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O Afternoon Briefing 1:30 PM
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: June 13, 2016
Subject: Briefing - Undie Road Emergency Road Relocation Project
Statement of Issue: The County Engineer and Engineering Services Manager will brief the
Board on the status of the Undie Road Emergency Road Relocation project. Project plans,
schedule, and the updated estimate will be provided and discussed. A financing plan will be
discussed.
Analysis/Strategic Goals/Pro's £t Con's: Slide activity has severely damaged the roadway at
Undie Road MP 1.1 threatening to cut off access for residents. Engineers, geologists and
geomorphologists have been consulted and agree that the likelihood of arresting the slide is
low and would come at very high costs with uncertain outcomes. Public Works has been
aggressively pursuing an alternate route that entails using 1.3 miles of existing DNR road and
0.9 miles of new construction on steep terrain. This is a complicated project that involves
right of way acquisition from the DNR and a private property owner, permits, and challenging
construction. This type of project would typically require several years to implement.
Recognizing the emergency nature of this project Public Works, Department of Community
Development, the DNR, and several consultants working for the County are doing everything
in their power to make this project happen this year. Current indications are that project
bidding could occur in mid-June and that permits and right of way could come together
allowing for an early August start date.
Fiscal Impact/Cost Benefit Analysis: $1,150,000. Current proposal is to finance through a
combination of the Road Fund, PILT, and internal borrowing.
Recommendation: Authorize funding package and borrowing plan and direct Public Works to
proceed with finalizing bid documents in preparation for calling for bids in mid-June. Sign a
resolution establishing the project and allocating funding for it. Sign an Authorization and
Concurrence for right of way acquisition. Potentially sign a call for bids.
Department Contact: Monte Reinders, P.E., Project Manager, 385-9160
Reviewed By:
Date
AUTHORIZATION TO PROCEED WITH
REAL PROPERTY ACQUISITIONS
UNDIE ROAD RELOCATION
County Project 18020070
Based on the Appraiser Certificate dated June 6, 2016 and the authority granted below, we hereby
establish just compensation and authorize you to make the first offers on the following parcel that
include land and timber value:
Parcel Numbers
Just
Compensation
Offer
713013004
$36,000.00
Recommendation and Approval:
Monte Reinders Date
Director, Public Works
Concurrence and Authorization:
The Board of County Commissioners of Jefferson County does hereby establish just compensation
as stated above. The Board does hereby indicates its concurrence and gives authorization for the
Department of Public Works to proceed with the offer, negotiation and acquisition of the above
designated properties in accordance with Right of Way Acquisition Procedures Resolution 05-11,
approved February 7, 2011. This authorization further directs the Department to execute the
documentation to close said transactions and coordinate with the approved funding sources to pay
for acquisition expenses.
Undie Road Relocation Acquisitions — 06/02/2016
UNDIE ROAD RELOCATION
County Project 18020070
Concurrence and Authorization: Continued
Approved By:
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Kathleen Kler, Chair
Phil Johnson, Member
David Sullivan, Member
SEAL:
ATTEST:
Carolyn Avery Date
Clerk of the Board
Undie Road Relocation Acquisitions — 06/02/2016
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of:
Creating a County project
Designated as CR2007
RESOLUTION NO.
IT IS HEREBY RESOLVED that Undie Road, County Road No. 150009, be improved as follows:
As the result of a deep seated landslide activated by the floods of November and December 2015 Undie Road has been damaged
beyond repair at Milepost I.I. An alternate route will be constructed that follows the existing DNR FR -F-4200 and FR -F-4210
roads for approximately 1.3 miles at which point a new road will be constructed for an approximate distance of 0.9 miles that
reconnects to the Undie Road beyond the landslide at approximate Milepost 1.25.
IT IS FURTHER RESOLVED that an appropriation from the officially adopted road fund budget and based on the County
Engineer's estimate is hereby made in the amounts and for the purpose shown:
PURPOSE PREVIOUS APPROPRIATION
Engineering $ 0
Right of Way
Construction:
$ 0
TOTAL $ 0
PRESENT APPROPRIATION
$ 72,500
(County)
$ 138,500
(County_
$ 864,000
(County)
$ 209,000
(FEMA)
$ 1,075,000
(County)
$ 209,000
(FEMA)
$ 1,284,500
(TOTAL)
This project is included in the officially adopted annual road program as Item No.
X The project is hereby made a part of the officially adopted annual road program in accordance with R.C.W. 36.81.130.
IT IS FURTHER RESOLVED that:
X The construction is to be accomplished by contract in accordance with R.C.W. 36.77.020 et. seq.
The construction is to be accomplished by County forces in accordance with R.C.W. 36.77.065 and W.A.C. 136.18.
PASSED AND ADOPTED THIS DAY OF June , 2016
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
SEAL:
David Sullivan, Member
ATTEST:
Phil Johnson, Member
Erin Lundgren, Clerk of the Board