HomeMy WebLinkAboutPC Mtg Minutes 11-6-13 Final JEFFERSON COUNTY PLANNING COMMISSION
621 Sheridan Street, Port Townsend, WA 98368
(360) 379-4450 PlanComm@co.jefferson.wa.us
www.co.jefferson.wa.us/commdevelopment/PlanningCommission
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MEETING MINUTES
MEETING DATE November 6, 2013
Jefferson County Courthouse, First Floor Conference Room, Port Townsend
Time Topic Action Notes/Follow-up
(if needed)
A. Opening
Business Staff & Chair should coordinate
to start digital recorder before
gavel.
Call to Order Time: 1:30 pm
Presiding: Chair: Kevin Coker
Roll Call: 7 Attendees Indicate P – Present; AU –
Absent & Unexcused; or AE –
Absent & Excused (as noted by
Chair); Note any late arrivals;
Quorum = 5
Quorum Present @ Roll Call
Staff Present: C. Smith (Director) ; S. Hoskins
(Planning Manager) ; K. Hathaway (Plan Clerk)
Invited Guests: 0
# Public in Audience: 1
District 1 District 2 District 3
Coker Felder Miller Vacant Farmer Werch Brotherton Giske Hull
P P P P P AE P P
Jefferson County Planning Commission Meeting M inutes
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Time Topic Action Notes/Follow-up
(if needed)
Approval of Past Minutes:
Hull motioned and Miller seconded.
Approval of September 2nd 2013 minutes with no
changes by unanimous decision 7 for, 0 against, 0
If any revisions are needed,
remind Chair to hand write
them on the original document
(unless extensive), and note
them here/on the back of this
page. If minutes not approved,
make note of reasons why.
Staff Updates: Use back side of page to continue
if necessary
Director Smith Tuesday November 12th DCD is bringing 2 things
to the County Commissioners:
1. Ordinance to require Pre-application
conference for certain applications (E.g.
Critical areas)
2. Fee Ordinance. The last fee update was
in 2009 so DCD wants to implement a
customer assistance fee.
Smith Philip would like to have an update from
Planning commission board members about the
updates that they are doing.
Planning
Manager Hoskins
David Johnson wrote a brief report on Pleasant
Harbor: There is no set date that the Pleasant
Harbor Draft will be brought to the planning
commission. As of right now DCD is waiting on
Pleasant Harbor to meet all of the requirements.
Hoskins 2013 Comprehensive Plan Amendment Cycle:
Board of commissioners approved the two Comp
Plan amendments on November 4th. The next
step is to have staff log all the information and
complete the 60 day appeal period until the
beginning of January.
Jefferson County Planning Commission Meeting M inutes
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Committee
Reports:
Henry Werch
Chair Coker
Observer
Comment:
A. Agenda Item:
Smith
Reminder that he would like to have a meeting
held in Brinnon.
Housing committee: The acronym for the group
is Jefferson County (shelter) to housing
partnership (JC2HP). They have broken up into
two sub comities:
Housing and Zoning
He encouraged everyone to come to the Planning
Commission meetings and also provided our
update to Chapter 5 of the Comp Plan.
This group meets monthly/ bi-monthly.
None
Sign Code
Carl explained David Alvarez’s comments to the
Commission and made suggestions where
needed. The Commission discussed minor
wording changes and consistency throughout the
code. In general the Commission is happy with
the code and its progress.
The Commission decided David Alvaez’s
recommendation to be consistent and
always use on-site was a good
recommendation.
In section 3.s the Commission agreed that
portable was a better word choice than
nonpermanent.
In section 3.s the Commission Board
agreed with the definition of Use.
Jefferson County Planning Commission Meeting M inutes
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Carl explained new possible additions to the code
that he has either found in other jurisdictions
codes or through conversations with people. The
Commission discussed these and made minor
comments and decided that David Alvarez needs
to make comment on the wordage.
In Section 3.g the Commission decided to
remove the word electronic. So it reads
changing message sign.
“Subdivision real estate sign” is discussed
in chapter 9 already so the Commission
decided to use this language.
Exemptions: This indicates that you may
be exempt from getting a permit for a
sign, but you are not exempt from
following applicable standards in the
code. The Commission agrees with this.
Adding language so that illuminated signs
in window are allowed. The Commission
agrees.
Noncommercial Signs: “Not more than 32
square ft in sign area and not more than 8
feet above existing grade and not
illuminated” the Commission agrees. This
will help protect community character.
“Murals or signs consisting solely paint or
other color media that is applied on
existing structures” the Commission
agrees.
The Commission agrees with the “way
finding sign’’ program and time allotment
to remove all Non- legal nonconforming
signs, five years.
Jefferson County Planning Commission Meeting M inutes
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B. Agenda Item:
Hoskins
Comprehensive Plan Update (matrix)
Gave the Commission new material that was not
sent out in the email.
This new material is too help convey a broader
perspective of what needs to be done.
FEMA Biological Opinion:
Background-
Someone sued FEMA because they were not
protecting endangered species, they were not
ESA compliant.
Now, to protect endangered species FEMA has a
new protocol where there are three different
ways that jurisdictions can comply:
1. Comply with FEMA’s model/ordinance
2. Our existing codes comply (ours did not
there is still work that we need to do to
our code)
3. Review every case that comes in that is in
the flood zone (we are doing this now)
From these the Board of County Commissioners
needs to decide if they want to change the code
so that we meet FEMA standards of add to our
code that we will review every case when it
comes in.
Agriculture in Critical areas:
DCD feels as though this is a high priority for the
community and will be a large part of the update.
Navy Joint Land use Planning:
DCD is working on a grant with adjoining bases
(Kitsap-Banger and Indian Island). This will
include a large public process and will help us
finalize a joint plan with Kitsap County and the
City of Bremerton. Also this will be a proactive
step for the County rather than a reactive step.
Jefferson County Planning Commission Meeting M inutes
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In-Lue-Fee (ILF):
This is a tool for mitigating Critical areas. This
could be a “goal” in our code. This is a tool in
where as rather than doing on site mitigation
someone would do off site mitigation.
Commission should try to ID new goals and
policies that may or could receive grant funding
in the future. If in our County Com Plan we have
items as a goal and then the county applies for a
grant for this the granting agency will know that
the community is for it.
In the matrix the difficulty of the items has been
flipped so that the harder the topic the lower the
score meaning lower the priority for the
Commission.
Hull Commission needs to know what agencies are
out there and what projects they may fund to
come up with goals so that the County can
receive funding in the future.
Group Planning Commission Discussion of matrix:
The planning commission does not have enough
time to discuss every issue that needs to be
addressed so the board needs to narrow their
sites.
Topic Action Notes/Follow-up
(if needed)
Time
Summary
of tonight’s
meeting/
New
Business:
Waiting on more legal advice on the Sign Code.
Next meeting the Commission should nail down
the important issues needed to be covered by
the comp plan.
Jefferson County Planning Commission Meeting M inutes
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Date of
next
Meeting:
12 / 4 / 13
Month Day Year
@BoCC Chambers
Agenda
Topics for
next
meeting:
1. Unified Development Code Text
Amendment (MLA12-226)- Sign Code
2. Comprehensive Plan Update 2016
(GMA Periodic Update)
Meeting
Adjourned
Time
4:16 PM by Unanimous vote OR