HomeMy WebLinkAboutM031416District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of March 14, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented on the Port Ludlow Association (PLA) timber harvest mediation;
• A citizen shared a cancer success story;
• A citizen extended an invitation to everyone to attend the Planning Commission meeting on
Wednesday, March 16, 2016 at 6:30 p.m. at the Tri Area Community Center; and
• A citizen stated: 1) the Democratic Caucus will be held March 26, 2016; and 2) Senator Jim Hargrove
will not be seeking another term and his 30 years of service is appreciated.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote. Madam Chair Kler stated she is pleased with
the hiring of the new Public Health Director, Vicki Kirkpatrick.
1. AGREEMENT re: Provide Marine Education Programs and Materials to Pacific Coast
Classrooms; In the Amount of $7,340; Jefferson County Public Health; Feiro Marine Life Center
2. AGREEMENT re: Appraisal Services for up to Five (5) Fee -simple Property Acquisitions for
Floodplain Restoration and Salmon Recovery (RCO #13-1384C and #15-1189); In the Amount of
$3,900; Jefferson County Public Health; Northwest, LLP, James B. Price
3. AGREEMENT re: Emergency Road Repair, Upper Hoh Road M.P. 9.8 (Spruce Creek), County
Project No. X01988; In the Amount of $115,000; Jefferson County Public Works; Seton
Construction, Inc.
4. AGREEMENT re: Emergency Road Repair, Oil City Road M.P. 8.9; In the Amount of $96,250;
Jefferson County Public Works; Seton Construction, Inc.
5. AGREEMENT re: Quilcene Sport Courts Resurfacing Project; In the Amount of $15,286;
Jefferson County Public Works; Alex Havens, Pacific Ace, LLC Surfacing Solutions
6. AGREEMENT, Change Order No. 1 re: Emergency Road Repair, Undie Road M.P. 1. 1,
County Project No. X01990; An Additional Amount of $54,000 for a Total of $109,000;
Jefferson County Public Works; Bruch & Bruch Construction, Inc.
7. AGREEMENT re: Public Health Director Services; In the Amount of $8,051.58 per Month, Plus
Benefits; Jefferson County Administrator; Vicki Kirkpatrick
Page 1
K!1�71
Commissioners Meeting Minutes of March 14, 2016
8. Payment of Jefferson County Vouchers/Warrants Dated March 9, 2016 Totaling $4,195.96
9. Payment of Jefferson County Payroll Warrants Dated March 4, 2016 Totaling $791,381.06
and A/P Warrants Done by Payroll Dated March 4, 2016 Totaling $758,333.93
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
DISCUSSION re: Agreement for Medical Care of Jail Inmates: Sheriff David Stanko
was present for the discussion. He provided a statement from Jail Superintendent Steve Richmond who
was unable to attend the Board of County Commissioners' meeting.
Sheriff Stanko stated that the Jefferson County Jail houses 45 inmates at any given time. As Sheriff, he
is mandated to take care of them. After reading from Superintendent Richmond's statement, Sheriff
Stanko stressed the need to break the cycle of recidivism amongst those incarcerated. Jefferson Mental
Health Director Adam Marquis, Jefferson General Hospital and Safe Harbor Recovery Center are
looking for a local solution to address the needs at the jail. He added that while the proposed contract
would address their current medical care needs, they are still seeking a local solution that will
encompass all their needs.
Commissioner Johnson moved to approve an AGREEMENT for Medical care of Jail Inmates; in the
amount of $88,292; Jefferson County Sheriff's Office; Healthcare Delivery, Inc., DBA Healthcare
Delivery Systems (HDS). Commissioner Sullivan seconded the motion.
Commissioner Sullivan stated that in his previous profession he was an in-patient psychiatric nurse at
Oregon Health and Science University in Portland, Oregon. He has seen individuals who were too
difficult to manage in jail, so he knows the potential of what jail staff can be faced with. He noted that
over the years, the lack of incidents in the jail is remarkable and a testament to the work that is being
done there. Commissioner Sullivan added that he believes the corrections staff cares for those who are
incarcerated, manages them fairly and addresses their needs. He likes to see all the agencies working
together.
Madam Chair Kler stated she is happy to see that people are finally getting the help and stability they
need. She added that she likes what Commissioner Sullivan is doing to address the housing aspect. She
believes that stable housing is the cornerstone for helping some of these individuals. Sheriff Stanko
noted that OlyCAP visits the jail once a week to discuss housing needs of those after leaving
incarceration.
Madam Chair Kler called for a vote on the motion. The motion carried by a unanimous vote.
The meeting was recessed at 9:49 a.m. and reconvened at 10:00 a.m. with all three
Commissioners present.
Page 2
Commissioners Meeting Minutes of March 14, 2016
Nin ,tom'
BID OPENING re: Publication of County Legal Notices: Clerk of the Board/Human
Resources Manager Erin Lundgren opened and read aloud the one bid received from the Port Townsend
Publishing Company; Port Townsend Jefferson County Leader.
Bid Specifics
2016 Bid - The Leader
Bid Amount (per column inch)
$8.50
Type & Size
Helvetica 7 pt.
Column Width
1.625"
Frequency of publication
1 time per week on Wednesday
Publications Submitted: time of
1:00 p.m.
days before publication
2 days prior
Total Delivery and newsstand
6,425
circulation in Jefferson County
Other Enhancements:
Publish on Newspaper website
Yes — included in bid amount.
Quarterly publication of a
Yes — included in bid amount.
section map and explanation of
how to use the public notices
Use of County logo to identify
Yes — included in bid amount.
where County legal notices
begin.
Two free newspaper
Yes — included in bid amount.
subscriptions
Optional Bid Item:
Press releases accepted and subject to
editing. Advertisements other than
legal notices are accepted at open
rate.
Other:
1.625" per column
Cost per square inch (per
Column inch = 1" x 1.625" = 1.625
formula developed by Bill
sq. inch per col. Inch.
Woolf to compare prices when
Ad rate = *8.50/col. in)/(1.625 sq. in
the column width is different.)
per col. in. = $5.23 per square inch
Staff will review the bid and submit a recommendation for bid award to the board at a future date.
The meeting was recessed at 10:06 a.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
Page 3
Commissioners Meeting Minutes of March 14, 2016
BRIEFING re: SSB 5276 Relating to Refunds of Property Taxes Paid as a Result of
Manifest Errors in Descriptions of Property: Treasurer Stacie Prada and Assessor, Jeff Chapman
briefed the Board on SSB 5276 which addresses refunds of property taxes paid as a result of manifest
errors in descriptions of property. This item will be scheduled for discussion and possible approval at a
later date.
EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:40
p.m. with the Chief Civil Deputy Prosecuting Attorney, County Administrator, Public Works Director,
Engineering Services Manager and Budget Consultant re: Attorney Client Privilege; Potential Litigation
under exemption RCW 42.3 0.110 (1)(i) as outlined in the Open Public Meetings Act. The actual period
of time the Board met in Executive Session on this topic was from 2:03 p.m. to 3:30 p.m. At the
conclusion of the Executive Session the Board resumed the regular meeting.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
ATTEST:
JEFFERSON COUNTY
y
BOARD OF COMMISSIONERS
Carolyn Avery VP
Deputy Clerk of the Board
Katl
Dav
Phil
Page 4
�kat��VL- 4��