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HomeMy WebLinkAboutM050216District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 2, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two (2) citizens commented on the logging in the Port Ludlow Master Planned Resort (MPR); • A citizen spoke of the benefits of the Budwig Cancer Diet commenting how it can make people healthier; • A citizen stated: 1) A Democratic Caucus was held on May 1, 2016; 2) Jefferson County Democrats are sending forward nine (9) diverse delegates; and 3) The Jefferson County Democrats approved resolutions they will forward to the Board of County Commissioners (BOCC); • The Chair of the Planning Commission commented on the Department of Community Development's need to hire a new Director in a timely manner; • A previous Jefferson County Commissioner gave advice to the current Commissioners which included handling various citizen/community requests; and • A citizen commented on the newly acquired assisted listening devices in the Commissioner Chambers, stating reception can be lost if someone were to stand in the hallway. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Bond Counsel Service; In the Amount of $10,620; Jefferson County Administrator; Foster Pepper, PLLC 2. AGREEMENT re: Underwriting Engagement Letter for Limited Term General Obligation (LTGO) Refunding Bonds; In the Amount $11,000 Plus Expenses; Jefferson County Administrator; D.A. Davidson & Co. 3. Payment of Jefferson County Vouchers/Warrants Dated April 25, 2016 Totaling $274,892.38 and Dated April 26; 2016 Totaling $1,310.82 Page 1 Commissioners Meeting Minutes of May 2, 2016 APPROVAL of MINUTES: Madam Chair Kler noted a correction to the April 25, 2016 minutes. On Page 2, the second to the last paragraph, where it reads "...Jefferson County's cost is higher than the Commissioners are acceptable with..." should read "...Jefferson County's cost is higher than the Commissioners felt acceptable with..." On Page 3 of the April 25, 2016 minutes, she noted that the last paragraph of the Memorial Field Lighting discussion has Commissioner Johnson moving to approve the resolution, but there is no report of who seconded the motion and a final vote. Commissioner Johnson noted a correction to the April 11, 2016 minutes. On Page 3, the second bullet refers to Memorial Field Lighting and it reads "The lights and light posts at Memorial Field has the potential to become a hazard." He stated the lights are already a hazard and would like it to read "The lights and light posts at Memorial Field are failing and are a hazard." Commissioner Sullivan moved to approve the Regular Meeting minutes of April 4 and 18, 2016 as presented and the Regular Meeting minutes of April 11 and 25, 2016 as corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 10:20 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Lower Duckabush River Assessment and Outreach Program. • Preservation of the John Wayne Pioneer Trail. • Security Services Northwest; County Administrator Morley to review scope of their agreement. • No shooting zones; brief overview of the three pending proposed No -Shoot Zone locations. The meeting was recessed at 10:20 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. EXECUTIVE SESSION.- An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney - Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:02 p.m. to 4:10 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of May 2, 2016 DISCUSSION re: Planning Commission Review of Development Regulations for the Pleasant Harbor Master Planned Resort (MPR) in Brinnon: County Administrator Philip Morley stated the Planning Commission will be continuing deliberations on the development regulations for the Statesman Group Pleasant Harbor Master Planned Resort (MPR). The Port Gamble S'Klallam Tribe notified the Planning Commission and Jefferson County of its concerns a month ago. Since then, the Planning Commission has been struggling with how to proceed. Interim Department of Community Development (DCD) Director David Goldsmith and County Administrator Morley recommended that the Planning Commission start working through the development regulations section by section to see if they need to be further tailored, and that has not yet begun. The Planning Commission needs to formulate and identify any sections that need to be amended, as part of their recommendation to the Board of County Commissioners (BOCC) as the BOCC considers adopting development regulations. The development regulations were submitted to the Planning Commission, along with the final supplemental Environmental Impact Statement (EIS) in December 2015. The first Planning Commission meeting on this issue was held in January 2016. In discussions with individual Planning Commission members, County Administrator Morley reported that some Planning Commission members would like to refrain from making decisions until Jefferson County and the Port Gamble S'Klallam Tribe hold future discussions. County Administrator Morley explained that the development regulations are largely a uniform overlay that are not so much development -specific, but based on setting the standards for what kind of land -use can occur within the MPR and what standards may apply. County Administrator Morley distributed copies of Resolution No. 54-97 which reconstituted the Planning Commission, defined its powers and duties and includes timeframes of expectation for actions by the Planning Commission. This supplements a Washington State RCW under the Planning Enabling Act which sets deadlines for specific actions. He read from a section of that resolution which states: "The commission shall report in all matters referred to it within forty (40) days or within such time as specified by the board. The report of the commission shall be advisory only." County Administrator Morley stated that the BOCC can set a time limit for a report from the Planning Commission. He added that Chief Civil Deputy Prosecuting Attorney David Alvarez concurs that it would be appropriate to give a timeframe to the Planning Commission. He recommended setting a 40 day deadline. He noted that the development regulations are standards, they are uniform, and would apply to whatever development would happen subsequently. Chief Civil Prosecuting Attorney Alvarez recommended that if the Board approves sending a letter to the Planning Commission noting a deadline, the letter should include verbiage which explains that missing the deadline will result in no recommendation given. It would not be inferred as a negative or positive recommendation. In addition, the BOCC would take the matter over as a Board -initiated control, and hold a hearing. The Commissioners discussed other possible timeframes and agreed upon a 45 day deadline to give to the Planning Commission. Commissioner Sullivan moved to send a letter drafted in coordination with legal counsel, the County Administrator and the BOCC Chair, to the Planning Commission providing a 45 day deadline to provide Page 3 Commissioners Meeting Minutes of May 2, 2016 JJ VNI N its report to the Board of County Commissioners regarding the development regulations with the understanding that the absence of a recommendation is simply a failure to provide a recommendation and does not speak to the merits of the development regulations. The letter will be sent to the Planning Commission on May 4, 2016 noting the commencement of the 45 day deadline. Commissioner Johnson seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT. • Commissioner Sullivan moved to adjourn the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. ATTEST: aI A Caroly+Aeryy Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS -kd-K&� athleen Yw*, Chair Page 4 Johnson, Member