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HomeMy WebLinkAbout052316_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler P DRAFT County Administrator: Philip Morley lb Clerk of the Board: Erin Lundgren MINUTES Week of May 2, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two (2) citizens commented on the logging in the Port Ludlow Master Planned Resort (MPR); • A citizen spoke of the benefits of the Budwig Cancer Diet commenting how it can make people healthier; • A citizen stated: 1) A Democratic Caucus was held on May 1, 2016; 2) Jefferson County Democrats are sending forward nine (9) diverse delegates; and 3) The Jefferson County Democrats approved resolutions they will forward to the Board of County Commissioners (BOCC); • The Chair of the Planning Commission commented on the Department of Community Development's need to hire a new Director in a timely manner; • A previous Jefferson County Commissioner gave advice to the current Commissioners which included handling various citizen/community requests; and • A citizen commented on the newly acquired assisted listening devices in the Commissioner Chambers, stating reception can be lost if someone were to stand in the hallway. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Bond Counsel Service; In the Amount of $10,620; Jefferson County Administrator; Foster Pepper, PLLC 2. AGREEMENT re: Underwriting Engagement Letter for Limited Term General Obligation (LTGO) Refunding Bonds; In the Amount $11,000 Plus Expenses; Jefferson County Administrator; D.A. Davidson & Co. 3. Payment of Jefferson County Vouchers/Warrants Dated April 25, 2016 Totaling $274,892.38 and Dated April 26, 2016 Totaling $1,310.82 Page 1 Commissioners Meeting Minutes of May 2, 2016 APPROVAL of MINUTES: Madam Chair Kler noted a correction to the April 25, 2016 minutes. On Page 2, the second to the last paragraph, where it reads "...Jefferson County's cost is higher than the Commissioners are acceptable with..." should read "...Jefferson County's cost is higher than the Commissioners felt acceptable with..." On Page 3 of the April 25, 2016 minutes, she noted that the last paragraph of the Memorial Field Lighting discussion has Commissioner Johnson moving to approve the resolution, but there is no report of who seconded the motion and a final vote. Commissioner Johnson noted a correction to the April 11, 2016 minutes. On Page 3, the second bullet refers to Memorial Field Lighting and it reads "The lights and light posts at Memorial Field has the potential to become a hazard." He stated the lights are already a hazard and would like it to read "The lights and light posts at Memorial Field are failing and are a hazard." Commissioner Sullivan moved to approve the Regular Meeting minutes of April 4 and 18, 2016 as presented and the Regular Meeting minutes of April 11 and 25, 2016 as corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 10:20 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Lower Duckabush River Assessment and Outreach Program. • Preservation of the John Wayne Pioneer Trail. • Security Services Northwest; County Administrator Morley to review scope of their agreement. • No shooting zones; brief overview of the three pending proposed No -Shoot Zone locations. The meeting was recessed at 10:20 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney - Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:02 p.m. to 4:10 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of May 2, 2016 P_ 'RAFT DISCUSSION re: Planning Commission Review of Development Regulations for the Pleasant Harbor Master Planned Resort (MPR) in Brinnon: County Administrator Philip Morley stated the Planning Commission will be continuing deliberations on the development regulations for the Statesman Group Pleasant Harbor Master Planned Resort (MPR). The Port Gamble S'Klallam Tribe notified the Planning Commission and Jefferson County of its concerns a month ago. Since then, the Planning Commission has been struggling with how to proceed. Interim Department of Community Development (DCD) Director David Goldsmith and County Administrator Morley recommended that the Planning Commission start working through the development regulations section by section to see if they need to be further tailored, and that has not yet begun. The Planning Commission needs to formulate and identify any sections that need to be amended, as part of their recommendation to the Board of County Commissioners (BOCC) as the BOCC considers adopting development regulations. The development regulations were submitted to the Planning Commission, along with the final supplemental Environmental Impact Statement (EIS) in December 2015. The first Planning Commission meeting on this issue was held in January 2016. In discussions with individual Planning Commission members, County Administrator Morley reported that some Planning Commission members would like to refrain from making decisions until Jefferson County and the Port Gamble S'Klallam Tribe hold future discussions. County Administrator Morley explained that the development regulations are largely a uniform overlay that are not so much development -specific, but based on setting the standards for what kind of land -use can occur within the MPR and what standards may apply. County Administrator Morley distributed copies of Resolution No. 54-97 which reconstituted the Planning Commission, defined its powers and duties and includes timeframes of expectation for actions by the Planning Commission. This supplements a Washington State RCW under the Planning Enabling Act which sets deadlines for specific actions. He read from a section of that resolution which states: "The commission shall report in all matters referred to it within forty (40) days or within such time as specified by the board. The report of the commission shall be advisory only." County Administrator Morley stated that the BOCC can set a time limit for a report from the Planning Commission. He added that Chief Civil Deputy Prosecuting Attorney David Alvarez concurs that it would be appropriate to give a timeframe to the Planning Commission. He recommended setting a 40 day deadline. He noted that the development regulations are standards, they are uniform, and would apply to whatever development would happen subsequently. Chief Civil Prosecuting Attorney Alvarez recommended that if the Board approves sending a letter to the Planning Commission noting a deadline, the letter should include verbiage which explains that missing the deadline will result in no recommendation given. It would not be inferred as a negative or positive recommendation. In addition, the BOCC would take the matter over as a Board -initiated control, and hold a hearing. The Commissioners discussed other possible timeframes and agreed upon a 45 day deadline to give to the Planning Commission. Commissioner Sullivan moved to send a letter drafted in coordination with legal council, the County Administrator and the BOCC Chair, to the Planning Commission providing a 45 day deadline to provide Page 3 Commissioners Meeting Minutes of May 2, 2016 DRAFT H0,,, - its report to the Board of County Commissioners regarding the development regulations with the understanding that the absence of a recommendation is simply a failure to provide a recommendation and does not speak to the merits of the development regulations. The letter will be sent to the Planning Commission on May 4, 2016 noting the commencement of the 45 day deadline. Commissioner Johnson seconded the motion which carried by a unanimous vote. NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley DRAFT Clerk of the Board: Erin Lundgren MINUTES Week of May 9, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: The Chair of the Jefferson County Democrats will be forwarding resolutions to the Board of County Commissioners they recently passed urging Jefferson County to improve emergency response services to the West End of Jefferson County; A citizen shared his thoughts about the presidential race, Donald Trump and Regan Republicans versus Eisenhower Republicans; and A citizen voiced his concern regarding the grounds maintenance at the Discovery Bay Cemetery. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Amendment No. 2 re: Interim Director of Department of Community Development; Extension Until June 20, 2016; Jefferson County Administrator's Office; David Goldsmith 2. AGREEMENT re: 2016 Hotel Motel Grant Funding (LTAC); In the Amount of $10,000; Jefferson County Administrator's Office; Olympic Culinary Loop 3. AGREEMENT re: 2016-2017 School Nursing Service Provided to Students Enrolled in the District; In the Amount of $53,915.86; Jefferson County Public Health; Chimacum School District 4. AGREEMENT re: Infant Toddler Consultation Project; In the Amount of $600; Jefferson County Public Health; Olympic Educational Service District (OESD) 114 5. AGREEMENT NO. 1563-32718, Amendment No. 1 re: Long -Term Payables; Extension of Term; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 6. AGREEMENT re: Upper Hoh Road Culvert Replacement, M.P. 6.95, County Project No. CR 18962, Federal Aid Project No. PLH-A160(001); In the Amount of $791,447; Jefferson County Public Works; Jordan Excavating, Inc. 7. AGREEMENT re: Salmon Creek Bridge Construction, West Uncas Road, M.P. 0.804, Project No. 15-1192R; In the Amount of $788,800; Jefferson County Public Works; Washington State Recreation and Conservation Office (WSRCO) and Salmon Recovery Funding Board (SRFB) Page 1 mo Commissioners Meeting Minutes of May 9, 2016 4� 8. AGREEMENT NO. LA18019880 re: Upper Hoh Road M.P. 91F— .P. 9.8 Emergency Repair Project Prospectus and Local Agency Agreement; In the Amount of $238,000; Jefferson County Public Works; Washington State Department of Transportation (DOT) 9. AGREEMENT, Change Order No. 1 re: Solid Waste Environmental Center (Oil/Antifreeze Collection), TS Facility Capital Project No. 40119750; Reduction in the Amount of $6,350; Jefferson County Public Works; W.C.E. General Contractor 10. Advisory Board Reappointments (3) re: Jefferson County Marine Resources Committee (MRC); Four (4) Year Terms; 1) Expires April 7, 2020, District 1 Representative, Nam Siu; 2) Expires February 23, 2020, District 1 Alternate, Shannon David; and 3) Expires April 9, 2020, Commercial Representative, Gordon King 11. Advisory Board Reappointment re: Jefferson County Planning Commission; Four (4) Year Term Expires March 17, 2020; District No. 1 Representative, Gary Felder 12. Payment of Jefferson County Vouchers/Warrants Dated May 2, 2016 Totaling $1,101.98 LETTER of RECOGNITION. Commissioner Johnson stated that it is wonderful to see the work being done by the Public Works Director/County Engineer Monte Reinders in obtaining full funding for a salmon bridge and culvert, both of which were listed on the Consent Agenda. Madam Chair Kler noted that Director Reinders' accomplishments have been noticed by the County Road Administration Board (CRAB) which led him to receive a Certificate of Good Practice. Commissioner Johnson added that Director Reinders also received an Engineer of the Year Award from the Washington State Association of Counties (WSAC) about five years ago. Madam Chair Kler stated the care and quality of Director Reinders' presentation on Undie Road was remarkable and suggested to the Board that the County acknowledge him for all his efforts. Commissioner Johnson moved to approve sending a letter of recognition and appreciation to Public Works Director/County Engineer Monte Reinders. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. PROCLAMATION re: National Police Week: Madam Chair Kler read the proclamation. Commissioner Sullivan moved to approve the Proclamation Declaring the Week of May 15-21, 2016 as National Police Week and Observe May 15, 2016 as Peace Officer's Memorial Day. Commissioner Johnson seconded the motion which carried by a unanimous vote. PROCLAMATION re: Naval Magazine Indian Island 7511 Anniversary: Commissioner Sullivan read the proclamation. Commissioner Johnson moved to approve the Proclamation Celebrating the 75th Anniversary of Naval Magazine Indian Island. Madam Chair Kler seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes of May 9, 2016 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Heart of Service Awards • Chamber Mixer • Access to Care meeting • Puget Sound Partnership (PSP) Summit • Hood Canal Coordinating Council (HCCC) meeting • Olympic Region Clean Air Agency (ORCAA) meeting • The 75th Anniversary of Naval Magazine Indian Island Celebration • Legislative Steering Committee (LSC) Planning Committee meeting • Jefferson Transit meeting • Jefferson County Board of Health meeting • Budget Committee meeting • The Rhododendron Parade • Tourism Coordinating Council (TCC) meeting The following are dates the Commissioners will be out of the office: • Commissioner Johnson will be out of the office May 25-27,2016. • Madam Chair Kler will be out of the office May 24-30,2016. • Madam Chair Kler will be out of the office on June 20, 2016 and unable to attend the Board of County Commissioner's (BOCC) meeting scheduled for that day. Miscellaneous Items: • Planning Commission; County Administrator Morley attended a recent Planning Commission meeting and presented a letter from the BOCC regarding deadline for recommendations on the development regulations for the Brinnon Master Planned Resort (MPR). • TCC; they are researching the possibility of becoming a 501(c)(6). Checks for their newly established checking account through the County Administrator's Office are on order. • Department of Community Development (DCD) Director position; Prothman has seven semi- finalists for the position. • Indigent Defense; One bid received from Jefferson Associated Council. County Administrator Morley and Budget Consultant Anne Sears will be interviewing that firm. LETTER of APPRECIATION: Commissioner Johnson moved to send a letter of appreciation to Washington State Department of Natural Resources (DNR) Regional Manager Sue Trettevik who will be retiring in June 2016. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:24 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of May 9, 2016 F DR y 's Hl ni:t J COUNTY ADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Housing Summit. • Olympic Region Clean Air Agency (ORCAA); 2017 fee increase. • Washington State Department of Natural Resources (DNR) Wildlife Recreation Program on Crowberry Bog by lower Hoh. • ATVs on roads under 35mph. • Sanicans/bathrooms for Saturday Market. • Port Ludlow Associates; mediation. • Prospect Avenue and Highway 19 lighting. • Citizen question on a restraining order. • Climate Action Committee; for discussion next week. • Undie Road. • Department of Community Development (DCD); Director search. • John Wayne Trail. • Washington State Association of Counties (WSAC) Legislative Steering Committee (LSC) strategy session for 2017-2018 Biennium and postures. • JeffCOM regionalization and draft resolution. • Fraternal Order of Police (FOP) negotiations. • FOP grievance settlement. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulliva District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley _ Clerk of the Board: Erin Lundgren MINUTES Week of May 16, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen voiced concerns regarding advocates serving on the Climate Action Committee; • A citizen stated that there will be a Sea Level Rise Workshop on June 3, 2016 at Point Hudson; • A citizen stated: 1) Safeway is having trouble recruiting employees suggesting a decline in work ethic is to blame; 2) House prices are so high, people making $10 an hour are giving up; 3) Half of the County's school children are on subsidized lunches; and 4) People are tired of democratic and republic parties and will revolt; • The Planning Commission Chair thanked Madam Chair Kler and Commissioner Johnson for attending a recent meeting and gave an update; • Two citizens commented on the Port Ludlow Associates timber harvest; and • A citizen attended a recent Jefferson Land Trust meeting and urged the Commissioners to continue supporting them. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Quilcene Community Wastewater System Project; In an Amount up to $100,000; Jefferson County Administrator; Port of Port Townsend 2. AGREEMENT re: Geotechnical/Geologic Review and Analysis of Undie Road Slide and Road Relocation Area; In the Amount not to Exceed $20,600; Jefferson County Public Works; Golder Associates, Inc. 3. Request to Convene re: Hearing Property Tax Appeals for the Year 2016; Jefferson County Board of Equalization 4. Advisory Board Appointment re: Ferry Advisory Committee; Four (4) Year Term to Expire May 16,2020; William (Bill) Mann 5. Advisory Board Appointment re: Jefferson County Parks and Recreation Advisory Board (JCPRAB); Two (2) Year Term to Expire May 16, 2018; Representing District No. 3, Kim Cote 6. Advisory Board Appointment re: Jefferson County Rural Library District Board of Trustees; Five (5) Year Term to Expire May 16, 2021; Ms. Michael Kubec Page 1 Commissioners Meeting Minutes of May 16, 2016 7. Payment of Jefferson County Vouchers/Warrants Dated April'9, 2016 Totaling $375,885.43 8. Payment of Jefferson County Payroll Warrants Dated April 5, 2016 Totaling $781,383.11 and A/P Warrants Done by Payroll Dated April 5, 2016 Totaling $742,685.02 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:58 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Prepare and Paint Project; Jefferson County Transfer Station and the Moderate Risk Waste Facility in the Boat Haven Marina: Public Works Architectural Projects Planner Gordon Ramstrom stated the Engineer's estimate is $276,197. He opened and read aloud the following two bids: BIDDER Mattila Painting Monroe, WA Purcell Painting and Coatings Tukwila, WA BID AMOUNT $296,209.68 $389,673.30 Staff will review bids and submit a recommendation for bid award to the Board at a future date. The meeting was recessed at 10:05 a.m. and reconvened at 10:18 a.m. with all three Commissioners present. EXECUTIVE SESSION. • An Executive Session was scheduled from 10:15 a.m. to 11:00 a.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Department of Community Development Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:20 a.m. to 11:46 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:47 a.m. and reconvened at 1:39 p.m. with Madam Chair Kler and Commissioner Johnson present. Commissioner Sullivan joined the meeting at 1:46 p.m. Page 2 Commissioners Meeting Minutes of May 16, 2016 COUNTYADMINISTRA TOR BRIEFING SESSION: Cou dministratorThiTp Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • North Hood Canal Chamber of Commerce meeting • Budget Committee meeting • Peninsula Trails Coalition event • Marine Resources Committee meeting • Parks and Recreation Advisory Board meeting • Jefferson Transit meeting • Puget Sound Partnership Ecosystem Board meeting • Substance Abuse Advisory Board meeting • Energy Lunch • Department of Community Development Director candidate interviews • Board of Health meeting • Port Townsend School Superintendent meeting • Planning Commission meeting • Tri -Area Food Bank meeting • Sea Mar meeting • Collective Impact meeting • Meeting regarding Prospect Road and State Route 19 intersection • JeffCOM meeting • Olympic Area Agency on Aging meeting • Port Ludlow Village Council meeting • Sea Level Rise meeting • Forks Chamber of Commerce meeting • Hoh Tribe meeting • Workforce Development Training session Madam Chair Kler will be out of the office May 24-31, 2016. Commissioner Johnson will be out of the office May 25-27, 2016. Miscellaneous Items: • Fort Discovery • Tri -Area Food Bank • Indigent Defense • Undie Road • Conservation District • No Shooting Areas Future Agenda Items: • Undie Road; June 6, 2016 Board of County Commissioner briefing on financing prior to bid. Page 3 Commissioners Meeting Minutes of May 16, 2016 NOTICE OFADJOURNMENT: Commissioner Sullies moved to adjourn the meeting at 2:43 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 4