample and characterize? This question is important because COASST needs to maintain high data quality across all sampled sites in order for our data to be scientifically valid and of use by natural resource managers. Formatted: Font: Calibri This proposal defines our "Bag and Tag" program (see figure in Appendix), specifically allowing COASST marine debris participants to "bag and tag" their debris for off -beach characterization by others. We will set up 5 debris characterization sites —one at each partner site — where COASST is working with partner contacts (see above) to train docents (adult volunteers) and/or students who will be characterizing marine debris delivered to them. Formatted: Font: Calibri COASST staff will compare the validity of both methods: they find (our current pilot program). 2. Different people are conducting beach surveys and debris characterization (the work described here). 1, A-11-1 50 e9astal resideRt5 ealleEt COASST data in this aFea. At PFesent, these sites are pFilldpally devoted- to A-ur Sheached biFd pmgFam, and 5 sites (ThiFd • Formatted: Font: Calibri Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Proiect Goals: • Begin regular (non -pilot) COASST marine debris sampling along the northern outer coast of Washington State. • Test the feasibility of separating COASST marine debris data collection by establishing bag -and -tag characterization sites that are separate from our beach sites. • Provide outer coast communities with COASST-based information on both beached birds and marine debris — giving back the data stories assembled from the information collected by local residents. We propose to leverage our substantial presence along the outer coast of Clallam and Formatted: Font: Calibri Jefferson counties by using MRC funds to integrate our new marine debris program along this wild outer coast. Specifically we will (see also Appendix flowchart): - Formatted: Font: Calibri + Add marine debris sampling to at least 10 sites, for a minimum of IS marine _ Formatted: Font: Calibri, Bold, Italic debris sites.(see map in Appendix)._GOASST currently supports 28 monthly data Formatted: Normal, No bullets or numbering ..__ _ collection sites for beached birds along the outer coast in Clallam and Jefferson ` Formatted: Font: Calibri counties from Beach 1 (just south of Kalaloch) to Wa'atch ion Makah lands). We will Formatted: Font: Calibri prioritize among these sites for marine debris At present, 5 sites (Third Beach, Sanctuary Beach, Ruby Beach, Norwegian Memorial, and Ellen Creek) are involved in marine debris pilot testing. • Train at least 30 COASST participants resident in Formatted: Font: Calibri, Bold, Italic Jefferson and Clallam countigs;in marine debris sampling,allowing them to select Formatted: Font: Calibri whether to only conduct beach sampling, or to also complete debris characterization. Formatted: Font: Calibn, Bold, Italic Minimum of 5 on-site trainings. At present, COASST participants include over 50 coastal ` Formatted: Font: Calibri residents in the MRC area who sample beached birds. Newly trained marine debris participants will include existing beached bird volunteers and new participants to COASST who will join because of their interest in marine debris. • Establish s Jeast4"S_ partner sites #6. Partners) for COASST marine debris - Formatted: Font: Calibri, Bold, Italic characterization P_l'1T_.­,__ ii �r4pprp Gentei:, and the Glympie Geast Formatted: Font: Calibri — allowing many more coastal residents to participate in COASST without having to access the outer coast. Minimum of 3 paFtneic Each partner site will t#et+-coordinate characterization and data entry for bagged debris deposited at the institution by COASST beach samplers and/or COASST staff. P�sjeet-6ealsc COASST conducts quality assurance, quality control verification on all data, which includes matching the beaching sampling totals with the characterized debris totals, as well as independent assessment of characterization data (conducted by COASST staff via photographic evidence matched to entered data). This allows us to statistically test whether separating the protocol into component parts returns data of similar quality to data collected entirely by single participant teams. Ccs -sone outcome of this work Formatted: Font: Calibri will be a rigorous assessment of whether to fully implement "bag -and -tag" procedures throughout the ent^ ire COASST geographic range. Formatted: Font: Calibri Long-term Sustainability The COASST program has been in existence since 1998, Since that time, COASST has steadily grown, extending and deepening our geographic reach into dozens of coastal communities. Our intent is to maintain the program through a diverse portfolio of government and private foundation grants and contracts, private giving, and in-kind and faculty salary support from the University of Washington Formatted: Font: Caiibri The proposed work will significantly extend our reach by creating and/or strengthening partnerships with several key coastal facilities devoted to formal and informal learning. 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CL +_+ Q N 8/10/2015 Gmail - COASST marine debris proposal for MRC k.jm a *11 Hillary Burgess <hkburgess1@gmail.com> by COO C COASST marine debris proposal for MRC Barbara Blackie <BBlackie@pencol.edu> Wed, Jul 22, 2015 at 9:15 AM To: Hillary Burgess <hkb10@uw.edu>, Heidi Pedersen - NOAA Affiliate <heidi.pedersen@noaa.gov> Cc: Melissa Williams <melissaw@feiromarinelifecenter.org>, "Ian Z. Miller" <immiller@u.washington.edu>, Helle Andersen <hellea@feiromarinelifecenter.org> Hi all, sorry I haven't been following this too closely, but just wanted to say that I will be teaching Marine Biology for Peninsula College in Port Townsend this fall and in Port Angeles next spring and would be happy to send students your way, either voluntarily or, if there is a way to involve a whole class, let me know and I will try to work it into the curriculum! Thanks for keeping me in the loop! Barbara From: hkburgess1@gmail.com [hkburgess1@gmail.com] on behalf of Hillary Burgess [hkb10@uw.edu] Sent: Friday, July 17, 2015 9:28 AM To: Heidi Pedersen - NOAA Affiliate Cc: Melissa Williams; Ian Z. Miller; Helle Andersen; Barbara Blackie Subject: Re: COASST marine debris proposal for MRC [Quoted text hidden] https:Hmail.google.com/mail/u/1/?ui=2&ik=549Oe8l942&view=pt&q=blackie&qs=true&search=query&msg=14eb68dl472a743b&siml=14eb68dl472a743b 1/1 8/10/2015 sm COASST marine debris effort Gmail - COASST marine debris effort Hillary Burgess <hkburgess1@gmail.com> Theresa Santman <tsantman@uw.edu> Fri, Jul 24, 2015 at 4:19 PM To: "Hillary K. Burgess" <hkb10@uw.edu> Hello Hilary, Thanks for touching base with ONRC to see if we can partner with you on the pilot Marine Debris program. We are happy to set aside one of our outside storage lockers to this effort to collect and characterize marine debris (the amount stored on site at ONRC not to exceed 5-8 bags per month). The lockers are 4'x6'x8' tall and are located up by the apartments. The area is covered and lighted, and there is a picnic table for sorting. We are also able to scan/email the data sheets. COASST will need to provide the lock for the storage unit and copies of the keys to volunteers. We will need to have a list of volunteers with storage locker keys. We also request that you provide several tarps, using them to completely cover the picnic table when sorting the debris. Per your collection protocols, all items collected will be securely bagged and no toxic debris will be stored at ONRC. After characterization and recording, I'm assuming your volunteers will again securely bag the debris and bring the bags from the storage area to the ONRC dumpster for disposal. Please confirm this arrangement. We appreciate your willingness to provide a small amount of funding in support of the program and look forward to working with you on this project. Best of luck with your proposal! Thanks much, Theresa Santman Olympia Natural Resources Center Phone: 360.374.4550 or 206.685.9477 x223 Web: http://www.onrc.washington.edu/ConferenceCenter/ From: hkburgessl@gmail.com [mailto: hk burgess 1 @gmail. com] On Behalf Of Hillary Burgess Sent: Wednesday, July 15, 2015 12:00 PM https://mai l.google.com/m ail/u/1/?ui=2&i k=549Oe8l942&view=pt&q=tsantman%40uw.edu&qs=true&search=query&msg=14ec25dc2b4429fd&sim 1=14ec25dc2... 1/2 8/10/2015 Gmail - COASST marine debris effort To: Rich Osborne Cc: Franklin Hanson; Theresa Santman [Quoted text hidden] [Quoted text hidden] https:Hmail.google.com/mail/u/1/?ui=2&ik=549Oe8l942&view=pt&q=tsantman%40uw.edu&qs=true&search=query&msg=14ec25dc2b4429fd&siml=14ec25dc2... 2/2 Hi Tami, I hope this email finds you well. I understand that COASST is submitting an application to the Clallam County MRC for their "bag and tag" marine debris sampling and characterization effort. As the NOAA Marine Debris Program (MDP) lead on our Marine Debris Monitoring and Assessment Project, I want to write a brief note to let you know that I value COASST's partnership on monitoring, assessment, and characterization of debris on shorelines. I have worked very closely with COASST staff and served on their advisory board for a few years now, and their efforts in marine debris monitoring are commendable and work to achieve goals that are complementary to NOAA's. COASST has developed a very rigorous and well thought-out sampling program for collecting marine debris data with the goal of assessing harm to wildlife. The MDP has a nationwide network of partners completing marine debris surveys in order to collect baseline data on the types and quantities of debris present on shorelines. The two programs are working very closely together to achieve different, but complementary goals in better understanding the scope, scale, and risk posed by marine debris. I apologize for not being able to submit a formal letter in support of COASST's application. Best, Sherry Sherry Uppj tt, Phlr Califcmia Pe icrral Coordinator I`~()/tkA Marine Debris Pro ram t it SG )ff co of Response and Restoration Coast Guard Island, Bldg 50-8, Alan eda, CA 94501 mobiie: 510-410-2602 http://marinedebris.noaa.,ov 0 FeiroMARINE PORT ANGELES, WA Dear Hillary, Feiro Marine Life Center would be able to provide space for groups of volunteers to sort and catalog marine debris collected in the COASST pilot study of assessing marine debris post -survey. We will work with you to schedule the space to host volunteers. We may be able to assist by providing Feiro naturalists for sorting and data recording, depending on their schedules and interest. Best, �JV X_u LA6 ' IL I Melissa A. Williams Executive Director PO Box 625 Port Angeles, WA 98362 360-417-6254 www.feiromarinelifecenter.org Forks High Ai l ! P' d @(360)374-9657 August 9, 2015 Dear Dr. Parrish, I am pleased to offer my full support for COASST's proposal to the North Pacific Coast Marine Resources Committee funding opportunity for 2015-2017. As a teacher and longstanding partner of COASST, I value and see many benefits from making citizen science a part of my students' education. COASST is a successful example that gives students an opportunity to collect meaningful, high quality data and learn about their local environment while engaging in the effort to answer authentic scientific questions. The new marine debris effort shows promise for exploring the scientific process, local and global environmental issues, and stewardship opportunities with my students. I look forward to working with your team to develop and evaluate this project. Sincerely, John Hunter 6141 Of CQ4 UNITED STATES DEPARTMENT OF COMMERCE _ National Oceanic and Atmospheric Administration NATIONAL OCEAN SERVICE OFFICE OF NATIONAL MARINE SANCTUARIES Olympic Coast National Marine Sanctuary 115 East Railroad Avenue, Sulte 301 Port Angeles, WA 98362-2926 June 29, 2015 To Whom it May Concern, On behalf of Olympic Coast National Marine Sanctuary, I offer my enthusiastic support for COASST's North Pacific Coast Marine Resources Committee funding proposal for the 2015.2017 funding round. Based on 15 years of work together, I know that COASST is well poised to engage coastal citizens on the issues of marine debris. Through their work along the Pacific coast, and especially on the outer coast of Washington, they have developed a strong network of committed volunteers and partners. This particular effort has the potential to reach members of Clallam and JEfferson Counties who are otherwise unable to participate in a physically xigorous, place based citizen science program, for example those who cannot commit to monthly beach surveys, who have mobility or access issues, or who are more interested in an indoor activity. I see the positive potential in reaching this extended audience, both for collection of valuable data, and more importantly as an outreach and education platform that will get participants thinking critically about the sources and impacts of marine debris. OCNMS is excited to test the "bag and tag" approach, with hopes that lessons learned will be applicable across COASST's range. I have personally witnessed the power of citizen science programs in creating an informed and engaged public, with spin-off benefits in many directions, including increased interest in community service, engagement on public policy issues, and support for marine conservation. I find COASST's approach to citizen science and marine debris monitoring science -based, novel and engaging. I look forward to a continued partnership as their program continues to develop. Sincerely, Carol Bernthal Sanctuary Superintendent � �TuomMEth, ��{pr46kr OF w�tl WE August 7, 2015 Hillary Burgess Marine Debris Program Coordinator Coastal Observation and Seabird Survey Team University of Washington Box355020 Seattle, WA 98195-5020 Dear Hillary, Thank you for seeking our partnership in COASST's "Bag -and -Tag" Protocol: An Innovative Method for Increasing Access of Coastal Residents to Marine Debris Science project. PTMSC staff discussed the potential partnership and is offering a collaborative model that would work well for us. PTMSC staff recently worked with high school students teaching science lab skills through citizen science research at PTMSC. We've been seeking a suitable project to continue engaging them in research skills and feel your project is an excellent fit. This particular group of students is small (about 10-15 students at most) and part of a local private school. In previous experience, PTSMC worked with them to track feeding habits of juvenile pinto abalone. Students were able to produce high quality data, actively engage in the scientific process, and gain meaningful scientific experience from the hands-on science learning model. With supervision from PTMSC staff and/or their science teacher, we believe these students are well qualified to characterize marine debris samples. The credibility and reliability of PTMSC's Citizen Science program will serve as an excellent liaison between the COASST marine debris project and the Jefferson Community School students. PTMSC fully supports the partnership described in this letter as well as the "Bag -and -Tag" Protocol: An Innovative Method for Increasing Access of Coastal Residents to Marine Debris Science project. Best of luck with your application and we look forward to working with you in the future. Sincerely, r Jamie Montague Citizen Science Coordinator Port Townsend Marine Science Center Fort Worden State Park, 532 Battery Way, Port Townsend, Washington 98368 (360) 385-5582 1 (800) 566-3932 Fax: (360) 385-7248 www.ptmse.org email:info@ptmsc.org University of Washington — COASST Bag -and -Tag Protocol Exhibit D: WDFW #15-04914 Page 10 of 10 Washington Department of FISH and WILDLIFE TITLE: 15-17 North Pacific MRC CONTRACTOR: Jefferson County INTERAGENCY AGREEMENT WDFW NUMBER: 15-04914 CONTRACT PERIOD: 07/01/2015 to 06/30/2017 TYPE: Payable / Goods and Services / Interlocal CONTRACT VALUE: $91,920 A. PARTIES TO THIS CONTRACT This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600 Capitol Way North, Olympia, WA 98501-1091; and Jefferson County (Contractor), 615 Sheridan Street, Port Townsend, WA 98368; and shall be binding upon the agents and all persons acting by or through the parties. B. PURPOSE OF CONTRACT This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to WDFW. C. DESCRIPTION OF PROJECT The Contractor shall perform the project as described in Attachments, which are incorporated herein by this reference: Attachment "A" General Terms and Conditions Attachment "B" Contract/Project Summary Attachment "C" Statement of Work D. PERIOD OF PERFORMANCE The performance period under this Contract shall commence on 07/01/2015 and terminate on 06/30/2017. No expenditures made before or after this period are eligible for reimbursement unless incorporated by written amendment into this Contract. The Contract may be terminated or the performance period extended pursuant to terms set forth in Attachment "A." E. COMPENSATION/ PAYMENT The total dollars provided by WDFW for this project shall not exceed $91,920.00. The Contractor shall be responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct support of the project deliverables identified in this Contract will be reimbursed. Any additional services provided by the Contractor must have prior written approval of WDFW. Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be submitted to the Project Manager by the Contractor not more often than monthly. The invoices shall describe the document to WDFW's satisfaction, a description of work performed, activities accomplished, or the progress of the project. The rates shall be in accordance with those herein agreed to. Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to satisfactorily comply with any term or conditions of this contract. F. RIGHTS AND OBLIGATIONS All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments, which are incorporated herein by this reference. By signing this Contract the Contractor acknowledges that they have read, fully understand, and agree to be bound by all terms and conditions set forth in this Contract. WDFW NUMBER: 15-04914 PAGE 1 G. COMPLIANCE WITH APPLICABLE STATUTES RULES AND WDFW POLICIES The Contractor shall comply with, all applicable state, federal, and local laws and regulations, including published WDFW policies, while performing under this Contract H. ORDER OF PRECEDENCE In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: Applicable Federal and State of Washington statutes and regulations. Special Terms and Conditions as contained in this basic contract instrument. Attachment A - General Terms and Conditions. Any other provision, term or material incorporated herein by reference or otherwise incorporated. L CONTRACT REPRESENTATIVES The below named representatives for each of the parties shall be the contact people for all communications and billings regarding the performance of this Contract. All written communications regarding this Contract shall be sent to the designated representatives at the addresses below unless notified in writing of any change. Contractor's Representative Tami Pokorny Jefferson County Water Quality and Environmental Health 615 Sheridan Street Port Townsend, WA 98368 Ph: (360) 379-4498 Fx: (360) 385-9401 tpokorny@co.jefferson.wa.us WDFW's Representative Jessi Doerpinghaus 48 Devonshire Rd. Montesano WA 98563 (360) 249-1219 jessi.doerpinghaus@dfw.wa.gov Approved as to form o y 0/ Jefferson Co. Prosccut 's Office David Alvarez, Chief Civil DPA J. ENTIRE CONTRACT This Contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties. K. APPROVAL This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be binding until so approved. This Contract may be altered, amended, or waived only by a written amendment executed by both parties. IN WITNESS WHERE, WDFW and the Contractor have signed this contract. JEFFERSON O N Signature and Date>`S� lU � r , Y�6 LGA Printed Name and Title WASHINGTON DEPARTMENT OF FISH AND WILDLIFE Signature and Date Printed Name and Title --------- - PAGE 2 WDFW NUMBER: 15-04914 Attachment A - GENERAL TERMS AND CONDITIONS Interagency Agreements DEFINITIONS As used throughout this contract, the following terms shall have the meaning set forth below: A. "AGENCY" shall mean the Department of Fish and Wildlife of the State of Washington, any division, section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully representing that AGENCY. B. "AGENT' shall mean the Director, and/or the delegate authorized in writing to act on the Director's behalf. C. "CONTRACTOR" shall mean that firm, provider, organization, individual or other entity performing service(s) under this contract, and shall include all employees of the CONTRACTOR. D. "RCW shall mean the Revised Code of Washington. All references in the contract to RCW chapters or sections shall include any successor, amended or replacement statutes. E. "SUBCONTRACTOR" shall mean one not in the employment of the CONTRACTOR, who is performing all or part of those services under this contract under a separate contract with the CONTRACTOR. The terms "SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any tier. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this contract shall be made by the AGENCY. AMENDMENTS This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the "ADA" 28 CFR Part 35 The CONTRACTOR must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. ASSIGNMENT Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the CONTRACTOR without prior written consent of the AGENCY. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The CONTRACTOR shall not use or disclose any information concerning the AGENCY, or information that may be classified as confidential, for any purpose not directly connected with the administration of this contract, except with prior written consent of the AGENCY, or as may be required by law. DISALLOWED COSTS The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subcontractors. DISPUTES In the event that a dispute arises under this contract, it shall be determined by a Dispute Board in the following manner: Each party to this contract shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, contract WDFW NUMBER: 15-04914 PAGE 3 terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process and if applicable, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. DUPLICATE PAYMENT The AGENCY shall not pay the CONTRACTOR, if the CONTRACTOR has charged or will charge the State of Washington or any other party under any other contract or agreement, for the same services or expenses. ENTIRE AGREEMENT" This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties hereto. EQUIPMENT MANAGEMENT For the purposes of this contract, "Inventoriable Equipment" shall mean a tangible asset which has a service life of more than one year and with a unit cost of $5,000 or greater; and tangible assets with a unit cost of more than $300 that the AGENCY considers "small and attractive," such as engines, chain saws, communications equipment, global position systems, optical devices, cameras, microcomputer and related systems, and video equipment; and firearms, boats and motorized vehicles of any value. If the CONTRACTOR uses contract funds to purchase Inventoriable Equipment, title to that Inventoriable Equipment shall be held by the AGENCY unless otherwise specified in this contract. The AGENCY's Inventoriable Equipment provided to the CONTRACTOR shall be used only for the performance of this contract. Title to the AGENCY's Inventoriable Equipment shall remain with the AGENCY. The CONTRACTOR shall take reasonable steps to account for and protect Inventoriable Equipment from loss or damage; report to the AGENCY any loss or damage of such property; and take reasonable steps to protect such property from further damage. The CONTRACTOR shall surrender to the AGENCY all Inventoriable Equipment either provided by the AGENCY or purchased with contract funds upon the completion or termination of this contract. FINAL INVOICE The CONTRACTOR shall submit the final invoice not later than 60 calendar days from the end of the contract period. GOVERNING LAW This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. HOLD HARMLESS Each party to this contract will be assigned, and assume responsibility for any damages to third parties that are attributable to the negligent acts or omissions of the individual party. Both parties agree, to the extent permitted by law, to defend, protect, save and hold harmless the other party, its officers, agents, and employees from any and all claims, costs, damages, and expenses suffered due to each party's own actions or those of its agents or employees in the performance of this contract. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this contract shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. _--------------------------- PAGE 4 - WDFW NUMBER: 15-04914 NONDISCRIMINATION During the performance of this contract, both parties shall comply with all federal and state nondiscrimination laws, regulations and policies. In the event of the CONTRACTOR'S non-compliance or refusal to comply with any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in whole or in part, and the CONTRACTOR may be declared ineligible for further contracts with the AGENCY. The CONTRACTOR shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. PREVAILING WAGE If any work performed by subcontractors is subject to Chapter 39.12 of the Revised Code of Washington, the CONTRACTOR shall ensure that its subcontractors pay the prevailing rate of wages to all subcontractor workers, laborers or mechanics in the performance of any part of the work described in the contract in accordance with state law and Department of Labor and Industries rules and regulations. RECORDS MAINTENANCE The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this contract will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this contract to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. RIGHT OF INSPECTION The CONTRACTOR shall provide right of access to its facilities to the AGENCY, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract. RIGHTS IN DATA Unless otherwise provided, data which originates from this contract shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AGENCY. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer these rights. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under the "Termination for Convenience" clause, without the ten-day notice requirement, subject to renegotiation at the AGENCY'S discretion under those new funding limitations and conditions. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. SUBCONTRACTING Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall the WDFW NUMBER: 15-04914 i PAGE 5 existence of the subcontract operate to release or reduce the liability of the CONTRACTOR to the AGENCY for any breach in the performance of the CONTRACTOR'S duties. This clause does not include contracts of employment between the CONTRACTOR and personnel assigned to work under this contract. Additionally, the CONTRACTOR is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this contract are carried forward to any subcontracts. CONTRACTOR and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the agency or as provided by law. TERMINATION Either party may terminate this contract upon 30 -days' prior written notification to the other party. If this contract is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this contract prior to the effective date of termination. TERMINATION FOR CAUSE If for any cause, either party does not fulfill in a timely and proper manner its obligations under this contract, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 -working days. If failure or violation is not corrected, this contract may be terminated immediately by written notice of the aggrieved party to the other. WAIVER Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this contract unless stated to be such in writing and signed by authorized representative of the AGENCY. WDFW NUMBER: 15-04914 i PAGE 6 Attachment B - CONTRACT/PROJECT SUMMARY TITLE: 15-17 North Pacific Coastal MRC WDFW CONTRACT NUMBER: 15-04914 PERIOD: 07/01/2015 to 06/30/2017 WDFW MANAGER: Jessi Doerpinghaus CONTRACTOR: Jefferson County 360-249-1219 CONTRACT TYPE: Payable / Goods and Services / Interlocal UMMARY CONTRACT DESCRIPTION: 015-17 North Pacific MRC: To support the administrative capacity for the North Pacific Marine Resources ommittee, and to provide project funds for participation in the Washington Coastal Marine Advisory ouncil, and education and outreach activities. Master Index Number(s): 12717 CFDA Number Award Year Award Number Research & Development? Not Applicable BN 15-17 WDFW NUMBER: 15-04914 PAGE 7 Y Attachment C - STATEMENT OF WORK 1. Introduction 2015-17 North Pacific Coastal MRC. The purpose of this contract is to support the administrative capacity for the North Pacific Marine Resources Committee (MRC), and to provide project funds for participation in the Washington Coastal Marine Advisory Council, and education and outreach activities. 2. Description of All Project Requirements 2.1 SUMMARY PROJCECT DESCRIPTION 07/01/2015- 06/30/2017 The goal of the Coastal MRC program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable marine resource based livelihoods, cultural integrity, and coastal communities. This contract addresses the following program benchmarks: Education and Outreach, Coastal Communities, Marine Life, Sound Science, and Marine Habitats. 2.2 PROJECT STATEMENT OF WORK CONTRACT AWARD FOR FY2016 AND FY2017 $91,920 The following tasks are required for the completion of this contract. OPERATIONS - TASK 1: MRC COORDINATION Jefferson and Clallam County will provide MRC coordinator support for the MRC. This includes planning, organizing, and facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and completing contract deliverables. Additionally, the MRC coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding activities and accomplishments. Cost: $77,000 Deliverable 1a: Name and contact information for the MRC Coordinator and County contacts. (Due October 15, 2015 and October 15, 2016) Deliverable 1 b: FY16 and FY17 project budget and work plan. (Due October 15, 2015 and October 15, 2016, respectively) Deliverable 1c: Annual Report form that includes summary of actions completed in the first quarter, as well as a list of prioritized recommendations for future action. This information will be included in the annual Report to the Legislature. (Due October 15, 2015 and October 15, 2016 for each FY) Deliverable 1d: Submit quarterly progress reports on the Quarterly Report Form describing the progress and barriers for each contract deliverable. Updated report templates will be sent out to coordinators in the case of a contract amendment. (Due October 15, January 15, and April 15 of each FY) Deliverable 1e: If revised, submit a list of county appointed MRC board members including full name, organization and MRC seat representation. Approved Ground Rules and By Laws. (Due July 10, 2016 and July 10, 2017) Deliverable If: As necessary, send WDFW coordinator updates for program website and develop additional outreach tools. (Due as necessary) Deliverable 1 g: A final report that includes prioritized recommendations for future actions and products for MRC development, a description of challenges and growth over the past year, and ideas on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 10, 2016 and July 10, 2017) ----------- - ---- -- - PAGE S WDFW NUMBER: 15-04914 OPERATIONS -TASK 2: TWO -COUNTY PARTNERSHIP Develop an Inter -local agreement (ILA) to formalize the two -county (Jefferson and Clallam) partnership for a "West End" MRC. Cost: included under Task 1 "MRC Coordination." Deliverable 2a: ILA signed by Jefferson and Clallam Counties. (Due April 15, 2016 and April 15, 2017) PROJECTS - TASK1: WASHINGTON COASTAL MARINE ADVISORY COUNCIL REPRESENTATION The MRC will designate one representative to attend the regular Washington Coastal Marine Advisory Council (WCMAC) meetings. The designee will represent the MRCs interests and perspectives on behalf of the entire MRC membership, share updates on local issues and activities, learn about regional and state agency activities, coordinate on shared interests, and then report key items back to the MRC. GHC MRC may cooperate with the WCMAC on projects and recommendations. The MRC will support one representative's mileage at the per diem rate to and from each meeting. This task addresses the program benchmarks: Education and Outreach and Coastal Communities. Cost: $0 for this funding term Deliverable 1 a: A brief summary describing the MRC's WCMAC participation and representation at each meeting. (Due June 30, 2016 and June 30, 2017) PROJECTS - TASK 2: COASST TESTING THE "BAG -AND -TAG'S PROTOCOL The project will test whether the developed protocol can be divided into two components: beach sampling and debris characterization, both to be conducted by coastal residents. The intent is to use the outcomes of this work to decide whether COASST should establish a separate debris characterization program based out of partner institutions coast -wide. As a consequence of the proposed work, at least 15 marine debris sampling sites will be permanently established, at least 30 new COASSTers will be trained to sample marine debris, and dozens of individuals will participate in debris characterization. This task addresses the program benchmarks: Marine Life, Sound Science, Education and Outreach, and Coastal Communities. Cost: $14,920 Deliverable 2a: Submit a final report form (Due June 30, 2016 and June 30, 2017) PROJECTS- TASK 3: COASTSAVERS: COORDINATION OF COASTWIDE BEACH CLEANUPS AND OUTREACH On September 17, 2016, the International Coastal Cleanup (ICC) will include the entire Washington Coast with the help of Coastsavers recruitment efforts and online registration system. This will be the fourth year that the International Coastal Cleanup will be held on the outer coast and it is our hope that momentum will build around this event and attract new volunteers, partners, and sponsors. The Washington Coast Cleanups (WCC) will happen on April 23, 2016 and April 15, 2017. These are annual, coast -wide volunteer beach cleanups, which regularly attracts over 1,000 volunteers. The goal of these beach cleanups is to save Washington's Pacific coastal environment and wildlife from the dangers of household plastics, lost fishing gear, and other types of marine debris that accumulates on our beaches. This task addresses the program benchmarks: Marine Habitats, Coastal Communities, and Education and Outreach. Cost: $0 ($20,000 to GHC WDFW contract #15-04808) Deliverable 3a: Grays Harbor County MRC will provide written summary reports of the September 2016 and April 2016 and 2017 cleanups including: (1) Beaches in Grays Harbor, Clallam, and Jefferson Counties with cleanup effort (2) Number of volunteers who participated in each county (3) Total amount of waste (by tons) and general descriptions of waste type removed from beaches in each county (4) Successes, troubles and lessons learned. (Due: WCC 2016 due June 30, 2016, ICC 2016 due January 15, 2017, and WCC 2017 due June 30, 2017) Deliverable 3b: Submit a final report form. (Due June 30, 2016 and June 30, 2017) WDFW NUMBER: 15-04914 PAGE 9 iblic HPit �r ts, i 615 Sheridan Stre&. Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org WQ-15-1103 CONTRACT REVIEW FORM ,reds r' JF -SON COUNTY �� I� - �- PRO,.) --_. NG ,' I svFZNEY CONTRACT WITH: University of Washington CONTRACT FOR: Coastal Observation and Seabird Survey TERM: July 1, 2015 - December 31, 2016 Team COUNTY DEPARTMENT: Jefferson County Public Health For More Information Contact: Tami Pokorny Contact Phone #: X498 RETURN TO: Denise Banker RETURN BY: ASAP AMOUNT: $14,290 PROCESS: 13 Exempt from Bid Process ❑ Consultant Selection Process Revenue: ❑ Cooperative Purchase Expenditure: $14,290 ❑ Competitive Sealed Bid Matching Funds Required: ❑ Small Work Roster Source(s) of Matching Funds: ❑ Vendor List Bid ® RFP or RFQ 0 Other: Step 1: REVIEW BY RIS Review by:, :1! Date Review6d: ; VAPPR VED FORM urne revlsio See Comments) Comments. t Z -et-- «y De s ©v (S� .. c� S q�, [ � � �^ �� 17'. T c1J ;mac `c.K'c,�' �a.�3,�;! / <-�, ve?¢ol�;.c.t-- • •'Gk'�'�tg1'���b cx is i,� -e�� ��4r�✓e- +:4s�r Gp a �r�� l�'���rss r�7t�r`'� ice, . [ "� �f .G'.t_. Step 2: 'REVIEW BY PRO Review by: Date Reviewed: APPROVED AS TO FORM Comments: Returned for revision (See'Comments) (This form to stay with contract throughout the contract review process) Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Public Healt Consent Agenda Nov 16, 2015 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Tami Pokorny, EHS III DATE:'Z'Z2.blb SUBJECT: Agenda Item — Professional Service Agreement, University of Washington for Coastal Observation and Seabird Survey; July 1, 2015—December 31, 2016; $14,290. STATEMENT OF ISSUE: Jefferson County Public Health, Department of Environmental Health, Water Quality division requests Board approval of the Professional Service Agreement with the University of Washington, Coastal Observation and Seabird Survey (COASST); July 1, 2015 – December 31, 2016; $14,290 ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S: Jefferson County Public Health, Water Quality retains the University of Washington to test whether or not the Coastal Observation and Seabird Survey Team "Bag -and -Tag" protocol can be divided into two components—beach sampling and debris characterization—and still provide rigorous scientific data as described in its application for MRC funding. Fifteen sampling sites will be established on the North Pacific Coast and 30 new COASST volunteers will be trained to survey beaches for sample marine debris. The marine debris will be characterized using two methods. The highly rigorous data to be produced will be linked directly to harm to wildlife and geographic distribution, and will ultimately help resource managers prioritize areas for marine cleanup of the most abundant and harmful objects. The COASST program is one of the largest coastal citizen science beached bird programs in the world. FISCAL IMPACT/COST BENEFIT ANALYSIS: This Professional Service agreement is funded by a grant from the Washington State Department of Wildlife (DFW #15-04914) for $14,290.00. There is no impact to the General Fund. RECOMMENDATION: JCPH management request approval of the Professional Service agreement with the University of Washington for Coastal Observation and Seabird Survey Team; July 1, 2015 – December 31, 2016; $14,290. REVIMED Y• / ilip Morle unty AdministraWr Date Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487