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HomeMy WebLinkAboutM030716District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 7, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen requested a covered bike shelter at the Courthouse and urged the Commissioners to sponsor "Tour de Forts," an event that supports bicycle programs in Jefferson County; A citizen: 1) Stated that the Solid Waste Advisory Committee (SWAC) toured a recycling facility in Seattle; 2) Thanked Interim Department of Community Development (DCD) Director David Goldsmith and County Administrator Philip Morley for attending a recent Planning Commission meeting, and 3) Stated that she applied to serve on the Planning Commission; and A citizen voiced concern over a parcel that was recently logged in Port Ludlow. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2016 Public Service Grant Application and Closeout of 2015 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 21, 2016 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse 2. CALL FOR BIDS re: Upper Hoh Road Culvert Replacement Project, M.P. 6.949, County Project No. CR18962, Federal Aid Project No. PLH-A160(001); Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, April 4, 2016 in the Commissioners' Chambers, Jefferson County Courthouse 3. AGREEMENT re: Coastal Observation and Seabird Survey; In the Amount of $14,290; Jefferson County Public Health; University of Washington 4. AGREEMENT re: Water Quality Pollution Identification and Control for Quilcene and Dabob Bay; In the Amount of $491,612; Jefferson County Public Health; Washington State Department of Ecology 5. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $3,000; Quilcene Brinnon Dollars for Scholars 6. AGREEMENT re: 2016 Hotel Motel Grant Funding; In the Amount of $15,495; Quilcene Historical Museum Page 1 KCommissioners Meeting Minutes of March 7, 2016 7. AGREEMENT re: 2016-2017 Supply of Aggregate for County Roadway Bituminous Surface Treatment (BST) Program; Total Estimated Amount of $123,000 plus Washington State Sales Tax; Jefferson County Public Works; Pyramid Materials 8. AGREEMENT re: Appointment of Special Deputy Prosecuting Attorney, State of Washington vs. Michael Pierce; In the Amount of $12,000; Jefferson County Prosecuting Attorney's Office; Jeremy Aaron Morris, Glisson & Morris, P.S. 9. Payment of Jefferson County Vouchers/Warrants Dated February 22, 2016 Totaling $252,414.37 and March 1, 2016 Totaling $42,292.80 10. Payment of Jefferson County Payroll Warrants Dated February 19, 2016 Totaling $71,341.85 and A/P Warrants Done by Payroll Dated February 9, 2016 Totaling $15,868.91 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of February 16 and 22, 2016 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION- Continued: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:56 a.m. and reconvened at 10:04 a.m. with all three Commissioners present. BID OPENING re: Pavement Marking on Jefferson County Roads for Calendar Year 2016, County Project No. 18019940: Public Works Engineer Dale Seward stated the Engineer's estimate is $232,600.00. He read aloud the following two bids: BIDDER Apply -A -Line Pacific, WA BID AMOUNT $259,051.15 StripeRite $229,884.65 Sumner, WA Mr. Seward stated that both bidders have been awarded bids from the County in the past and Public Works was pleased with work done by both companies. Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of March 7, 2016 CERTIFICATION of Annual Inventory of the Capitalized Assets as of December 31, 2015: Clerk of the Board/Human Resources Manager Erin Lundgren stated that each year, the Board of County Commissioners must certify the annual inventory of the capitalized assets. Each Board member swore under oath that the statements made in the inventory certification are true. DISCUSSION re: 2017 Fiscal Year Federal Funding Priorities: Washington State Representative Derek Kilmer's office requested that Jefferson County submit the County's federal funding priorities for federal fiscal year 2017 budget (October 1, 2016 — September 30, 2017). This gives Jefferson County an opportunity to highlight its highest priority capital needs for federal funding, as well as important federal funding sources to County programs whose authorization may be in doubt. Representative Kilmer's office is asking for a short list of the County's highest priority federal budget requests. Assessor Jeff Chapman and Environmental Health Director Jared Keefer were present for the discussion. Assessor Chapman stated that he is on the Federal Advisory Committee for the Pacific Northwest National Scenic Trail (PNWNST) and the United States Forest Service (USFS) is the administrator of that trail. The plan for this trail is to overlay the Larry Scott Trail and Olympic Discovery Trail out to Highway 101. He briefed the Board on alternative routes for these trails and other entities interested in its completion. The USFS is working on getting the trail off State Route 20. Madam Chair Kler asked if the intent of the proposal is to ask Representative Derek Kilmer to request additional funding from the USFS? Assessor Chapman replied that it is. He added that the USFS gives the Obama Administration a list of about 5-6 projects per region, and the PNWNST would like to see this project make that list. County Administrator Philip Morley asked Director Keefer to brief the Board on Environmental Health Department funding requests. Director Keefer stated that he submitted two proposals: 1) National Estuary Program (NEP) Fund; and 2) The Puget Sound Region Program fund, both via the Environmental Protection Agency (EPA). Environmental Health is working to improve Puget Sound waterways by eliminating pollution and pathogen sources. The request is to continue funding which would benefit water sources and increase EPA's funding amount. On the local level, this would assist with septic system program/activities/infrastructure not covered by filing fees. Director Keefer stated that there is a local emphasis in the Puget Sound on non -point source pollution, and he believes this would be a great opportunity to augment the request by asking to prioritize non - point source pollution. Commissioner Johnson agreed. Director Keefer explained that the best way to achieve clean health and clean water is to replace failing septic systems in our County. Human E Coli from Chimacum Creek is being flushed into the Puget Sound. He has been discussing our County's health issues with office staff at Representative Kilmer's office. Madam Chair Kler stated that with the current Flint, Michigan water crisis, clean water is probably something they are moving to the forefront. Commissioner Sullivan stated that if the County needed to give a quick direction to Representative Kilmer's office, it would be to place our sewer issues at the top of the list. Commissioner Johnson added that it all flows into the bay. The meeting was recessed at 10:46 a.m. and reconvened at 10:54 a.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of March 7, 2016 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: Calendar Coordination: • All three Commissioners will be attending a Chamber of Commerce meeting on March 7, 2016. • Madam Chair Kler will be attending a Tourism Coordinating Council (TCC) meeting and a Substance Abuse Advisory Board (SAAB) meeting on March 8, 2016. • Commissioner Johnson will be attending a Hood Canal Coordinating Council (HCCC) meeting on March 8, 2016. • Commissioner Sullivan will be attending a meeting with Indian Island staff regarding their planned operations study on March 9, 2016. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on March 9, 2016. • Madam Chair Kler will be participating in a Legislative Steering Committee (LSC) conference call on March 11, 2016. • Commissioner Johnson will be attending an Eastern Straits Local Integrating Organization (LIO) meeting in Seattle on March 15, 2016. • Commissioner Johnson will be attending a Budget Committee meeting on March 16, 2016. • Commissioner Sullivan will be attending a Peninsula Housing Authority meeting on March 16, 2016. • All three Commissioners will be attending a Board of Health meeting on March 17, 2016. • Commissioner Johnson will be out of the office on March 21, 2016 to speak at a Northwest Environmental Forum at the University of Washington. Miscellaneous Items: • Shelter To Housing Coalition; working on productive meetings and meeting room space. The meeting was recessed at 11:26 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. UPDATE re: 2015 Noxious Weed Control Board: Noxious Weed Control Coordinator Joost Besijn briefed the Board on the Noxious Weed Control Board's (NWCB) program accomplishments and roadway status report. Mr. Besijn stated that in 2015, the NWCB conducted 130 hours of early detection and rapid response, mostly through pulling of noxious weeds. Notable weeds that were targeted were wild chervil, tansy ragwort, spotted knapweed, scotch broom and teasel. Expenses for the NWCB in 2015 totaled $9,279.50. Mr. Besijn estimates expenses to be approximately $11,470 in 2016. When soil is disturbed, it can lead to a noxious weed infestation. Mr. Besijn is working on revegetation education and plans to purchase grass seed to combat the effects of ground disruption. Page 4 �V G Commissioners Meeting Minutes of March 7, 2016 DISCUSSION re: 2017 Fiscal Year Federal Funding Priorities -Continued. County Administrator Philip Morley discussed further with the Board the 2017 Fiscal Year Federal Funding Priorities list to be sent to Representative Derek Kilmer's office. After discussion, the Board narrowed down the prioritization request as follows: 1) Funding for the Hadlock Wastewater Treatment System. Continue and enhance funding for three federal programs: • USDA Rural Development, Water and Environmental Programs (WEP) • USEPA Region 10 — Special Appropriation Acts Projects (SAAP) Program • USEPA — Clean Water and Drinking Water State Revolving Funds. President's 2017 Budget: $979.5 Million for Clean Water; $1.02 Billion for Drinking Water 2) Funding for Roads and Transit. Continue and enhance funding for two federal programs: • Federal Lands Access Program (FLAP) • Federal Highway Transportation Bills 3) Funding for Public Health Programs and Citizen Access to Healthcare. Restore prior higher funding for: • Affordable Care Act — Prevention and Public Health programs. Request: $1 Billion. President's 2017 Budget: $1 Billion. 4) Funding for Clean Water. Continue funding for two federal programs: • Puget Sound Program — Puget Sound Protection and Restoration. President's 2017 Budget less than $30 Million for Puget Sound Program; $27.2 Million for National Estuary Program • USEPA Region 10 — Local Integrating Organizations' Near Term Action Agenda 5) Funding for Trails and Habitat Protection. Continued funding for: • Land and Water Conservation Fund. Request: $4 Million for fee/easement acquisition/access. President's 2017 Budget: $900 Million. The list was agreed upon by the Board with the assumption that Representative Kilmer is already well aware of, and working to support, two National Association of Counties (NACo) priorities: • Continued and full funding for Payment in Lieu of Taxes (PILT) • Continued funding for Secure Rural Schools (SRS) Commissioner Johnson moved to authorize the Chair and the County Administrator to finalize communication back to Representative Kilmer's office regarding Jefferson County's 2017 Fiscal Year Federal Funding Priorities. Commissioner Sullivan seconded the motion which carried by a unanimous vote. UPDATE re: North Olympic Peninsula Resources Conservation and Development (NOP RC&D) Council 2015 Year End Report. NOP RC&D Director Kate Dean briefed the Board on their 2015 year-end report. She noted that the RC&D is celebrating their 25th year anniversary. Page 5 Commissioners Meeting Minutes of March 7, 2016 UPDATE re: Washington State Department of Commerce Planning Grant. Department of Community Development (DCD) Interim Director David Goldsmith, Associate Planner Joel Peterson and Assistant Planner Patrick Hopper briefed the Board on a planning grant that would benefit DCD. The deadline for completing the Comprehensive Plan update is June 2018 per an extension given by the Washington State Department of Commerce. Jefferson County has been awarded a second Planning Grant. The Grant scope includes a Unified Development Code (UDC) update to incorporate prior code interpretations, correct errors and cleanup cross reference citations. The grant includes a scope for citizen participation including staff training by the Institute For Citizen Participation and the installation of "Speak Up," a web -based citizen input module. Citizens will be able to utilize Speak Up for three years. The grant also includes website improvements and project management software. DCD staff is working on Agriculture and Critical Areas Regulations (CAR) revisions. In the near future, staff will brief the Board on the Washington State Department of Ecology's guidance for what can be acceptable. The Comprehensive Plan and the UDC amendments will be reviewed by the Planning Commission and be submitted to the Board of County Commissioners between December 2017 and January 2018. It was noted that there will be two positions opening up on the Planning Commission within the next few months. NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 4:13 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ATTEST: 09' �iLr ' '" CarolynY Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kle hair ,y f - Z/- _� Z�__ � - David Sullivan, Member Phil Johnson, ember Page 6 SE ATTEST: 09' �iLr ' '" CarolynY Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kle hair ,y f - Z/- _� Z�__ � - David Sullivan, Member Phil Johnson, ember Page 6