HomeMy WebLinkAbout071116_ca10615 Sh riclian Sh'e(,-,Ar da
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www.JeffersonCountyPublicHealth.org
June 20, 2016
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
TO:
FROM:
DATE:
SUBJECT:
AGENDA REQUEST
Board of County Commissioners
Philip Morley, County Administrator
Jared Keefer, Environmental Health Director
Tarnii Pokorny, Environmental Health Specialist
Agenda Item — Amendment #2 to Interlocal Agreement with WA Dept. of Fish
and Wildlife (WDFW) to Fund Support of North Pacific Coast Marine Resources
Committee (NPC MRC) and its projects; July 1, 2015 — June 30, 2017; Original
amendment amount total of $108,510
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of Amendment #2 to Interlocal Agreement with WDFW to
allow carryover of fiscal year 2016 unspent funds to continue support of operations and selected projects of
the North Pacific Coast Marine Resources Committee (NPC MRC), the MRC for western Jefferson and Clallam
counties - Interlocal Agreement with WDFW to Fund Support of North Pacific Coast Marine Resources
Committee (NPC MRC) and its Projects; July 1, 2015 —.Rune 30, 2017; Amendment #1 additional $16,590 to
$91,920 for a total of $108,510. Amendment #2 awards no additional funds
ANALYSIS STRATEGIC GOALS PRO'S and COWS:
The original contract funds administrative capacity for the Nort Pacific: Marine Resources Committee by
funding the activities and responsibilities of the MRC Coordin -or, and providing project funds for the two -
county partnership (Jefferson and Clallam), as well as fund the bag -n -tag protocol and coordination of
coast -wide beach cleanups and outreach. This Amendment allows carryover of unspent funds to support
project tasks and deliverables including arts collaborations, education programs, publication of West Fn
Natural Resources News, and outreach activities. The goal of the Coastal MRC program is to understand,
steward, and restore the marine and estuarine ecological processes of the Washington coast in Support of
ecosystem health, sustainable marine resource based livelihoods, cultural integrity, and coastal
communities. This contract supports education and outreach, coastal communities, marine life, sound
science, and marine habitats.
FISCAL. IMPACT COST BENEFIT ANALYSIS:
Funding for the NPC MRC is provided by the State General Fund and administered through the WDFW
Coastal MRC Program. There is no impact to the Jefferson County General Fund for this agreement and
there are no match requirements. This amendment allows carryover of unspent 2016 funds.
IP �1011'401
360-385-9400
360-385-9401 (f)
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
RECOM ENDATID :
JCPH Management recommends BOCC signature of the Amendment to the NPC MRC Interagency Agreement
to Support North Pacific Coast Marine Resources Committee (NPC MRC) and its Projects; July 1, 2015 —
June 30, 2017; Additional $16,590 to original amount of $91,920.00 for a total of $108,510. Amendment #2
adds no additional funds.
REVIEWED BY:
ai�rj—morley,t'Uunty Admini t,r r Date
Washington
Departmeld of
FISH wd
WILDLIFE
CONTRACT AMENDMENT
TITLE: 15-17 North Pacific MRC
CONTRACTOR: Jefferson County
AMENDMENT EFFECTIVE DATE:
June 01, 2016
WDFW NUMBER: 15-04914
AMENDMENT NUMBER: 2
AMENDMENT VALUE: $0.00
CONTRACT END DATE:
June 30, 2017
The above -referenced Contract between the State of Washington, Department of Fish and
Wildlife (WDFW); and Jefferson County is hereby amended as follows:
This Amendment allows unspent funds awarded in Fiscal Year 2016 to carry forward through
Fiscal Year 2017 making the funds available for the full contract term; July 1, 2015 to June 30,
2017.
This is a no cost Amendment resulting in the award total remaining the same at $108,510.
All other terms and conditions of this Contract remain in full force and effect.
THIS AMENDMENT is executed by the persons signing below, who warrant that they have the
authority to execute this Amendment.
JEFFERSON COUNTY
Signature and Date
Printed Name and Title
DD
ice
David Alvarez, Chief Civil DPA
CMS No. 16-06568
Page 1 of 1
WASHINGTON DEPARTMENT OF FISH
AND WILDLIFE
Signature and Date
Printed Name and Title
"'al ,,J"'f, cA), eofa, bo",,mrrriqqA
Woad✓%Won
Npaar°fr eni of
K811 and
WILDLIFE
CONTRACT AMENDMENT
TITLE: North Pacific Coastal MRC WDFW NUMBER: 15-04914
CONTRACTOR: Jefferson County AMENDMENT NUMBER: 1
AMENDMENT EFFECTIVE DATE: AMENDMENT VALUE: $16,590.00
07/01/2015 CONTRACT END DATE: 06/30/2017
The above -referenced Contract between the State of Washington, Department of Fish and Wildlife (WDFW); and
Pacific County is hereby amended as follows:
SUMMARY PROJECT DESCRIPTION:
The purpose of this contract is to support the administrative capacity for the North Pacific Marine Resources
Committee (MRC), and to provide project funds for participation in the Washington Coastal Marine Advisory Council,
and education and outreach activities. The goal of the Coastal MRC program is to understand, steward, and restore
the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable
marine resource based livelihoods, cultural integrity, and coastal communities. This contract addresses the following
program benchmarks: Education and Outreach, Coastal Communities, Marine Life, Sound Science, and Marine
Habitats.
PROJECT STATEMENT OF WORK:
This Amendment awards the Jefferson County Pacific Coast MRC with $16,590 for Fiscal Year 2016. All deliverables
due June 30, 2015 have been completed. New Tasks and deliverables under this Amendment are numbered 4, 5,
and 6. Unspent funds from the original FY 2015 contract will not carry forward to FY 16. This Amendment consists of
costs related to the North Olympia Coast and Feiro Marine Life Center; the West End Natural Resource News; and
the Forks RainFest.
The following Tasks which include Amendment #1 ($16,590) and the original tasks ($91,920) are required for the
completion of this contract. Amendment #1 adds Tasks 4-6.
TASKS AND DELIVERABLES UNDER ORIGINAL CONTRACT
OPERATIONS--l'AS11K. 1: MRC C,00111.)V'4ATION
Jefferson and Clallam County will provide MRC coordinator support for the MRC. This includes planning, organizing,
and facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC
activities. The MRC coordinator will manage tasks of the MRC, assign worts to volunteers, and assure timely
completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and
completing contract deliverables. Additionally, the MRC coordinator will maintain and develop outreach tools to
communicate with the MRC and the public regarding activities and accomplishments. Cost: $77,000
Deliverable 1 a: Name and contact information for the MRC Coordinator and County contacts. (Due
October 15, 2015 and October 15, 2016)
Deliverable 1b: FY16 and FY17 project budget and work plan. (Due October 15, 2015 and October 15,
2016, respectively)
Deliverable 1c: Annual Report form that includes summary of actions completed in the first quarter, as well
as a list of prioritized recommendations for future action. This information will be included in the annual
Report to. the Legislature. (Due October 15, 2015 and October 15, 2016 for each FY)
Deliverable 1d: Submit quarterly progress reports on the Quarterly Report Form describing the progress
and barriers for each contract deliverable. Updated report templates will be sent out to coordinators in the
case of a contract amendment. (Due October 15, January 15, and April 15 of each FY)
Deliverable 1e: If revised, submit a list of county appointed MRC board members including full name,
organization and MRC seat representation. Approved Ground Rules and By Laws. (Due July 10, 2016 and
July 10, 2017)
CMS No. 15-05717 Page I of 3
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TASK AND DELIVERABLES UNDER AMENDMENT I
PROJECI'S -TAYiw: 4,: Noiwi'lli 011AN1111111( COA�111 AND 1"UARO NIARINL 1AFF ("FINTIFR
............
'111'RASH FREE SEAS
This L)roject provides funding for Feiro Marine Life Center ffMI-C) to work with education2grtners to Continue the
successful rnarine, life education progrants .provided to schools in Coastal COMMUIjijjgs, FMIMC wNl9 aalner witNt the
Seattle Ag i and the 01 �,rngic Coast National Marine Sanctua I rovide Ocean Science, _Trash Free
__. _qariun niLh—elu
Seas curriculurn to the elements U school communities on the outer coag. All Rro rams are afic
ined with state
standards and the Next Generation Science Standards and support the Essential Ocean Literagy-P incjqtes and the
Essential Principles of Climate Change. This task addressesth
ing-LjoArarn benchmark: Education andOutreachand
Coastal Communities. Cost 2,340
PROJECI'S --TASK 5'. ('()IJN'll"� . .... r AVEs,r END N,kTURAL fja,.,.,sou��wr Nv%,%�S
....... . .... . ... . . . . ............ ... . ........ . . ---- --
Jefferson County Environmental Health will produce two issues of the West End Natural Resolirce Ne-01he
newsletter inco[porates an ecosystem based manggement theme with inclusion of issues related to salmon,reg2yer
Y -
It Will profile the NPC MRC proiects, including beach clean, -u s, and student involvement in citizen soiencep!�jects
and other NPC MRC and coast related events such as RainFest. This task meets the Education and Outreach
benchmark by "translating; and disserninati S
resources, and communities to regional policy makers
the Coastal Communities benchmark by.."e
regarding marine resources," Cost: $8,000
Deliverable 5a: Copies (1 paper and PDF) of each of the two newsletters. Due June 30 201 a and Jtarte
30 2017
Deliverable 5bi: Submit a final report forms, Que June 30, 2016 and June 19,10-11-2/1
1"ROJECif S, - LASK 6,..J F II',AR SON ('011NTY :F01M S' RMNFEST)IfsAEATS Am) M-1,1NIFHE's
In Atil of 2016 and 2017, Jefferson Count
y and the North Pacific Coast MRQi6rll colNaborate with local arts rou s
and Washinciton Sea Grant to produce. RainFest River & Ocean Days events and activities in association with the
VWa�shin ton Coast Cleanu . The MRC will work with multiple artne��)roduce a�Trashion Show and the River
Ocean Days Film Festival and related activities linked to coastal environments and the beach cleanuLs. This task
meets the Education and Outreach benchmark by, "translating and dissem'inatin scientific information about the
status of Washington's coastal habitats, resources, and communities to re-ional,olio makers resource
and the public in a timely manner" and, the Coastal' Communities benchmark jb ' encoura_qinlcitizen kamici pafion in
local and governmental decisions regarding marine resources." Co_st,,�1250 roved as form only
. A
Deliverable 7a: Submit final report forms. (Due June 30 2016 and June 30 ,
All other terms and conditions of this Contract remain in full force and
David Alvarez, Chief CiW DPA
THIS AMENDMENT is executed by the persons signing below, who warrant that they have the
authority to execute this Amendment.
1- 0 jjAAA
JEFFERSO, "bUNTY'
T
2-1
-
;2
APPI, ve, by t Board of
J;, i'tarson ounty Co'ti avers
Appi,oved h',' th-,- 130'afd of
Jeffersor'l cooi,
WASHINGTON DEPARTMENT OF FISH AND
WIL7"
Signatyfyb/60d Date
Jeffr6y R. Hugdahl
Conftact and Pmtasing Ma-iagar
Printed Name and Title
CMS No. 15-05717 Page 3 of 3
11
Oflk) ffl'lol ot ;-or, [rjvoiqqA
u Washington
Department of
FISEana
WILDLIFE
TITLE: 15-17 North Pacific MRC
CONTRACTOR: Jefferson County
INTERAGENCY AGREEMENT
WDFW NUMBER: 15-04914
CONTRACT PERIOD: 07/01/2015 to 06/30/2017
TYPE: Payable / Goods and Services / Interlocal CONTRACT VALUE: $91,920
A. PARTIES TO THIS CONTRACT
This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600
Capitol Way North, Olympia, WA 98501-1091; and Jefferson County, (Contractor), 615 Sheridan Street, Port
Townsend, WA 98368; and shall be binding upon the agents and all persons acting by or through the parties.
B. PURPOSE OF CONTRACT
This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to
WDFW.
C. DESCRIPTION OF PROJECT
The Contractor shall perform the project as described in Attachments, which are incorporated herein by this
reference:
Attachment "A" General Terms and Conditions
Attachment "B" Contract/Project Summary
Attachment "C" Statement of Work
D. PERIOD OF PERFORMANCE
The performance period under this Contract shall commence on 07/01/2015 and terminate on 06/30/2017. No
expenditures made before or after this period are eligible for reimbursement unless incorporated by written
amendment into this Contract. The Contract may be terminated or the performance period extended pursuant to
terms set forth in Attachment "A."
E. COMPENSATIONI PAYMENT
The total dollars provided by WDFW for this project shall not exceed $91,920.00. The Contractor shall be
responsible for all project costs exceeding this amount. Only eligible reirnbursement activities that are in direct
support of the project deliverables identified in this Contract.will be reimbursed. Any additional services provided
by the Contractor must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted to the project Manager by (lie Contractor not more often than monthly. The invoices shall describe the
document to WDFW satisfaction, a description ol° work performed, activities accomplished, or [lie progress of the
project. The rates shall be in accordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after, receipt of properly completed invoices.
Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate
the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to
satisfactorily comply with any term or conditions of this contract.
F. RIGHTS AND OBLIGATIONS
App rights and obligations of the parties of this Contract .are subject to this Contract, including the Attachments,
which are incorporated herein by this reference. By signing this Contract the Contractor acknowledges that they
have read, fully understand, and agree to be bound by all tenTis and conditions set forth in this Contract.
"I'll, .w _._ __................
WDFW NUMBER' 15-04914 PAGE 1
G. COMPLIANCE INlTd'-d" PPLICABLESTA1U E- RULES 'S AND WDFWPOC LPCd
The Contractor shall comply with, all applicable state, federal, and local laws and regulations, including published
WDFW policies, while performing under this Contract
H. ORDER OF PRECEDENCE
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulr,)tions.
Special TerrrIs and Con(.iitlons as contained in this basic contract instrurr'rent.
Attachment A - General Terms and Conditions.
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
L CONTRACT REPRESENTATIVES
The below named representatives for each of the parties shall be the contact people for all communications and
billings regarding the performance of this Contract. All written communications regarding this Contract shall be
sent to the designated representatives at the addresses below unless notified in writing of any change.
Contractor°'s Re resentative
Tarni Pokorny
Jefferson County Water Quality and Environmental Health
615 Sheridan Street
Port Townsend, WA 98368
Ph: (360) 379-4498
Fx: (360) 385.9401
tpokorny@co.jefferson.wa.us
WDFW'a Re resentative
Jessi Doerpinghaus
48 Devonshire Rd.
Montesano WA 98563
(360) 249-1219
jessi.doerpinghaus@dfw.wa.gov
A proved as to P-\ f ), rtn only -Z 'X� a
Ji ' t "I
Jelfer owe Co, prosseeuat r"s O i
David Alvarez, Chief Civil DPA
J. ENTIRE CONTRACT
This Contraot, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other
understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties.
K. A PHOVAL
This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be
binding until so approved. This Contract may be altered, amended, or waived only by a written amendment
executed by both parties.
IN WITNESS WHERE, WDFW and the Contractor have signed this contract.
JEFFERSO COUNTY
Y,
. . . . . . . . . . .
Signature and Date
ate .......
Printed Name and Title
WASHINGTON DEPARTMENT OF FISH AND WILDLIFE
Signa r nd Date
4
tttr'y R. Hu dahI
Contracts and Purchasing Manager
Printed Name and Title
'AGF 2
WDFW NUMBER: 15-04914
Attachment A -
GENERAL TERMS AND CONDITIONS
Interagency Agreements
DEFINITIONS
As used throughout this contract, the following terms shall have the meaning set forth below:
A. "AGENCY" shall mean the Department of Fish and Wildlife of the State of Washington, any division,
section, office, unit or other entity of the AGENCY, or any of the officers or other officials lawfully
representing that AGENCY.
B. "AGENT" shall mean the Director, and/or the delegate authorized in writing to act on the Director's behalf.
C. "CONTRACTOR" shall mean that firm, provider, organization, individual or other entity performing
service(s) under this contract, and shall include all employees of the CONTRACTOR.
D. "RCW" shall mean the Revised Code of Washington. All references in the contract to RCW chapters or
sections shall include any successor, amended or replacement statutes.
E. "SUBCONTRACTOR" shall mean one not in the employment of the CONTRACTOR, who is performing all
or part of those services under this contract under a separate contract with the CONTRACTOR. The terms
"SUBCONTRACTOR" and "SUBCONTRACTORS" means SUBCONTRACTOR(s) in any tier.
ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract shall be
made by the AGENCY.
AMENDMENTS
This contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 28 CFR Part 35
The CONTRACTOR must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local government
services, and telecommunications.
ASSIGNMENT
Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
CONTRACTOR without prior written consent of the AGENCY.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The CONTRACTOR shall not use or disclose any information concerning the AGENCY, or information that
may be classified as confidential, for any purpose not directly connected with the administration of this
contract, except with prior written consent of the AGENCY, or as may be required by law.
DISALLOWED COSTS
The Contractor is responsible for any audit. exceptions or disallowed costs incurred by its own organization or
that of its Subcontractors.
DISPUTES
In the event that a dispute arises under this contract, it shall be determined by a Dispute Board in the following
manner: Each party to this contract shall appoint one member to the Dispute Board. The members so appointed
shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, contract
WDFWNUMBER: 15-04914 PAGES_.,
terms and applicable statutes and rL and make a determination of the dispuL, - [he Dispute Board shall
thereafter decide the dispute with the majority prevailing, The determination of the Dispute Board shall be final and
binding on the parties hereto. As an alternative to this process and if applicable, either of the parties may request
intervention by the Governor, as provided by RCW 43.17,330, in which event the Governor's process will control.
DUPLICATE PAYMENT
The AGENCY shall not pay the CONTRACTOR, if the CONTRACTOR has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
ENTIRE AGREEMENT
This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this contract shall be deemed to exist or to bind any of the parties
hereto.
EQUIPMENT MANAGEMENT
For the purposes of this contract, "Inventoriable Equipment" shall mean a tangible asset which has a service
life of more than one year and with a unit cost of $5,000 or greater, and tangible assets with a unit cost of more
than $300 that the AGENCY considers "small and attractive,"such as engines, chain saws, communications
equipment, global position systems, optical devices, cameras, microcomputer and related systems, arid video
equipment; and firearms, boats and motorized vehicles of any value.
If the CONTRACTOR uses contract funds to purchase Inventoriable Equipment, title to that Inventoriable
Equipment shall be field by the AGENCY unless otherwise specified in this contract, The AGENCY's
Inventoriable Equipment provided to the CONTRACTOR shall be used only for the performance of this
contract. Title to the AGENCY's Inventoriable Equipment shall remain with the AGENCY.
The CONTRACTOR shall take reasonable steps to account for and protect Inventoriable Equipment from loss
or damage; report to the AGENCY any loss or damage of such property; and take reasonable steps to protect
such property frorn further damage. The CONTRACTOR shall surrender to the AGENCY all Inventoriable
Equipment either provided by the AGENCY or purchased with contract funds upon the completion or
termination of this contract.
FINAL INVOICE
The CONTRACTOR shall submit the final invoice not later than 60 calendar days from the end of the contract
period.
GOVERNING LAW
This contract shall be construed and interpreted in accordance with the laws of the State of Washington, and
the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
HOLD HARMLESS
Each party to this contract will be assigned, and assume responsibility for any darnages to third parties that are
attributable to the negligent acts or oi-nissions of the individual party. Both parties agree, to the extent permitted
by law, to defend, protect, save and hold harmless the other party, its officers, agents, and employees from
any and all claims, costs, darnages, and expenses suffered due to each party's own actions or those of its,
agents or employees in the performance of this contract.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this contract, shall continue to be
employees or agents of that party and shall not be considered for any purpose to be employees or agents of the
other party.
PAGE 4
WDFW NUMBER: 15-04914
NONDISCRIMINATION
During the performance of this contract, both parties shall comply with all federal and state nondiscrimination
laws, regulations and policies. In the event of the CONTRACTOR'S non-compliance or refusal to comply with
any nondiscrimination law, regulation, or policy, this contract may be rescinded, canceled or terminated in
whole or in part, and the CONTRACTOR may be declared ineligible for further contracts with the AGENCY.
The CONTRACTOR shall, however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth herein.
PREVAILING WAGE
If any work performed by subcontractors is subject to Chapter 39.12 of the Revised Code of Washington, the
CONTRACTOR shall ensure that its subcontractors pay the prevailing rate of wages to all subcontractor
workers, laborers or mechanics in the performance of any part of the work described in the contract in
accordance with state law and Department of Labor and Industries rules and regulations.
RECORDS MAINTENANCE
The parties to this contract shall each maintain books, records, documents and other evidence which sufficiently
and properly reflect all direct and indirect costs expended by either party in the performance of the services
described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other
personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law.
All books, records, documents, and other material relevant to this contract will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties
shall have full access and the right to examine any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this contract to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make
available this material to any third parties without first giving notice to the furnishing party and giving it a
reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties.
RIGHT OF INSPECTION
The CONTRACTOR shall provide right of access to its facilities to the AGENCY, or any of its officers, or to any
other authorized agent or official of the state of Washington or the federal government, at all reasonable times,
in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this contract shall be "works for hire" as defined by the U.S.
Copyright Act of 1976 and shall be owned by the AGENCY. Data shall include, but not be limited to, reports,
documents, pamphlets, advertisements, books magazines, surveys, studies, computer programs, films, tapes
and/or sound reproductions. Ownership includes the right to copyright, patent, register and the ability to transfer
these rights.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this contract and prior to normal completion, the AGENCY may terminate the contract under
the "Termination for Convenience" clause, without the ten-day notice requirement, subject to renegotiation at
the AGENCY'S discretion under those new funding limitations and conditions.
SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract.
SUBCONTRACTING
Neither the CONTRACTOR nor any SUBCONTRACTOR shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the AGENCY. In no event shall the
WDFW NUMBER: 15-04914 PAGE
existence of the subcontract operat� release or reduce the liability of the C.— JTRACTOR to the AGENCY for
any breach in the performance of the CONTRACTOR'S duties. This clause does not include contracts of
employment between the CONTRACTOR and personnel assigned to work under this contract.
Additionally, the CONTRACTOR is responsible for enSUrir1g that all terms, conditions, assurances and
certifications set forth in this contract are carried forward to any subcontracts. CONTRACTOR and its
subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to Unauthorized
persons personal information without the express written consent of the agency or as provided by law.
TERMINATION
Either party may terminate, this contract upon 30 -days' prior written notification to the other party. If this contract is
so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this contract prior to the effective date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this contract, or if
either party violates any of these terms and conditions, the aggrieved party will give the other party written notice
of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure.
within 15 -working days. If failure or violation is not corrected, this contract may be terminated immediately by
written notice of the aggrieved party to the other.
WAIVER
Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach. Any waiver
shall not be construed to be a modification of the terms of this contract unless stated to be such in writing and
signed by authorized representative of the AGENCY.
PAGE 6
WDFW NUMBER: 15-04914
' Attachment B -
CONTRACT/PROJECT SUMMARY
TITLE: 15-17 North Pacific Coastal MRC WDFW CONTRACT NUMBER: 15-04914
PERIOD: 07/01/2015 to 06/30/2017 WDFW MANAGER: Jessi Doerpinghaus
CONTRACTOR: Jefferson County 360-249-1219
ONTRACT TYPE: Payable / Goods and Services /
Interlocal
SUMMARY CONTRACT DESCRIPTION:
2015-17 North Pacific MRC: To support the administrative capacity for the North Pacific Marine Resources
Committee, and to provide project funds for participation in the Washington Coastal Marine Advisory
Council, and education and outreach activities.
Master Index Number(s): 12717
_
CFDA Number Award Year Award Number Research &
Development?
Not Applicable BN 15-17
WDFW NUMBER: 15-04914 PAGE 7
Attachment C -
STATEMENT OF WORK
1. Introduction
2015-17 North Pacific Coastal MRC. The purpose of this contract is to support the administrative
capacity for the North Pacific Marine Resources Committee (MRC)„ and to provide project funds for
participation in the Washington Coastal Marine Advisory Council, and education and outreach
activities.
Description of All Project Requirements
2.1 SUMMARY PROJCECT DESCRIPTION i'i /1) N / 2O I F,,,.. itma/o,0/, 2.t117
The goal of the Coastal MRC program is to understand„ steward, and restore the marine and
estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable
marine resource based livelihoods, cultural integrity, and coastal communities. This contract
addresses the following program benchmarks: Education and Outreach, Coastal Communities,
Marine Life, Sound Science, and Marine Habitats.
2.2 PROJECT STATEMENT OF WORK
CONTRACT AWARD FOR FY2016 AND FY2017 $91,920
The following tasks are required for the completion of this contract.
OPERATIONS
_ . County
..R_ t�
ON
Jefersonand Callam owill provide
ro ideM.
RC coordinator support for the MRC. This includes
planning, organizing, and facilitating meetings, recording and distributing meeting and activity
summaries to those interested in the MRC activities. The MRC coordinator will manage tasks of the
MRC, assign work to volunteers, and assure timely completion of work and final reports. The MRC
coordinator is also responsible for coordinating with WDFW and completing contract deliverables.
Additionally, the MRC coordinator will maintain and develop outreach tools to communicate with the
MRC and the public regarding activities and accomplishments. Cost: $77,000
Deliverable 1 a: Name and contact information for the MRC Coordinator and County contacts.
(Due October 15, 2015 and October 15, 2016)
Deliverable 1 b: FY16 and FYI project budget and work plan. (Due October 15, 2015 and
October 15, 2016, respectively)
Deliverable Ic: Annual Report form that includes summary of actions completed in the first
quarter, as well as a hist of prioritized recommendations for future action. This information will be
included in the annual Report to the Legislature. (Due October 15, 2015 and October 15, 2016 for
each FY)
Deliverable 1d: Submit quarterly progress reports on the Quarterly Report Form describing the
progress and barriers for each contract deliverable. Updated report; templates will be sent out to
coordinators in the case of a contract amendment. (Due October 15, January 15, and April 15 of
each FY)
Deliverable 1e: If revised, submit a list of county appointed MRC board members including full
name, organization and MRC seat representation. Approved Ground Rules and By Laws. (Due
July 10, 2016 and July 10, 2017)
Deliverable If: As necessary, send WDFW coordinator updates for program website and
develop additional outreach tools. (Due as necessary)
Deliverable 19 A final report that includes prioritized recommendations for future actions and
products for MRC dlevOopment, a description of challenges and growth ovem° the past year, and
ideas on new ways to utHize the MRC to ilmplernent the Coastal MRC Program Priorities. (Due
July 10, 2016 and July 10, 2017)
PAGE $
WDFW NUMBER: 15-04914
OPERATIONS„ -TASK 2: Wi WO -COUNTY PAR] NERSHIP
Develop an Inter -local agreement (ILA) to formalize the two -county (Jefferson and Clallam)
partnership for a "West End" MRC. Cost: included under Task 1 "MRC Coordination."
Deliverable 2a: ILA signed by Jefferson and Clallam Counties. (Due April 15, 2016 and April
15, 2017)
PROJECTS —TASK I: WASH6NGI ON COASTAL MARINE ADVI` OR'Y COUNCIL REPRESENTATION
The MRC will designate one representative to attendWashington regular Was
the re hin ton Coastal Ma
.�..... g �....__ rine
Advisory Council (WCMAC) meetings. The designee will represent the MRCs interests and
perspectives on behalf of the entire MRC membership, share updates on local issues and activities,
learn about regional and state agency activities, coordinate on shared interests, and then report key
items back to the MRC. GHC MRC may cooperate with the WCMAC on projects and
recommendations. The MRC will support one representative's mileage at the per diem rate to and
from each meeting. This task addresses the program benchmarks: Education and Outreach and
Coastal Communities. Cost: $0 for this funding term
Deliverable 1a: A brief summary describing the MRC's WCMAC participation and
representation at each meeting. (Due June 30, 2016 and June 30, 2017)
PROJECTS — TASK 2: :OAT — TESTING . .�.._ ......�_ _
The project will test whether the developed protocol can be divided into o two components: beach
sampling and debris characterization, both to be conducted by coastal residents. The intent is to
use the outcomes of this work to decide whether COASST should establish a separate debris
characterization program based out of partner institutions coast -wide. As a consequence of the
proposed work, at least 15 marine debris sampling sites will be permanently established, at least 30
new COASSTers will be trained to sample marine debris, and dozens of individuals will participate in
debris characterization. This task addresses the program benchmarks: Marine Life, Sound Science,
Education and Outreach, and Coastal Communities. Cost: $14,920
Deliverable 2a: Submit a final report form (Due June 30, 2016 and June 30, 2017)
PROJECTS- TASK 3: COASTSAVERS: COORDINATION OF COASTWIDE BEACH CLEANUPS AND OUTREACH
On September 17, 2016, the International Coastal Cleanup (ICC) will include the entire Washington
Coast with the help of Coastsavers recruitment efforts and online registration system. This will be the
fourth year that the International Coastal Cleanup will be held on the outer coast and it is our hope
that momentum will build around this event and attract new volunteers, partners, and sponsors. The
Washington Coast Cleanups (WCC) will happen on April 23, 2016 and April 15, 2017. These are
annual, coast -wide volunteer beach cleanups, which regularly attracts over 1,000 volunteers. The
goal of these beach cleanups is to save Washington's Pacific coastal environment and wildlife from
the dangers of household plastics, lost fishing gear, and other types of marine debris that
accumulates on our beaches. This task addresses the program benchmarks: Marine Habitats,
Coastal Communities, and Education and Outreach. Cost: $0 ($20,000 to GHC WDFW contract
#15-04808)
Deliverable 3a: Grays Harbor County MRC will provide written summary reports of the
September 2016 and April 2016 and 2017 cleanups including: (1) Beaches in Grays Harbor,
Clallam, and Jefferson Counties with cleanup effort (2) Number of volunteers who
participated in each county (3) Total amount of waste (by tons) and general descriptions of
waste type removed from beaches in each county (4) Successes, troubles and lessons
learned. (Due: WCC 2016 due June 30, 2016, ICC 2016 due January 15, 2017, and WCC
2017 due June 30, 2017)
Deliverable 3b: Submit a final report form. (Due June 30, 2016 and June 30, 2017)
WDFW NUMBER: 15-04914 PAGE