HomeMy WebLinkAboutSpokane County - 042516Cs W�Ji 16-037 8�..
INTERGOVERNMENTAL COOPERATIVE C1Y1
PURCHASING AGREEMENT �J
Pursuant to Chapter 39.34 RCW and to other provisions of the law, Spokane County, Washington
(hereinafter referred to as "Spokane County") and Jefferson County, Washington, (hereinafter referred to
as the "Jefferson County") hereby agree to cooperative governmental purchasing upon the following
terms and conditions.
WITNESSETH:
WHEREAS, pursuant to the provisions of the RCW Section 36.32.120(6), the Board of County
Commissioners of Spokane County has the care of County property and the management of County funds
and business; and
WHEREAS, pursuant to the provisions of the RCW Section 36.32.235, et seq., the Board of
County Commissioners must let out for bid the purchase or lease of all supplies, equipment and materials,
as well as capital improvements for Spokane County and for all elected officials thereof; and
WHEREAS, pursuant to the provisions of the RCW Section 39.34.030(2), any two (2) or more
public agencies may enter into agreements with one another for joint or cooperative action pursuant to the
provisions of Chapter 39.34 RCW; and
WHEREAS, pursuant to the provisions of RCW Section 39.34.080, any one (1) or more public
agencies may contract with any one (1) or more other public agencies to perform any governmental
service, activity or undertaking which each public agency entering into the contract is authorized by law
to perform; and
WHEREAS, Spokane County and Jefferson County are desirous of taking advantage of contracts
for the procurement of supplies, equipment, and materials negotiated by each public agency with private
vendors and awarded in accordance with the competitive bidding laws of this State.
NOW, THEREFORE, the parties agree as follows:
1. PWose. Spokane County and Jefferson County each obtain supplies, equipment and
materials pursuant to the competitive bidding laws of the State; and following the award of such bids,
negotiate agreements with private vendors for the procurement of such supplies, equipment, and materials.
It is the intent of the parties in entering into this Intergovernmental Cooperative Purchasing Agreement to
extend such contracts to each other to the extent permitted by law, and in a manner agreed upon by the
parties.
2. Administration. No separate and distinct legal entity shall be created to conduct this joint
undertaking. Day -today administration of this agreement shall be through managers appointed by each
party. The parties shall form a joint board comprised of the managers appointed by each party.
3. Duration and Termination. This agreement shall take effect immediately, and shall continue
until terminated by the parties. Either party may terminate this agreement with or without notice to the
other party.
4. Compliance with Applicable Laws. Spokane County and Jefferson County accept
responsibility for compliance with any additional or varying laws and regulations pverningpigchases by
or on behalf of their entity.
March 15, 2016 Intergovernmental Cooperative Agreement Pagel of 2
No. P9738
5. Method of Purchasing Supplies, Equipment, and Materials. A purchase by Spokane County or
Jefferson County shall be effected by a purchase order from the respective entity, directed to the vendor
or other party contracting to furnish goods or services to the respective county.
6. General Provisions:
(a) Each party accepts no responsibility for the performance of any purchasing contract by
the vendor, and each accepts no responsibility for payment of the purchase price by the other party.
(b) Each party reserves the right to contract independently for the purchase of any goods or
services, with or without notice to the other party.
(c) Spokane County and Jefferson County reserve the right to exclude the other party, or any
class containing the other party, from any particular purchasing contract, with or without notice to the
other party.
(d) This Agreement covers all Spokane County and Jefferson County goods and services
purchase contracts.
SPOKANE COUNTY
LLY O'QUI , CHAIR
AL FRENCH, CE -CHAIR
VLo��-nqaM&
NA Y LAUG LC MMISSIONER
ATTEST:
1?-tlr�v?oq'LA-b�
Gi na Vasquez, Clerk of the Boar
DATE: 5.1-7. t (D
Y °v cO�s
4�.E COIi Sr0�
. SEAL
. , ,
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
ATTEST:
Carolyn Av Deputy Clerk of Board
DATE: V/ --A
Approved as to fionVq only:
Zt;���
avirt4j'd Alvarez Date
Deputy Prosecuting Attorney
March 15, 2016 Intergovernmental Cooperative Agreement Page 2 of 2
No. P9738
MUM,
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF
SPOKANE COUNTY, WASHINGTON
IN THE MATTER OF EXECUTING AN )
INTERGOVERNMENTAL COOPERATIVE )
PURCHASING AGREEMENT WITH ) RESOLUTION
JEFFERSON COUNTY, WA — PROJECT NO. )
P9738 )
WHEREAS, pursuant to the provisions of the RCW Section 36.32.120(6), the
Board of County Commissioners of Spokane County has the care of County property and
the management of County funds and business; and
WHEREAS, pursuant to the provisions of the RCW Section 36.32.235, et seq., the
Board of County Commissioners must let out for bid the purchase or lease of all supplies,
equipment and materials, as well as capital improvements for Spokane County and for all
elected officials thereof, and
WHEREAS, pursuant to the provisions of the RCW Section 39.34.030(2), any two
(2) or more public agencies may enter into agreements with one another for joint or
cooperative action pursuant to the provisions of Chapter 39.34 RCW; and
WHEREAS, pursuant to the provisions of RCW Section 39.34.080, any one (1) or
more public agencies may contract with any one (1) or more other public agencies to
perform any governmental service, activity or undertaking which each public agency
entering into the contract is authorized by Iaw to perform; and
WHEREAS, Spokane County and Jefferson County are desirous of taking
advantage of contracts for the procurement of supplies, equipment, and materials
negotiated by each public agency with private vendors and awarded in accordance with the
competitive bidding laws of this State.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Spokane County that either the Chairman of the Board of County
Commissioners of Spokane County, or a majority of the Board, be and is hereby
authorized to execute the attached Intergovernmental Cooperative Purchasing Agreement,
pursuant to which, under certain terms and conditions, Spokane County and Jefferson
County may take advantage of certain goods or services contracts awarded and/or
negotiated by the other entity.
RESOLUTION - Page I of 2
PROJECT No. P9738
PASSED AND ADOPTED this 1-7 of P1 add 2016.
ov cotes
O�ORO tE cps; r0
a.
SHat...'
kk'C
ATTEST
Ginna Vasquez, Clerk of the Board
DATE: 51 T/ &
RESOLUTION - Page 2 of 2
PROJECT No. P9738
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
J 1
S Ly • •• r CHAIR
I
AL FRENCH, -CHAIR
rwov
1Z I
AGENDA SHEET FOR COMMISSIONER'S MEETING OF: MAY 1 7 2016
SUBMITTING DEPARTMENT: Purchasing Department
CONTACT PERSON: Bela Kovacs, Director
PHONE NUMBER: 509-477-2300
CHECK TYPE OF MEETING ITEM BELOW:
2:00 PM CONSENT AGENDA:
5:00 PM LEGISLATIVE SESSION: ❑
BY LEAVE: (item Title)
SPECIAL SESSION: (item Title)
BELOW FOR CLERKS USE ONLY:
Clerk's Resolution No. 16 ~ 0 3 7 8
Approved: (Majority — Unanimous)
Denied: (Majority — Unanimous)
Renews/Amends No.
Public Works No.
Purchasing Dept. No.
AGENDA TITLE: P9738, Interlocal Agreement with Jefferson County, WA
BACKGROUND: Spokane County and Jefferson County are desirous of taking advantage of contracts for the
procurement of supplies, equipment, services, and materials negotiated by each public agency with private
vendors and awarded in accordance with the competitive bidding laws of the State. Spokane County has a
desire to utilize the Fleet Information Software System that was negotiated by Jefferson County Washington.
(Project No. P9739 reference)
RECOMMENDATION: It is respectfully requested that Spokane County establish an Intergovernmental
(Interlocal) Cooperative Purchasing Agreement with the County of Jefferson, in accordance With R.C.W.
39.34.030 and R.C.W. 39.34.080 (Interlocal Cooperative Act) and the attached cooperative interlocal agreement.
FISCAL IMPACT: NIA
SIGNATURES:
Respectfully,
Kovacs, C.P.M., CPPD
of Purchasing
5/1//2olb
Date
7
Department of Central Services
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Matt Stewart, Manager, Fleet Services
Agenda Date: April 25, 2016
Subject: Interlocal agreement with Spokane County
Statement of Issue:
Spokane County has requested through the attached letter this agreement so they can make
use of Jefferson County's existing contract for a Fleet Information Software System.
Analysis/Strategic Goals/Pros ft Cons:
The recommendation of the Fleet Services Manager is to execute the proposed ILA, which will
have no impact on our operations except to increase the number of counties in this state
using the software we now use for fleet and public -works functions.
Fiscal Impact/Cost Benefit Analysis:
There is no impact of the agreement on Jefferson County.
Recommendation:
Execute the attached interlocal agreement and return two originals to Spokane County for
their signatures.
Department Contact:
Matt Stewart, Manager, Fleet Services, 344-9713
Revie
ip MorleyC—oUptvy �dministrat r Date
PURCHASING DEPARTMENT
BELA KOVACS, C.P.M., C.P.P.O.
PURCHASING DIRECTOR
March 15, 2016
JEFFERSON COUNTY DEPARTMENT OF CENTRAL SERVICES
FLEET SERVICES DIVISION
ATTN: MATT STEWART, MANAGER, FLEET SERVICES
371 CHIMACUM ROAD
PORT HADLOCK, WA 98339
SUBJECT: INTERGOVERNMENTAL (INTERLOCAL) COOPERATIVE PURCHASING
AGREEMENT — PROJECT NO. P9738 — JEFFERSON COUNTY, WA
Dear Mr. Stewart:
Pursuant to the Intergovernmental Cooperative Act, RCW Chapter 39.34, Spokane County is interested in "piggybacking"
onto the Jefferson County, WA, RFP advertised by Jefferson County on July 7, 2014, as a means to contract for a Fleet
Information Software System. A review by Spokane County legal counsel has determined that the provisions of the
Jefferson County RFP, and the advertisements and posting of the RFP by Jefferson County, are sufficient to satisfy the
notice requirements of RCW 39.34.030 (5)(b), thereby permitting the County to utilize the RFP and contract as indicated
in RCW 39.34.030(5).
Accordingly, please find enclosed two (2) unexecuted copies of the Intergovernmental (Interlocal) Cooperative
Purchasing Agreement proposed to be executed by and between Spokane County, Washington, and Jefferson County,
Washington, and also please find one unexecuted copy of the Resolution to be executed by the Spokane County Board of
County Commissioners. It is respectfully requested that you please coordinate to have your legislative body (or authorized
signatory) officially date and sign the two Intergovernmental Cooperative Purchasing Agreements in the spaces provided,
and then please return both originals to my attention at the address in the footer below, for further processing and final
execution by the Spokane County Commissioners.
As soon as these items are executed by our Board of County Commissioners, we will forward an original to you for your
files.
If we can be of further service, please do not hesitate to contact me at (509) 477-3695.
Sincerely,
X" WQ?- I
Donna Hayes
Staff Assistant
enclosure: Unexecuted Intergovernmental Cooperative Purchasing Agreements (2 sets)
Unexecuted Resolution
SPOKANE REGIONAL HEALTH DISTRICT BUILDING • 1101 W. COLLEGE AVENUE, SUITE 241B • SPOKANE, WA 99201-2010
PHONE: (509) 477-2301 • FAX: (509) 477-6627
CONTRACT REVIEW FORM
CONTRACT WITH: Spokane County
(Contractor)
CONTRACT FOR: Intergovernmental Purchasing Agreement - TERM:
COUNTY DEPARTMENT: Central Services MAR 21 Q 2016
For More Information Contact: Matt Steward
Contact Phone: ext. 713
RETURN TO: Renee
AMOUNT:
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1: REVIEW BY
Review by/
Date Reviewe
Commp APPROVED FORM
Comments:
RETURN BY: 3/31/16
PROCESS: Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
MReturned for revision (see comments)
Step 2: REVIEW BY PROS11ECUTING ATTORNEY
Review by: 4
Date Reviewed: 2-01
�a
APPROVED AS TO FORM Returned for revision (See comments)
nts.
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract and Agenda Request Form along with 6 copies of Contract and Review Form.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be submitted to BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)