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IN THE MATTEI
FOR PROPOS"
STATE OF WASHINGTON
Jefferson County
/OF A HEARING NOTICE
SUPPLEMENTAL BUDGET
APPROPRIATIONS/EXTENSIONS FOR
VARIOUS COUNTY FUNDS
RESOLUTION NO. 13-16
WHEREAS, various Jefferson County departments have made requests for supplemental budget
appropriations/extensions for their 2016 budgets; and
WHEREAS, the increased spending in such requests are funded by additional sources which were not
anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from
fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but
unexpended monies from the prior budget year; and
WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been
foreseen or contemplated at the time of preparing the budgets for 2016. The following identified revenue and
expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed
shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed:
AMOUNT FROM
UNENCUMBERED
FUND # FUND NAME FUND BALANCE REVENUE EXPENSE
001-067-000 SAFETY AND SECURITY $10,329 $10,329
001-180-000 SHERIFF $10,000 $10,000
001-250-000 TREASURER $2,135 $2,135
Total General Fund $22,464 $0 $22,464
SPECIAL REVENUE/ CAPITAL / ENTERPRISE/ INTERNAL SERVICE FUNDS
125-000-010 HOTEL MOTEL FUND $64,182
$64,182
Total Other Funds $64,182 $0 $64,182
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made
for the above noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be
held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 18' day of
April, 201, aftheo of 10:00 a.m., and that notice of said hearing be published in the official newspaper of
Jefferson°'Cpdid,11vat ht said hearing any interested taxpayer may appear and be heard for or against the
1ED this Alh day of April, 2016.
SEAL` c
ATTESTN�.,^
Carolyn Avery,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF, COMMLSS
Ph�l Jo n,
Dav 01XVa
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Sheriff
Department/Fund Name
y5s at '.' 3122/2016
001-180-000
Fund Number,
Commissioners: (check all that apply)
sia �
0 Please be advised that after a thorough examination of my current budg&-J- 406ksx�t titer o r l) IS
insufficient to pay necessary expenses of this department for this year. After a careful examination oh atefi'e
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Expenditure Description
Current
Budget
Revision New Budget
59426.64.0016 New Structure to Protect Boat, Trlr, Etc.
$0.00
$10,000.00 $10,000.00
$0.00
$0.00
$0.00
$0.00
MEIJI MOW_
$0.00
$10,000.00 $10,000.00
Reason for Appropriation/Extension ,
..The current Boat & Trailer Combo, Dive Trailer & Gator Equipment are parked in open storage being exposed to the elements
causing accelerated deterioration.
The $10,000 covers all associated costs (plans, building permit, labor & materials).
Re 11 submitt
,7'
r°
Pvv)-e S % 4/ ,
TO: BOARD OF COUNTY COMMISSIONERS Date: March 1, 2016
RE: Request for Budget Appropriation/Extension and Amendment
Public Safety and Security 001-67-000
Department/Fund Name Fund Number
fi
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of rhy current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
510,329
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
0
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$10,329
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
34821.00.0200 HSR2-1 $54,896 $0 $54,896
$0
$0
$0
TOTAL REVENUE $54,896 $0 $54,896
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
52510.49.0000 Sec. Projects HSR2 & EMPG $0 $10,329
$10,329
$0
$0
$0
$0
TOTAL EXPENDITURE $0 $10,R91
$10,329
Reason for Appropriationitxtension
$10,329 was inadvertently left out of the budget. This is not an increase in the grant award, but only an appropriate
allocation for the required Special Projects expenditures.
*ResecSubmitted.,al/Department Head Signature
Anne -
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Hotel -Motel Fund
Department/Fund Name
AR
2016
Date: March 21, 2016
125-000-010
Fund Number
Commissioners: (mark all that apply with anFRI
Please be advised that after a thorough exarriination o`f„(xiy ciNriy0W1u e4 ,.bppears that the amount allocated is
insufficient to pay necessary expenses of this department for this year".After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$64,182
7X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Ye
�Xs
No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0—�
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for
al Motel Taxes came in higher than budgeted in years 2015. This allocation of $64,182 is the recommendation of
Lodging Tax Advisory Committee to use these additional revenues.
Respectfully Submitted,
Elected Official/Department Head Signature
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
51990.41.0040
J C HISTORICAL SOCIETY
$58,447
$9,438
$67,885
51990.41.0060
QUILCENE MUSEUM
$15,49-5-
$9,574
$25,0 9
51990.41.0063
QUILCENE/BRINNON DOLLARS FOR SCHOLARS
$3,000
$5,000
$8,000
51990.41.0084
WEST END CHAMBER
$27,075
$4,300
$31,375
51990.41.0085
GATEWAY CENTER
$59,50-0-
$1,70-0-
$61,200
51990.41.0100
CAPITAL CONTINGENCY -COUNTY VISITOR CTR
$5,000
$15,000
$20,000
51990.41.new
OLYMPIC CULINARY LOOP
$0
$10,000
$10,000
51990.41.new
EMERALD TOWNS ALLIANCE
$9,170
$9,170
TOTAL EXPENDITUREJ
$168,5171
$64,1821
$232,699
Reason for
al Motel Taxes came in higher than budgeted in years 2015. This allocation of $64,182 is the recommendation of
Lodging Tax Advisory Committee to use these additional revenues.
Respectfully Submitted,
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Date: March 21. 2016
Treasurer's Office/Treasurer 001-250-000
Department/Fund Name +"'''; , % `, iI
Fund Number
Commissioners: (mark all that apply with an "X")
❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$2,135
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
HNo
❑ Please be advised that a revenue source (Le. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
so
BUDGET
BARS Revenue # Description CURRENT IREVISION AMENDED
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
51422.48.0000 Repair & Maintenance $53,365 $2,135
$55,500
$0
$0
$0
TOTAL EXPENDITURE $53,365 $2,135
$55,500
FNVOCOV11 1 VI
e Treasurers Office would like to upgrade our property tax software program (PACs) to allow for easier online
ayment options with Point & Pay. Currently the web interface for accessing property tax information and making
ayments is separate and not coordinated. It requires manual entry of property information and payment amounts at
web site distinct from our parcel information online.
The upgrade would allow for a more seamless user interface that would have built in controls for ensuring proper
payment amount and application to the proper properties. Not only will this benefit our taxpayers and reduce their
frustration, it will reduce staff time for research and for refunds and returns due to incorrect payment amounts.
cost for this service for 2016 is a one-time set up fee of $660 and an ongoing annual maintenance fee of $1,300.
ding taxes, the total add for the year is $2,136. Without an appropriation for this amount the Treasurer's Office
not have funds for the upgrade, and the web site and online payment options will continue as is without
dinated improvements.
Kespect ugly Submitte ,
u.�
ected Official/Department Head Signature
��
HARRIS
GOVERN
760 N. Watters Road
Suite 100 Phone: 972-265-7300
Fax: 214-722-0019
iX /_1)U13
Name /Address
Jefferson County Washington
Jefferson County Courthouse
PO Box 1220
Port Townsend, WA 98368
Ship To
Jefferson County Washington
Jefferson County Courthouse
Attn: Information Services
1820 Jefferson Street
Port Townsend, WA 98368
Estimate
Date Estimate #
2/18/2016 4102
tasks and acquisition of equipment outlined below. This quote is valid for 30 days.
Project Owner:
PLEASE DO NOT PAY FROM THIS ESTIMATE.
Sys
Description
Qty
Cost
Estimated Costs
One -Time Setup Fees:
Initial License fee -Online Payments & Set up
1
660.00
660.00
(Must have a third -party agreement with an online payment
processing vendor)
Annual Maintenance:
Online Payments Maintenance & Support (annual maintenance tee)
1
1,300.00
1,300.00
Property Access is required for set up of the Online Payments
Feature.
Thank you for your business.
Estimated Costs
$1,960.00
I have read the information outlined in this form and authorize True Automation Signature
to perform the above tasks and acquire the equipment at the referenced costs.
PLEASE DO NOT PAY FROM THIS ESTIMATE. Date '0,.
Work will commence once this document is signed and faxed to 214-722-0019. TA Rep: CM- n 13 � ` �,,
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: April 4, 2016
SUBJECT: RESOLUTION NO. re: HEARING NOTICE: First Quarter 2016 Budget
Appropriations/Extensions; Various County Departments; Hearing
scheduled for Monday, April 18, 2016 at 10:00 a.m. in the Commissioners
Chambers
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2016 budget. Per RCW 36.40.140 the BOCC
must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public
notice only; the individual changes will be reviewed at the public hearing.
ANALYSIS•
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments. The Hearing Notice will be published in the Leader on April 6 and 13, 2016.
FISCAL IMPACT:
Provided in Resolution.
RECOMMENDATION:
Approve resolution to publish a notice for the hearing set for April 18, 2016 at 10:00 a.m. in the
Commissioners Chambers.
REVIEWED BY:
I ip Morley' ty Adm' for Date