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Home My WebLink AboutPC Mtg Minutes 01-15-14_FINAL JEFFERSON COUNTY PLANNING COMMISSION 621 Sheridan Street, Port Townsend, WA 98368 (360) 379-4450 PlanComm@co.jefferson.wa.us www.co.jefferson.wa.us/commdevelopment/PlanningCommission Page 1 of 7 MEETING MINUTES MEETING DATE January 15, 2014 Jefferson County Courthouse, First Floor Conference Room, Port Townsend Time Topic Action Notes/Follow-up (if needed) A. Opening Business Staff & Chair should coordinate to start digital recorder before gavel. Call to Order Time: 1:35 pm Presiding: Chair: Kevin Coker Roll Call: Indicate P – Present; AU – Absent & Unexcused; or AE – Absent & Excused (as noted by Chair); Note any late arrivals; Quorum = 5 Quorum Present @ Roll Call Staff Present: C. Smith (Director) ; S. Hoskins (Planning Manager) ; K. Hathaway (Plan Clerk) Invited Guests: 0 # Public in Audience: 1 District 1 District 2 District 3 Coker Felder Miller Vacant Farmer Werch Brotherton Giske Hull P P P X AE P AE AU P Jefferson County Planning Commission Meeting M inutes Page 2 of 7 Time Topic Action Notes/Follow-up (if needed) Approval of Past Minutes: Chairman Hull Motions to approve the minutes and Chairman Miller seconds. Minutes are approved at 1:40pm. If any revisions are needed, remind Chair to hand write them on the original document (unless extensive), and note them here/on the back of this page. If minutes not approved, make note of reasons why. Staff Updates: Use back side of page to continue if necessary Mr. Smith Fire Services: Department of Community Development (DCD) has signed an inter-local agreement with the East Jefferson Fire District (EJFD) that makes it so that the fire chief is the fire marshal for Jefferson County. The fire marshal is in charge of interpreting the fire code. This went into effect January 1, 2014. Ms. Hoskins Pleasant harbor MPR: Mr. Johnson, the planner for the Pleasant Harbor MPR, has determined that the MPR is in the final stages, it will be brought to the Planning Commission (PC) soon. Mr. Johnson believes that the final report should be in to DCD by January 20, 2014. If the plan is in on time DCD will report to the PC at the February 19, 2014 meeting. Jefferson County Planning Commission Meeting M inutes Page 3 of 7 Ms. Hoskins I-502: DCD decided to use local regulations to locate associated uses of marijuana operations.  There have been 40 applications in the Jefferson County area.  There is a spread sheet on the Washington State Liquor Control Board website where you can get all of the applicant data.  The state sends notices to the local jurisdictions and then the local jurisdictions have 20 days to comment  DCD has commented on two, DCD didn’t object on any producing sites, but did object on two processing applications until they have the proper permits from DCD.  There are 4 Locations: 1. 123 Black Bear Port Townsend (Rural Residential: RR) 2. 480 Larson Lake Chimacum (RR) 3. 5030 Eagle Mount Chimacum (Agriculture) 4. 6892 Oak Bay Rd Port Townsend (RR) Committee Report Chairman Coker Affordable Housing: People are looking at the Yellow Mill house in the City of Port Townsend near the Habitat store. People want to convert it into a housing center. They would transform the top floor into 10 rooms and convert the lower level into a common area or try to rent it out to a business. Observer Comment Frank Hoffman: Affordable housing- Multiple agencies and committees are working to update the affordable housing in the county. The target is homeless people in the county and the secondary is affordable housing. Jefferson County Planning Commission Meeting M inutes Page 4 of 7 A. Agenda Item: Mr. Smith Chairman Werch Mr. Smith UDC Amendment – Sign Code There are only a few changes that have been made since the last meeting and they are:  Only the display of images and words are to be changing in the changing message board.  Moving Sign: “flutter sign” and signs that are moving from natural sources will be acceptable.  Temporary signs: limit about what temporary means: number of days with in any 12 consecutive months.  Prohibited signs: moving signs are prohibited except when they move by natural ways and changing message signs. Electronic signs that have two faces and rotate, are these prohibited? Are there any in the county already? We are changing the language of the existing code so those would have been prohibited in the original code.  Exemptions Suggestion: In the category of exemptions we should add temporary signs and conditions. Also for exempt signs in the right of way add conditions.  Design Standards: Rotating/ moving signs there is a ban with an exemption. Add language to clarify that you are exempt only if you meet the required specifications.  We state a standard size, but the size can be increased by 50% due to findings by the administrator.  Portable sandwich Boards: Sandwich Boards don’t have to be temporary a business owner can want a permanent sign. Jefferson County Planning Commission Meeting M inutes Page 5 of 7 Coker Mr. Smith Chairman Werch Mr. Smith Chairman Coker Add language so that there has to be three consecutive feet of clearance so that a wheel chair and or people can utilize the side walk.  Suggest that temporary signs are exempted from permit when they comply with the following criteria… ( criteria to be added) Concerned about Signs on vehicles, perhaps amend to say any motor vehicle used to transport goods or people can have sign.  Suggest that real estate signs be moved from design standards to temporary signs. The reason we are re-visiting the sign code is because of the Clallam County suit. Please provide a clean version of the code for the next meeting. B. Agenda Item: Ms. Hoskins 2016 Periodic Update – Comp Plan & Development Regulations The periodic assessment needs to be done by November 1st. The code says that the recommendations need to be sent to staff by March. DCD staff would like everything in by the end of 2014 from PC. This year every meeting will be focused on the periodic update except for two meetings that also include the Pleasant harbor MPR. DCD hopes to mesh this with an outreach meeting so that there is a larger gathering of people. For each topic there will be a meeting with invited guests to discuss their views. At these meetings the guests will voice their proposals and changes to the code. Then the PC will be discussing what can be changed at another meeting. Jefferson County Planning Commission Meeting M inutes Page 6 of 7 Ms. Hoskins Chairman Werch Agriculture is the first on the list because it may take longer to flesh out what the public wants and how we can implement it. Are these outreach meetings in the day or at night? We should try to ask the public what works best for them. Topic Action Notes/Follow-up (if needed) Time Summary of tonight’s meeting/ New Business: Sign code is almost finished just a few more changes. Working on the GMA update is going to be this year’s main focus. Date of next Meeting: 2 / 5 / 14 Month Day Year @BoCC Chambers Agenda Topics for next meeting: 1. Unified Development Code Text Amendment (MLA12-226)- Sign Code 2. Comprehensive Plan Update 2016 (GMA Periodic Update) Meeting Adjourned Time PM by  Unanimous vote OR