Loading...
HomeMy WebLinkAboutM041116District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 11, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen requested that Jefferson County review the Noxious Weed Board Assessment fee as it pertains to condominiums and farm lands; • A citizen commented on the logging in the Port Ludlow Master Planned Resort (MPR); • Two citizens commented on Port Gamble S'Klallam Tribe's concerns with the proposed Pleasant Harbor MPR and look forward to the scheduled Government to Government meeting between Jefferson County and the Tribe on April 18, 2016; • A citizen stated: 1) The Zika Virus has been around for 30 years and he believes that the chemicals used to kill the mosquitos, is the cause of birth defects; 2) Chimacum Creek was originally planned as a drainage ditch and there were no provisions made to clean the ditch; and 3) At a cost of $65 million, the Gulf Stream G650 jet has a three year waiting list. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Madam Chair Kler suggested removing Consent Agenda Item No. 8 for discussion. Commissioner Sullivan moved to delete item no. 8 and approve the remaining Consent Agenda Items as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 16-16 re: A Revolving Fund for the Veterans Assistance Program 2. RESOLUTION NO. 17-16 re: Vacation of a Portion of Dowans Creek Road, County Road No. 146809 3. AGREEMENT re: 2016 Pavement Marking; In the Amount of $232,600; Jefferson County Public Works; Stripe Rite, Inc. 4. AGREEMENT NO. 15-1189C re: Big Quilcene Floodplain Key Pieces Project to fund the Acquisition of the Residential Properties on Rogers Street and Fremont Avenue that are Prone to Flooding; In the Amount of $587,319 (SRFB) Funding with Match of $103,646 (PW) for a Total of $690,965; Jefferson County Public Health; Washington State Recreation and Conservation Office 5. AGREEMENT, Amendment No.1 re: 2016 Supplemental Hotel Motel Grant Funding (Lodging Tax); In the Amount of $9,574; Quilcene Historical Museum 6. AGREEMENT, Amendment No.1 re: 2016 Supplemental Hotel Motel Grant Funding (Lodging Tax); In the Amount of $1,700; Jefferson County Historical Society, Gateway Visitor Center Page 1 Commissioners Meeting Minutes of April 11, 2016 7. AGREEMENT re: 2016 Community Service Grant Funding; In the Amount of $3,024; Gardiner Community Center 8. (DELETED) AGREEMENT re: Comprehensive Plan Update Public Participation Program "Speak Up" Software; In the Amount of $300 per Month; Jefferson County Department of Community Development; Granicus, Inc. (Approved later in minutes) 9. Advisory Board Resignation re: Clean Water District Advisory Council; Commercial Shellfish Representative, Peter Downey 10. Advisory Board Reappointment re: Clean Water District Advisory Council; Term Expires December 12, 2019; District No. 3 Citizen Representative, Richard Hull 11. Advisory Board Appointments (2) re: Clean Water District Advisory Council; 1) Four Year Term Expires April 11, 2020; Commercial Shellfish Representative, Dave Steele 2) No Expiration Date; Port Townsend City Council, Deborah Stinson 12. Payment of Jefferson County Vouchers/Warrants Dated April 7, 2016 Totaling $4,485.78 13. Payment of Jefferson County Payroll Warrants Dated April 5, 2016 Totaling $828,870.94 and A/P Warrants Done by Payroll Dated April 5, 2016 Totaling $780,496.13 AGREEMENT re: Comprehensive Plan Update Public Participation Program "Speak Up" Software; Consent Agenda Item No. 8: Commissioner Sullivan stated he had concerns over the use of the proposed public participation program called "Speak Up." He explained that the City of Port Townsend uses the same software and he had recently read a Peninsula Daily News (PDN) article which stated that the City of Port Townsend staff keeps a close eye on the comments and removes comments they believe are too political. He questioned if Jefferson County will be screening comments? County Administrator Philip Morley suggested there be additional follow-up with the Department of Community Development (DCD). Madam Chair Kler allowed a citizen in the audience, Dan Toepper, to address the Board with a question. Mr. Toepper asked if comments made using "Speak Up" will be a public record? He believes it would be a public record. PDN reporter Charlie Bermant stated that the way he understands the program, staff can monitor what is appropriate and they have the ability to delete content they find it is not appropriate. Commissioner Sullivan stated he would like to see the program being monitored by policy, rather than by their own judgment. County Administrator Morley stated that he will work with DCD staff and Central Services Department staff to make sure a policy is put into place. He suggested moving forward with the agreement. Commissioner Sullivan moved to approve the AGREEMENT with the reassurance that policies and procedures will be developed alongside the implementation of the new program. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. Page 2 Commissioners Meeting Minutes of April 11, 2016 The meeting was recessed 10:19 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Government to Government meeting: Upcoming Port Gamble S'Klallam Tribe meeting on April 18, 2016. County Administrator Morley advised holding a planning session prior to the meeting. • Tiny Home Conference; County Administrator Morley contacted the conference organizer and informed her of Jefferson County's decision regarding a proposed tiny home community in a Jefferson County park. The meeting was recessed 2:40 p.m. and reconvened at 2:53 p.m. with all three Commissioners present. • Summary of One -Time Revenues 2016. • Memorial Field lighting: The lights and light posts at Memorial Field are failing and are a hazard. The Commissioners discussed funding options which included a possible Washington State Recreation and Conservation Office (RCO) grant. If an RCO grant is approved for $112,500, the County's portion would be $58,500 with the remaining funds coming from local school districts and community organizations. Madam Chair Kler and Commissioner Sullivan questioned the extent of the County's involvement in funding lighting for Memorial Field and football activities there. Commissioner Johnson moved that Jefferson County try to obtain an RCO grant to help fund the Memorial Field Lights project. The motion failed for lack of a second. Commissioner Sullivan stated that disposal costs of the light posts is a County responsibility and asked for an estimate on their removal. The Board agreed with County Administrator Morley proceeding his discussion with the School Districts and informing them of the County's desire for more community support on this project. • Public Infrastructure Fund (PIF); Quilcene Sewer feasibility study and match requirement. • Tourism Coordinating Council (TCC); Status on becoming a 501c6 organization. • Conservation District; Proposed assessment. • Indigent defense contract; interviewing potential firms. • Department of Community Development (DCD) Director; Interviewing candidates soon. • Michael Pierce Trial; Prosecutor Michael Haas thanked the Commissioners and County Administrator for facilitating outside legal council to assist with the Pierce Trial. • Climate Action Committee (CAC); they are requesting a meeting. Page 3 Commissioners Meeting Minutes of April 11, 2016 NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 4:13 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ATTEST: ednh��, Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS YOKQ� Kathleen K1j;7Cha 0 David Page 4