HomeMy WebLinkAboutGateway Visitor Center, Jefferson County Historical Society - 041116CONTRACT AMENDMENT # 1
AGREEMENT
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY HISTORICAL SOCIETY
(Gateway Visitor Center)
For Hotel -Motel Funding 2016
This Amendment #I is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and
the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL SOCIETY").
WHEREAS, the COUNTY and the HISTORICAL SOCIETY entered into an Agreement on February 8,
2016 for Hotel -Motel Funding in 2016; and
WHEREAS, the parties desire to amend the terms of that Agreement; and
WHEREAS, on March 18, 2016 the Jefferson County Lodging Tax Advisory Committee (LTAC) was
advised that additional Lodging Tax revenue was projected to be available for appropriation in 2016 without reducing
historic fund balances; and
WHEREAS, the LTAC reviewed and recommended $1,700 in additional funding be awarded to the
HISTORICAL SOCIETY to support greater delivery of services under the Agreement;
NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the
Agreement executed on February 8, 2016 is hereby amended as follows:
An additional amount of $1,700 will be paid in a lump sum to the HISTORICAL SOCIETY upon
execution of this Amendment for the performance of the services for:
• Gateway Activity Map Distribution through Certified Folder Display on Washington State Ferries -
$1,300.00
Facebook Page Management - $400.00
2. The total 2016 Hotel -Motel amount will not exceed $61,200.
3. All other terms and conditions of the original Agreement executed on February 8, 2016 will remain the
same.
APPROVED and signed this day of / , 2016.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
OdrAo 1�Carolyn A, Kathleen Kler, Chair
Deputy Clerk of the Board
A proved as to F r : 3 � JEFFERSON C TY HISTORICAL SOCIETY
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a-v-�rl� l
David Alvarez, Autho ized Official
Deputy Prosecuting Attorney
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: April 11, 2016
SUBJECT: AGREEMENT, Amendment No. 1 re: 2016 Supplemental Hotel Motel
Grant Funding (Lodging Tax); In the Amount of $1,700; Jefferson
County Historical Society — Gateway Visitor Center
STATEMENT OF ISSUE:
The supplemental agreement provides additional grant funding for 2016 to certain non-profit agencies
for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging
Tax Advisory Committee recommended $64,182 be expended from the $80,000 excess lodging tax
revenue.
FISCAL IMPACT:
Jefferson County Historical Society— Gateway Visitor Center: $1,700
A budget appropriation will be requested during the 1St Quarter Budget Extension process.
RECOMMENDATION:
Approve and sign the supplemental agreement.
REVIEWED BY:
Philf KMorley, Coin Admmistra Date:
CONTRACT REVIEW FORM � � � L
CONTRACT WITH: Jefferson County Historical Society - Gateway Visitor Center
CONTRACT FOR:
(Contractor)
2016 Hotel Motel Grant Funding (LTAC) Amend. #1 TERM: Ends 12/31/16
AMOUNT: .$1,700
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1: REVIEW BY
Review by:
PROCESS: Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
nate xeviewea:
APPROVED FORM
Comments:
MReturned for revision (See comments)
Step 2: REVIEW BY PROSECUTING ATTORNEY
Review by:
Al.V jt� CIE WEP n
Date Reviewed: 2^ I (p MAR02 2016
JEFFERSON TY
APPROVED AS TO FORM � Returned fo p$�g9f9;, Co"THEY
Comments:
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)