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HomeMy WebLinkAbout050916_ca04615 Sheridan Street "w Port Townsend, WA 98368 www.JeffersonCo011t) 4AIAt0ealth.org Jan 6, 2015 (Public ea[th JEFFERSON COUNT""" BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director Julia Danskin, Public Health Supervisor DATE: ( �1 SUBJECT: Agenda Item — Olympic Educational Service District 114 (OESD 114) Infant Toddler Consultation Project; April 25, 2016—June 30, 2016; $600.00 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH) requests Board approval of the OESD 114 Infant Toddler Consultation Project; April 25, 2016 — June 30, 2016; $600.00 ANA LySS ST TE��C GOALS PRO'S rid CON'S: OESD 114 contracts JICPH to provide nurse consultation site visits in Port Hadlock for the purpose of supporting childcare providers in communicating health services information within Jefferson County. FIS(;ALXMFACILCOST BENEFIT ANAI.'"SIS: This contract provides $600.00 for consultation services. The source of funding, through OESD 114, is Head Start and Early Head Start funding, which comes from the Department of Health and Human Services. RECOMMENDATION: JCPH management request approval of OESD 114 Infant Toddler Consultation Project; April 25, 2016 — June 30, 2016; $600.00. REVIEWED BYM � Phi rif orle , C y un A nistrat r° .� Date Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) 111 111 . . - - Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 CONTRACT BETWEEN OLYMPIC EDUCATIONAL SERVICE DISTRICT 114 HEAD START/ECEAP/EARLY HEAD START PROGRAMS (hereafter referred to as OESD 114) AND JEFFERSON COUNTY PUBLIC HEALTH 615 SHERIDAN STREET PORT TOWNSEND, WA 98368 (hereafter referred to as Contractor) This contract is for the purpose of providing Public Health Nurse Consultation services specific to infant and toddler health and safety to licensed childcare providers participating in the Depirtments of Early Learning's Regional Interdisciplinary Infant Toddler Childcare Consultation Services project. Parties agree to abide by the tering and conditions set out in the Provisions and Responsibilities, which are incorporated by this reference. GENERAL PROVISIONS Effective Dates ]'his conlract start date is April 25, 2016 or the date of execution by both parties (whichever is later) and remains in effect until June 30, 2016. Conlract and i "yes ' OESD 114 and the Contractor will each have a (,ontract Representative and a Director Representative. A party may change its representative tipon providing written notice to the ollwr party. The parties' representatives are as follows: Contract Representative for Contractor is: Julia Danskin, Public Health Manager, Jefferson County Public Health, 615 Sheridan, Port Townsend, WA 98368. Phone: (360) 385-9420. Director Representative for Contractor is: See Contract Representative above. Contract Representative for OESD 114 is: Marlaina Simmons, Program Manager, 105 National Avenue N, Bremerton, WA 98312, Phone: (360) 478-6856. Director Representative for OESD 114 is: Kristen Sheridan, Director of Early Learning, 105 National Avenue N, Bremerton, WA 98312, Phone: (360) 405-5842, Fax (360) 405-5808. Billrrrgrrrrcl The . contract amount is not to exceed $600.00. (The hourly reimbursement rate is $80.00. The mileage reimbursement is $0.54 per mile.) Billing shall be done monthly with a Final bill submi(ted by July 31, 2016. OESD 114 billing address is: 0lYMPic ESD 114, ACCOL111tS Payable, 105 National Avenue N, Bremerton, WA 98312 or acctsl)a.yiblc@o"(I.wednet,edu. I'lic Contractor will be paid f"or all agreed t1l)(Al expenses expresslyffilthorized in the Contract, The Contractor will not be entitled to payment for any services that were performed prior to the effective date, of 1he Contract or after its termination. Soul"ce off unding lZeimbLirsenient Tor Head Start and E'at-ly I lead S "lai -t is subject to funding from I ic Departnicrit of I leallh ai Human Servici�,s (131114S), Administration for Children and Fnnijies, Office of Head Start. l-q1nding frons D1 IS may be reduced or suspended by DI If-] S. The Catalogue ol'Doniestie Assistance (C[�'DA) number for federal funds is 93.600. ECEAP funds are state funds and not subject to federal requirements. The project funds include federal funds (CFDA 93.575) that are subject to funding from DHHS and state funds that are not subject to federal requirements. Use of 1, edera I RindsT I he Contractor shall certify that no federal funds payable under this contract will be paid by or on behalf of the Contractor, to pay any person For influencing Or attempting to influence an officer or employee Of any agency, Mcniber of Congress, an off icer or employee of Congress, or all cinployce of'Member ofCongress in connection vvidi the awarding ON federal contract, WntinUHtion, reneNval, arnendinent, (-)I- niodification of any federal contract, grant, loan, or cooperative contract. The Contractor's services will be furnished by the Contractor as an independent contractor and not as an employee or agent of OESD 114. Termination Wither party may terminate this Conti -act in whole or in part with 30 (lays wrilten notice to the other party. in that event, the OESD 114 will pay the Contractor for all such costs incurred by the Contractor in pel-forming the Contract up to the date of such notice, subject to the other provisions of the Contract. If funding for the underlying project is withdrawn, reduced or limited in any way after the Contract is signed, OESD 114 may summarily terminate the Contract. If for any reason, either party does not fulfill in a timely and proper manner its obligations, under this Contract, or it' either party violates any of these terrns and conditions, the aggrieved party will give the other party written notice, of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure Within 15 working days. If failure or violation is not corrected, this ("ontract may be terminated iminediately by written notice of the aggrieved party to the other. Aniefldinents and Chwigps in Work In order to be effective, any contract renewal, amendment or modification must be in writing and signed by both parties. Work under an amendment or modification may not commence until the contract renewal, amendment or modification has been approved by OESD 114. I n ke ILI I I _ific,�4 Lion I Each party agrees to hold harmless, defend and indemnify the other party sand its elected and appointed officials, o f fi cers, employees and agents against all claims, losses, darriages, suits and expenses, including reasonable attorneys' fees and costs, to the extent they arise out of, or result froin, the negligence or willful misconduct of the indeninitor or its elected or appointed officials, officers, ernployces ,in(] agents in the perforinance ofthis Contract. The indelnflit0r'S duty to defend and indemnify extends to claims by the elected or appointed officials, officcrs, employees or agents of the indemnitor Or ofany contractor or subcontractor of indemnitor. Tf-ie indemnitor waives its immunity under Tille 51 (Industrial Insurance) ofthe Revised Code of Washington solely for the purposes of this provision and acknowledges that this waiver was mutually negotiated. This provision will survive the termination of this Contract. ­,ecor i­­Ma_inte_na_n-_ce_and Ow­n_ershi) The Contractor shall maintain and/or submit records as described in Contractor Responsibilities. OESD 114 shall retain ownership of all family and child records including attendance records, monitoring forrns, lesson plans, individual learning plans, completed assessments and other reports. jqywnqL it Owner, J12 4� Title to equipment and supplies acquired under this Contract shall vest, upon acquisition, in the Contractor except for loaned equipment. Audits An annual audit shall be required for all public entities receiving program funds awarded under this Contract. The audit shall be conducted by the Office of' State Auditor, or an independent: Certified Public Accounting firm selected by the Contractor. The Contractor shall be responsible for any audit exceptions incurred by its own organization. Governance This Contract is governed by all applicable state or federal laws. The provisions of this Contract shall conform to those laws. In the event of an inconsistency in the terms of this Contract, the inconsistency shall be resolved by giving precedence in the following order: a, applicable state and federal statutes and rules; b. statement of Contractor and OESD 114 responsibilities; and c. any other provisions of the Contract. AAsAasrgrrnl,c,I!j The Contractor will perform tinder the Con ract using only its c liployces or agents. Tiae obligations and duties of the Contractor tender the Contract will not be reassigned, delegated or subcontracted to any other person or firm without the prior written consent of OESD 114. Siay grAlri;6'i If any provision of this Contract shall be held invalid by a court, such invalidity shall not affect the other provisions of the Contract. If any provision of the Contract conflicts with any applicable law, the provision will be deemed inoperative to the extent it does not confirm to statutory requirements. AllWr itirg,�, Coy Icr iG. This Contract contains all the tennis and conditions agreed upon by the parties. No Other' understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any ortbe parties hereto. lisptrtc In the event that a dispute arises under this Contract, the Contract Representative for each party shall first attempt to resolve the dispute in the following manner: review the facts, contract terrns an(]applicable slar.tutes aand rules and make a determination of the dispute. If a determination acceptable to both parties is not made,, tlae dispute will be referred to the Director Representatives to resolve. If a determination acceptable to both parties is not: made, the Director Representatives shall mutually select an arbitrator to assist in seeking a determination. The arbitrator's determination shall be final and binding on the parties hereto. 1 Ite� C Insuranra�tace -actor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. The insurance coverage will be at least 2 million dollars per occurrence for commercial general liability and automobile liability. Above insurance will be primary to all other applicable coverage. The Contractor will provide OESD 114 wills ;a certificate of insurance evidencing coverage and naming OESD 114 as an additional insured for commercial general liability insurance StaLt,l(pr. &,gtrlat:oKy C crnrl)li ncc The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations, guideline and standards applicable to any service provided pursuant to this Contract. Th parties at s Nondiscrimination not discriminate against anyone in providing services under this Contract on tlae grounds of race, color, sex, religion, national origin„ creed, niaritarl status, age., Viettiain era or disabled veterans' statutes, or the presence of any sensory, mental or physical handicap. Americans icans with Disabilities Act OESD agrees to comply with all provisions of the Americans with Disabilities Act and all regulations interpreting or enforcing such act. Qru Fre Wmtrklrl4ap The Contractor will maintain a drug-free work place. Coil IrdentigraIi(;y. The Contractor and its employees will ninintain the confidentiality of all inftornration provided by OF"ISI) 114 or acquired by the Contractt°mr in perlorn ince of' the Contract, except upon tile, prior written consent of OESD 1 14 or when disclosure is required or authorized by law or is required in the course of audit. The Contractor will promptly notify OESD 114 in the event the Contractor receives a demand or request for such information. (..Iwice of"La: , "Jurisdiction an "1tenueue Any action at law or otherjudicial proceeding arising out of the Contract will be instituted and maintained only in a covet in Kitsap County, Washington. Notices Any notices will be in writing and delivered to the contract representative in person or by regular mail and will become effective upon the date of receipt. AppendrN, The Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered Transactions and Certi.l"scation regarding Debarment, Suspension, Incligibilityand Voluntary Exclusion -Lower Tier Covered Transactions (to be supplied to lower tier participants) form is incorporated into this Contract. CONTRACTOR l:li^,S1�C�NSlf31d�1��I1+,�w 1. Provide Nurse Consultation site visits in Port Hadlock. 2. Communicate with Educational Consultant prior to all site visits. 3. Contact childcare provider within 7 days of receiving the site visit referral form. 4. Complete site visit within 8 weeks of receiving the site visit referral form. 5. Provide Program Manager and childcare provider with a copy of the site visit form within 7 days of site visit. 6. Help childcare provider identify/locate important health information to distribute to families. 7. Provide information on or refer to other services oile.red by Jefferson County public Health. 8. Partner with Educational. Consultant to ensure open communication and that all provided services are consistent. OESD 114ESPONSLBL­F 1S. 1. Educational Consultant will submit site visit referral form to the Public Health Nurse. 2. Partner with Public Health Nurse to ensure open communication and that all provided services are consistent. CONTRACTOR JEFFERSON COUNTY Signed this day of mmm�, 20 Kathleen Kier, Chairwoman Jefferson County Board of County Commissioners Business name, if different from above Check appropriate box: ❑ Individual/Sole Proprietor ❑ Corporation ❑ Partnership ❑ Limited Liability Company ❑ Other ,AIPWOVW 6a fom only el -Z'� 116 ergCo. r secut David Alvarez, Chief Civil DPA OLYMPIC EDUCATIONAL SERVICE DISTRICT 114 Gregory J, Lynch, Superintendent Signed this day of.— ._., 20 OESD 114 USE ONLY APPROVALS: DEPARTMENT HEAD DATE DIVISION HEAD . ...A DATE APPENDIX A CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS — PRIMARY COVERED TRANSACTIONS By signing and submitting this contract, the contractor, defined as the primary participant in accordance with 45 CFR 76 certifies to the best of his or her knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transaction by any Federal Department or agency; (b) Have not within a 3 -year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; (c) Are not presently or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and (d) Have not within a 3 -year period preceding this application/proposal had one or more public transactions (Federal, State or local) tenninated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this Contract. If necessary, the prospective participant shall strbrnit an explanation of why it cannot provide the certification. OESD and the Federal agency will determine whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees ihat, by srrbmit:tingthis proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, hicligibilily and Volrrnta.ry Exclusion -Lower Tier Covered Transactions," provided below without modification in all lower tier covered transactions. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part 76, certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. (b) Where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. Tl� is prospective lower tier participant further agrees by sr. omitting this proposal that it will inelride this clause entitled "Certification Regarding Debarment, SusperIsiOrl, Ineligibility and Voluntary Exclusion -bower 1'ier Covered "Transaction„” withoutmodification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.