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Home My WebLink AboutShearer Design LLC - 052316a�r� . W D .03 . I(e, The County of Jefferson, State of Washington, desires to supplement the agreement entered into with Shearer Design LLC and executed on October 27, 2014 and identified as: 14-1021P All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: II Section II, SCOPE OF WORK, shall be amended by supplementing Task No. 2 — PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E), Task No. 4 — HYDRAULIC ANALYSIS, and Task No. 6 — LOAD RATING. The revised scope of work under Task Numbers 2, 4, and 6 are set forth in the attached Exhibit A, and by this reference made a part of this supplement. IV Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended to establish a new contract completion date. The previous contract completion date was 12/31/16. The new contract completion date is 12/31/18. 11 Section V, PAYMENT, shall be amended as follows: Task No. 2, PLANS, SPECIFICATIONS, AND ESTIMATE will have a new maximum amount payable of $48,909. Task No. 4, HYDRAULIC ANALYSIS will have a new maximum amount payable of $20,847. Task No. 6, LOAD RATING will have a new maximum amount payable of $12,799. The new, total maximum amount payable for the Agreement will be $102,980, as shown below. 10 West Uncas Road Page 1 of 3 Revised 1/2016 Supplemental Agreement No. 1 Organization and Address: Supplemental Agreement Shearer Design LLC Number 1 3613 Phinney Ave N. #A Seattle, WA 98103 hone: (206) 781-7830 Agreement Number: 14-1021P Project Number: 18019341 Execution Date: Completion Date: October 27, 2014 December 31, 2018 Project Title: New Maximum Amount Payable: Salmon Creek Bridge Construction, West Uncas Road $102,980 Description of Work: Amend the current PS&E per the RCO technical review panel comments so as to accommodate a 24 ft natural ankfull width. Supplement also establishes a new contract completion date due to a delay attributable to the agency. The County of Jefferson, State of Washington, desires to supplement the agreement entered into with Shearer Design LLC and executed on October 27, 2014 and identified as: 14-1021P All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: II Section II, SCOPE OF WORK, shall be amended by supplementing Task No. 2 — PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E), Task No. 4 — HYDRAULIC ANALYSIS, and Task No. 6 — LOAD RATING. The revised scope of work under Task Numbers 2, 4, and 6 are set forth in the attached Exhibit A, and by this reference made a part of this supplement. IV Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended to establish a new contract completion date. The previous contract completion date was 12/31/16. The new contract completion date is 12/31/18. 11 Section V, PAYMENT, shall be amended as follows: Task No. 2, PLANS, SPECIFICATIONS, AND ESTIMATE will have a new maximum amount payable of $48,909. Task No. 4, HYDRAULIC ANALYSIS will have a new maximum amount payable of $20,847. Task No. 6, LOAD RATING will have a new maximum amount payable of $12,799. The new, total maximum amount payable for the Agreement will be $102,980, as shown below. 10 West Uncas Road Page 1 of 3 Revised 1/2016 Supplemental Agreement No. 1 Task No. Task Description Original Maximum Amount Payable Supplement #1 New Maximum Amount Payable 1 Project Management $5,948.00 $0.00 $5,948.00 2 Plans, Specifications, & Est. $29,919.00 $18,990.00 $48,909.00 3 Environmental Services $0.00 $0.00 $0.00 4 Hydraulic Analysis $17,898.00 $2,949.00 $20,847.00 5 Geotechnical Analysis $14,477.00 $0.00 $14,477.00 6 Load Rating $7,999.00 $4,800.00 $12,799.00 TOTAL $76,241.00 $26,739.00 $102,980.00 West Uncas Road Page 2 of 3 Revised 1/2016 Supplemental Agreement No. 1 If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. 4 - At -t-4' j—), �DF ` )6p Consultant 4 &g Q42�� Consultant's Signature 5 WIG Date COUNTY OF JEFFERSON BOARD OF COMMISSIONERS Kathl h Phil John n em Davi . Sullivan. Member 0 pproved as to Wrm only: 41.2-7114 David Alvarez Date Deputy Prosecuting Attorney s, E. at Public Works Director/County Engineer West Uncas Road Page 3 of 3 Revised 1/2016 Supplemental Agreement No. 1 EXHIBIT A SUPPLEMENT NO. 1 -- SCOPE OF WORK Salmon Creek Bridge West Uncas Road, Milepost 0.804 The objective of this Agreement is to provide professional services necessary for the preparation of reports, plans, specifications, and estimates (PS&E) for the construction of replacement of the culvert at West Uncas Road milepost 0.804, in unincorporated Jefferson County, Washington. The current PS&E set will be modified via this supplement to redesign the channel bed width under the bridge to a 24 ft natural bankfull width for permit submission and implementation. TASK 2 - PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) The focus of this task will be modification of the current PS&E to provide a 24 foot natural bankfull stream width. Several options will be evaluated to arrive at the best solution in regards to project overall cost, impact to adjacent properties, constructability and habitat impacts. A summary letter stating the preferred option will be provided to the County. 2.1 Structural Design This scope of work is based on the CONSULTANT performing the structural engineering analysis necessary to provide road and structure plans for the modified stream width. Deliverables: A. Revised PS&E for the West Uncas Road, Salmon Creek Bridge B. Preferred option summary letter. TASK 4 - HYDRAULIC ANALYSIS The general focus of this task will be to modify and reissue the existing hydraulic report for the project to reflect comments provided by the RCO Salmon Recovery Funding Board. Deliverables: A. Revised Hydraulic Report TASK 6 — LOAD RATING Replenish funds for this task, used as previously documented to cover coordination with the RCO Salmon Recovery Funding Board review. 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U) m S W fA a F Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E. 4,L— Public Works Direct / County Engineer Agenda Date: May 23, 2016 Subject: Supplemental Agreement for Consultant Services with Shearer Design LLC for Salmon Creek Bridge Construction, West Uncas Road, County Project No. 18019341 Statement of Issue: Public Works requests a modification of the scope of work, budget, and time for completion in the agreement with Shearer Design, LLC. Analysis/Strategic Goals/Pro's & Con's: The culvert at West Uncas Road MP 0.804 has been a chronic fish passage problem requiring yearly maintenance for over 5 years. Should this culvert fail it will significantly impact the substantial restoration work that has been completed to the north where Salmon Creek joins South Discovery Bay. This supplement to the agreement with Shearer Design LLC is for design modifications required by the Washington State Dept. of Fish and Wildlife. Fiscal Impact/Cost Benefit Analysis: The maximum amount payable for this supplement is $26,739. The maximum amount payable for the Shearer Design agreement will increase from $76,241 to $102,980. This project is funded at 85% by a Recreation and Conservation Office (RCO) Salmon Recovery Funding Board grant. Remaining funding will be through a combination of a U.S. Fish and Wildlife Service National Fish Passage Program grant, and local funds. Recommendation: The Board is asked to execute the three (3) originals of the Supplemental Agreement with Shearer Design, and return (2) signed originals to Public Works. Department Contact: Mark Thurston, P. E., Project Manager, (360) 385-9210. hilip Morley, CoAdminist Date CONTRACT REVIEW FORM CONTRACT WITH: Shearer Design LLC (Contractor/Consultant) CONTRACT FOR: Salmon Ck. Bridge Construction, W. Uncas Rd TERM: 12/31/2017 COUNTY DEPARTMENT: Public Works For More Information Contact: Mark Thurston APR 15 2016 Contact Phone #: (360) 385-9210 RETURN TO: Mark RETURN BY: 4/22/16 (Person in Department) (Date) AMOUNT: $26,739.00 PROCESS: Exempt from Bid Process Consultant Selection Process Revenue: 33402.73 Cooperative Purchase Expenditure: 180.000.010.59500.41 Competitive Sealed Bid Matching Funds Required: yes Small Works Roster Sources(s) of Matching Funds 85% SRFB, USFW Vendor List Bid RFP or RFQ Other AP4-,e-,t-�-127 Step 1: REVIEWB NT Review by: Date Reviewed: 7T *men OVED FORM � Returned for revision (See Comments) Co Step 2: REVIEW BY Review by: Date Reviewed: APPROVED AS TO FORM ATTORNEY 0 Returned for revision (See Comments) Step 3: (If required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL David Alvarez Submit originals and 6 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. 2 5 V [ED (This form is to stay with the contract throughout the contract review process and accompany the A C� �J APR 2 6 201E PRGoUGUI liqu Af fig ., ._,y