HomeMy WebLinkAbout032816_ca06Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
DATE: March 28, 2016
SUBJECT: BID AWARD re: Official County Newspaper
STATEMENT OF ISSUE:
RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year.
ANALYSTS:
A call for bids was published on January 20 and 27, 2016 which resulted in the submission of one bid
received from the Port Townsend — Jefferson County Leader and opened during the Board of County
Commissioners' regular meeting on March 14, 2016. Upon review of the bid, a recommendation for bid
award has been prepared and is submitted for approval.
RECOMMENDATION:
Award the bid for the official County newspaper to the Port Townsend/Jefferson County Leader so that a
contract can be drafted for approval at the first meeting in April as required by RCW.
REVI BY:
Philip Morlekkourator
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TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
DATE: March 28, 2016
Philip Morley
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
RE: Recommendation for Bid Award - Official County Newspaper
Bid Specifics:
Item 12016 Bid — The Leader
Bid Amount (per column inch)
Type & Size
Column Width
Frequency of publication
Publications Submitted: time
days before publication
Total delivery & newsstand sales in
Jefferson County
$8.50
Helvetica 7 pt.
1.625"
1 time per week on Wednesday
1:00 P.M.
2 days prior
TOTAL CIRCULATION
The Leader
Copies per Geographical Area:
Deliveries
Newstand
98368 - Port Townsend
2,289
2,037
98325 - Chimacum
147
220
98339 - Port Hadlock
300
318
98365 - Port Ludlow
445
115
98376- Quilcene
136
75
98358 - Nordland
119
30
98382 - Gardiner
25
37
98320- Brinnon
59
70
98331 - Forks (West End)
3
-
3,523
2,902
Tota 1
6,425
Board of Commissioners - March 28, 2016
Other Enhancements
Publish on Newspaper website
Yes - included in bid amount
Quarterly publication of a section map
Yes - included in bid amount.
and explanation of how to use the
public notices.
Use of County logo to identify where
County legal notices begin
Yes - included in bid amount.
Two free newspaper subscriptions
Yes - included in bid amount.
Notarized Affidavit of Publication
Yes - included in bid amount.
Optional Bid Item
Press releases accepted and subject
to editing. Advertisements other
than legal notices are accepted at
open rate.
Other —
1.625" per column
Cost per square inch (per formula
Column inch = 1" x 1.625" = 1.625
developed by Bill Woolf to compare
sq. inch per col. inch.
prices when the column width is
Ad rate = ($8.50/col. in.)/(1.625 sq.
different.)
in. per col. in.) = $5.23 per square
inch.
Page 2
Recommendation: Staff recommends that the bid for the publication of legal notices for 2016 be
awarded to the Port Townsend - Jefferson County Leader for the following reasons:
• The Port Townsend — Jefferson County Leader has a newspaper circulation in Jefferson County at
21% of County population (OFM 2015 Estimate - 30,880).
• The Port Townsend — Jefferson County Leader was the sole bidder.