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Home My WebLink AboutM052316District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of May 23, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • The Mayor of Port Townsend proposed a change in structure to the Climate Action Committee; • A citizen stated: 1) With record temperatures throughout the world, the world may have already reached a climate tipping point; 2) Voters are becoming anti-establishment versus pro - establishment; and 3) There are higher cases of the Zika virus in areas that use illegal pesticides; • The Chair of the Jefferson County Democrats congratulated Commissioner Sullivan who is running unopposed. He noted there are 5 candidates running for Commissioner Johnson's seat in District 1; and • A citizen thanked the County Administrator and Madam Chair Kler for attending the recent Port Ludlow Associates timber harvest mediation. He thanked Madam Chair Kler for doing a good job of representing the Board APPRO UAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 20-16 re: Establishing the Date for 2017 Budget Submissions, Review Hearings and Final Adoption 2. AGREEMENT re: 2016 Hotel Motel Grant Funding (LTAC); In the Amount of $9,170; Jefferson County Administrator's Office; Emerald Towns Alliance 3. AGREEMENT NO. 14-1021P, Supplemental No. 1 re: Salmon Creek Bridge Construction, West Uncas Road, Project No. 18019341; An Additional Amount of $26,739 for a Total of $102,980; Jefferson County Public Works; Shearer Design, LLC 4. Payment of Jefferson County Vouchers/Warrants Dated May 16, 2016 Totaling $651,132.15 5. Payment of Jefferson County A/P Warrants Done by Payroll Dated May 6, 2016 Totaling $134,601.53 Page 1 Commissioners Meeting Minutes of May 23, 2016 APPROVAL of MINUTES: Commissioner Sullivan noted a correction to the May 9, 2016 minutes on Page 1, "Regan" should be changed to "Reagan." He noted a correction to the May 16, 2016 minutes on Page 1, the words "Republican" and "Democratic" should be capitalized. Commissioner Sullivan moved to approve the Regular Meeting minutes of May 2, 2016 as presented and May 9 and 16, 2016 as corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:55 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. PRESENTATION re: 2016 Limited Tax General Obligation (LTGO) Refunding Bond; First Reading of Proposed Resolution for Refund 2007 LTGO Bond; Appoint the County Administrator and Treasurer to conduct the Sale of the Bond and Approve Terms: County Treasurer Stacie Prada and JeffCOM 911 Director Karl Hatton met with the Commissioners to review the 2016 Limited Tax General Obligation (LTGO) refunding bond. The existing 2007 LTGO bond that was approved by Resolution No. 37-07 to fund E911 improvements has the opportunity for refunding in order to reduce the payments over the remainder of the bond. County Administrator Philip Morley and Treasurer Stacie Prada have coordinated with the placement agent and bond underwriter Jim Nelson of D.A. Davidson and Company to complete a Request for Proposal (RFP) for bids to refund the bond. Marc Greenough of Foster Pepper PLLC, Bond Counsel will prepare a draft resolution to approve the refunding. The Board approved the Bond Counsel Service Agreement on May 2, 2016. The original 2007 LTGO refunding bonds were issued by Jefferson County when JeffCOM was still a department of the County. Since JeffCOM's reorganization, the County and JeffCOM have an Interlocal Agreement (ILA) to ensure tax revenues collected by the County for JeffCOM are applied to the bond payments. Under this bond refund, the new bonds would be issued by the County and serviced under the same arrangement. Mr. Nelson participated in the meeting via telephone to review the bond options with the Board. After discussion, the Board agreed to move forward with an option that would refinance maturities in 2017- 2026 at an estimated total net savings of $127,061. Mr. Nelson congratulated Jefferson County on achieving a bond rating of AA. He explained that debt factors, the economy, financial performance and management factors are used to determine a County's bond rating. The proposed resolution will be submitted to the Board for approval on June 9, 2016. Page 2 Commissioners Meeting Minutes of May 23, 2016 COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Finn River Event • Quilcene Garden Sale • Brinnon ShrimpFest • North Olympic Development Council meeting • Peninsula Regional Transportation Planning Organization meeting • Department of Community Development (DCD) candidate interviews for DCD Director • JeffCOM meeting • Port Ludlow Village Council meeting • Sea Level Rise meeting • Planning Commission meeting Miscellaneous Items: • Public Defense; County Administrator Morley to review a contract with Jefferson Associated Council. The meeting was recessed at 11:12 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. BRIEFING re: 2017-2019 Washington Coast Restoration Initiative (WCRI) Pulling Together Project: 10,000 Years Institute member Jill Silver briefed the Board on the 2017-2019 Pulling Together Project proposal for the second round of the Washington Coast Restoration Initiative (WCRI) and a proposal for the "ongoing Riparian Restoration on the Hoh River" project. The 10,000 Years Institute requests the Board's support for both project applications. After Ms. Silver's presentation, Commissioner Sullivan moved to authorize the Chair to sign a Washington Coast Restoration Initiative document for the Pulling Together in Restoration 2017-2019 project. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to authorize the Chair to sign a letter to the Resource and Conservation Office (RCO) and the Salmon Recovery Funding (SRF) Board in support of the ongoing riparian restoration on the Hoh River sponsored by the 10,000 Year Institute. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes of May 23, 2016 COUNTYADMINISTRATOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: Jefferson County Fairgrounds; conversation tabled for a future date. EXECUTIVE SESSION. • An Executive Session was scheduled from 2:30 p.m. to 2:50 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 2:34 p.m. to 3:00 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 3:01 p.m. and reconvened at 3:15 p.m. with all three Commissioners present. EXECUTIVE SESSION. • An Executive Session was scheduled from 3:15 p.m. to 3:30 p.m. with the Jefferson County Board of Commissioners in attendance regarding Personnel Hiring/Discipline/Performance Review under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 3:16 p.m. to 3:35 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting 3:35 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ATTEST:, Czalyn very Ap-/y Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair FXcused A se rice David S livan, Member Phil Jo so ember Page 4 AL: � r ATTEST:, Czalyn very Ap-/y Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair FXcused A se rice David S livan, Member Phil Jo so ember Page 4