HomeMy WebLinkAboutM042516District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of April 25, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A large group of Port Ludlow residents attended the Public Comment Period to show solidarity
against the Port Ludlow Associates (PLA) tree harvest in Port Ludlow and submitted 85 pages of
petition signatures;
• Nine (9) citizens commented on the logging in the Port Ludlow Master Planned Resort (MPR);
• A citizen commented on PLA's continued work with Port Ludlow residents and the mediation
process; and
• A citizen toured the Brinnon MPR and urged the County to be careful in crafting policies, so as to
avoid a potential conflict like the one Port Ludlow MPR is experiencing.
The meeting was recessed at 9:36 a.m. and reconvened at 9:42 a.m. with all three
Commissioners present.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. CALL FOR BIDS re: Prepare and Paint Project re: Jefferson County Transfer Station and the
Moderate Risk Waste Facility in the Boat Haven Marina; Bids Accepted Until 9:30 a.m. and
Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, May 16, 2016 in the
Commissioners' Chambers; Jefferson County Courthouse
2. AGREEMENT re: Discounted Equipment Purchase of a Sweeper; In the Amount of $29,162;
Jefferson County Central Services; Modern Machinery, Inc.
3. AGREEMENT re: Joint Use of Fleet Information Software System; No Dollar Amount; Jefferson
County Central Services; Spokane County
4. Payment of Jefferson County Vouchers/Warrants Dated April 18, 2016 Totaling $702,474.64
5. Payment of Jefferson County Payroll Warrants Dated April 20, 2016 Totaling $73,934.87 and
A/P Warrants Done by Payroll Dated April 6, 2016 Totaling $135,910 and Dated April 20, 2016
Totaling $16,481.54
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Commissioners Meeting Minutes of April 25, 2016 1
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
EXECUTIVE SESSION. • An Executive Session was scheduled from 10:00 a.m. to
10:30 a.m. with the County Administrator, Outside Legal Counsel, Chief Civil Deputy Prosecuting
Attorney and Public Works Director regarding Attorney -Client Privilege, Potential Litigation under
exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time
the Board met in Executive Session on this topic was from 10:02 a.m. to 10:42 a.m. At the conclusion of
the Executive Session the Board resumed the regular meeting.
The meeting was recessed at 10:43 a.m. and reconvened at 12:00 p.m. for the Quarterly
Elected Officials/Department Directors lunch meeting with all three Commissioners present. The
meeting was recessed at 12:57 p.m. and reconvened at 1:32 p.m. All three Commissioners were present
for the afternoon session.
COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Planning Commission: The Board of County Commissioners (BOCC) will contact the Planning
Commission and clarify its role as an advisory board.
• Undie Road: Public Works Director/County Engineer Monte Reinders and Engineering Services
Manager Eric Kuzma briefed the Board on the status of Undie Road's alternative access route,
design, Right -of -Way designation, feasibility and cost update. The Board gave direction to
Director Reinders to continue with design and Right -of -Way of Undie Road and to prepare a Bid
Packet by June, 2016.
DISCUSSION re: Memorial Field Lighting: County Administrator Philip Morley and
Commissioner Johnson briefed the Board on their meetings with local organizations and closing the gap
of the local match for a potential Resource Conservation Office (RCO) Grant for Youth Athletic
Facilities (YAF). Public Works Director/County Engineer Monte Reinders and Engineering Services
Manager Eric Kuzma were present for the discussion.
The Board previously discussed the issue of replacing the deteriorating Memorial Field lights and light
poles. Even with an RCO Grant, Jefferson County's cost is higher than the Commissioners felt
acceptable with so they previously decided not to approve an RCO Grant application. They requested
more community involvement and support for the light and light pole replacement to fill the $137,500
match.
County Administrator Morley, Commissioner Johnson and Parks and Recreation Manager Matt Tyler
were able to line up 10 confirmed partners who agreed to help fund a total of $132,500 towards the
Memorial Field Light Replacement Project. County Administrator Morley added that there is another
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Commissioners Meeting Minutes of April 25, 2016
$6,000 that will potentially be pledged, pending the outcome of upcoming meetings of those local
groups.
Madam Chair Kler stated that having 10 confirmed partners will strengthen the RCO Grant application.
She thanked Commissioner Johnson and County Administrator Morley for their work in gathering
community support and stated she is pleased that other organizations are contributing to this cause.
Commissioner Johnson moved to approve RESOLUTION NO. 19-16 re: Memorial Field Light
Replacement Project; Recreation and Conservation Office (RCO) Youth Athletic Facilities (YAF)
Application. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 3:57 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler
seconded the motion which carried by a unanimous vote.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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' Kathleen Kler, Chair
ATTEST:
alw�C,1�11'A'1'�I?Carolyn Av
Deputy Clerk of the Board
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