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HomeMy WebLinkAbout041816_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulliv District No. 3 Commissioner: Kathleen Kl n A r T County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 7, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen requested a covered bike shelter at the Courthouse and urged the Commissioners to sponsor "Tour de Forts," an event that supports bicycle programs in Jefferson County; A citizen: 1) Stated that the Solid Waste Advisory Committee (SWAC) toured a recycling facility in Seattle; 2) Thanked Interim Department of Community Development (DCD) Director David Goldsmith and County Administrator Philip Morley for attending a recent Planning Commission meeting, and 3) Stated that she applied to serve on the Planning Commission; and A citizen voiced concern over a parcel that was recently logged in Port Ludlow. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2016 Public Service Grant Application and Closeout of 2015 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 21, 2016 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse 2. CALL FOR BIDS re: Upper Hoh Road Culvert Replacement Project, M.P. 6.949, County Project No. CRI 8962, Federal Aid Project No. PLH-A160(001); Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, April 4, 2016 in the Commissioners' Chambers, Jefferson County Courthouse 3. AGREEMENT re: Coastal Observation and Seabird Survey; In the Amount of $14,290; Jefferson County Public Health; University of Washington 4. AGREEMENT re: Water Quality Pollution Identification and Control for Quilcene and Dabob Bay; In the Amount of $491,612; Jefferson County Public Health; Washington State Department of Ecology 5. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $3,000; Quilcene Brinnon Dollars for Scholars 6. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $15,495; Quilcene Historical Museum Page 1 Commissioners Meeting Minutes of March 7, 2016 7. AGREEMENT re: 2016-2017 Supply of Aggregate for County Pjbvay $ittiA inous'Surface Treatment (BST) Program; Total Estimated Amount of $123,000 pus Washington State Sales Tax; Jefferson County Public Works; Pyramid Materials 8. AGREEMENT re: Appointment of Special Deputy Prosecuting Attorney, State of Washington vs. Michael Pierce; In the Amount of $12,000; Jefferson County Prosecuting Attorney's Office; Jeremy Aaron Morris, Glisson & Morris, P.S. 9. Payment of Jefferson County Vouchers/Warrants Dated February 22, 2016 Totaling $252,414.37 and March 1, 2016 Totaling $42,292.80 10. Payment of Jefferson County Payroll Warrants Dated February 19, 2016 Totaling $71,341.85 and A/P Warrants Done by Payroll Dated February 9, 2016 Totaling $15,868.91 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of February 16 and 22, 2016 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:56 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. BID OPENING re: Pavement Marking on Jefferson County Roads for Calendar Year 2016, County Project No. 18019940: Public Works Engineer Dale Seward stated the Engineer's estimate is $232,600.00. He read aloud the following two bids: BIDDER Apply -A -Line Pacific, WA StripeRite Sumner, WA BID AMOUNT $259,051.15 $229,884.65 Mr. Seward stated that both bidders have been awarded bids from the County in the past and Public Works was pleased with work done by both companies. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of March 7, 2016 CERTIFICATION of Annual Inventory of the Capitalized Assets as of December 31, 2015: Clerk of the Board/Human Resources Manager Erin Lundgren stated that each year, the Board of County Commissioners must certify the annual inventory of the capitalized assets. Each Board member swore under oath that the statements made in the inventory certification are true. DISCUSSION re: 2017 Fiscal Year Federal Funding Priorities: Washington State Representative Derek Kilmer's office requested that Jefferson County submit the County's federal funding priorities for federal fiscal year 2017 budget (October 1, 2016 — September 30, 2017). This gives Jefferson County an opportunity to highlight its highest priority capital needs for federal funding, as well as important federal funding sources to County programs whose authorization may be in doubt. Representative Kilmer's office is asking for a short list of the County's highest priority federal budget requests. Assessor Jeff Chapman and Environmental Health Director Jared Keefer were present for the discussion. Assessor Chapman stated that he is on the Federal Advisory Committee for the Pacific Northwest National Scenic Trail (PNWNST) and the United States Forest Service (USFS) is the administrator of that trail. The plan for this trail is to overlay the Larry Scott Trail and Olympic Discovery Trail out to Highway 101. He briefed the Board on alternative routes for these trails and other entities interested in its completion. The USFS is working on getting the trail off State Route 20. Madam Chair Kler asked if the intent of the proposal is to ask Representative Derek Kilmer to request additional funding from the USFS? Assessor Chapman replied that it is. He added that the USFS gives the Obama Administration a list of about 5-6 projects per region, and the PNWNST would like to see this project make that list. County Administrator Philip Morley asked Director Keefer to brief the Board on Environmental Health Department funding requests. Director Keefer stated that he submitted two proposals: 1) National Estuary Program (NEP) Fund; and 2) The Puget Sound Region Program fund, both via the Environmental Protection Agency (EPA). Environmental Health is working to improve Puget Sound waterways by eliminating pollution and pathogen sources. The request is to continue funding which would benefit water sources and increase EPA's funding amount. On the local level, this would assist with septic system program/activities/infrastructure not covered by filing fees. Director Keefer stated that there is a local emphasis in the Puget Sound on non -point source pollution, and he believes this would be a great opportunity to augment the request by asking to prioritize non - point source pollution. Commissioner Johnson agreed. Director Keefer explained that the best way to achieve clean health and clean water is to replace failing septic systems in our County. Human E Coli from Chimacum Creek is being flushed into the Puget Sound. He has been discussing our County's health issues with office staff at Representative Kilmer's office. Madam Chair Kler stated that with the current Flint, Michigan water crisis, clean water is probably something they are moving to the forefront. Commissioner Sullivan stated that if the County needed to give a quick direction to Representative Kilmer's office, it would be to place our sewer issues at the top of the list. Commissioner Johnson added that it all flows into the bay. The meeting was recessed at 10:46 a.m. and reconvened at 10:54 a.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of March 7, 2016 1P —` COUNTYADMINISTR,4TOR BRIEFING SESSI _ County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: • All three Commissioners will be attending a Chamber of Commerce meeting on March 7, 2016. • Madam Chair Kler will be attending a Tourism Coordinating Council (TCC) meeting and a Substance Abuse Advisory Board (SAAB) meeting on March 8, 2016. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on March 8, 2016. • Commissioner Sullivan will be attending a meeting with Indian Island staff regarding their planned operations study on March 9, 2016. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on March 9, 2016. • Madam Chair Kler will be participating in a Legislative Steering Committee (LSC) conference call on March 11, 2016. • Commissioner Johnson will be attending an Eastern Straits Local Integrating Organization (LIO) meeting in Seattle on March 15, 2016. • Commissioner Johnson will be attending a Budget Committee meeting on March 16, 2016. • Commissioner Sullivan will be attending a Peninsula Housing Authority meeting on March 16, 2016. • All three Commissioners will be attending a Board of Health meeting on March 17, 2016. • Commissioner Johnson will be out of the office on March 21, 2016 to speak at a Northwest Environmental Forum at the University of Washington. Miscellaneous Items: • Shelter To Housing Coalition; working on productive meetings and meeting room space. The meeting was recessed at 11:26 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. UPDATE re: 2015 Noxious Weed Control Board. Noxious Weed Control Coordinator Joost Besijn briefed the Board on the Noxious Weed Control Board's (NWCB) program accomplishments and roadway status report. Mr. Besijn stated that in 2015, the NWCB conducted 130 hours of early detection and rapid response, mostly through pulling of noxious weeds. Notable weeds that were targeted were wild chervil, tansy ragwort, spotted knapweed, scotch broom and teasel. Expenses for the NWCB in 2015 totaled $9,279.50. Mr. Besijn estimates expenses to be approximately $11,470 in 2016. When soil is disturbed, it can lead to a noxious weed infestation. Mr. Besijn is working on revegetation education and plans to purchase grass seed to combat the effects of ground disruption. Page 4 Commissioners Meeting Minutes of March 7, 2016 PRAFT � f DISCUSSION re: 2017 Fiscal Year Federal Funding Priorities - Continued. County Administrator Philip Morley discussed further with the Board the 2017 Fiscal Year Federal Funding Priorities list to be sent to Representative Derek Kilmer's office. After discussion, the Board narrowed down the prioritization request as follows: 1) Funding for the Hadlock Wastewater Treatment System. Continue and enhance funding for three federal programs: • USDA Rural Development, Water and Environmental Programs (WEP) • USEPA Region 10 —Special Appropriation Acts Projects (SAAP) Program • USEPA — Clean Water and Drinking Water State Revolving Funds. President's 2017 Budget: $979.5 Million for Clean Water; $1.02 Billion for Drinking Water 2) Funding for Roads and Transit. Continue and enhance funding for two federal programs: • Federal Lands Access Program (FLAP) • Federal Highway Transportation Bills 3) Funding for Public Health Programs and Citizen Access to Healthcare. Restore prior higher funding for: • Affordable Care Act — Prevention and Public Health programs. Request: $1 Billion. President's 2017 Budget: $1 Billion. 4) Funding for Clean Water. Continue funding for two federal programs: • Puget Sound Program — Puget Sound Protection and Restoration. President's 2017 Budget less than $30 Million for Puget Sound Program; $27.2 Million for National Estuary Program • USEPA Region 10 —Local Integrating Organizations' Near Term Action Agenda 5) Funding for Trails and Habitat Protection. Continued funding for: • Land and Water Conservation Fund. Request: $4 Million for fee/easement acquisition/access. President's 2017 Budget: $900 Million. The list was agreed upon by the Board with the assumption that Representative Kilmer is already well aware of, and working to support, two National Association of Counties (NACo) priorities: • Continued and full funding for Payment in Lieu of Taxes (PILT) • Continued funding for Secure Rural Schools (SRS) Commissioner Johnson moved to authorize the Chair and the County Administrator to finalize communication back to Representative Kilmer's office regarding Jefferson County's 2017 Fiscal Year Federal Funding Priorities. Commissioner Sullivan seconded the motion which carried by a unanimous vote. UPDATE re: North Olympic Peninsula Resources Conservation and Development (NOP RC&D) Council 2015 Year End Report: NOP RC&D Director Kate Dean briefed the Board on their 2015 year-end report. She noted that the RC&D is celebrating their 25th year anniversary. Page 5 Commissioners Meeting Minutes of March 7, 2016 s UPDATE re: Washington State Department of Commerce Planning Grant: Department of Community Development (DCD) Interim Director David Goldsmith, Associate Planner Joel Peterson and Assistant Planner Patrick Hopper briefed the Board on a planning grant that would benefit DCD. The deadline for completing the Comprehensive Plan update is June 2018 per an extension given by the Washington State Department of Commerce. Jefferson County has been awarded a second Planning Grant. The Grant scope includes a Unified Development Code (UDC) update to incorporate prior code interpretations, correct errors and cleanup cross reference citations. The grant includes a scope for citizen participation including staff training by the Institute For Citizen Participation and the installation of "Speak Up," a web -based citizen input module. Citizens will be able to utilize Speak Up for three years. The grant also includes website improvements and project management software. DCD staff is working on Agriculture and Critical Areas Regulations (CAR) revisions. In the near future, staff will brief the Board on the Washington State Department of Ecology's guidance for what can be acceptable. The Comprehensive Plan and the UDC amendments will be reviewed by the Planning Commission and be submitted to the Board of County Commissioners between December 2017 and January 2018. It was noted that there will be two positions opening up on the Planning Commission within the next few months. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 4:13 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 6 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren J RAFT MINUTES Week of March 14, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the Port Ludlow Association (PLA) timber harvest mediation; • A citizen shared a cancer success story; • A citizen extended an invitation to everyone to attend the Planning Commission meeting on Wednesday, March 16, 2016 at 6:30 p.m. at the Tri Area Community Center; and • A citizen stated: 1) the Democratic Caucus will be held March 26, 2016; and 2) Senator Jim Hargrove will not be seeking another term and his 30 years of service is appreciated. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Madam Chair Kler stated she is pleased with the hiring of the new Public Health Director, Vicki Kirkpatrick. 1. AGREEMENT re: Provide Marine Education Programs and Materials to Pacific Coast Classrooms; In the Amount of $7,340; Jefferson County Public Health; Feiro Marine Life Center 2. AGREEMENT re: Appraisal Services for up to Five (5) Fee -simple Property Acquisitions for Floodplain Restoration and Salmon Recovery (RCO #13-1384C and #15-1189); In the Amount of $3,900; Jefferson County Public Health; Northwest, LLP, James B. Price 3. AGREEMENT re: Emergency Road Repair, Upper Hoh Road M.P. 9.8 (Spruce Creek), County Project No. X01988; In the Amount of $115,000; Jefferson County Public Works; Seton Construction, Inc. 4. AGREEMENT re: Emergency Road Repair, Oil City Road M.P. 8.9; In the Amount of $96,250; Jefferson County Public Works; Seton Construction, Inc. 5. AGREEMENT re: Quilcene Sport Courts Resurfacing Project; In the Amount of $15,286; Jefferson County Public Works; Alex Havens, Pacific Ace, LLC Surfacing Solutions 6. AGREEMENT, Change Order No. 1 re: Emergency Road Repair, Undie Road M.P. 1. 1, County Project No. X01990; An Additional Amount of $54,000 for a Total of $109,000; Jefferson County Public Works; Bruch & Bruch Construction, Inc. 7. AGREEMENT re: Public Health Director Services; In the Amount of $8,051.58 per Month, Plus Benefits; Jefferson County Administrator; Vicki Kirkpatrick Page 1 Commissioners Meeting Minutes of March 14, 2016 8. Payment of Jefferson County Vouchers/Warrants Dated March 016 Totaling X4,1'95.96 9. Payment of Jefferson County Payroll Warrants Dated March 4,W6 Totaling $791,381.06 and A/P Warrants Done by Payroll Dated March 4, 2016 Totaling $758,333.93 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. DISCUSSION re: Agreement for Medical Care of Jail Inmates: Sheriff David Stanko was present for the discussion. He provided a statement from Jail Superintendent Steve Richmond who was unable to attend the Board of County Commissioners' meeting. Sheriff Stanko stated that the Jefferson County Jail houses 45 inmates at any given time. As Sheriff, he is mandated to take care of them. After reading from Superintendent Richmond's statement, Sheriff Stanko stressed the need to break the cycle of recidivism amongst those incarcerated. Jefferson Mental Health Director Adam Marquis, Jefferson General Hospital and Safe Harbor Recovery Center are looking for a local solution to address the needs at the jail. He added that while the proposed contract would address their current medical care needs, they are still seeking a local solution that will encompass all their needs. Commissioner Johnson moved to approve an AGREEMENT for Medical care of Jail Inmates; in the amount of $88,292; Jefferson County Sheriff's Office; Healthcare Delivery, Inc., DBA Healthcare Delivery Systems (HDS). Commissioner Sullivan seconded the motion. Commissioner Sullivan stated that in his previous profession he was an in-patient psychiatric nurse at Oregon Health and Science University in Portland, Oregon. He has seen individuals who were too difficult to manage in jail, so he knows the potential of what jail staff can be faced with. He noted that over the years, the lack of incidents in the jail is remarkable and a testament to the work that is being done there. Commissioner Sullivan added that he believes the corrections staff cares for those who are incarcerated, manages them fairly and addresses their needs. He likes to see all the agencies working together. Madam Chair Kler stated she is happy to see that people are finally getting the help and stability they need. She added that she likes what Commissioner Sullivan is doing to address the housing aspect. She believes that stable housing is the cornerstone for helping some of these individuals. Sheriff Stanko noted that OlyCAP visits the jail once a week to discuss housing needs of those after leaving incarceration. Madam Chair Kler called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 9:49 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of March 14, 2016 BID OPENING re: Publication of County Legal Notices: Clerk of the Board/Human Resources Manager Erin Lundgren opened and read aloud the one bid received from the Port Townsend Publishing Company; Port Townsend Jefferson County Leader. Bid Specifics 2016 Bid - The Leader Bid Amount (per column inch) $8.50 Type & Size Helvetica 7 pt. Column Width 1.625" Frequency of publication 1 time per week on Wednesday Publications Submitted: time of 1:00 p.m. days before publication 2 days prior Total Delivery and newsstand 6,425 circulation in Jefferson County Other Enhancements: Publish on Newspaper website Yes — included in bid amount. Quarterly publication of a Yes — included in bid amount. section map and explanation of how to use the public notices Use of County logo to identify Yes — included in bid amount. where County legal notices begin. Two free newspaper Yes — included in bid amount. subscriptions Optional Bid Item: Press releases accepted and subject to editing. Advertisements other than legal notices are accepted at open rate. Other: 1.625" per column Cost per square inch (per Column inch = 1" x 1.625" = 1.625 formula developed by Bill sq. inch per col. Inch. Woolf to compare prices when Ad rate = *8.50/col. in)/(1.625 sq. in the column width is different.) per col. in.) = $5.23 per square inch Staff will review the bid and submit a recommendation for bid award to the board at a future date. The meeting was recessed at 10:06 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of March 14, 2016 BRIEFING re: SSB 5276 Relating to Refunds of Propq a esi Paid as a Result of Manifest Errors in Descriptions of Property: Treasurer Stacie Prada and Assessor Jeff Chapman briefed the Board on SSB 5276 which addresses refunds of property taxes paid as a result of manifest errors in descriptions of property. This item will be scheduled for discussion and possible approval at a later date. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:40 p.m. with the Chief Civil Deputy Prosecuting Attorney, County Administrator, Public Works Director, Engineering Services Manager and Budget Consultant re: Attorney Client Privilege; Potential Litigation under exemption RCW 42.3 0.110 (1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:03 p.m. to 3:30 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulli PRAFT District No. 3 Commissioner: Kathleen Kl County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 21, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) Alzheimer's can be reversed with a proper diet; and 2) Alternative treatments for cancer are 80% effective but doctors cannot prescribe medicine not authorized by the American Medical Association; • A citizen commented on the Port Ludlow Association (PLA) timber harvest mediation; • A citizen urged people to attend the Democratic Caucus on March 26, 2016; and • A citizen commented on the order of the flags on the flagpole in front of the Jefferson County Courthouse. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Madam Chair Kler suggested removing Consent Agenda Item No. 1 for discussion. Commissioner Sullivan moved to delete item no. 1 and approve the remaining Consent Agenda items as presented. Madam Chair Kier seconded the motion. The motion carried. 1. (DELETED) RESOLUTION NO. re: In the Matter of Declaration of Emergency Damage to Undie Road (Approved later in minutes) 2. AGREEMENT NO. E16-021, Amendment `A' re: E911 County Basic Service Operations Contract FY2016; Additional Amount of $1,425 for a Total of $333,032; JeffCom; Washington State Military Department 3. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $27,075; Forks Chamber of Commerce 4. AGREEMENT NO. C17112, Amendment No. 6 re: 2015 — 2016 Consolidated Contract; An Additional Amount of $13,975 for a Total of $925,770; Jefferson County Public Health; Washington State Department of Health 5. AGREEMENT re: Environmental Center Project; In the Amount of $55,142.55; Jefferson County Public Works; W.C.E. General Contractors, LLC 6. AGREEMENT re: Fusion Gateway Services; In the Amount of $3,000 Per Year; Jefferson County Public Works; Axia Holdings, Inc. Page 1 Commissioners Meeting Minutes of March 21, 2016 7. AGREEMENT NO. D16-457 re: Public Assistance for AugXR9, 2015 Severe Windstorm, Disaster No. 4242 -DR -WA; In the Amount of $81,000; Jefferson County Public Works; Washington Military Department, Emergency Management Division and Federal Emergency Management Agency (FEMA) 8. AGREEMENT NO. D16-637 re: Public Assistance for Washington Severe Storms, Straight - Line Winds and Flooding, Disaster No. 4249 -DR -WA; In the Amount of $220,000; Jefferson County Public Works; Washington Military Department, Emergency Management Division and Federal Emergency Management Agency (FEMA) 9. AGREEMENT NO. D16-717 re: Public Assistance for 2015 Severe Winter Storm, Straight - Line Wind and Flooding, Disaster No. 4253 -DR -WA; In the Amount of $370,000; Jefferson County Public Works; Washington Military Department, Emergency Management Division and Federal Emergency Management Agency (FEMA) 10. BID AWARD re: Pavement Markings on Jefferson County Roadways for Calendar Year 2016; In the Amount of $229,884.65; Jefferson County Public Works; Stripe Rite, Inc 11, DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB) 2015 Reports 12. Advisory Board Appointments (2) re: Jefferson County Noxious Weed Control Advisory Board; Four (4) Year Term to Expire March 21, 2020; 1) District 1 Representative, Sarah Doyle; and 2) District 2 Representative, Soozie Nichol 13. Payment of Jefferson County Vouchers/Warrants Dated March 14, 2016 Totaling $592,561.90 14. Payment of A/P Warrants Done by Payroll Dated March 5, 2016 Totaling $126,731.76 RESOLUTION re: In the Matter of Declaration of Emergency Damage to Undie Road (Consent Agenda Item No. 1): Madam Chair Kler stated that Public Works Director/County Engineer Monte Reinders is in the process of seeking federal and state funding for the ongoing slide difficulty on Undie Road. The slide has dropped the road surface by 15 feet since November 2015. Director Reinders has determined that Undie Road cannot be saved. He is suggesting building a new road north and east of the existing road at an estimate of $1 million, which is not available in the budget. There is concern that if the County pays for a new road, it will not get reimbursed. Commissioner Sullivan stated that he has met with staff from Senator Murray's office and Senator Cantwell's office regarding our road situations on the West End of Jefferson County. Commissioner Sullivan moved to approve RESOLUTION NO. 09-16 Declaration of Emergency Damage to Undie Road. Madam Chair Kler seconded the motion. The motion carried. County Administrator Philip Morley explained that the approval of the resolution will allow Public Works to plan for a potential alternate route around Undie Road without commitment by the County at this time. County staff will continue to investigate the County's liability if the road fails and there is not adequate access. Page 2 Commissioners Meeting Minutes of March 21, 2016 I DISCUSSION re: Resolution Establishing a County Policy on Number of Years for Refunds of Property Taxes Paid as a Result of Manifest Errors: Treasurer Stacie Prada and Assessor Jeff Chapman were present to discuss with the Board the proposed resolution. Treasurer Prada stated that Washington State amended three codes Revised Code of Washington (RCW) that will allow local legislative bodies the ability to refund up to three years of property taxes paid as a result of manifest errors. Refunds over three years, the potential impacts grow. The proportion of refunds are withdrawn from wherever they were applied, such as state schools, hospital and current expense. Legislation only allows refunds for manifest errors and surrounding issues. Assessor Chapman explained that manifest errors are errors in data, not errors made as a result of an appraiser's judgment. He discussed situations that can create manifest errors and added that if we don't have a limit on refunds, there will be a lot of time spent guessing and plea bargaining with property owners. Assessor Chapman and Treasurer Prada both recommend keeping the refund level at three years for Jefferson County. Assessor Chapman stated that if the Commissioners were to decide to refund beyond three years, a policy on implementation would be beneficial. Assessor Chapman added that Jefferson County is now on an annual revaluation cycle. He believes that part of a property owner's duty is to look at the annual statement for accuracy and let the Assessor's office know if they see any errors. Commissioner Sullivan stated that he concurs with the recommendation made by Treasurer Prada and Assessor Chapman. Commissioner Sullivan moved to approve RESOLUTION NO. 10-16 Establishing a County Policy on Number of Years for Refunds of Property Taxes Paid as a Result of Manifest Errors in Descriptions of Property. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 9:54 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. HEARING re: Community Development Block Grant (CDBG) Application; 2016 Public Service Grant and Close out of the 2015 Public Service Grant; Olympic Community Action Program (OlyCAP): OlyCAP Director Dale Wilson and Community Services Director Jeff Michaelson briefed the Board on the CDBG Grant Application. Director Wilson stated the CDBG funds that OlyCAP receives are critical for them to provide services to the community. OlyCAP clients are on an extremely low income, and in most cases, well below the federal poverty guideline. In 2015, 17,157 Clallam and Jefferson County individuals received assistance through OlyCAP. There are about 6,000 Jefferson County clients using their services. Madam Chair Kler and Commissioner Sullivan requested Jefferson County -specific statistics for next year's report. Director Wilson stated he will work on that for next year's presentation. Page 3 Commissioners Meeting Minutes of March 21, 2016 It County Administrator Philip Morley noted that the CDBG grant flag pool seems to be contracting over time. Director Wilson confirmed that it is and added that the community need is not contracting. Madam Chair Kler opened the hearing for public testimony. Bruce Cowan, Port Townsend: He stated that he is the Chair of the Jefferson County Democrats who have long admired the work of OlyCAP in serving the citizens of Jefferson County. They value the critical services provided to citizens in the most need. 30% of the clients are 17 years of age or younger. They certainly have not done anything to put themselves in a situation of need. The emergency services provide an incredible safety net below the safety net for the ways we have failed people in our society. He noted that OlyCAP is coordinating tens of thousands of volunteer hours which certainly help to magnify the effect of the dollars we are spending for these services. His only regret is that there are not more resources available for the services that our people need, particularly in the area of housing which has an incredible need right now. Hearing no further testimony, Madam Chair Kler closed the hearing. Commissioner Sullivan stated that he appreciates OlyCAP's work. Commissioner Sullivan moved to approve RESOLUTION NO. 11-16 Certification of Compliance for CDBG Public Services Grant. Madam Chair Kler seconded the motion. The motion carried. Madam Chair Kler thanked Commissioner Sullivan for his years of work with OlyCAP. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. ADDITIONAL BUSINESS. DISCUSSION re: Lodging Tax Advisory Committee (LTAC) Requests: County Administrator Philip Morley stated that seven (7) applications were submitted requesting additional lodging tax funding. The requests total $49,182, which includes a minor adjustment made by the LTAC. The LTAC recommends awarding full funding for each request. The Gateway Visitor Center requested $1,600 for parking lot improvements. County Administrator Morley worked with Public Works staff who determined they would perform the work on the parking lot, but that the cost is closer to $10,000. In addition, funds to pay for the remaining cost of a heat pump replacement the center recently received and $5,000 to replenish the Gateway Visitor Center's VW's contingency fund would be included bringing the total grant recommended amount for consideration to $64,182. County Administrator Morley stated he concurred with the LTAC's recommendations. Commissioner Sullivan moved to accept made a motion to accept the LTAC's recommendation for the expenditure appropriations of lodging tax funds and to authorize the County Administrator to prepare contracts and contract amendments. Madam Chair Kler seconded the motion. The motion carried. Page 4 Commissioners Meeting Minutes of March 21, 2016 _ NAPT 4 UPDATE re: Washington State Department of Natutesources (DNR) `4th Quarter County Income Reports: DNR Coast District Manager Bill Wells, DNR State Lands Assistant Region Manager Drew Rosanbalm, DNR Straits District Manager Brian Turner and Assessor Jeff Chapman were present for the 4th quarter DNR briefing. Mr. Rosanbalm stated that calendar year 2015 finished at $2.8 million which was higher than projected. Penny Waterline cut faster than they had anticipated. There is $1.3 million under contract so far for 2016. Mr. Rosanbalm, Mr. Wells and Mr. Turner reviewed timber sales and harvest estimates with the Board. Mr. Turner noted that there is a new mill opening in Shelton, Washington which will be able to take larger diameter logs. The inability to mill larger logs had been a concern in the past. County Administrator Philip Morley discussed the conditions of Undie Road. Mr. Rosanbalm stated he met with Public Works staff in February 2016. He added DNR is possibly interested in an easement or maintenance agreement for the DNR portion of the road. The meeting was recessed at 11:47 a.m. and reconvened at 1:32 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION. County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • There will be a Climate sea level rise meeting with the Port of Port Townsend, Economic Development Council, City of Port Townsend and Jefferson County Chamber of Commerce on June 2, 2016. • Memorial Field lighting. • Farmers' Market and restrooms; expansion space. • Port Ludlow Associates (PLA) mediation date. • Winter Shelter closure. • Climate Action Committee. • East Jefferson Fire Rescue and Public Utility District (PUD) Privilege Tax; letter from Gordon Pomeroy and Philip Morley's response. • Windblow concerns raised by clearcuts; Mr. Guise and PLA. • Washington State Department of Natural Resources (DNR) lands. Calendar Coordination • Commissioner Sullivan will be out of the office March 29, 2016 through April 1, 2016. • Commissioner Johnson will be out of the office March 28, 2016 through April 1, 2016. • Madam Chair Kler and County Administrator Morley will be attending a Washington State Association of Counties (WSAC) legislative planning group on March 29, 2016. Page 5 QP Commissioners Meeting Minutes of March 21, 2016 ,,,,� �1 K.SN. • Madam Chair Kler will be attending a Behavioral Health Organization (BHO) meeting on April 1, 2016. Commissioner Sullivan will participate via telephone. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on April 12, 2016. • Madam Chair Kler will be attending a Tourism Coordinating Council (TCC) meeting and a Substance Abuse Advisory Board (SAAB) meeting on April 12, 2016. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 2:56 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 6 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley DR Clerk of the Board: Erin Lundgren ET MINUTES Week of March 28, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Three citizens commented on the Port Ludlow Association (PLA) timber harvest mediation; • A citizen stated that the Planning Commission is seeking procedural advice from the Board of County Commissioners (BOCC) regarding a comment submitted by the S'Klallam Tribe; • Three citizens stated they are happy with the turnout for the Democratic Caucus in Jefferson County. The Auditor's Office received praise for their knowledge and assistance; and • A citizen: 1) Commented and gave advice regarding the upcoming Presidential election; and 2) Stated the Trans -Pacific Partnership is more of a treaty and he will not vote for anyone who is in favor of it. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. The Commissioners commented on the importance of the Interlocal Agreement regarding the Upper Hoh Road. 1. RESOLUTION NO. 12-16 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT re: Addendum to Jefferson County Code (JCC) Title 18 Editorial Service; In the Amount of $3,000; Jefferson County Department of Community Development; Code Publishing Company 3. AGREEMENT re: Undie Road Realignment Project, County Project No. 18019900; In the Amount of $23,934; Jefferson County Public Works; Clark Land Office 4. AGREEMENT, Amendment No. 3 re: Cupola House Building Lease; In the Amount of $1,756.55 per month; Washington State University, Jefferson County Extension; Port of Port Townsend 5. MEMORANDUM OF UNDERSTANDING (MOU), NO. G9500100074 re: Long Term Management of the Upper Hoh Road Interagency Working Group; No Financial Commitment; Jefferson County Public Works; Federal Highway Administration, Washington State Division; Washington State Department of Transportation; Federal Highway Administration, Western Federal Lands; and the National Park Service 6. BID AWARD re: Official County Newspaper; In the Amount of $8.50 per Column Inch; Jefferson County Administrator; Port Townsend/Jefferson County Leader (The Leader) Page 1 Commissioners Meeting Minutes of March 28, 2016 7. Advisory Board Resignation re: Tourism Coordinating Council (TCC); Representing Brinnon/Quilcene, Bonnie Story 8. Advisory Board Appointment re: Tourism Coordinating Council (TCC); No Expiration Date; Representing Brinnon/Quilcene and Quilcene Historical Museum, Cleone Telling 9. Payment of Jefferson County Vouchers/Warrants Dated March 21, 2016 Totaling $491,268.31 10. Payment of Jefferson County Payroll Warrants Dated March 18, 2016 Totaling $72,054.90 and A/P Warrants Done by Payroll Dated March 18, 2016 Totaling $16,053.98 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners reported on their meeting schedules. DISCUSSION re: Trail Proposal for Gibbs Lake with Recent Washington State Department of Natural Resources (DNR) Additions: Public Works Parks and Recreation Manager Matt Tyler, members of the Jefferson County Parks and Recreation Advisory Board (PRAB), Quimper Trails Association representative Jim Shaver and President of the Buckhorn Range Chapter of the Back Country Horsemen Bob Hoyle were present for the discussion. The proposal would expand the current trail system at Gibbs Lake and include activities for those who wish to walk, bicycle or ride their horses. In 2014, DNR transferred 300 acres near Gibbs Lake and Beausite Lake. The proposed expansion would encompass the newly transferred acreage and includes a three mile multi-purpose trail around the perimeter and two miles of bicycle -only trails. They also have plans for a bicycle skills area. Commissioner Sullivan stated the proposed trail would bring increased traffic to the area near Beausite Lake and asked if the property occupants there have been in communication with them? Parks and Recreation Manager Tyler replied yes, and introduced Camp Beausite Director Dr. Claudia Edmondson in the audience. Ms. Edmondson stated that the proposed trail is a win-win situation. Camp counsellors would have access to the same trails. Currently, they horseback ride through the area, but they cannot go very far. She added that a loop trail is a great idea. Commissioner Sullivan questioned if there is a timber management plan that is part of the proposal due to the large volume of timber on the property? Parks and Recreation Manager Tyler replied that a timber management plan will be a part of the plan going forward. Commissioner Sullivan added that timber harvest could help offset costs. Page 2 Commissioners Meeting Minutes of March 28, 2016 r"r Parks and Recreation Manager Tyler stated that the project cost is estimated to be approximately $3,500 over the next three years beginning in 2017. The need to enlarge the horse trailer parking at Gibbs Lake was discussed. County Administrator Philip Morley asked if the Quimper Trails Association (QTA) will assume the trail maintenance after it is built? Parks and Recreation Manager Tyler replied they will. Jim Shaver of the QTA is project lead on the proposed trail. A member of the audience, Alden Johnson, was allowed to speak. He asked if there is a liability if bicyclists get hurt on the trail? Parks and Recreation Manager Tyler replied that according to the Washington State Recreational Use Law, the County would not be liable. The meeting was recessed at 10:41 a.m. and reconvened at 10:49 a.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION. County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • Behavioral Health Organization (BHO); Implementation The meeting was recessed at 11:30 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Northwest Maritime Center; Update report from Chamber meeting. • Government to Government request by Port Gamble S'Klallam Tribe. • Outreach to Economic Development Council (EDC)/Home Builders regarding building trades and Workforce Development. • Climate sea level rise meeting with the Port of Port Townsend, EDC, City of Port Townsend and the Jefferson County Chamber of Commerce will be on June 3, 2016. • Memorial Field lighting. • Department of Community Development (DCD) permitting. • DCD Director recruitment and compensation. • Winter Shelter closure preparation. • Update: Climate Action Committee and staffing; no further action until after the Bigfoot Challenge on April 22, 2016. Page 3 Commissioners Meeting Minutes of March 28, 2016 • Update: Solid Waste Advisory Committee (SWAC), Marine strengths. rT Committee (MRC) • Picnic Roof project. • Port Ludlow dispute update; Invite Port Ludlow Associates (PLA) owner Randy Verrue to the next mediation. • Washington State Association of Counties (WSAC) legislative planning group update and discussion. • County finance options; affordable housing tax, transportation benefit district. • Commissioner Johnson's update on future plans. Calendar Coordination • Madam Chair Kler and County Administrator Morley will be attending a WSAC Legislative Planning Group meeting on March 29, 2016. • Madam Chair Kler will be attending a Behavioral Health Organization (BHO) meeting on April 1, 2016. Commissioner Sullivan will be participating via telephone. • There will be a Planning Commission meeting on April 6, 2016. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on April 12, 2016. • Madam Chair Kler will be attending a Tourism Coordinating Council (TCC) meeting and a Substance Abuse Advisory Board (SAAB) meeting on April 12, 2016. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren MINUTES Week of March 28, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Three citizens commented on the Port Ludlow Association (PLA) timber harvest mediation; • A citizen stated that the Planning Commission is seeking procedural advice from the Board of County Commissioners (BOCC) regarding a comment submitted by the S'Klallam Tribe; • Three citizens stated they are happy with the turnout for the Democratic Caucus in Jefferson County. The Auditor's Office received praise for their knowledge and assistance; and • A citizen: 1) Commented and gave advice regarding the upcoming Presidential election; and 2) Stated the Trans -Pacific Partnership is more of a treaty and he will not vote for anyone who is in favor of it. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. The Commissioners commented on the importance of the Interlocal Agreement regarding the Upper Hoh Road. 1. RESOLUTION NO. 12-16 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal 2. AGREEMENT re: Addendum to Jefferson County Code (JCC) Title 18 Editorial Service; In the Amount of $3,000; Jefferson County Department of Community Development; Code Publishing Company 3. AGREEMENT re: Undie Road Realignment Project, County Project No. 18019900; In the Amount of $23,934; Jefferson County Public Works; Clark Land Office 4. AGREEMENT, Amendment No. 3 re: Cupola House Building Lease; In the Amount of $1,756.55 per month; Washington State University, Jefferson County Extension; Port of Port Townsend 5. MEMORANDUM OF UNDERSTANDING (MOU), NO. G9500100074 re: Long Term Management of the Upper Hoh Road Interagency Working Group; No Financial Commitment; Jefferson County Public Works; Federal Highway Administration, Washington State Division; Washington State Department of Transportation; Federal Highway Administration, Western Federal Lands; and the National Park Service 6. BID AWARD re: Official County Newspaper; In the Amount of $8.50 per Column Inch; Jefferson County Administrator; Port Townsend/Jefferson County Leader (The Leader) Page 1 Commissioners Meeting Minutes of March 28, 2016 7. Advisory Board Resignation re: Tourism Coordinating Council (TCC); Representing Brinnon/Quilcene, Bonnie Story X 8. Advisory Board Appointment re: Tourism Coordinating Council (TCC); No Expiration Date; Representing Brinnon/Quilcene and Quilcene Historical Museum, Cleone Telling 9. Payment of Jefferson County Vouchers/Warrants Dated March 21, 2016 Totaling $491,268.31 10. Payment of Jefferson County Payroll Warrants Dated March 18, 2016 Totaling $72,054.90 and A/P Warrants Done by Payroll Dated March 18, 2016 Totaling $16,053.98 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners reported on their meeting schedules. DISCUSSION re: Trail Proposal for Gibbs Lake with Recent Washington State Department of Natural Resources (DNR) Additions: Public Works Parks and Recreation Manager Matt Tyler, members of the Jefferson County Parks and Recreation Advisory Board (PRAB), Quimper Trails Association representative Jim Shaver and President of the Buckhorn Range Chapter of the Back Country Horsemen Bob Hoyle were present for the discussion. The proposal would expand the current trail system at Gibbs Lake and include activities for those who wish to walk, bicycle or ride their horses. In 2014, DNR transferred 300 acres near Gibbs Lake and Beausite Lake. The proposed expansion would encompass the newly transferred acreage and includes a three mile multi-purpose trail around the perimeter and two miles of bicycle -only trails. They also have plans for a bicycle skills area. Commissioner Sullivan stated the proposed trail would bring increased traffic to the area near Beausite Lake and asked if the property occupants there have been in communication with them? Parks and Recreation Manager Tyler replied yes, and introduced Camp Beausite Director Dr. Claudia Edmondson in the audience. Ms. Edmondson stated that the proposed trail is a win-win situation. Camp counsellors would have access to the same trails. Currently, they horseback ride through the area, but they cannot go very far. She added that a loop trail is a great idea. Commissioner Sullivan questioned if there is a timber management plan that is part of the proposal due to the large volume of timber on the property? Parks and Recreation Manager Tyler replied that a timber management plan will be a part of the plan going forward. Commissioner Sullivan added that timber harvest could help offset costs. Page 2 Commissioners Meeting Minutes of March 28, 2016 Parks and Recreation Manager Tyler stated that the project cost is estimated to be approximately $3,500 over the next three years beginning in 2017. The need to enlarge the horse trailer parking at Gibbs Lake was discussed. County Administrator Philip Morley asked if the Quimper Trails Association (QTA) will assume the trail maintenance after it is built? Parks and Recreation Manager Tyler replied they will. Jim Shaver of the QTA is project lead on the proposed trail. A member of the audience, Alden Johnson, was allowed to speak. He asked if there is a liability if bicyclists get hurt on the trail? Parks and Recreation Manager Tyler replied that according to the Washington State Recreational Use Law, the County would not be liable. The meeting was recessed at 10:41 a.m. and reconvened at 10:49 a.m. with all three Commissioners present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • Behavioral Health Organization (BHO); Implementation. The meeting was recessed at 11:30 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Northwest Maritime Center; Update report from Chamber meeting. • Government to Government request by Port Gamble S'Klallam Tribe. • Outreach to Economic Development Council (EDC)/Home Builders regarding building trades and Workforce Development. • Climate sea level rise meeting with the Port of Port Townsend, EDC, City of Port Townsend and the Jefferson County Chamber of Commerce will be on June 3, 2016. • Memorial Field lighting. • Department of Community Development (DCD) permitting. • DCD Director recruitment and compensation. • Winter Shelter closure preparation. • Update: Climate Action Committee and staffing; no further action until after the Bigfoot Challenge on April 22, 2016. Page 3 Commissioners Meeting Minutes of March 28, 2016 • Update: Solid Waste Advisory Committee (SWAC), Marine Rces Committee (MRC) strengths. • Picnic Roof project. • Port Ludlow dispute update; Invite Port Ludlow Associates (PLA) owner Randy Verrue to the next mediation. • Washington State Association of Counties (WSAC) legislative planning group update and discussion. • County finance options; affordable housing tax, transportation benefit district. • Commissioner Johnson's update on future plans. �K Calendar Coordination • Madam Chair Kler and County Administrator Morley will be attending a WSAC Legislative Planning Group meeting on March 29, 2016. • Madam Chair Kler will be attending a Behavioral Health Organization (BHO) meeting on April 1, 2016. Commissioner Sullivan will be participating via telephone. • There will be a Planning Commission meeting on April 6, 2016. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on April 12, 2016. • Madam Chair Kler will be attending a Tourism Coordinating Council (TCC) meeting and a Substance Abuse Advisory Board (SAAB) meeting on April 12, 2016. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 4